Att_02_140P8421Q0070_SOW.pdf

STATEMENT OF WORK

MUSEUM INTERPRETIVE EXHIBIT FABRICATION

CHANNEL ISLANDS NATIONAL PARK – ANACAPA ISLAND VISITOR CENTER

I. BACKGROUND AND PURPOSE

Channel Islands National Park (CHIS) in Ventura County, California encompasses five remarkable islands and their ocean environment, preserving and protecting a wealth of natural and cultural resources. Isolation over thousands of years has created unique animals, plants, and archeological resources found nowhere else on Earth and helped preserve a place where visitors can experience coastal southern California as it once was.

To interpret these park resources, there is a small visitor center on Anacapa Island. This visitor center receives more than 25,000 annual visitors. The exhibit features wall mounted signs and the historic Fresnel lighthouse lens. The wall mounted signs are worn, outdated, and in need of replacement.

As such, CHIS has a requirement for design services to provide overall exhibit fabrication and installation to replace the specific interpretive exhibits at the Anacapa Island Visitor Center.

This requirement includes labor, materials, facilities, and travel necessary to detail, fabricate, and transport new exhibits to the site, remove outdated panels and install replacement exhibit panels in accordance with the specifications as detailed in this statement of work and attachments.

II. SCOPE AND OBJECTIVES

The project shall be the fabrication and installation of new exhibits for the Anacapa Island Visitor Center for Channel Islands National Park, Ventura, California. The project includes coordination with park interpretation and facility staff.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit elements in accordance with the specifications as detailed in this contract and its attachments.

A. Specifications

New Exhibit Panels The contractor shall design and produce new exhibit panels for the approximately 275 square foot main room and the 150 square foot lense room. The contractor shall develop and detail new graphic layout panels to replace the existing panels. Content planning information and themes will be developed in collaboration with the park’s interpretive staff. The park’s interpretive staff shall write the text for the new graphics based on themes and direction developed by park staff. The contractor shall be responsible for final text editing before production. The words in the new graphic layouts shall be English only.

All photographic images for the new graphics shall be government-furnished from this website: http://www.timhaufphotography.com/ChannelIslandsNationalPark

The contractor shall create the new graphic layouts in two phases: preliminary graphic development layouts, and final graphic detailing layout. Each phase shall be provided by the contractor as electronic PDFs.

Contractor shall remove all existing panels and provide to the National Park Service to be transported off the island. Care must be taken to minimize damage to historic wall finishes during installation. Repairs to walls where needed shall match the existing historic wall color, materials, and design.

For photos of existing panels and floor layout, see Attachment 2.

B. Order Of Precedence

All work under this contract shall be in accordance with the following order of precedence:

1. Statement of Work, Fabrication of Exhibits;

2. Attachment 1, Exhibit Planning, Design, and Fabrication Specifications;

3. All other attachments, as outlined in Section XVIII, List of Documents, Exhibits, and Other Attachments;

C. General Requirements

1. Attachments Outlining NPS Exhibit Standards

All work under this contract shall be completed in accordance with the most recent version of the following attachments:

a. Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, February 2019

2. Project Management

The contractor shall refer to Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 2: Project Management, for project management requirements, with the following additions and clarifications:

a. The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall include shop inspections, site visits, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the Contracting Officer’s Representative (COR) for review and approval seven working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three working days prior to every project status meeting for the life of the project.

b. The contractor shall conduct all travel, meetings, and presentations in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 4, Travel, Meetings, and Presentations, and as outlined below.

c. The contractor shall provide all submittals in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 5, Submittals and Reviews, and as outlined below.

d. The contractor’s project manager shall oversee all work during installation to ensure that it adheres to contract specifications and schedule for completion. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

e. The Project manager shall schedule, host, and facilitate all conference calls and virtual meetings.

f. After all scheduled meetings and conference calls, the contractor’s Project Manager shall prepare and provide written documentation to the COR enumerating all issues discussed and decisions made relative to the project. The contractor’s Project Manager shall provide project updates to the COR on a weekly basis.

3. Exhibit Planning, Design, and Fabrication Process

The contractor shall refer to Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 3: Exhibit Planning, Design, and Fabrication Process, for fabrication process requirements, with the following additions, deletions, and clarifications:

3.1: Introduction

No additions, deletions, or clarifications.

3.2: Pre-Design

Not required under this contract.

3.3: Schematic Design

Not required under this contract.

3.4: Design Development

3.5: Production Design

Not required under this contract.

3.6: Production Support

Not required under this contract.

3.7: Production

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures, in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 4.5, Specific Requirements for Exhibit Fabrication Meetings.

In addition, the contractor shall perform all work as specified in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 3.7, Production, with the following additions, deletions, and clarifications:

A. Pre-Fabrication Submittals

1. Post Award Site Visit and Content Meetings:

The contractor shall submit a meeting agenda to the COR for review and approval not later than seven (7) days prior to the post award meeting.

The Project Manager and graphic detailer shall travel to the Anacapa Island visitor center at Channel Islands National Park on the park boat on the designated Wednesday boat travel day to attend a Post-award Meeting and Site Visit to meet with the COR and park personnel to review conditions prior to detail and fabrication of the exhibits.

The meeting shall be no more than one 8-hour working day on the island and one 8-hour working day on the mainland.

The project manager and graphic detailer shall participate in a meeting concerning the developing and detailing of new graphic layout panels The contractor shall take detailed measurements of the exhibit spaces to ensure proper fit of all exhibit elements. The contractor shall bring a Pantone color book or a paint chip fan deck to the site visit, in the event that any color decisions are required during the meeting. The date of the Post-award Meeting shall be determined within two weeks of contract award.

The contractor shall provide a written trip report to the COR enumerating all issues discussed and decisions made relative to the project and the understanding of all decisions made during the site visit. The trip report shall be a combination of written text and photos of exhibit spaces with any important callouts or arrows shown. The trip report shall be sent to the COR as a pdf file.

The contractor and graphic detailer shall participate in regular telephone conference meetings with representatives the COR, National Park Service representatives, and subcontractors. The purpose of these meetings shall be to coordinate, expedite, and schedule all work and reviews with the NPS activities. The contractor and COR shall ensure that the required personnel participate in the scheduled progress meetings as outlined in contractor-provided meeting agendas.

The contractor shall write and submit to the COR an electronic copy of all meetings minutes and telephone conference minutes within five working days of the meeting. The meeting minutes shall document all issues discussed and decisions made, and the responsibilities of parties for providing information, and time frame for response.

2. Exhibit Production Plan:

No additions, deletions, or clarifications.

3. Fabrication Shop Drawings:

a. The Contractor shall provide Fabrication Drawings as a PDF file. A set of Revised Fabrication Drawings shall incorporate all corrections, changes, modifications or deficiencies identified by COR and provided as a PDF file.

b. The contractor shall provide catalog cuts for any item or product that the Contractor proposes to use.

The contractor shall provide a PDF file of each catalog cut to the COR.

4. Electronic Equipment submittals:

5. Material Sample Board:

One material and finish sample board. These shall have color Pantone Matching System chips affixed representing flat colors of the new graphic layouts.

B. Fabrication

1. Content Specialties:

No additions, deletions or clarifications.

2. Mock-ups and Prototypes:

In addition to the requirements described in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 24, Mock-ups and Prototypes requirements, the contractor shall provide:

(i) One set of wall graphic layout inkjet proofs, printed on coated paper at full size.

(ii) Upon review and approval by the COR, and receipt of the inkjets with markups, the contractor shall provide one set of revised wall graphic layout inkjet proofs, printed on coated paper at full size, showing required changes. The contractor shall only print and provide those inkjets of graphic layouts that require changes.

(iii) One sample of the final graphic finish output product with a design from the project. Sample shall be a minimum size of 14” by 12”.required.

3. Exhibit Structures, Cabinetry, and Casework:

The new graphics and support structures shall withstand the area’s Pacific coast environment.

4. Exhibit Graphics:

In addition to the requirements described in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 15, Two-Dimensional Exhibit Graphics requirements, the contractor shall provide:

(1) The contractor shall develop and detail new graphic layout panels. Content planning information and themes will be developed in collaboration with the park’s interpretive staff. The park’s interpretive staff shall write the text for the new graphics, based on themes and direction provided by the contractor. The Contractor shall be responsible for final text editing before production.

(2) All photographic images for the new graphics shall be government-furnished from this website: http://www.timhaufphotography.com/ChannelIs landsNationalPark

(3) The Contractor shall create the new graphic layouts in two phases: preliminary graphic development layouts, and final graphic detailing layout. Each phase shall be provided by the contractor as electronic PDFs.

5. Electronic Programs and Electronic Equipment:

6. Audio Description:

7. Case Layouts and Artifact Mounts:

3.8: Shop Inspection

A. Preliminary Shop Inspection

In addition to the requirements described in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 28, Shop Inspections and Installation, the contractor shall provide the following exhibit elements at the preliminary shop inspection:

All graphic structures with no finish applied and full size paper graphic proofs attached.

The date of the Preliminary Shop Inspection visit to the contractor’s facility shall be determined in consultation with the

COR.

B. Final Shop Inspection

All requirements described in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 28, Shop Inspections and Installation, Items 28.1 and 28.2 are included.

The date of the Final Shop Inspection visit to the contractor’s facility shall be determined in consultation with the COR.

3.9: Building Prep

A separate Building Prep site visit is not required. The contractor shall acquire all necessary building measurements during the post award site visit.

Contractor shall remove all existing panels and provide to the National Park Service to be transported off the island. Repairs to walls where needed shall match existing wall color, materials, and design.

3.10: Installation

The contractor shall perform all work as specified in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 3.10, Installation, with the following additions and clarifications:

A. Primary Installation:

1. The contractor and exhibit installers shall travel to Anacapa Island at Channel Islands National Park to install all exhibits and exhibit elements.

2. The visitor center shall be open to visitors during the installation period. The immediate area where the work is occurring shall be closed off by the contractor with stanchions, caution tape and “Do Not Enter” signs.

3. Travel will be provided on the park boat on Wednesdays.

If other travel is needed then the contractor will book their own travel at their own expense on Island Packers.

4. Panels and installation materials will be loaded by the contractor on the park boat, transported on the park boat on a Wednesday, craned to the top of the island by NPS staff, and transported and placed outside the visitor center by park staff.

5. All waste material will be placed in NPS provided megabags by the contractor and transported off the island by NPS staff.

6. Park housing will be available to the contractor at the contractor expense. Housing on Anacapa is currently set at $8.30 or 15.75 per night, per person depending on which unit available and selected.

B. Installation Punch List:

C. Audio Description Installation:

3.11: Closeout

A. Prepare Maintenance Manual:

B. Prepare Audiovisual Operations and Maintenance Manual:

C. Provide all samples produced under the contract:

D. Return government-furnished property:

E. Prepare a Component Inventory Schedule:

4. Travel, Meetings, and Presentations

The contractor shall perform all work as specified in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 4, Travel, Meetings, and Presentations, with the following additions, deletions, and clarifications:

4.1: Introduction

No additions, deletions, or clarifications.

4.2: General Requirements

No additions, deletions, or clarifications.

4.3: Specific Requirements for Design Charettes, Exhibit Planning Workshops, and Public Meetings

Not required under this contract.

4.4: Specific Requirements for Value Analysis

4.5: Specific Requirements for Exhibit Fabrication Meetings

4.6: Travel During Exhibit Fabrication and Installation

A. Post Award Conference:

The Project Manager and graphic detailer shall travel to the Anacapa Island visitor center at Channel Islands National Park on the park boat on the designated Wednesday boat travel day to attend a Post-award Meeting and Site Visit to meet with the COR and park personnel to review conditions prior to detail and fabrication of the exhibits. The meeting shall be no more than one 8-hour working day on the island and one 8-hour working day on the mainland. The project manager and graphic detailer shall participate in a meeting concerning the developing and detailing of new graphic layout panels The contractor shall take detailed measurements of the exhibit spaces to ensure proper fit of all exhibit elements. The contractor shall bring a Pantone color book or a paint chip fan deck to the site visit, in the event that any color decisions are required during the meeting. The date of the Post-award Meeting shall be determined within two weeks of contract award.

The contractor shall provide a written trip report to the COR enumerating all issues discussed and decisions made relative to the project and the understanding of all decisions made during the site visit. The trip report shall be a combination of written text and photos of exhibit spaces with any important callouts or arrows shown. The trip report shall be sent to the COR as a pdf file.

The contractor and graphic detailer shall participate in regular telephone conference meetings with representatives the COR, National Park Service representatives, and subcontractors. The purpose of these meetings shall be to coordinate, expedite, and schedule all work and reviews with the NPS activities. The contractor and COR shall ensure that the required personnel participate in the scheduled progress meetings as outlined in contractor-provided meeting agendas.

The contractor shall write and submit to the COR an electronic copy of all meetings minutes and telephone conference minutes within five working days of the meeting. The meeting minutes shall document all issues discussed and decisions made, and the responsibilities of parties for providing information, and time frame for response.

The post award meeting shall include all work referenced in this contract.

B. Site Visits:

No additional site visits are required.

C. Installation:

The contractor and exhibit installers shall travel to Anacapa Island at Channel Islands National Park to install all exhibits and exhibit elements. The length of installation and number of crew shall be proposed as part of the contractor’s Exhibit Production Plan, for review and approval by the COR.

The visitor center shall be open to visitors during the installation period. The immediate area where the work is occurring shall be closed off by the contractor with stanchions, caution tape and “Do Not Enter” signs.

Travel will be provided on the park boat on Wednesdays. If other travel is needed then the contractor will book their own travel at their own expense on Island Packers.

Panels and installation materials will be loaded by the contractor on the park boat, transported on the park boat on a Wednesday, craned to the top of the island by NPS staff, and transported and placed outside the visitor center by park staff.

All waste material will be placed in NPS provided megabags by the contractor and transported off the island by NPS staff.

Park housing will be available to the contractor at the contractor expense. Housing on Anacapa is currently set at $8.30 or 15.75 per night, per person depending on which unit available and selected.

5. Submittals and Reviews:

6. Accessibility:

III. PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period starting in July 2021 and ending May 31, 2023.

A. All work, including punch list items and review and approval, shall be completed on or before May 31, 2023.

IV. TRAVEL

Travel to the site is required but costs should be quoted as incorporated into the offered lump sum pricing. The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. No Federal travel authorizations are to be issued.

V. DELIVERABLES AND DESTINATION POINT

All deliverables shall be shipped Free On Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

A. Deliverables Shall Include The Following:

1. Project schedule and exhibit production plan

2. Meeting minutes and trip report from each project meeting or conference call

3. Fabrication shop drawings, including all addendums

4. Preliminary graphic development documents

5. Final graphic layout detailing documents

6. Material, finish, and color samples

7. Catalog Cuts

8. Graphic proofs and graphic production samples including full size inkjet proofs of new graphics and revised full size inkjet proofs of new graphics

9. Materials Finish Board

10. Graphic finish output product samples

11. Completed Exhibit Graphic Panels

12. Progress photographs

13. Completion photographs

14. Exhibit elements at shop inspections

15. Shop inspection punch lists

16. Delivery and installation of final exhibit elements, structures, and cases

17. Installation punch list

18. Closeout package

B. Deliverables Shall Be Sent To The Following:

1. COR Deliverables:

Clay Pelton Channel Islands National Park 1901 Spinnaker Drive Vemtura, CA 93001

2. Exhibit Delivery and Installation:

Channel Islands National Park 1901 Spinnaker Drive Vemtura, CA 93001

VI. GOVERNMENT-FURNISHED PROPERTY

The contractor shall be responsible for security and protection of all government-furnished property or materials provided in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property not incorporated into the exhibit.

The following listed government-furnished property shall be furnished at the post award meeting:

-Images to be reproduced within the new graphic layouts located at this website.http://www.timhaufphotography.com/ChannelIslandsNationalPark

-Dedicated wireless hot spot within this visitor center area

VII. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

VIII. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two working days of the date the equipment has been lost, stolen, or damaged.

IX. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

X. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

XI. LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

The following listed documents are attached and incorporated into this contract.

A. Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, February 2019, PDF, consisting of 193 pages;

B. Attachment 2, Floor Plan and Existing Exhibit Photos, PDF, consisting of 6 pages.