ATT 2 PWS Event Coordination Services.pdf

Attachment 2 8 February 2024

PERFORMANCE WORK STATEMENT (PWS)

FOR

Event Coordination Services for Chaplain and Family Readiness Programs

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to provide Event Coordination Services, as defined in this PWS.

1.1.1 Objectives: The objective of this requirement is to establish multiple unpriced Blanket Purchase Agreements (BPAs) with vendors capable of providing non-personal event coordination services for the 119th Wing North Dakota Air National Guard (NDANG). These services include securing local venues (hotels) that offer adequate lodging accommodations, meeting spaces, meal services, and other necessary amenities to support Chaplain Strong Bonds and Family Readiness Events on a recurring (annual) basis. Vendors under these BPAs will be responsible for coordinating the entirety of each event, bearing the costs until the Government accepts the final performance and an invoice is submitted via Wide Area Workflow (WAWF). It is important to note that the Government will not supervise or directly control the service providers; they are accountable solely to the Prime Contractor, who is in turn responsible to the Government. Currently, one Strong Bonds Event (Marriage Enrichment Event) is planned for Fiscal Year (FY) 2024, with a high likelihood of similar events under the Strong Bonds and Family Readiness programs in successive fiscal years. Details of the services to be performed under any resultant BPA Call are outlined in paragraph 5.0.

1.2 Background: The Department of Defense mandated initiative designed to provide information, services, referrals, and proactive outreach programs to Air National Guard members and their families: Preservation of The Force & Family & Strong Bonds. The overall objective of the programs is to prepare and sustain Airmen and their families due to years of operational deployments, which have added strain on relationships. These events are for Airmen and their families assigned to the 119th Wing, Air National Guard.

During these events, Families gain practical, helpful information based on a curriculum designed specifically for military families. Family members learn how to maintain closeness and leverage resources during frequent relocation, long separations, and repeated reunions through small group and one-on-one activities. This approach provides the continuum of care needed.

1.3 Period of Performance (PoP): The total duration of the PoP shall be five (5) years.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide event coordination services as required for each specific event under this Blanket Purchase Agreement (BPA). The exact hours and days of service will vary depending on the individual requirements of each event, which may include weekends and non-standard working hours, except on recognized US holidays. These details will be specified when a Call Order is placed off the BPA. The contractor is expected to maintain a flexible and adequate workforce to ensure uninterrupted performance of all tasks defined within this PWS. The contractor must prioritize the workforce's stability and continuity to meet each event's varying needs effectively.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan primarily focuses on what the Government will do to ensure that the contractor has performed according to the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Government Representative. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by

DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Reserved.

1.4.8 Post-Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the Contracting Officer (KO) in accordance with Federal Acquisition Regulation (FAR) 42.5. As appropriate, the KO and other Government personnel may meet periodically with the contractor to review the contractor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance, and the contractor shall notify the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved.

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 All travel requires recommendation for approval and authorization by the KO prior to travel arrangements being made. If contractor travel is required, a separate Not

To Exceed (NTE) Contract Line Item Number (CLIN) will be added to the Call Order to pay for travel expenses.

1.4.13 Reserved.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Blanket Purchase Agreement (BPA): A BPA is a streamlined method for addressing anticipated repetitive needs for supplies or services by establishing agreements with qualified sources. These agreements outline the terms and conditions for future transactions, referred to as "Calls." A BPA does not create a binding obligation on either party. Under a BPA, both parties agree to specific items/services, or a range of items/services authorized for purchase, ensuring clarity on potential purchases. While BPAs facilitate the procurement process, they are not formal contracts, allowing contractors the right to refuse a BPA call without adverse administrative action from the Government.

2.1.2 Call: A Call, also known as a BPA Call or Call Order, is an individual order for supplies or services placed against an established BPA. It represents a specific instance of procurement under the conditions and terms outlined in the BPA. An obligation is incurred when a Call is issued by an authorized individual and subsequently accepted by the contractor. All terms and conditions set forth in the base BPA are applicable to each Call placed, ensuring consistency and adherence to the agreed-upon framework.

2.1.3 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 “Unpriced” Blanket Purchase Agreement: Pricing will be determined during the call phase of the acquisition. The individual authorized to place the call has the responsibility to ensure the pricing is fair and reasonable. The terms and conditions identified in the BPA base award are applicable to every call placed.

2.2 Acronyms:

NDANG North Dakota Air National Guard ANG Air National Guard AT/OPSEC Antiterrorism/Operational Security BEO Banquet Event Order BI Background Investigation BPA Blanket Purchase Agreement CLIN Contract Line Item Number CM Contract Manager COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense

DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None.

3.2 Materials: None.

3.3 Equipment: None.

3.4 Services: None.

3.5 Utilities: None.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved.

4.3 Reserved.

5.0 Requirements

5.1 Events Terms and Conditions

5.1.1 The contractor is required to secure a variety of essential services for Chaplain and Family Readiness Events, including securing a suitable venue, providing meeting rooms, lodging accommodations, catering food and beverages, and offering childcare services. These events are to be held in locations that ensure safety and appropriateness, such as serene and inviting settings ideal for marriage enrichment programs, or in family-friendly environments suitable for Yellow Ribbon events. The emphasis is on creating a conducive atmosphere that aligns with the nature and purpose of each specific event. Prior to confirming the event, an inspection of the venue, meeting spaces, and lodging will be conducted by an event planner and an ANG Security Representative to ensure that all required standards are met.

5.1.2 Detailed requirements for each event will be defined and communicated to the BPA Holders when soliciting BPA Call requirements. This approach ensures that specific needs are addressed promptly and effectively for each event.

5.1.3 While the specifications outlined in this PWS serve as a comprehensive guide, not all elements may be necessary for every event. The actual requirements will vary depending on each event's specific nature and needs, allowing for flexibility and customization.

5.2 Venue/Event Specification

5.2.1 The contractor shall provide a Venue to include various rooms, including set‐up, breakdown, material, and cleaning costs. The selection of rooms, when required, are a General Session Room, Breakout Session Rooms, Separate Meeting Room, Counseling Area, Operations Center Room, Logistics Storage Room, Vendor/Exhibitor space, and Registration Area. Venues should have comfortable seating, spacious hallways, and complimentary parking for Government personnel. Each Call placed against this BPA will have more specific criteria for the respective event.

5.2.2 General Session Room

5.2.2.1 The contractor shall provide one (1) General Session room, sized to accommodate all attendees, with round tables and chairs.

5.2.2.2 The room must include a fully equipped stage: one (1) American flag with pole and stand, one (1) North Dakota State flag with pole and stand, two (2) podiums, two (2) wireless microphones, one (1) lavaliere microphone, and seating for three (3).

5.2.2.3 Shall include two (2) projectors, two (2) screens, and high-speed Internet (including three connections and a hardwired option for the AV table or podium) are required. Projector screens should be positioned for optimal viewing.

5.2.2.4 Must provide facilities for audio playback from laptops, including a remote clicker.

5.2.2.5 Must have a dedicated area for presenters to connect their computers to the projectors and house sound system, including a power strip with a minimum of four (4) outlets.

5.2.2.6 The contractor shall ensure that Core or Advance Party staff can control access to the room, including the ability to lock or unlock doors.

5.2.2.7 Pens and notepads shall be provided at each seat.

5.2.2.8 A minimum of four (4) water stations with cups and four (4) trashcans must be available in the room.

5.2.2.9 The General Session Room must remain distinct and not be reconfigured to serve as Breakout Rooms.

5.2.2.10 The contractor shall provide set up, breakdown, and cleaning of General Session Room.

5.2.3 Breakout Session Rooms

5.2.3.1 The contractor shall furnish Breakout Session Rooms with a classroom-style arrangement.

5.2.3.2 Each room must include a projector screen measuring at least 10 x 10 feet.

5.2.3.3 Must provide a liquid crystal display (LCD) projector with necessary connections is required in each room.

5.2.3.4 The contractor shall supply one (1) hand-held wireless microphone and one (1) lavaliere microphone with a connection to the house sound system.

5.2.3.5 The contractor shall establish a sound connection to the house sound system to enable laptops to play videos.

5.2.3.6 One (1) wireless USB presentation clicker must be available in each room.

5.2.3.7 Internet service, accommodating at least two (2) connections, must be set up in each room, with wireless and hardwired connection options.

5.2.3.8 Each room shall be equipped with a power strip.

5.2.3.9 The contractor must ensure the availability of a trashcan in each Breakout Session Room.

5.2.3.10 The contractor shall provide set up, breakdown, and cleaning of Breakout Session Rooms.

5.2.4 Separate Meeting Room

5.2.4.1 The contractor shall provide one (1) Separate Meeting Room configured in a conference table style, suitable for seating up to ten (10) people.

5.2.4.2 The room must include a conference table accompanied by chairs.

5.2.4.3 Daily, the room shall be equipped with pens and note pads, a water station with cups, and a trash can.

5.2.4.4 The room must offer complimentary wireless Internet access for at least two (2) users and be equipped with a power strip containing a minimum of four (4) outlets.

5.2.4.5 The contractor shall provide set up, breakdown, and cleaning of Separate Meeting Room.

5.2.5 Counseling Area

5.2.5.1 The contractor shall establish a private counseling space near the general session area for counseling purposes or to ensure privacy for nursing needs.

5.2.6 Operations Center Room

5.2.6.1 The contractor is required to provide a meeting room designated as an administrative Operations Center for staff use.

5.2.6.2 The room must offer complimentary wireless Internet access for up to ten (10) users and include five (5) power strips. Each power strip shall have a minimum of four

(4) outlets.

5.2.6.3 The room shall be furnished with one (1) Wi-Fi capable multi-function printer.

5.2.6.4 Daily, the room must have the following essential items: a conference table with twelve (12) chairs, an in-house capable hotel phone, pens, note pads, secure entry keys or digital access, a water station with cups, and a trashcan. If a hotel phone is unavailable, the contractor must establish an alternative means of communication between the Operations Center and hotel staff offices and guest lodging rooms.

5.2.6.5 The Operations Center must be secure with keys or digital access provided to Core Staff for privacy and security.

5.2.6.6 The contractor shall provide set up, breakdown, and cleaning of Operations Center.

5.2.7 Logistics Storage Room

5.2.7.1 The Contractor shall provide one (1) meeting room to be used by the staff as a storage area.

5.2.8 Vendor/Exhibitor Space

5.2.8.1 The contractor shall provide a Vendor/Exhibitor space near the General Session room, with the capacity to accommodate approximately twenty (20) tables, each accompanied by two (2) chairs, for vendor displays. The contractor must supply all necessary tables and chairs and ensure that each table is appropriately covered with tablecloths and skirts.

5.2.8.2 The contractor shall provide set up, breakdown, and cleaning of Vendor/Exhibitor Space.

5.2.9 Registration Area

5.2.9.1 The contractor shall provide a Registration Area equipped with three (3) tables, each accompanied by two (2) chairs. These tables should be appropriately covered with tablecloths and skirts. Additionally, the contractor must supply four (4) power strips, each with a minimum of four (4) outlets.

5.2.9.2 The contractor shall provide set up, breakdown, and cleaning of Registration Area.

5.3 Childcare Program and Services

5.3.1 The childcare services shall be provided either on-site at the event venue or at an approved nearby facility. On-site childcare should be conveniently located within the event venue premises, ensuring easy access for parents attending the event. In the case of childcare services offered at a nearby facility, the chosen location must be within reasonable proximity to the event venue and maintain the safety and well-being of the children. The specific location for childcare services shall be communicated to the Government Representative and parents in advance to facilitate a seamless check-in/check-out process and to ensure that attendees are aware of where to access childcare services.

5.3.2 The childcare area must be prepared to receive children 30 minutes before each event begins.

5.3.3 A secure check-in/check-out system for children, including tracking capabilities, is required. Registration forms must be provided to the Government Representative prior to the event.

5.3.4 Childcare providers must implement measures to prevent cross-contamination for children with food allergies.

5.3.5 Adequate staffing must be planned to ensure continuous supervision, particularly during meal and snack times.

5.3.6 Providers are responsible for supplying age-appropriate games, toys, and activities for children ages 0-5.

5.3.7 The childcare service provider must provide Naptime accessories, including blankets and portable cribs or pack-and-play beds.

5.3.8 Provisions shall be in place to support special needs children.

5.3.9 Additional staffing, beyond the minimum State staff-to-children ratio, may be required for support with special needs children and children aged six (6) and older.

5.3.10 Childcare services will cater to children aged 0-5, with line-of-sight supervision for those aged six (6) and older.

5.3.11 Compliance with State Staff to Children ratios and applicable State laws regarding staff credentials and training is mandatory.

5.3.12 Childcare Service Providers must submit a valid business license and proof of insurance documentation.

5.4 Lodging/Hotel Requirements

5.4.1 The contractor shall provide sleeping accommodations with options for double queen beds or single king beds. Room costs should not exceed Government per diem rates associated with the hotel’s physical address, available at https://www.gsa.gov.

The contractor is also responsible for reserving sleeping rooms for event staff, who will be on a self-pay basis.

5.4.2 General Lodging Amenities

5.4.2.1 Shall provide secure lighted parking.

5.4.2.2 Shall include amenities such as shops (for essentials), elevators, and ice machines.

5.4.2.2 Hotels must provide secure key card access for after-hours entry.

5.4.2.3 Rooms shall include a television, telephone, hairdryer, internet access, and a refrigerator.

5.4.2.4 A 24-hour business center and fitness center shall be accessible without extra charges.

5.4.2.5 One (1) on-site full-service restaurant is required, with additional dining options within a one-mile radius.

5.4.2.6 Complimentary high-speed Internet and handicap-accessible rooms must be provided.

5.4.2.7 Event details confirmation with the Government Point of Contact is required seven days before the event.

5.4.2.8 Conference spaces should be in the same building as lodging rooms, free from disruptions.

5.4.2.9 Adequate security measures are mandatory, including room lockout keys for certain areas.

5.5 Food and Beverage Requirements

5.5.1 General Guidelines

5.5.1.1 Self-serve beverage stations are preferred for all meals. Meal costs shall not exceed local meals and incidental expenses (M&IE) Per Diem rates, accessible at https://www.gsa.gov. Additional service fees for meals are permitted.

5.5.1.2 The dining area will be located in the General Session meeting room. The contractor is required to specify the notification timeframe for meal cancellation, adhering to standard commercial practices.

5.5.1.3 The contractor shall provide set up, breakdown, and cleaning of dining area.

5.5.1.4 Compliance with all applicable food and beverage service regulations is mandatory.

5.5.2 Meal Specifics

5.5.2.1 Breakfast: A hot food buffet shall be available to adults and children, including items such as scrambled eggs, meats, potatoes or grits, oatmeal, waffles, pancakes or French toast, pastries, bread, yogurt, fresh fruits, and cereal. Beverages should include coffee, tea, milk, and juice.

5.5.2.2 Lunch & Dinner: A buffet-style service offering a variety of proteins, carbohydrates, vegetables, and desserts (e.g., fruit, cookies, cake, or pie). Beverages shall include coffee, iced tea, lemonade, punch, or juice. Self-serve beverage stands are preferred. Buffett style is the preferred serving style for most events.

5.5.2.3 Children's Meals: Options should include child-friendly items like chicken fingers, spaghetti or mac & cheese, fries, fresh fruit, and vegetables. Beverages should include milk, juice, and water. Snacks for children should consist of items like graham crackers, cheese, fresh fruit, cookies, or yogurt, accompanied by milk or juice and water.

5.5.2.4 Specific days and times for meals will be determined for each event.

5.5.2.4 Snacks: If required, morning snacks shall include such items such as muffins, breakfast bread, pastries, and fruit, with coffee, iced tea, juice, and water. Afternoon snacks shall consist of fruit, cookies or brownies, and chips or popcorn, with coffee, iced tea, lemonade, and water.

5.5.2.5 Continuous Beverage Service: Coffee and hot tea service shall be available throughout the times specified in each contract.

5.5.2.6 The contractor shall provide set up, breakdown, and cleaning of snacks and beverage service areas.

5.5.3 Dietary Accommodations

5.5.3.1 The contractor must accommodate dietary restrictions and intolerances.

5.5.4 Food and Beverage Banquet Event Order

5.5.4.1 A final Banquet Event Order (BEO) shall be submitted to the Government Representative seven calendar days prior to the event.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

AFI 31-101

Security Forces Standards and

Procedures

08/18/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and

Procedures

03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management

04/12/2016 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1&series

=-1&modID=449&tabID=131 https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars

TECHNICAL EXHIBIT 1

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium Format Submit To

5.2 Comprehensive checklist

outlining setup requirements for General Session Room, Breakout Session Rooms, Separate Meeting Room, and other event spaces.

Each Call Order as Required, 3 days prior to event.

1 Electronic Submission

Government Representative and Contracting Officer

5.3 Detailed proposal outlining

childcare services, including location options, staffing plans, activity schedules, and safety measures.

Each Call Order as Required, 3 days prior to event.

1 Electronic Submission

Government Representative and Contracting Officer

5.4 Document confirming the

reservation of sleeping accommodations for event attendees and staff, ensuring compliance with requirements.

Each Call Order as Required, 3 days prior to event.

1 Electronic Submission

Government Representative and Contracting Officer

5.5 Menu selection document

detailing options for breakfast, lunch, dinner, snacks, and beverages.

Each Call Order as Required, 7 days prior to event.

1 Electronic Submission

Government Representative and Contracting Officer