Att 01 Statement of Work.pdf

FOR OFFICIAL USE ONLY

REPLACE HVAC EQUIPMENT AT

BG0001, BG0217, AND BG0614

FEDERAL LAW ENFORCEMENT TRAINING CENTERS

BRUNSWICK (GLYNCO), GEORGIA

PROJECT MANUAL

JUNE 14, 2021

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SECTION 01 11 00

STATEMENT OF WORK

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM E 2114 (2008) Standard Terminology for Sustainability Relative to the

Performance of Buildings

1.2 DEFINITIONS

Definitions pertaining to sustainable development are as defined in ASTM E 2114, and as specified.

a. "Environmentally preferable products" have a lesser or reduced effect on the environment in comparison to conventional products and services. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product.

b. "Indoor environmental quality" is the physical characteristics of the building interior that impact occupants, including air quality, illumination, acoustics, occupant control, thermal comfort, daylighting, and views.

c. "Operational performance" is the functional behavior of the building as a whole or of the building components.

d. "Sustainability" is the balance of environmental, economic, and societal considerations.

1.3 SUBMITTALS

A. See Section 01300 - Administrative Requirements, for submittal procedures.

B. Product Data:

1. Published Literature: Indicate dimensions, weights, capacities, ratings, gages and finishes of materials, and electrical characteristics and connection requirements.

2. Filters: Data for filter media, filter performance data, filter assembly, and filter frames.

3. Fans: Performance and fan curves with specified operating point clearly plotted, power, RPM.

4. Electrical Requirements: Power supply wiring including wiring diagrams for interlock and control wiring, clearly indicating factory-installed and field-installed wiring.

5. Unit performance including capacities, pressure drops and operating performance.

C. Shop Drawings: Indicate assembly, unit dimensions, weight loading, required clearances, construction details, field connection details, and electrical characteristics and connection requirements.

D. Manufacturer's Instructions: Include installation instructions.

E. Maintenance Data: Include instructions for lubrication, filter replacement, motor and drive replacement, spare parts lists, and wiring diagrams.

F. Submit manufacturer's installation instructions and factory start-up procedures Government approval is required for all submittals

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1.4 WORK COVERED BY CONTRACT DOCUMENTS FOR BG0001 (AWARD OF THIS PORTION OF

THE PROJECT IS SUBJECT TO AVAILABILITY OF FUNDS – I.E. OPTION ITEM)

1.4.1 BG0001 Project Description – refer to applicable reference drawings and Parts 2 and 3 below.

This portion of the project will replace the following:

Dedicated outside air system equipment consisting of AHU-OA and CU-OA.

System #1 equipment serving the front of the building consisting of AHU-1, CU-1A, and CU-1B.

System #2 equipment serving room 103 (i.e. Armory) consisting of AHU-2 and CU-2.

Exhaust equipment serving the building consisting of EF-1.

System #3 equipment serving the rear of the building consisting of AHU-3 and CU-3 has been replaced recently and is not part of this contract for replacement. During replacement, the refrigerant line sets were reused but this project will replace them.

1.5 WORK COVERED BY CONTRACT DOCUMENTS FOR BG0217

1.5.1 BG0217 Project Description – refer to reference drawings and pictures in attachments.

The contractor shall:

1. Demo, remove, and dispose of two existing two Carrier condenser heat pump units, air handlers units, drain pans and disconnect switches in accordance with all contract documents and applicable codes.

2. Demo, remove, and dispose of two existing Carrier Mini split heat pump condenser units, air handlers, drain pans; disconnect switches and copper line sets in accordance with all contract documents and applicable codes.

3. Provide new like in kind Heat Pump Condensers, Air handlers and Mini split Heat Pumps units.

a. New Air Handlers shall meet or exceed technical specifications of existing Air Handlers.

a. New Condensers shall meet or exceed technical specifications of existing Condensers.

b. New mini split heat pump units shall meet or exceed technical specifications of existing

Mini Split units.

c. New heat pump condenser units and mini split heat pump units shall utilize refrigerant such as 410A that is not scheduled for phase-out by the Environmental Protection Agency.

d. New Heat Pump Condenser units shall have condenser fans on top instead of being on the bottom of units.

4. Install new condenser heat pump units. Making piping connections to all existing piping, flexible connectors, fittings, insulation, and materials as required to make all connections to new air handlers, condensers and mini splits connections.

5. Provide new Automated Logic controls for just for the equipment being replaced. See attachment # 5 for existing controls. Contractor to ensure all new modules, controllers, sensors, etc required to enable required operation shall be provided and installed. Note: FLETC has a sole source justification for the use Automated Logic controls thru Certified Controls at (904) 384-4013.

Ensure Certified Controls match existing control points.

6. Contractor shall replace fire detection or smoke detection devices in the equipment.

7. Providing electrical wiring, disconnect switches and conduit from new condensers, air handlers, and mini split units to existing circuit breaker.

8. Contractor shall provide all equipment, machinery, labor, tools, ductwork materials when installing new condensers, air handlers, and mini split units.

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9. A manufacturer shall provide start-up and first year parts and labor warranty. Provide startup, and test and balance of new units in accordance with manufacturer’s instructions and reference drawings.

10. Supply 2 spare sets of filters for each unit.

11. Access for inspection and cleaning of the unit drain pan, coils and fans segments shall be provided. The unit shall be installed for proper access. Procedure for proper access, inspection and cleaning of the unit shall be included in the maintenance manual. If an access section is required for proper maintenance, then it shall have double wall, hinged, removable access doors on one side of sections.

12. Provide each air handler an Ebtron GTA 116-PC air monitoring station with probe, sensors, and transmitter. Sensor shall use thermal dispersion technology with two hermetically sealed thermistor probes at each measurement point. Each sensor probe shall be provided with UL plenum rated connecting cable with gold plated contacts. Connecting cable shall be a minimum of 50 feet in length. Sensor calibration data shall be stored in sensor probe. Each sensing point shall independently measure airflow and temperature prior to averaging. Sensor accuracy for airflow shall be +2% of reading. Temperature accuracy shall be +0.15 degrees F over entire operating range. The transmitter shall be microprocessor based and capable of processing up to 16 independent sensing points per location. Transmitter shall operate on 24 VDC and be internally fused and protected. Analog output signals shall be field selectable (0-10 VDC or 4-20 mA). Provide with serial RS-485 interface with field selectable network protocols. All inputs and outputs shall be fused protected and internally isolated from 24 VAC power. The transmitter shall have a digital adjustment for output signal offset/gain and a digital filter for airflow output. Sensor probes shall be constructed of gold anodized aluminum alloy tube with 303 stainless steel mounting brackets. Unit shall be designed for insertion mounting. Total number of probes and sensors per probe shall be determined by manufacturer to provide accuracy in actual configuration.

13. Contractor shall follow the phase plan listed below.

14. Phase 1 : Field investigation of equipment size, mounting, and piping arrangement to prepare for rapid execution.

15. Phase 2. Equipment purchase: Mechanical equipment is a long lead item typically 8-12 weeks.

Contractor shall submit equipment demolition plan, replacement plan and equipment government approval.

16. Phase 3. Demolition and New Construction: Contractor shall begin demolition during October and proceed according to the demolition and replacement plan.

1.6 WORK COVERED BY CONTRACT DOCUMENTS FOR BG0641

1.6.1 BG0641 Project Description – refer to applicable reference drawings and Parts 2 and 3 below.

BG0641 – This portion of the project will replace the following:

Outside air system equipment consisting of AHU-2 and ACCU-2.

System #1 equipment consisting of AHU-1 and HP-1 (consists of two heat pumps).

Exhaust equipment serving the building consisting of EF-1.

Preventative maintenance on the existing equipment located in the mezzanine has proven to be challenging; therefore, AHU-2, ACCU-2, AHU-1, and HP-1 will be replaced with three 4-ton packaged heat pumps (PHP-1, PHP-2, and PHP-3) located outside on the rear side of the building. Exhaust fan EF-1 will be replaced but will remain in the mezzanine.

1.7 Location

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The work shall be located at buildings BG0001 (if awarded), BG0217, and BG0614 on the FLETC, Glynco campus. The exact location will be shown by the Contracting Officer Representative (COR).

1.8 REFERENCE ATTACHMENTS

Applicable to BG0001: BG0001 Reference Drawings

Applicable to BG0217:

#1A - AIR HANDLER

#1B - CONDENSER

#2A - AIR HANDLER

#2B - CONDENSER

#3 - MINI SPLIT

#4 - MINI SPLIT

#5 – M-5 DRAWING

Applicable to BG0614: BG614 Reference Drawings

1.9 WORK RESCHEDULING

Normal duty hours for work shall be from 7:00 a.m. to 5:00 p.m., Monday through Friday. Requests for additional work shall require written approval from the COR five calendar days in advance of the proposed work period.

Contractor shall complete all work within 90 days of notice to proceed.

1.10 PROJECT ENVIRONMENTAL GOALS

Contractor shall distribute copies of the Environmental Goals to each subcontractor and the Contracting Officer. The overall goal for design, construction, and operation is to produce a building that meets the functional program needs and incorporates the principles of sustainability. Specifically:

a. Preserve and restore the site ecosystem and biodiversity; avoid site degradation and erosion.

Minimize offsite environmental impact.

b. Use the minimum amount of energy, water, and materials feasible to meet the design intent.

Select energy and water efficient equipment and strategies.

c. Use environmentally preferable products and decrease toxicity level of materials used.

d. Use renewable energy and material resources.

e. Optimize operational performance (through commissioning efforts) in order to ensure energy efficient equipment operates as intended. Consider the durability, maintainability, and flexibility of building systems.

f. Manage construction site and storage of materials to ensure no negative impact on the indoor environmental quality of the building.

g. Reduce construction waste through reuse, recycling, and supplier take-back.

1.11 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

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a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.12 REQUIRED LICENSES AND CERTIFICATIONS

1.12.1 The air conditioning contractor must have a State of Georgia Conditioned Air Contractor License, Class II Unrestricted.

1.12.2 The air conditioning technicians must have an EPA Section 608 Technician Certification – Universal (Type I, II, and III).

1.13 ON-SITE PERMITS

1.13.1 Utility Outage Requests and Utility Connection Requests

Notify the Contracting Officer at least 48 hours prior to starting excavation work. Contractor is responsible for marking and verifying all utilities not marked.

The Contractor shall verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated or specified to be removed. But indicated in locations to be traversed by piping, ducts, and other work to be installed.

Work shall be scheduled to hold outages to a minimum.

Requests for utility outages and connections shall be made in writing to the Contracting Officer at least 2 calendar days in advance of the time required. Each request shall state the system involved, area involved, approximate duration of outage, and the nature of work involved.

1.14 LOCATION OF UNDERGROUND FACILITIES

1.14.1 Notification Prior to Excavation

Notify the Contracting Officer at least 48 hours prior to starting excavation work. Contact Georgia811 utility locate organization 72 hours prior to excavating. Contractor is responsible for marking all utilities not marked by locate service.

PART 2 PRODUCTS

BG0001: Like in kind equipment – refer to reference drawings.

BG0217: Refer to paragraph 1.5 above.

BG0641: Packaged heat pumps (PHP-1, PHP-2, and PHP-3):

Basis of design - 50GCQ Two stage, economizer, carbon dioxide (CO2) demand control Total cooling capacity ~ 47MBH; Sensible cooling capacity ~ 37MBH

Compressor power, cooling ~ 3.5kW, heating ~2.8kW Integrated heating capacity ~ 47MBH, auxiliary electrical heat ~ 6.5kW

Fan – direct drive, ~1600cfm total, ~300cfm outdoor air controlled by CO2 monitor Voltage-Phase-Hertz – 208-1-60

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Exhaust Fan EF-1:

1/10 hp, in line with back draft damper Variable speed (~200cfm to ~800cfm) Speed controlled with space pressure transducer

Voltage-Phase-Hertz – 208-1-60

PART 3 EXECUTION

3.1 BG0001:

3.1.1 Field verify all existing equipment, connections, utilities, dimensions/measurements on site and notify contracting officer of any discrepancies.

3.1.2 Hold coordination meeting with all stakeholders within 1 month of notice to proceed.

Schedule shall be coordinated through contracting officer representative to minimize disruption to facility. Demolish existing equipment, pads, etc… to be replaced.

3.1.3 Identify project area with high visible signage and provide temporary construction barriers to keep personnel out of job sites.

3.1.4 Remove and reinstall/replace acoustical tile ceilings and ductwork as required to replace equipment.

3.1.5 Provide new like in kind equipment. New equipment shall meet or exceed technical specifications of existing equipment and reference drawings. New equipment shall utilize HFC R410a refrigerant.

3.1.6 Install new equipment with manufacturer’s specifications and installation instructions. For ease of replacement, locate the air filters (MERV-8 minimum) in the return ceiling grilles for AHU-1 – replace grilles as required.

3.1.7 Demolish existing refrigerant lines (including system#3) and equipment pads (except CU-3).

Provide new above ceiling refrigerant line sets (including system #3) and equipment pads.

3.1.8 Provide manufacturer’s standard control packages.

3.1.9 Provide startup, and test and balance of new units in accordance with manufacturer’s instructions and reference drawings.

3.2 BG0217: Refer to paragraph 1.5 above.

3.3 BG0641:

3.3.1 Field verify all existing equipment, connections, utilities, dimensions/measurements on site and notify contracting officer of any discrepancies.

3.3.2 Hold coordination meeting with all stakeholders (in person or via teleconference) within 1 week of notice to proceed. Schedule shall be coordinated through contracting officer representative to minimize disruption to facility.

3.3.3 Identify project area with high visible signage and provide temporary construction barriers to keep personnel out of job sites.

3.3.4 Existing air-cooled condensing unit ACCU-2 has been abandoned and may be removed to make room for the new equipment. The two heat pumps (HP-1) are active and must remain

Federal Law Enforcement Training Centers Replace HVAC Equipment at BG0001, BG0217, and BG0614

01 11 00 - 7 in operation until the new equipment is in place and ready for final connections and startup.

Exterior horizontal ductwork along the exterior wall is not permitted; therefore, temporarily relocate existing outdoor units as necessary to place new concrete equipment pad(s) and heat pump(s). Minimize outage time as classroom training will need to be temporarily suspended.

3.3.5 Remove and reinstall/replace acoustical tile ceilings and ductwork as required to replace equipment.

3.3.6 New equipment shall utilize HFC R410a refrigerant.

3.3.7 Install new equipment with manufacturer’s specifications and installation instructions. Size and provide electrical circuits/breakers/disconnects. Provide electrical receptacle at each packaged heat pump. Assume breaker size for each packaged heat pump will be 80amps.

3.3.8 Provide concrete pad for each packaged heat pump. Each pad shall be 10’ x 12’ x 6” thick with #3 rebar 12” on center, each way at mid-depth.

3.3.9 Install insulated rigid ductwork on and thru the exterior wall into the attic unless otherwise specified. Refer to reference drawing M2.1.

a. PHP-1 shall serve the non-classroom areas. Supply ductwork shall be 20x16 and connected to existing 20x16 supply. Cap upstream supply side of ductwork tee above Breakout 103. Return ductwork shall be 16x14 and connected to existing 16x14 return ductwork. Cap downstream side of existing ductwork above Breakout 103.

b. PHP-2 shall serve the classroom area. Supply ductwork shall be 20x16 and connected to existing 20x16 supply above Breakout 103. Return ductwork shall be 16x14 and connected to one of the two existing return grilles.

c. PHP-3 shall also serve the classroom area. Supply ductwork in the attic for PHP-3 may be flexible. Supply ductwork main shall be 20x16 and may transition to 18” diameter in the attic. Connect to the to the two existing center supply diffusers and provide balancing dampers. Blank PHP-2 main supply ductwork tees that served these two diffusers. Provide two additional supply diffusers (match existing), ductwork, and balancing dampers toward the front of the classroom. Return ductwork shall be 16x14 and connected to one of the two existing return grilles.

d. Replace exhaust fan EF-1 and install pressure transducer in corridor.

e. Provide fire alarm relays to break all heat pump and exhaust fan controls for shutdown.

3.3.10 Provide 18” diameter flexible transfer ductwork and grilles (match existing) between the classroom and the corridor ceilings via the attic. Ductwork shall have two 90 degree horizontal bends to prevent sound transmission from one area to the other.

3.3.11 Provide new Automated Logic controls. Contractor to ensure all new modules, controllers, sensors, thermostats, etc required to enable remote monitoring and operation shall be provided and installed. The LGR control module and an electric meter are already installed at the building. FLETC has a sole source justification for the use of Automated Logic controls thru Certified Controls at (904) 384-4013.

3.3.12 Provide startup, and test and balance of new units in accordance with manufacturer’s instructions and reference drawings. Design flows at each register will be calculated and provided by the Government once all equipment selections are made and approved.

3.3.13 Demolish all existing equipment, ductwork, pads, electrical circuits, etc… not used in new work.

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ATTACHMENTS FOR BG0217

Attachment #1A Air Handler

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Attachment #1B Condenser

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Attachment #2A Air Handler

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Attachment #2B Condenser

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Attachment #3 Mini Split

4 Ton Mini Split

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Attachment #4 Mini Split

1 TON MINI SPLIT

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-- End of Section --

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SECTION 01 14 00

WORK RESTRICTIONS

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Not used

1.2 NOT USED

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic congestion, delivery of materials shall be outside of peak traffic hours (6:30 to 8:00 a.m. and 3:30 to 5:00 p.m.) unless otherwise approved by the Contracting Officer. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

1.3.1.1 Subcontractors and Personnel Contacts

Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.1.2 Identification Badges and Installation Access

Identification badges are required and will be furnished without charge.

Application for and use of badges will be as directed by the Contracting Officer. Immediately report instances of lost or stolen badges to the Contracting Officer. See Section H regarding lost badges. All badges must be immediately returned to the point of issue upon badge expiration, contract completion, firing or removal of employee, or at the request of the approving authority.

1.3.1.3 Employee List

The Contractor shall provide to the Contracting officer, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract.

1.3.1.4 Personnel Entry Approval

Failure to obtain entry approval will not affect the task order price or time of completion.

Federal Law Enforcement Training Centers Replace HVAC Equipment at BG0001, BG0217, and BG0614

1.3.1.5 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations under the cognizance of FLETC except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.3.2 Working Hours

Regular working hours shall consist of a 10 hour period established by the Contractor Officer, between 7:30 a.m. and 4:00 p.m., Monday through Friday, excluding Government holidays.

1.3.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 3 to 5 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours.

During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.3.4 Occupied and Existing Buildings

The Contractor will be working in existing occupied buildings.

Contractor must coordinate with COR to ensure work does not affect normal daily operations.

The existing buildings and their contents shall be kept secure at all times.

Provide temporary closures as required to maintain security as directed by the Contracting Officer.

Provide dust covers or protective enclosures to protect existing work that remains and Government material located in the building during the construction period.

1.3.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, and sprinkler shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours." Such interruption shall be further limited to 8 hours. This time limit includes time for deactivation and reactivation.

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d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.4 SECURITY REQUIREMENTS

1.4.1 Citizenship Requirements

Aliens are not allowed on the project site. Work under this contract is restricted to U.S. citizens.

1.4.2 Documents Acceptable for Proof of Citizenship

a. Birth registration card

b. Certificate of live birth, birth certificate

c. Certificate of registration

d. Delayed birth certificate

e. Hospital birth certificate

f. Military officer ID card

g. USA passport

1.4.3 Passes

Submit request for personnel and vehicle passes together. Include the Certificate of Insurance for Contractor and Subcontractor(s) and the Statement of Acknowledgement Form SF 1413 with the submittal. Passes will normally be issued within 21 days, see Section H.

1.4.3.1 Control

Maintain strict accountability over passes. Immediately report to the source of issue, passes missing or lost and the circumstances.

Not Used

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SECTION 01 33 00

SUBMITTAL PROCEDURES

Requirements of this Section apply to, and are component to, each section of the specifications.

The Government may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; and other such required submittals.

Submittals requiring Government approval will be identified by each task order and are to be scheduled and made prior to the acquisition of the material or equipment covered thereby.

Submittals will be received from the Contractor and returned to the Contractor in designated mail boxes located at the FMD Office Building 200.

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittal s are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Accident Prevention and Health and Safety Plans Schedule Work Plan

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

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Daily logs and checklists.

Final acceptance test and operational test procedure.

This data is intended to be incorporated in an operations and maintenance manual or control system.

1.1.2 Approving Authority

Office or designated person authorized to approve submittal.

1.1.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

These submittals are to be made a minimum of seven (7) days prior to the scheduled Preconstruction Conference and require Government approval prior to Notice To Proceed and work commencement on site.

Accident Prevention and Health and Safety Plans Schedule Work Plan

1.3 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.3.1 Government Approved

Submittal is required in accordance with all contract requirements and prior to fabrication, delivery, and start of any related work activity. The Government reserves the right to suspend work activities initiated without approved submittals. Government approval is required for submittals identified in each task order. Government approval is required for any deviations from the Accepted Proposal and other items as designated by the Contracting Officer.

1.4 FORWARDING SUBMITTALS REQUIRING GOVERNMENT APPROVAL

1.5 PREPARATION

1.5.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels, to the Contracting Officer. Transmit each copy of the submittal in the

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Federal Law Enforcement Training Centers Replace HVAC Equipment at BG0001, BG0217, and BG0614 format of the Agency sample transmittal form FTC-FMD-74 furnished by the Government. On the transmittal form identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding sample mock-ups, installations, panels.

Properly complete this form by filling out all the heading blank spaces and identifying each item submitted by section, submittal description (SD) number, and paragraph reference number. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item. Assign each submittal a transmittal number.

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of Copies on SD-01 Preconstruction Submittals

Submit 2 copies of Preconstruction submittals.

1.7 VARIATIONS / SUBSTITUTION REQUESTS

Variations from contract requirements require Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government.

1.7.1 Considering Variations

Discussion with Contracting Officer prior to submission, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal

(VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.7.2 Proposing Variations

When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.7.3 Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.7.4 Variations Review Schedule

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When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.8 SUBMITTAL REGISTER

The Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

Coordinate the submittal dates with the related project activities to avoid any delay to work progress. Revise the submittal register when the progress schedule is revised and submit both for approval.

1.8.1 Use of Submittal Register

Verify that all submittals required for a task order are tracked in the submittal register.

1.9.1 Constraints

a. Conform to provisions of this section, unless explicitly stated otherwise by a task order.

b. Submit complete submittals for each definable feature of work. Submit at the same time components of definable feature interrelated as a system.

c. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

d. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.10 GOVERNMENT APPROVING AUTHORITY

When approving authority is Contracting Officer, the Government will:

a. Note date on which submittal was received from QC Manager.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph entitled "Submittal Actions" and with markings appropriate for action indicated.

1 copy of approved submittals will be retained by the Government and the remaining copies of the submittal will be returned to the Contractor, excluding O&M and Close-Out submittals.

1.10.1 Review Notations

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Submittals will be returned with the following notations:

a. Submittals marked "approved" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" "or approved except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required , does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed.

Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.11 DISAPPROVED OR REJECTED SUBMITTALS

Contractor shall make corrections required by the Government. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the task order drawings or specifications;

notice as required under the clause entitled, "Changes" is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.12 APPROVED SUBMITTALS

The Government's approval or acceptance of submittals is not be construed as a complete check. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for verification of dimensions and the compliant construction of all work. After submittals have been approved or accepted by the Government, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.13 APPROVED SAMPLES

Approval of a sample is not to be construed to change or modify any contract requirements. Before submitting samples, the Contractor is to

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Federal Law Enforcement Training Centers Replace HVAC Equipment at BG0001, BG0217, and BG0614 assure that the materials or equipment will be available in quantities required in the project. No substitution will be permitted after a sample has been approved.

Match the approved samples for Materials and equipment incorporated in the work.

Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material. Government reserves the right to disapprov any material or equipment which previously has proved unsatisfactory in service.

Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals.

Contractor to replace such materials or equipment to meet contract requirements.

Approval of the Contractor's samples by the Contracting Officer does not relieve the Contractor of his responsibilities under the contract.

1.14 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained. No payment for materials incorporated in the work will be made if all required Government approvals have not been obtained. No payment will be made for any materials incorporated into the work for any conformance review submittals or information only submittals found to contain errors or deviations from the Contract.

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1.15 STAMPS

Stamps used by the Contractor on the submittal data to certify that the submittal meets contract requirements is to be similar to the following:

| CONTRACTOR |

| (Firm Name) | | Approved | | Approved with corrections as noted on submittal data and/or | | attached sheets(s) |

| SIGNATURE: |

| TITLE: |

| DATE: |

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Section 01 45 00 Page 1 of 7

SECTION 01 45 00

CONSTRUCTION QUALITY CONTROL AND KEY PERSONNEL

1.1 SUMMARY

1.1.1 Related Sections

Requirements of this Section apply to, and are component of, each section of

Reference to the Government Project Manager and Construction Representative (ConRep) herein refers to the FLETC Facilities Management Division Project Manager and Construction Representative.

Approval is required for submittals as identified by each task order. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

The below listed Pre-Construction Submittals are critical to start of work activities and are required to be provided to the Government a minimum of seven (7) calendar days prior to the scheduled kick-off Preconstruction Conference All Pre-Construction submittals require Government approval. Make any required Pre-Construction Re-Submittals within five (5) calendar days after Government rejection. Neglect to provide timely approved Pre-Construction submittals and to employ approved key on-site Quality Control and Superintendent personnel will have dual roles, claim under the Contract.

Key Personnel

Key personnel required shall be Superintendent and Quality Control foreman onsite during work process.

Contractor Safety Plan;

Provide a comprehensive Safety Plan in accordance with the related Section for SAFETY REQUIREMENTS. The Safety Plan comprises, but is not limited to, an Accident Prevention Plan (APP), Activity Hazard Analysis (AHA), Health and Safety Plan.

1.4 REPORTING FORMS

Use reporting forms provided in the contract or obtain a single copy of forms from the Facilities Management COR. The report forms will consist of the Superintendent's Daily Report (FTC-FMD-42) Other forms shall be developed by the Contractor and submitted for approval of the Government for reporting of QC Meeting Agendas and Minutes, Preparatory Phase Checklist, Initial Phase Checklist, Rework Items List, Requests For Information (RFI), Field Test Reports, and Testing Plan and Log. Submit

Federal Law Enforcement Training Centers Replace HVAC Equipment at BG0001, BG0217, and BG0614

Section 01 45 00 Page 2 of 7 electronic daily reports via email to both the Facilities Management Division and Procurement Division. Copy the Government PM, CO, and ConRep (if assigned).

Deliver the following to the assigned Government task order Project Manager during Construction:

a. Superintendent's and QCM’s Reports: Electronically transfer completed and signed daily reports to the Facilities Management Division assigned Project Manager and Contracting Officer by 10:00 AM the next working day. Provide daily reports for all working and non-working days through the date of final acceptance of all work.

Annotate non-working days accordingly on reports.

1.5 COORDINATION AND MUTUAL UNDERSTANDING MEETINGS

Prior to the start of construction work, the contractors designated key personnel will meet with the COR to present the safety and work plan required by this contract. If new key personnel is appointed, the coordination and mutual understanding meeting shall be repeated.

1.5.1 Purpose

The purpose of this meeting is to develop a mutual understanding of the details, including documentation, administration for on-site and off-site work, design intent, environmental requirements and procedures, coordination of activities to be performed, and the coordination of the Contractor's management, production, and QC personnel. At the meeting, the Contractor will be required to explain in detail how phases of control will be implemented.

a. Work Plan

b. Safety Plan

c. Schedule

1.5.2 Coordination of Activities

Activities included in various sections shall be coordinated to assure efficient and orderly installation of each component.

1.5.3 Attendees

As a minimum, the Contractor's designated key personnel required to attend shall include Superintendent, and/or Job Foreman. The Contractor shall provide a copy of the signed minutes.

1.6 THREE PHASES OF CONTROL

The Three Phases of Control shall adequately cover both on-site and off-site work and shall include the following.

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1.6.1 Preparatory Phase

Notify the Government PM at least two workdays in advance of each preparatory phase meeting. When the DFOW will be accomplished by a subcontractor, that subcontractor's foreman shall attend the preparatory phase meeting. Document the results of the preparatory phase actions in the daily Contractor Quality Control Report and in the Preparatory Phase Checklist. Perform the following prior to beginning work on each DFOW:

1.6.1.1 Review each paragraph of the applicable specification sections;

Review the Contract drawings;

1.6.1.2 Verify that field measurements are as indicated on construction and/or shop drawings before confirming product orders in order to coordinate work and avoid dimensional errors and rework;

1.6.1.3 Verify that appropriate shop drawings and submittals for materials and equipment have been submitted and approved. Verify receipt of approved factory test results, when required;

1.6.1.4 Examine the work area to ensure that the required preliminary work has been completed;

1.6.1.5 Coordinate the schedule of product delivery to designated prepared areas in order to minimize site storage time and potential damage to stored materials;

1.6.1.6 Examine the required materials, equipment and sample work to ensure that they are on hand and conform to the approved shop drawings and submitted data;

1.6.1.7 Discuss construction methods, construction tolerances, workmanship standards, and the approach that will be used to provide quality construction by planning ahead and identifying potential problems for each DFOW;

1.6.1.8 Review the Accident Prevention Plan (APP) and appropriate Activity

Hazard Analysis (AHA) to ensure that applicable safety requirements are met, and that required Material Safety Data Sheets (MSDS) are submitted; and

1.6.2 Initial Phase

Notify the Government PM at least two workdays in advance of each initial phase. When construction crews are ready to start work on a DFOW, conduct the initial phase with the Project Superintendent, and the foreman responsible for that DFOW. Observe the initial segment of the DFOW to ensure that the work complies with Contract requirements. Document the

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Section 01 45 00 Page 4 of 7 results of the initial phase in the daily CQC Report and in the Initial Phase Checklist. Repeat the initial phase for each new crew to work on- site, or when acceptable levels of specified quality are not being met. Perform the following for each DFOW:

1.6.2.1 Establish the quality of workmanship required;

1.6.2.2 Resolve conflicts;

1.6.2.3 Ensure that testing is performed by the approved laboratory;

1.6.2.4 Check work procedures for compliance with the APP and the appropriate AHA to ensure that applicable safety requirements are met; and

1.6.2.5 If applicable, review the Cx Plan and ensure all preparatory work items have been completed and documented.

1.6.3 Follow-Up Phase

Perform the following for on-going work daily, or more frequently as necessary, until the completion of each DFOW and document in the daily CQC Report:

1.6.3.1 Ensure the work is in compliance with Contract requirements;

1.6.3.2 Maintain the quality of workmanship required;

1.6.3.3 Ensure that testing is performed by the approved laboratory;

1.6.3.4 Ensure that rework items are being corrected;

1.6.3.5 Perform safety inspections; and

1.6.4 Completion Certification

Upon completion of work under this Contract, the QC Manager shall furnish a certificate to the Government attesting that "the work has been completed, inspected, tested and is in compliance with the Contract."

1.7 COMPLETION INSPECTIONS

1.7.1 Punch-Out Inspection

Near the completion of all work on a task order or any increment thereof, established by a completion time stated in the task order, the QC Manager shall self-perform an inspection of the work and develop a "punch list" of items which do not conform to the contract documents. Include in the punch list any remaining items on the "Rework Items List", which were not corrected prior to the Punch-Out Inspection. The punch list shall include the estimated date by which the deficiencies will be corrected. Four copies of the punch list shall be provided to the Government. The QC Manager shall make follow-on inspections to ascertain that all deficiencies have been corrected. Once this is accomplished, the

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Contractor shall certify in writing to the Government that Punch-Out work is satisfactorily completed and the facility is ready for the Government "Pre-Final Inspection". Allow a minimum of two (2) working days for Government coordination of the start of Pre-Final Inspection.

1.7.2 Pre-Final Inspection

The Government will perform this inspection to verify that the task order is complete.