Att 5. Brand Name Justification-636-805-Improve Site Waste Management-Iowa City_Redacted.pdf

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DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Other Than Full and Open Competition

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC); Department of Veterans Affairs, Network Contracting Office 23 (NCO23), Iowa City Health Care System (VAICHCS), Facilities Management Engineering Department.

The proposed procurement, Invitation for Bid (IFB) 36C77623B0054 is for the Improve Site Waste Management project at the Iowa City VAMC.

2. Nature and/or Description of the Action Being Processed:

VHA Program Contracting Activity Central (PCAC) will be issuing a solicitation for Project #636-805, Project Title: Improve Site Waste Management in anticipation of awarding a contract for this project. The solicitation will include the requirement of brand name items.

This justification is to support the Improve Site Waste Management project at the Iowa City VAMC, that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Paging and fire alarm speaker system

i. EST Systems and West Penn speaker cabling

b. Fire Alarm system

i. JCI-Tyco/Simplex

c. Building Automation System

i. Johnson Controls Building Automation System

d. Door Hardware

i. LCN door closers

ii. Norton door operators and accessories

iii. Schlage push-button locks

iv. Yale locks and cylinders

v. Best CORMAX door cores

e. Physical Security System

i. Lenel HID access system

f. Electrical Panels

i. Square D electrical panel Board Feeder Breakers and Metering

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is a partial requirement for project 636-805 Improve Site Waste Management which will renovate the existing EMS equipment area at the Iowa City VA. This project will be solicited as 100% set aside for Service Disabled Veteran Owned Small Business and is a firm fixed price contract. This justification is only covering the portion of the acquisition that is name brand within the construction documents of this acquisition. Below are the brand name items listed for which the VA is not able to accept equal or alternate items. The value of these items is listed below and the VAAR Construction magnitude for the entire project is below .

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a. Paging and fire alarm speaker system

i. EST Systems and West Penn speaker cabling

ii. Value: includes Speakers (9) and 18Ga Spkr Wire (500ft spool)

iii. Description: Paging and fire alarm speaker system per specifications

b. Fire Detection & Alarm system

i. JCI-Tyco/Simplex

ii. Value: Includes Duct heat detector (1), Horn/Strobes (3), Monitor Module (1) and connection to existing Pull station, 6 hours programming and adjustments to FACP

iii. Description: Fire alarm devices, required programming, system updates, and required components per specifications

c. Building Automation System

i. Johnson Controls Building Automation System

ii. Value: Includes all devices, as well as programming for complete system (145 points)

iii. Description: Controllers, sensors, start/stop controls, monitoring devices, all required programming and system updates, and required components per specifications

d. Door Hardware

i. LCN door closers

ii. Value:

iii. Description: Door closing hardware per specifications

iv. Norton door operators and accessories

v. Value:

vi. Description: Automatic door operators and accessories per specifications

vii. Schlage push-button locks

viii. Value:

ix. Description Push-button locking door hardware per specifications

x. Yale locksets

xi. Value: Rim or Mortise as needed (8)

xii. Description: Door hardware locks and cylinders per specifications

xiii. Best CORMAX 7 pin cores

xiv. Value: CoreMax (6)

xv. Description: Door hardware cores on all doors requiring a key-lock per specifications

e. Physical Security System

i. Lenel HID access system

ii. Value: (3 cameras and programming)

iii. Description: Card readers, panels, software, code green system and all required programming and system updates per specifications

ii. Value: New Circuit Breakers in existing Panels connected to new AHU and other devices for lighting

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iii. Description: Electrical panel board feeder breakers and metering including all related equipment which is tied into the panels per specifications

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; 41 U.S.C. § 3304(a)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Iowa City VAMC. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

a. Paging and fire alarm speaker system

i. EST Systems and West Penn speaker cabling

1. Impacts: The EST speakers and the appropriate West Penn cabling are part of the fire alarm system. Added fire alarm devices must communicate and function with the existing system to provide full protection in case of a fire within the facility. The smoke detectors must communicate with the system to activate other devices within the system. The smoke/fire door closures must activate upon a signal from another device within the system. Refer to NFPA 72. If a device other than Simplex is found to have the capability to communicate and maintain the UL listing of the entire system, then it will be considered acceptable. None to date is known to be available. This partial requirement of this project is a minor extension of the existing system. New components must tie into an existing, operational system. At this time, there are no competing vendors whose products are fully compatible with our existing system.

b. Fire Detection & Alarm system

i. JCI-Tyco/Simplex

1. Impacts: This partial requirement of this project is a minor extension of the existing system.

The specified fire alarm system is the only item meeting the requirements of the government. JCI-TYCO-Simplex was selected by a previous contract bidding process as the Fire Alarm System for this facility. The added fire alarm devices must communicate and function with the existing system to provide full protection in case of a fire within the facility. The smoke detectors must communicate with the system to activate other devices within the system. The smoke/fire door closures must activate upon a signal from another device within the system. Refer to NFPA 72. If a device other than JCI-TYCO-Simplex is found to have the capability to communicate and maintain the UL listing of the entire system, then it will be considered acceptable. None to date is known to be available.

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c. Building Automation System

i. Johnson Controls Building Automation System

1. Impacts: This partial requirement of this project is a minor extension of the existing system.

The specified building automation system is the only item meeting the requirements of VAICHCS. The intent is to install the same brand and type of building automation system throughout the medical center to provide a system that is compatible with the existing system. The medical center has standardized on this system to improve patient safety, security, and reduce maintenance and training costs. The current Johnson Controls Metasys Building Automation System utilizes proprietary technology so other systems are not able to connect to it. At this time there are no competing vendors whose products are fully compatible with our existing system; however, if a device other than Johnson Controls is found to have the capability to communicate and maintain the integrity of the entire system then it will be considered acceptable. None to date is known or shown to be available.

d. Door Hardware

i. LCN door closers

1. Impacts: The specified door hardware is the only item meeting the requirements of

VAICHCS. The intent is to install the same brand and type of door hardware throughout the medical center to provide interchangeable parts/components that is compatible with the existing door hardware. The medical center has standardized on this system to ensure building security. Additionally, maintaining spare parts and expertise in repairing/replacing other devices could jeopardize security to the medical center. This partial requirement of this project is a minor extension of the existing system. At this time there are no competing vendors whose products are fully compatible with our existing door hardware; however, if hardware other than LCN is found to have the capability to provide interchangeable components and maintain the high level of security of LCN door hardware then it will be considered acceptable. None to date is known or shown to be available.

ii. Norton door operators and accessories

1. Impacts: The specified door hardware is the only item meeting the requirements of VAICHCS. The intent is to install the same brand and type of door hardware throughout the medical center to provide interchangeable parts/components that is compatible with the existing door hardware. The medical center has standardized on this system to ensure building security. Additionally, maintaining spare parts and expertise in repairing/replacing other devices could jeopardize security to the medical center. This partial requirement of this project is a minor extension of the existing system.

iii. Schlage push-button locks

VAICHCS. The intent is to install the same brand and type of door hardware throughout the medical center to provide interchangeable parts/components that is compatible with the existing door hardware. The medical center has standardized on this system to ensure building security. Additionally, maintaining spare parts and expertise in repairing/replacing other devices could jeopardize security to the medical center. This partial requirement of this project is a minor extension of the existing system. At this time there are no competing vendors whose products are fully compatible with our existing door hardware; however, if hardware other than Schlage is found to have the capability to provide interchangeable

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iv. Yale locks and cylinders

VAICHCS. The intent is to install the same brand and type of door hardware throughout the medical center to provide interchangeable parts/components that is compatible with the existing door hardware. The medical center has standardized on this system to ensure building security. Additionally, maintaining spare parts and expertise in repairing/replacing other devices could jeopardize security to the medical center. This partial requirement of this project is a minor extension of the existing system. At this time there are no competing vendors whose products are fully compatible with our existing door hardware; however, if hardware other than Yale is found to have the capability to provide interchangeable components and maintain the high level of security of Yale’s door hardware then it will be considered acceptable. None to date is known or shown to be available.

v. Best CORMAX door cores

VAICHCS. The intent is to install the same brand and type of door hardware throughout the medical center to provide interchangeable parts/components that is compatible with the existing door hardware. The Iowa City campus is in the process of converting CORMAX cores throughout the facility. Standardization amongst our medical center’s physical security system is imperative. This justification is specific to the manufacturer, BEST. This partial requirement of this project is a minor extension of the existing system. At this time there are no competing vendors whose products are fully compatible with our existing masterkey system. None to date is known or shown to be available.

e. Physical Security System

i. Lenel HID access system

1. Impacts: Lenel was selected by a previous contract bidding process as the Physical

Security System for this facility. The existing installed system is Lenel. This is a proprietary system and other components cannot be added to the system. In order to maintain security of the entire facility the additions to the system must be Lenel. This project is a minor extension of the existing system and would be cost prohibitive to change.

1. Impacts: Square D was selected by a previous contract bidding process as the electrical metering system for this facility. The existing installed system is Square D. This is a proprietary system and other components cannot be added to the system. This project is a minor extension of the existing system and would be cost prohibitive to change. This facility determined about 20 years ago to invest in an electrical monitoring system. Over the years, the system has been added to. VACO within the last few years procured electrical monitoring of all facility’s utilities and selected SqD. PowerLogic is SqD monitoring/metering system. It also has the capability of monitoring and recording usage, temperature and load of the emergency generator and Automatic Transfer Switch. This is a Joint Commission requirement. This project will add to the existing SqD PowerLogic monitoring system. To avoid voiding the UL listing on this equipment, it will need to be

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SqD with the PowerLogic monitoring. Since one type of equipment must be SqD for this instance, all like equipment must also be of the same manufacture.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, this project will be solicited as a full and open market contract.

7. Determination by the Contracting Officer (CO) that the Anticipated Cost to the Government will be Fair and Reasonable:

Government estimate was prepared by the AE Firm Valhalla Engineering Group LLC and confirmed by the Contracting Officer’s Representative (COR). The anticipated price to the Government for the items requested to be brand name is approximately The items for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed; and based on competition, the CO will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market

Research Was Not Conducted:

The market research for the equipment was conducted and prepared by the COR and shared with the CO for further review. The CO was in concurrence with information provided in the estimate that supported the brand name items. Approval of the items as brand name only is critical for the overall efficiency of the completed project and the entire Iowa City VAMC facility.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing and operational system including the use of software.

At this time, there are no competing vendors whose products are fully compatible with the existing systems being used at the Iowa City VAMC.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

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12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Brian White Healthcare Engineer Iowa City VAMC

13. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Megan Dohm Contracting Officer VHA Program Contracting Activity Central (PCAC)

Brian E. White 3501664

Digitally signed by Brian E.

White 3501664 Date: 2023.06.23 09:12:53 -05'00'

Megan A.

Dohm 1683809

Digitally signed by Megan A. Dohm 1683809 Date: 2023.06 23 13:56 07 -04'00'