Att_1_Exhibit_B_-Budget_Detail.docx
DOCX document 29 KB Posted
- Attached to
- Fleet Tracking System (DGS/OTA)
- Solicitation number
- 0000030611
- Issued by
- California
About this file
The document is an exhibit that details the budget and payment provisions for a deliverable-based contract (i.e., fixed-price) between the California Department of General Services (DGS) and the California Department of Fish and Wildlife (CDFW) for services relating to BU 3600, RFQ 0000030611. The contract involves the payment of invoices upon the satisfactory completion and acceptance of deliverables, with a 10% withhold applied. Invoices are limited to a maximum of 90% of the total contract amount, with the remaining balance to be invoiced upon successful completion of all deliverables.
The related state and local contract opportunity is for a Fleet Tracking System, which has been updated through Addendum #1. The addendum incorporates a Question and Answer Set #1, changes the bid due date from April 25, 2024, to May 2, 2024, at 2:00 PM, and revises Attachment 1 Exhibit E Requirements. The contract opportunity is being solicited by the California Department of General Services (DGS) and the Office of Technology Assessment (OTA), and electronic bid submissions through CaleProcure are not allowed. Interested bidders must submit their bids in accordance with the instructions provided in the event package.
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Other files
| File | Type | Posted |
|---|---|---|
| APP_Cover_Page.doc | DOC document | |
| Att_2_Cost_Worksheet_30611_FTS.xlsx | XLSX spreadsheet | |
| Rev._A_-_Att_1_Exhibit_E_Requirements.xlsx | XLSX spreadsheet | |
| Att_1_Exhibit_C_-_Evaluation_Plan.docx | DOCX document | |
| RFQ_30611.docx | DOCX document | |
| Att_1_Exhibit_A_-_Fleet_Tracking_System_(FTS)_-_SOW.docx | DOCX document | |
| Att_1_Exhibit_D_-__(DED)_and_(DAD)_.docx | DOCX document | |
| Att_1_Exhibit_E_Requirements__30611.xlsx | XLSX spreadsheet | |
| Att_3_Narrative_Response.docx | DOCX document | |
| Att_4_Work_Auth_form_CDFW.docx | DOCX document | |
| QA_Set1.docx | DOCX document | |
| RFQ_30611_Addendum_1.docx | DOCX document |
Show all 12
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Text version
BU 3600, RFQ 0000030611
Attachment 1 Exhibit B
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
The ensuing Purchase Order will be invoiced and reimbursed on a deliverable basis (i.e., Fixed Price).
Invoicing and Payment A. For services satisfactorily rendered and upon receipt and approval of invoices, DGS and CDFW agree to pay Contractor on deliverable based (i.e., Fixed Price as agreed to in the Work Authorization) in accordance with Attachment 2 – Cost Worksheet.
a. During execution of each task, which involves a deliverable payment, and upon CDFW’s approval, Contractor may submit periodically to CDFW invoices reflecting a pro-rata cost of task based on the following:
i. Signed acceptance of Work Authorization for tasks performed by Contractor by CDFW Contract Manager, that clearly identifies stages of progress as reflected in written reports submitted with invoices.
ii. Less 10% withhold, less any amount(s) previously invoiced.
b. Upon completion of a deliverable in accordance with the acceptance criteria set forth in this document, the full charge for such deliverable, less amount(s) previously invoiced, may be submitted for payment
i. A Deliverable Acceptance Document (DAD) must be approved by CDFW Contract Manager before approval of Contractor’s invoice for payment.
B. Contractor invoices shall not be submitted more frequently than monthly to CDFW.
C. Invoices reflecting progress payments shall not exceed ninety percent (90%) of the total amount of this Agreement, with the balance to be invoiced upon successful completion of all deliverables.
D. All invoices shall be submitted via e-mail on the Contractor’s letterhead and include the DGS Purchase Order and Agreement numbers, Contractor’s name, task title, task and/or deliverable title, and invoice total. Any invoices submitted without the above referenced information may be returned to Contractor for revision(s).
Budget Contingency Clause A. It is mutually agreed that if the California State Budget Act for the current fiscal year and/or any subsequent fiscal years covered under this Agreement does not appropriate sufficient funds for the project, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor, or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of the Agreement.
B. If funding for purposes of this project is reduced or deleted for any fiscal year by the California State Budget Act, the State shall have the option to either cancel the Agreement with no liability occurring to the State or offer an Agreement amendment to Contractor to reflect the reduced amount.
Prompt Payment Clause Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Payment to small/micro businesses shall be made in accordance with and within the time specified in Chapter 4.5, Government Code 927 et. seq.
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