Att 3 - JGASS-II Section L.pdf

Section L - Instructions, Conditions and Notices to Bidders

SECTION L FULL TEXT

L.1 GENERAL INSTRUCTIONS TO OFFERORS:

L.1.1 This is an all-electronic solicitation release. No hard copies of the solicitation will be mailed.

Notifications and Amendments to the solicitation will be posted to https://beta.sam.gov/. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information. The Government may utilize the FedSelect® software developed by CACI International, Inc. Responsibility for source selection resides with the Government. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. Sections 210- 2107) and as implemented in the FAR. Proposals shall be unclassified and treated as Source Selection Sensitive Information (see FAR 2.101 and 3.104). With the sole exception of Oral Presentations called out in this solicitation, classified information will not be accepted and will be destroyed.

L.1.2 Proposals must be complete, self-sufficient, and respond directly to the requirements of the solicitation. Any commitments made in the proposal, to include, but not limited to the Transition Plan, Corporate Experience and Management, Key Personnel, and Total Compensation Plan called for in this solicitation, shall become part of the resultant contract. Any significant inconsistency, if unexplained, raises a fundamental issue of the Offeror’s understanding and/or ability to perform the contract. This may be a basis for rejection of the proposal. In no case shall statements similar to “we will comply with the requirements of the contract” or equivalent statements be acceptable to meet all the requirements of this RFP. However, the proposal shall include a declaration statement that acknowledges and accepts, without exceptions, all statement of work statement (SOW) requirements. Failure to comply with these instructions may result in an Offeror’s proposal being excluded from further consideration for award.

L.1.3 All questions concerning this procurement, either technical or contractual must be submitted in writing electronically to the Contracting Office. The subject line for all correspondence shall include the solicitation number (H92402-20-R-0003). No direct discussion between the technical representative and a prospective Offeror will be conducted unless it is deemed necessary by the Contracting Officer. Questions shall be sent to the following points of contact:

James Goodwin james.goodwin@socom.mil Marc Huizinga marc.huizinga@socom.mil

L.1.4 The evaluation will consist of an evaluation of the General and Administrative Qualifying Criteria and Factors detailed below. After completion of the evaluation, the Government will establish a competitive range and conduct discussions. The Government reserves the right for efficiency purposes to only include the most highly rated proposals in the competitive range. The Government intends to award one contract, with discussions, based on the evaluation results.

L.1.5 Proposals shall not contain classified information. Offerors are cautioned that the aggregation of normally unclassified information can result in a document becoming classified. The most common situation where this occurs is in Key Personnel resumes.

L.1.6 The Government will perform a virus scan on all electronic files/CD-ROMs/DVD-ROMs provided by the Offerors. Any submittal failing the virus scan or found to be unreadable shall be rejected, returned to the Offeror and not considered or evaluated.

L.1.7 Proposal Delivery Instructions:

Hand delivery is required by an individual from the Offeror or teaming partner's staff. A messenger service delivering the proposal package on behalf of the Offeror is not considered a hand delivery, and will not be accepted. Electronic Delivery is not acceptable. All hand-carried proposal CD-ROMs/DVD- ROMs, shall be delivered to the address below. Offerors are requested to provide a 24-hour notice to the Points of Contact (POC) at the email address below to provide notification of pending arrival:

Point of Contact: SOF AT&L-KP Primary E-Mail: james.goodwin@socom.mil Secondary E-mail: marc.huizinga@socom.mil

All CD-ROMs/DVD-ROMs shall be addressed using labels as follows:

The Outer Package:

HQ USSOCOM/SOF AT&L-KP

ATTN: James Goodwin or Marc Huizinga

RE: H92402-20-R-0003

7701 Tampa Point Blvd.

MacDill AFB FL 33621-5323

The Inside package marking shall be marked using labels as follows:

USSOCOM-SOF AT&L-KP

TO BE OPENED BY ADDRESSEE ONLY

SOURCE SELECTION INFORMATION - SEE FAR 3.104

SOURCE SELECTION SENSITIVE - FOR OFFICIAL USE ONLY

L.1.8 Proposal Format:

Format of the proposal Volumes (and any resulting responses to Evaluation Notices (ENs)) shall be as follows:

a. Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 11 point, uncompressed font.

b. A page is defined as one 8 ½ x 11-inch paper with printing on one side of the page. Line spacing settings shall be at least one and one-half (1½) line spacing. Margins on all four (4) edges of each page will be at least 1-inch. Pages shall be dated and numbered sequentially by volume as follows:

Prime identifying information shall be in header at left margin, solicitation number shall be in header at right margin, date shall be in footer at left margin, and volume number-page number shall be in footer at right margin. Company Logos/Emblems are to be on the cover page only, not on each individual page. The use of the USSOCOM or any subordinate unit logo on proposals is expressly prohibited.

c. Resumes may be single spaced and shall be no smaller than equivalent to Times New Roman 11 Point.

d. Text size for tables, text boxes, charts, and fold-out pages shall be no smaller than the equivalent to Times New Roman 9 point with single spacing permitted.

e. Elaborate format and color representations are not desirable.

f. Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. The margin requirement for 11 x 17 inch pages is at least ½ inch on all four (4) edges of each page. A maximum of two fold-out pages each for the Transition Plan Volume and the Corporate Experience and Management Volume is allowed. Two 11 x 17 pages are allowed for the Total Compensation Plan Volume to serve as the master team benefits summary matrix. Each foldout page shall count as one page towards the page limit count. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for additional pages of text. For fold out pages, the text shall be no smaller than equivalent to Microsoft Word 9 point, Times New Roman with single spacing permitted. Proposal volumes shall not be supplemented by a package or reference documents except has permitted below. Offerors shall not submit a transition timeline that requires the Government to use Microsoft Project software.

g. Each Volume shall be organized in the following order and submitted as a single file with the exception of volume attachments:

• Cover Sheet. The cover sheet shall be clearly marked as to Volume number, title, solicitation identification, and the Offeror’s name. The cover sheet will not count against page counts.

• Table of Contents. The Table of Contents shall include a list of all charts, illustrations, tables and required attachments for the Volume. The table of contents will not count against page counts.

• Volume Narrative. The narrative is subject to page count limits specified for the respective volume. Blank pages will not count against page counts.

• Glossary. The glossary shall contain all abbreviations and acronyms used in the volume with an explanation for each. The glossary will not count against page counts.

• Appendixes required or authorized for the respective volume. Each appendix shall be submitted as a separate file. Appendixes will not count against page counts.

h. Electronic copies shall be provided on CD-ROMs (read-only memory). The submission of proposals on rewritable (RW) media will not be evaluated and thus not eligible for award. Microsoft Office 2010 (or later), presentation and spreadsheet products are preferred. Scanned documents such as the signed SF33, supporting documents such as ISO certification, DCMA/DCAA letters, Certificate of Insurability, DBA Premium quote, Line of Credit, etc. shall be submitted in PDF format.

i. Any changes to the proposal (as the result of Discussions/Final Proposal Revisions) shall have changed information clearly marked by a vertical line in the left or right margin of the page, circling if changing data in a chart, and/or highlighting (yellow shading) in a worksheet cell. The Offeror shall clearly indicate on each page the data/information that has been revised via track changes or other acceptable method. Changes, as a result of negotiations, will be conformed on CD- ROMs/DVD-ROMs and have changed information clearly marked.

L.1.9 The following Volumes will be submitted and evaluated:

Volume 1: General and Administrative Qualifying Criteria (Factor 1) Volume 2: Transition Plan (Factor 2) Volume 3: Corporate Experience and Management (Factor 3) Volume 4: Key Personnel* Volume 5: Total Compensation Plan* Volume 6: Price (Factor 5) *Not a separate factor as discussed below.

** Oral Presentation (Factor 4) does not have a Volume/Submittal Requirement

L.1.9.1 Factor 1 General and Administrative Qualifying Criteria (Volume 1):

This volume shall contain a list of qualifying criteria submissions that will be per the evaluation criteria in Section M.2, Evaluation Factors for Award. The qualifying criteria proposal shall be organized in a Volume 1 folder in the order listed in Section L and submitted per L.1.12.

L.1.9.2 Factor 2 Transition Plan (Volume 2):

This volume shall be prepared per these instructions and will be evaluated per the evaluation criteria in Section M.3, Evaluation Factors for Award. Proposals shall include necessary information to enable the evaluators to form a definitive conclusion concerning the Offeror’s ability to transition and perform the required services. The Transition Plan shall be organized in Volume 2 folder in the order listed in Section L and submitted per L.1.12.

L.1.9.3 Factor 3 Corporate Experience and Management (Volume 3):

This volume shall be prepared per these instructions and will be evaluated per the evaluation criteria in Section M.4, Evaluation Factors for Award. Proposals shall include necessary information to enable the evaluators to form a definitive conclusion concerning the Offeror’s ability to perform and sustain the required services. The Corporate Experience and Management Volume shall be organized in Volume 3 folder in the order listed in Section L and submitted per L.1.12.

L.1.9.4 Key Personnel (Volume 4):

This volume shall be prepared per these instructions and will be evaluated per the evaluation criteria in Section M.5, Evaluation Factors for Award. Proposals shall include necessary information to enable the evaluators to form a definitive conclusion concerning the Offeror’s ability to perform the required services. The Key Personnel shall be organized in Volume 4 folder in the order listed in Section L and submitted per L.1.12. The Key Personnel Volume is not a stand-alone factor or subfactor, but will be evaluated as part of Transition Plan (Factor 2), and/or Corporate Experience and Management (Factor 3).

L.1.9.5 Total Compensation Plan (Volume 5):

This volume shall be prepared per these instructions and will be evaluated per the evaluation criteria in Section M.6 and submitted per L.1.12. The Total Compensation Plan is not a stand-alone factor or subfactor, but will be one element of risk applied to the Transition Plan (Factor 2), and/or Corporate Experience and Management (Factor 3).

L.1.9.6 Factor 4 Oral Presentation:

No volume or submittal document is required for this factor. Oral Presentations will be conducted after one or more Competitive Range Determinations and only with Offerors determined to be in the final Competitive Range. Oral Presentations will be recorded after establishment of the final competitive range and prior to the conclusion of discussions. Offerors invited to participate in Oral Presentations per these instructions will be evaluated per the evaluation criteria in Section M.8, Evaluation Factors for Award.

L.1.9.7 Factor 5 Price Evaluation (Volume 6):

This volume shall be prepared per these instructions and will be evaluated per the evaluation criteria in Section M.7 and submitted per L.1.12.

L.1.10 Proposal Due Date:

All volumes of the proposal will be due to the Government not later than

11:00AM Eastern Daylight Time (EDT) on Monday, October 5th, 2020.

* Factor 4, Oral Presentations - For those Offerors remaining in the Competitive Range, the Government anticipates notification will be provided in December 2020. Offerors required to provide an oral presentation will be provided a minimum of fourteen calendar days’ notice prior to their designated presentation.

Failure to meet these due dates will be handled in accordance with FAR 52.215-1 Instructions to Offerors

– Competitive Acquisitions—Alternate I.

L.1.11 Questions:

Unclassified questions regarding this solicitation shall be submitted via email to the POCs listed in L.1.3 no later than 1:00 PM Eastern Daylight Time (EDT) on Wednesday, September 9th, 2020. The Government will not guarantee that questions received after this date will be answered prior to the proposal due date.

L.1.12 Proposal Submission Requirements:

VOLUME 1 GENERAL ADMINISTRATIVE DATA

Volume 1 – General and Administrative Qualifying Criteria: One (1) digital Copy (CD-

ROM) in Word/PDF Format; to include information required in L.2.1-L.2.10 No page limit. This volume shall include the Afghani Business License, ISO certification and Small Business Plan as appendixes.

VOLUME 2 TRANSITION PLAN

Volume 2 – Transition Plan One (1) digital copies (CD-ROMs) in Word. 15 page limit for the Transition plan.

VOLUME 3 CORPORATE EXPERIENCE & MANAGEMENT

Volume 3 –Corporate Experience & Management One (1) digital copy (CD-ROMs) in Microsoft

Word Format 20 page limit. The Mission- Essential Contractor Services Plan Appendix is exempt from the page count and is limited to 3 pages.

VOLUME 4 KEY PERSONNEL

Volume 4 – Key Personnel One (1) digital copy (CD-ROMs) in Microsoft Word

Format. Key Personnel (per Clause 5652.237-9001) resumes are limited to 3 pages each. Signed Key Personnel Letters of Commitment are limited to 1 page each.

VOLUME 5 TOTAL COMPENSATION PLAN

Volume 5 – Total Compensation Plan One (1) digital copy (CD-ROMs) of Total Compensation Plan Narrative, One (1) 11x17 fold-out master team benefits summary matrix sheet (2 page limit), Attachment J-5 – Pay and Benefits Workbook, Attachment J-6 - Acknowledgement and Agreement to Pay Minimum Salary and Benefits and any back up data required shall be in Microsoft Word Format with no page limit.*

VOLUME 6 PRICE

Volume 6 - Price One (1) digital copy (CD-ROMs) of Attachment J-7

Pricing Matrix, Price Narrative, and any back up data required shall be in Microsoft Word/Excel Format with no page limit*

*Offerors are encouraged to limit the Total Compensation Plan (Volume 5) and Price Proposal (Volume

6) pages unless the Offeror determines that this limitation would preclude compliance with the price proposal instructions of the RFP. NOTE: Offerors should not submit information already included in other volumes and are cautioned that submission of more data than required by the Total Compensation Plan and Price Proposal instructions may hinder and delay the evaluation of the proposal.

**Each Volume shall be submitted on a stand-alone disc, thus offerors are submitting 6 CD-ROMs total for their proposal submission.

L.1.13 Incorporation of Proposal Information:

Any feature of an Offeror’s proposal may be unilaterally incorporated in the contract in full text, as an attachment or by reference as a contract requirement.

L.2 VOLUME 1 GENERAL AND ADMINISTRATIVE QUALIFYING CRITERIA (FACTOR 1):

Offerors shall provide the Administrative documentation, as required below. The Government will evaluate this information in accordance with Section M.2.

L.2.1 Contract Forms and Certifications:

Include the following data in Administrative Data (Factor 1) in the format indicated. Designate on the Volume cover which proposal package contains the original executed copy of the solicitation.

a. Proposal cover letter or proposal cover page (include names, office phone and facsimile numbers, if applicable, cell phone numbers, and e-mail addresses for proposal POCs). The cover letter shall include a list of names and telephone numbers of persons authorized to conduct negotiations on behalf of the Offeror, as well as names and telephone numbers for the cognizant Defense Contract Management Agency (DCMA) office and Defense Contract Audit Agency (DCAA) office for the business entity proposed. Within the letter, all Offerors shall acknowledge and accept, without exceptions, all statement of work requirements. Offerors shall confirm no organizational conflict of interest exists, or list any conflicts and steps taken to mitigate the conflict. Offerors shall include a statement that all terms and conditions, pricing and aspects of its proposal shall remain valid for a minimum of 210 days from the proposal submission due date.

b. A conformed solicitation copy from this RFP with the original signature of an official authorized to contractually bind the Offeror in Block 17 of the SF 33.The Offeror must complete the following sections within the RFP for these criteria:

o Solicitation, Offer and Award (Standard Form 33), Blocks 12- 18 o All Section K, Representations, Certifications and Disclosures o All amendments posted to beta.SAM.gov

L.2.2 Facility Clearance:

The Offeror must have a Top Secret Facility Clearance as accredited in the National Industrial Security System (NISS) at the time of initial proposal submission, and shall meet all requirements of the Contract Security Classification Specification (DD Form 254), showing proof of clearance and applicable personnel eligibility. An approved Department of Defense Security Agreement (DD Form 441/441-1) must be provided with proposal submittal as proof of current Facility Clearance.

L.2.3 Adequate Business Systems:

The Offeror shall provide valid documentation at the time of initial proposal submission from DCMA, DCAA, other Federal Audit Agency, or other information that allows the contracting officer to determine that the contractor’s accounting system will permit timely development of all necessary cost data for the cost type CLINs and the negotiation of cost in accordance with the Federal Acquisition Regulations and applicable supplements in order to be considered for award (within the last 3 years from date of the issuance of this RFP).

L.2.4 Line of Credit:

The Offeror shall provide adequate certified documentation that demonstrates a sufficient line of credit or reserved liquid capital of at least 25% of the base year proposed costs at the time of initial proposal submission. An approved line of credit on the financial institution’s letterhead, signed by an official authorized to approve the loan, and contingent upon award of the contract shall be sufficient to meet this requirement.

L.2.5 Excluded Parties List:

No Submission requirement, however the Government will validate the offeror is not on the Excluded Parties List both at time of proposal receipt, and again just prior to award (for the prospective awardee).

L.2.6 Small Business Subcontracting Plan and Small Business Participation:

FAR 52.219-8, FAR 52.219-9, and DFARS 252.219-7003 clauses are included in this solicitation and will be incorporated into any resultant contract. A subcontracting plan is required from all offerors other than small business concerns for proposals. The plan shall be submitted with the initial proposal and will be concurrently negotiated. If a cost proposal is required by this solicitation, it must relate to, and substantiate, the submissions under FAR 52.219-9(d). The offeror's submission must provide sufficient information to support the Contracting Officer's review of the subcontracting plan to determine if it is acceptable (otherwise an offeror will be ineligible to receive the contract award).

L.2.6.1 Small Business Subcontracting Plan:

Offerors must comply with all sections of FAR 19.704. This includes:

a. Each offeror shall describe their corporate commitment in providing subcontracting opportunities for small business, small disadvantaged business, women-owned small business, HUBZone small business (no mandated minimum but should still be addressed), veteran-owned small business, and service disabled veteran-owned small business concerns.

b. Describe the strength and specificity of each corporate commitment (i.e., what type of commitment, how binding is the commitment, how specific is the commitment to this proposed effort, and what type of work will be included in these subcontracting opportunities from the overall corporate level).

c. Each offeror shall include a listing of their subcontractors (large and small). For Small Businesses, list the socio-economic category(ies) for each entity.

d. The NAICS code of 541990 pertains to the offeror. The offerors will then be able to determine their subcontractors and the NAICS code for the work that the subcontractor will be performing at the task order level. The NAICS code that is listed for the subcontractor must be listed in the subcontractor’s profile, i.e., Central Contractor Registration (CCR), Online Representations and Certifications Application (ORCA), or documentation must be provided by the Small Business Administration if the subcontractor does not have a profile in the CCR or ORCA.

L.2.7 Afghanistan Business License:

The Offeror shall submit a current valid Afghani Business License at proposal submission. Afghani Business License shall be submitted as appendixes.

L.2.8 International Standards Organization/International Organization of Standards (ISO) Certification:

The Offeror must clearly state and provide proof that it is an ISO certified firm. The ISO Certificate(s) shall be submitted as appendixes.

L.2.9 Cross Reference Matrix:

The Offeror shall submit a Cross Reference Matrix (CRM) for the Volume 2 -Transition Plan, Volume 3

– Corporate Experience and Management, and Volume 4 - Key Personnel, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the Government’s review of the Offeror’s proposal. The CRM should be a single integrated matrix and will cross-reference the proposal volumes and paragraphs to specific solicitation requirements, as well as other parts of the proposal that contain relevant information (Volumes 1, 2, 3, 4, 5, 6). The Offeror’s CRM may be limited to information in the example below or revised to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments.

SAMPLE:

Reference Table

SOW

Section Section L Section

Section M Section Proposal Reference

Factor 2 Transition Plan Refer to your proposal volume and Page #s

Factor 3 Corporate Experience & Management

Volume 4 Key Personnel

L.2.10 Master Table of Contents:

Include a Master Table of Contents of the entire proposal to include Lists of Tables, Figures, and/or Drawings.

L.3 VOLUME 2 TRANSITION PLAN (FACTOR 2):

The Offeror’s proposal shall be written clearly and contain the pertinent information necessary for the Government to determine if the proposal meets/does not meet requirements of this solicitation. The Government will evaluate this information in accordance with Section M.3.

L.3.1 Transition Plan:

The Offeror’s transition plan details their plan to staff and transition the requirement from Contract Award. The Statement of Work, Attachment J-1, the SOW Addendum, Attachment J-2, and the Pricing Matrix for JGASS, Attachment J-7 details the requirement to be fulfilled by labor category and Full time Equivalent (FTE) count.

(1) The Offeror shall address and provide a schedule with milestones by labor category and location that demonstrates its capability to execute a phase-in/transition leading to assumption of full contractual responsibility for CONUS positions and full-time OCONUS positions 90 days from contract period of performance start date. Milestones shall be established at the 30th, 45th, 60th, 75th and 90th day from performance start. The proposal shall include fill-rate metrics. These metrics shall include milestone fill rates to achieve at least the minimum fill rate of 85% of required FTEs by the 90th day of the Transition Period.

(a) Definitions.

OCONUS Fill – Contract employee assigned to an Authorized OCONUS Position and is available to provide geospatial analysis services and is not on Personal Time Off (PTO), or travel. Applies to OCONUS assigned positions only and an employee cannot be counted against an OCONUS position and a CONUS position simultaneously.

CONUS Fill – Contract employee assigned to an Authorized CONUS Position and is available to provide geospatial analysis services, is on PTO, or on official travel. Applies to CONUS assigned positions only an employee cannot be counted against an OCONUS position and a CONUS position simultaneously.

OCONUS Fill Rate – Total OCONUS Fill divided by Total Authorized OCONUS Positions. This fill rate only applies to Authorized OCONUS positions.

CONUS Fill Rate - Total CONUS Fill divided by Total Authorized CONUS Positions. This fill rate only applies to Authorized CONUS positions.

Contract Fill Rate – Total OCONUS Fill plus CONUS Fill, divided by the Total Authorized CONUS plus Total Authorized OCONUS Positions. The Daily Manning Report shall calculate and state Contract Fill Rate on a daily basis. The daily Contract Fill Rate shall be averaged across each twelve-month performance period to determine the Annual Contract Fill Rate. At no time shall the Contract Fill Rate exceed 100%.

(b) For Evaluation purposes the Offeror shall assume 23 FTE are OCONUS, all positions are currently filled and the Offeror shall discuss how they will capture/transition these individuals OCONUS to include all related deployment and redeployment activities.

(c) Any contract employees filling authorized positions and being paid under the predecessor contract will not be counted against the 30, 45, 60, 75 or 90-day fill rate requirement. Only contract employees working under the successful Offeror’s contract will be counted (including any incumbent captures once they begin being paid under the Successful Offeror’s contract).

(2) This Transition Plan shall include management expertise, ability to meet all security requirements

(facility and personnel), procedures and policies, risk mitigation techniques, flexibility, logistics of moving the Offeror’s personnel into both CONUS and OCONUS locations and assuming control of the Government’s requirement for real time geospatial analysis support to USSOCOM element that when viewed collectively demonstrates the Offeror’s ability to successfully execute a contract phase-

in. The Offeror shall describe in detail the differentiation between any proposed transition team and the contract management team, to include any designated as Key Personnel. The Offeror in its transition plan shall:

a. Identify all major activities,

b. Explain how each activity would be assured of timely completion,

c. Identify its phase-in management team, and

d. Describe its approach for interfacing with the incumbent contractor.

(3) Offerors shall describe its plan for insertion of non-incumbent employees in the event incumbent employees decline employment with the Offeror’s company or subcontractors, or are otherwise unavailable for work under this requirement.

(4) The Offeror shall describe if/how it will assimilate incumbent contract employees (those currently performing under the existing contract) into its operations. The Offeror shall provide details of any previous corporate experience on accomplishing succession from performance by a legacy contractor to its own performance.

(5) The Offeror’s detailed plan to transition the IAEFTC Course from the incumbent contractor to their control to meet a through-put of 25 students per month IAW SOW 11.4. Plan should include a detailed description of how the offeror plans to staff, coordinate, and facilitate the course and course objectives for their students. Offeror shall include details on the proposed facility to include: the physical address, size, business arrangement of the property (i.e. owned, leased, provided by subcontractor under a right to use) and availability date to meet the IAEFTC requirements of the

SOW.

(6) The Key Personnel required and submitted within Volume 4 will also be considered as part of the risk to successful execution of the Transition Plan Factor.

(7) The Total Compensation Plan required and submitted within Volume 5 will also be considered as part of the risk to successful execution of the Transition Plan Factor.

L.4 VOLUME 3 CORPORATE EXPERIENCE AND MANAGEMENT (FACTOR 3):

The Offeror’s proposal shall be written clearly and contain the pertinent information necessary for the Government to determine if the proposal meets or does not meet requirements of this solicitation. The Government will evaluate this information in accordance with Section M.4.

L.4.1 Corporate Experience and Management:

The Offeror’s Plan should describe how the Offeror will monitor and manage performance of the requirement, spelled out in Attachment J-1, Statement of Work across all labor categories (FMV, GEO INT, GIS, Geospatial Systems, 3D Modeler, Data Scientist), and clearly describe and demonstrate how their corporate experience can enable successful implementation of the submitted plan. Offeror’s plans should address key functional areas including:

(1) Technical Capability of the firm. The offeror shall describe their firm’s familiarity with the scope of this effort to include its knowledge of (FMV, GEO INT, GIS, Geospatial Systems, 3D Modeler, Data Scientist). The offeror shall discuss its previous corporate experience in this line of work to include use of COTS and GOTS FMV/GEO INT software suite of applications.

(2) A detailed explanation of how the Offeror will manage its subcontractor(s). To substantiate corporate experience, provide the number of years that the Offeror (not including partners/subcontractors) has been managing subcontractors for primarily CONUS, but also OCONUS support requirements with a list of contracts (by contract number) spanning the provided number of years. Clearly describe how the Offeror’s corporate experience informs effective subcontractor management.

(3) The Offeror shall describe and specify staff and processes for hiring, recruitment, retention, and marketing that are currently in place or planned to identify qualified labor categories as described in the Statement of Work for this effort. This plan shall include all aspects of recruitment from prospect mining to actual deployment to customer locations and any steps in between. This includes but is not limited to; first contact, screening, interview, and security/credential verification. This plan will include average time (in calendar days) from recruitment to actual deployment to customer location. This plan shall describe the Offerors ability surge to meet emerging requirements and effectively conduct crisis management. Clearly describe how the Offeror’s corporate experience informs the recruitment and retention plan. Provide verifiable data, including contract numbers, requirement descriptions, performance dates, relevant Government Points of Contact (Contracting Officer, COR/COTR, or Program Manager), and any other data that substantiates the Offeror’s corporate experience in recruiting and retaining personnel of similar labor categories, with similar security and performance requirements, and position fill-rate requirements.

(4) The company management plan to:

a. Prepare its personnel for deployment

b. Support to employees while OCONUS. This plan should detail how the Offeror will coordinate travel; to include, but not limited to all phases of visa acquisition, passports, Synchronized Pre- Deployment and Operational Tracker (SPOT) requirements, and transportation. The Offeror shall describe any infrastructure/procedures to support deployed personnel. Provide verifiable data, including contract numbers, requirement descriptions, performance dates, associated Government Points of Contact (Contracting Officer, COR, or COTR), and any other data that substantiates the Offeror’s corporate experience in deploying personnel in the most recent 3 years.

(5) A detailed explanation of how the offeror will rapidly expand their current operations to meet this contract requirement. Explain in detail the number of managerial layers required to facilitate communication between the Government and the Offeror or managing partner regarding daily operations. Clearly describe how the Offeror’s corporate experience informs their ability to meet the requirements of this contract. Provide verifiable data, including contract numbers, requirement descriptions, performance dates, Government Points of Contact, and any other data that substantiates the Offeror’s corporate experience in providing services of a similar size and scope.

(6) Detailed description of how the company will train new employees in compliance with the Statement of Work requirements. Clearly describe how the Offeror’s corporate experience informs the process and procedures for new employee training.

(7) The Offeror will describe the average washout rate (the number of proposed candidates vs. the number approved by the security screening process) the Offeror has experienced historically for the labor categories described in this solicitation, and any mitigation strategies they will use to meet the Statement of Work requirements (Attachment J-1) and strive to meet maximum fill of authorized FTEs in the SOW Addendum (Attachment J-2).

(8) Describe in detail how the Offeror will successfully manage rotation/turnover of personnel during performance of the contract while maintaining maximum fill rates and minimizing degradation in services provided to the customer to include, knowledge transfer (while minimizing overlap of resources), accounting for leave periods and end of tour rotations, and emergency situations. Clearly describe how the Offeror’s corporate experience informs their plan to manage personnel to maintain maximum position fill rates. Provide verifiable data, including contract numbers, requirement descriptions, performance dates, Government Points of Contact, and any other data that substantiates the Offeror’s corporate experience with managing personnel of similar labor categories, with similar security and performance requirements, and position fill-rate requirements

(9) The Mission-Essential Contractor Services Plan, necessary to support ongoing OCONUS and

CONUS mission requirements and required by Section I Clause 252.237-7023, shall be evaluated as part of the Corporate Experience and Management factor and incorporated as an attachment in the resultant contract. The Mission-Essential Contractor Services Plan shall be submitted as an appendix to Volume 3.

(10) The Key Personnel required and submitted within Volume 4 will also be considered as part of the risk to successful execution of the Corporate Experience and Management Factor.

(11) The Total Compensation Plan required and submitted within Volume 5 will also be considered as part of the risk to successful execution of the Corporate Experience and Management Factor.

L.4.2 VOLUME 4 KEY PERSONNEL:

L.4.2.1 Key Personnel:

The Offeror shall provide information regarding their proposed key personnel including identification of the key management positions and the corporate commitment of providing proposed candidates to the specified positions. For each proposed candidate the Offeror shall include a resume that includes but not limited to the following information; management experience on similar contracts, educational experience, tenure with current employer, technical competency, specific knowledge and skill interfacing with people at all levels including communication and problem solving, and any skills, ability, experience that will differentiate the key personnel from other Offerors. Offerors shall submit signed letters of intent for each Key Personnel position. Key Personnel are identified in SOFARS 5652.237-9001 and Experience Requirements are delineated in the Statement of Work paragraphs 4.2.11, 4.2.12, and 4.2.13.

Each “effort” entry within the Proposed Key Personnel member’s resume will be evaluated of the scale outlined in L.4.2.2 below to determine similarity. Each “effort” will be reviewed across all five aspects in the matrix and given an overall rating. Performance on efforts deemed “Very Similar” will be weighted higher than performance on “Similar”, Somewhat Similar” and Not Similar” efforts. This cascading effect holds true at each level, i.e. efforts that are deemed “Similar” will be weighted higher than “Somewhat Similar” or “Not Similar”, and so on.

L.4.2.2 Key Personnel Similarity Rating Matrices:

Program Manager / Deputy Program Managers Similarity Rating Matrix

Rating FTE Count of Effort Scope of Effort OCONUS aspect of Effort Effort’s

Customer

Security Requirement of Effort

Very Similar

“VS”

250+ (Battalion Command Military

Equivalent)

Effort entails all of the following disciplines:

IMINT/FMV/GEOINT/IT

support and targeting intelligence support to

Special Operations missions

At least 25 FTEs deployed, to both

DTAAC and

ODTAAC

locations.

Demonstrated ability to support worldwide deployments within in a short notification cycle

(Less than 30 Days)

Special Operations Forces in a DTAAC or

ODTAAC

TS FCL and providing

TS/SCI

personnel

Similar “S”

150+ (Company Command Military

Equivalent)

Effort entails all of the following disciplines:

IMINT/FMV/GEOINT/IT

support and targeting intelligence support to

Special Operation missions

At least 15 but not more than 24 FTE deployed, to both

DTAAC and

ODTAAC

locations

Demonstrated ability to support worldwide deployments within in a short notification cycle

(Less than 30 Days)

DOD or Intelligence Community

Partner

TS FCL and providing

TS/SCI

personnel

Somewhat Similar “SS”

60+ (Platoon Command Military

Equivalent)

Effort entails most of the following disciplines:

IMINT/FMV/GEOINT/IT

support and targeting intelligence support to

DOD missions

At least 4 but not more than14 FTE deployed, to both

DTAAC and

ODTAAC

locations

Demonstrated ability to support worldwide

Conventional Forces

Classified but not at the

TS/SCI level deployments within in a 30 day notification cycle

Not Similar

“NS”

Less than 60 FTEs

Effort entails a few of the following disciplines:

IMINT/FMV/GEOINT/IT

support and targeting intelligence support

Less than 5 FTEs or no FTEs deployed, to both

DTAAC and

ODTAAC

locations

Demonstrated ability to support worldwide deployments within in a 30 day notification cycle

Commercial; Not Classified

Transition Manager Similarity Rating Matrix

Rating FTE Count of Effort Scope of Effort OCONUS aspect of Effort Effort’s Customer Security

Requirement of Effort

Very Similar

“VS”

2 or more efforts of

250+ FTEs

Effort entails all of the following:

development and execution of phase in plans, phase out plans, supervision, project management

Min. of 25 FTEs deployed to both

DTAAC and

ODTAAC

Locations.

Forces

TS FCL and providing

TS/SCI

personnel

Similar “S” 1 effort of 250+ FTEs

Effort entails all of development and execution of phase in plans, phase out

Min. of 25 FTEs

DTAAC and

TS FCL and providing

TS/SCI

personnel

Somewhat Similar “SS”

At least 1 effort of 150+

FTEs

Effort entails most of development and execution of phase in plans, phase out

14- 25 FTEs

DTAAC and

DOD or Intelligence Community Partners

Classified but not at the

TS/SCI level

Not Similar

“NS”

Less than 60 FTEs

Effort entails two of the following:

development and execution of phase in plans, phase out

Less than 5 FTEs deployed or no

FTEs deployed to

Commercial Not Classified

Data Scientist Similarity Rating Matrix

Rating Yrs of

Operational Experience

Education Scope of Effort Publications Effort’s Customer

Security Requirements of Effort

Very Similar

“VS”

20+ yrs in Data Scientist role

Post Graduate degree in

Social Science field

Multi-domain or transdisciplinary experience providing Human, Two or more Operationally relevant Peer reviewed

Special Operations

TS/SCI

Social, Culture and Behavior

(HSCB) modeling and analysis in support of Military operations

Academic or Professional

Journal publication

Similar “S” 17+ yrs in

Data Scientist role

Post Graduate degree in

Social Science field, Computer Science, Mathematics

Multi-domain or transdisciplinary experience providing Human, Social, Culture and Behavior

(HSCB) modeling and analysis or Computational Modeling and

Visualization of Human Behavior in support of Military operations

One Operationally relevant Peer reviewed Academic or Professional

Journal publication

DOD or Intelligence Community Partners

TS/SCI

Somewhat Similar “SS”

15+ yrs in Data Scientist role

Post Graduate degree in

Social Science field, Computer Science, Mathematics

Computational Modeling and

Visualization of Human Behavior or Geospatial Predictive

Analytics or Operational

Security Analytics in support of

Military or Law Enforcement operations

One or more Peer reviewed Academic or Professional

Journal publication

Conventional Forces

Classified but not at the

TS/SCI level

Not Similar

“NS”

Less than 12 yrs in Data

Scientist role

Graduate degree in

Social Science field, Computer Science, Mathematics

Geospatial Predictive

Analytics or Operational

Security Analytics in support of

Military or Law Enforcement operations

Contributed to one or more Academic or Professional Journal publication

Commercial Not Classified

L.5 VOLUME 5 TOTAL COMPENSATION PLAN:

L.5.1. Total Compensation Plan:

Offerors (including each partner, team member and subcontractor) shall agree as a team to the minimum annual base salaries that will actually be paid to the employee as compensation as instructed within Attachment J-5, Pay & Benefits Workbook. Note that the base salaries will be evaluated at the proposed minimum level. In addition, Offerors (including each partner, team member and subcontractor) shall agree as a team to submit one Total Compensation Plan per Provision 52.222-46 including supporting data within the total compensation plan narrative. Not all companies within a team are required to have the same benefits package. Within Volume 5 the offeror shall submit one 11x17 fold-out Master Team Benefits Summary Matrix (two page limit) that lists the Prime and all subcontractors/team members and details each companies’ corresponding benefits package. All Offerors shall state the basis for all salaries and benefits in the Volume 5 narrative. All Offerors shall describe the extent each of the benefits listed below is included in their total compensation package.

Health Benefits (Medical, Dental, Vision, FSA/HRA/HSA) Personal Time Off (including Holidays) Retirement Plan(s) Bonuses

Total employee compensation evaluation will primarily consider the annual base salary amount and the employer’s cost of fringe benefits that directly benefit the employees. All fringe benefits, including bonuses must be captured by the “Hourly Fringe Benefit Cost (including PTO)” listed in the “Pay and Benefits Workbook”, in order for them to be considered.

Offerors shall submit a signed Attachment J-6, “Acknowledgement and Agreement to Pay Minimum Salary and Benefits” for each Prime, Partner and Subcontractor as appendixes to Volume 5.

L.5.2. Labor Rate Floor:

Due to the competitive nature of the labor categories contained within this requirement the Government has determined that setting a labor rate floor by labor category is necessary. The Labor Rate Floor refers to the direct hourly compensation paid to the employee, regardless of Prime or Subcontractor under this effort. A Labor Rate Floor has been established for each labor category except for Key Personnel positions. This labor rate floor does not dictate a minimum benefits package, although benefits packages will be reviewed as part of the Total Compensation Plan, Volume 5.

Within the Attachment J-5 Pay and Benefits Workbook, Column C in each tab sets the direct labor rate minimum for each labor category. Any proposal in which the offeror (or subcontractor) proposes any direct labor rate below the corresponding floor rate, without sufficient justification as to how recruiting and retention risks will be mitigated, will be rejected in accordance with M.1.7.

The FBLRs proposed in the Total Compensation Plan Volume 5 (Attachment J-5 Pay and Benefits Workbook) shall match those proposed in the Pricing Volume 6 (Attachment J-7 Pricing Matrix).

L.6 VOLUME 6 PRICE EVALUATION (FACTOR 5):

L.6.1 Overview:

The Offeror shall submit a total price for each Contract Line Item Number (CLIN) contained within Section B of the SF 33. The Government will evaluate each Offeror’s proposal to determine the Total Evaluated Price (TEP). The TEP will consist of following components: 1) Labor (both CONUS and OCONUS), 2) Travel, and 3) Other Direct Costs (ODCs). Each of these components is discussed further throughout this section.

L.6.2 Labor Component:

This section will deal with the pricing of Labor for the Joint Geospatial Analysis Support Services contract. The hourly rates will be applied to CLINs X001 CONUS labor and CLINs X002 for OCONUS labor. All fully burdened labor rates shall include all costs for the requirements as stated in the Statement of Work, Attachment J-1. All CONUS (CLINs X001) and OCONUS (CLINs X002) FBLRs (Volume 6, Attachment J-7, Pricing Matrix) shall match by labor category and also must match the corresponding FBLRs identified in the Total Compensation Plan (Volume 5, Attachment J-5 Pay and Benefits Workbook).

L.6.2.1 CONUS Labor (CLINs X001):

The Offeror will propose CONUS Fully Burdened Labor-Hour Rates (FBLR) for each labor category.

The current CONUS labor category requirement is stated in the SOW Addendum Table 3.0 and also indicated by the assigned hours in the Attachment J-7 Pricing Matrix. The annual labor hours for each labor category listed as 1,984 in the Pricing Matrix are based on the current shift work schedule consisting of 84 hours every two weeks. The annual labor hours for each labor category listed as 1,880 in the Pricing Matrix are based on a typical full-time work schedule consisting of 80 hours every two weeks.

L.6.2.2 OCONUS Labor (CLINs X002):

The Offeror will propose OCONUS Fully Burdened Labor- Hour Rates (FBLR) for all labor categories.

All OCONUS FBLRs shall match the proposed CONUS FBLRs for each corresponding labor category as OCONUS positions are filled by CONUS personnel on rotational deployments throughout each year. All labor categories are subject to deployment based on mission needs. The current OCONUS labor category requirement is stated in the SOW Addendum Table 3.1 and also indicated by the assigned hours in the Attachment J-7 Pricing Matrix. The annual labor hours, listed for each labor category are 4,380 per FTE, and are based on filling each OCONUS position for a full year (12 hours/day for 365 days).

L.6.2.3 Labor Rate Floor:

Due to the competitive nature of the labor categories contained within this requirement the Government has determined that setting a labor rate floor by labor category is necessary. The Labor Rate Floor refers to the direct hourly compensation paid to the employee, regardless of Prime or Subcontractor under this effort. A Labor Rate Floor has been established for each labor category except for Key Personnel positions. This labor rate floor does not dictate a minimum benefits package, although benefits packages will be reviewed as part of the Total Compensation Plan, Volume 5.

The labor rate floors for each labor category are set within Attachment J-7 Pricing Matrix on the CONUS Labor tabs (Column H), the OCONUS Labor tabs (column G), the Transition tab (column C), and the 52.217-8 Option tab (column H). Any proposal in which the offeror (or subcontractor) proposes any direct labor rate below the corresponding floor rate, without sufficient justification as to how recruiting and retention risks will be mitigated, will be rejected in accordance with M.1.7.

L.6.3 Travel and Other Direct Costs (ODCs) CLINs X003 and CLINs X004:

For these sections, the Government has provided plug numbers for direct travel costs, per year, and set the deployment location for labor uplift calculations under the ODC CLIN in Attachment J-7 Pricing Matrix.

The Offeror shall be permitted to apply applicable indirect rates on all incurred direct travel costs and ODCs. Fee proposed on travel costs and ODCs is not allowed.

L.6.3.1 Travel (CLINs X003):

The Offeror shall be required to travel (both CONUS and OCONUS) to fulfill the requirements of this contract. Travel costs will be in accordance with FAR 31.205-46, Travel Costs and the contract. Travel Costs will include, but not necessarily be limited to, transportation to staging location, per diem (if paid), and lodging (if paid), and any other travel costs that the Offeror believes they will incur regarding travel.

For proposal evaluation purposes, the annual direct travel costs have been set at $500,000.00 in the Pricing Matrix under CLINs X003.

L.6.3.2 Other Direct Costs (ODCs) (CLINs X004):

The Offeror shall be required to deploy personnel OCONUS which may require Defense Base Act insurance (DBA) and potentially OCONUS labor uplifts. Additionally, the offeror shall capture Professional Development training costs and any other items the offeror feels necessary to complete the scope of work…