Att_01 - PackagingandDeliveryofProposalsUsewithNIHeCPSwebsite.pdf

PACKAGING AND DELIVERY OF PROPOSAL

October 23, 2026

ATTACHMENT 1

Attachment 1 - Packaging and Delivery of Proposals for Use with the NIH electronic Contract Proposal Submission (eCPS) Website

I. PROPOSAL SUBMISSION

A. eCPS

1. Proposals must be submitted via the electronic Contract Proposal Submission (eCPS) website at https://ecps.nih.gov.

2. Proposals submitted by facsimile or e-mail will not be accepted.

3. Follow the “How to Submit an Electronic Proposal” instructions provided on the eCPS website at: https://ecps.nih.gov/home/howto. Please note that creating an account to submit may take up to three (3) business days. Please apply for a new account early to allow enough time for the registration process.

4. Offerors are solely responsible for submitting proposals and any modifications or revisions so as to reach the Government office designated above by the date and time specified in the solicitation.

B. Creating and Naming Files:

1. Create one PDF file of your Technical Proposal, including all attachments. The

Technical Proposal should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned, but must be merged into the Technical Proposal PDF file.

2. Create one PDF file of your Business Proposal, including all attachments:

The Business Proposal should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned, but must be merged into the Business Proposal PDF file.

3. Each of the proposals, Technical and Business, must be separate and complete in itself.

Do not reference one proposal in another.

4. File naming convention: It is requested that the filenames for your Technical Proposal and Business Proposal, include the name of the offeror, the solicitation number and the type of proposal (i.e., Technical, Business, or Excel Workbook).

Examples:

Technical Proposal: XYZ Company_NIHAI2012001_Technical.pdf Business Proposal: XYZ Company_NIHAI2012001_Business.pdf

II. FORMATTING AND PAGE LIMITATIONS:

A. Formatting for proposals https://ecps.nih.gov/ https://ecps.nih.gov/home/howto

1. Proposal page layout shall be letter size 8.5” x 11" for all pages.

2. Proposals shall not include links to internet web site addresses (URLs) or otherwise direct readers to alternate sources of information.

3. Proposals shall not include audio or video files of any type.

4. Font size must be 10 to 12 points.

5. Spacing should be no more than 15 characters per inch. Within a vertical inch, there must be no more than six lines of text.

6. Margins must be at least one-inch on all sides.

7. Failure to adhere to the formatting requirements above may impact whether your proposal is reviewed in its entirety.

B. Page limitations:

1. The total page count of the Technical proposal shall not exceed 25 pages.

2. Total page count does not include:

a. Title and Back Page; Table of Contents; Section Dividers that do not contain information other than title of Section, Appendices, and Resumes; and

b. IT section may be submitted as an appendix.

3. Each resume shall not exceed 5 pages.

4. Past performance info and Reps and Certs should be provided with the business proposal.

There is no page limit on the Business Proposal.

5. Pages exceeding limitations will be removed from the proposal and will not be considered.

C. Content/Format of Response:

Volume I – Technical Quotation

The Technical Quote must be submitted as one PDF document in the following format:

1. Transmittal and Quote Cover Page, which includes the following information:

a. Solicitation/RFQ Number: 75N98026R00034;

b. Date of Submission;

c. Quote Due Date;

d. Company name, mailing address, telephone number, and website address; and

e. Company Point of Contact, telephone number, and e-mail address (person to be contacted concerning any matter related to the quote

2. The technical approach must be submitted in searchable PDF format in a font size of 11 or 12 point and font type of Arial or Times New Roman. Margins must be 1-inch wide (top, bottom, left, and right). The technical approach must not exceed 25 pages in length and the pages must be sequentially numbered regardless of the section or part (e.g., 1 of 15, 2 of 15, 3 of 15, etc.,) and must contain a header or footer to include the name of the contractor and the RFQ number. Pages in excess of the specified page limit will not be considered or evaluated.

Volume II – Price Quotation

A time and materials (T&M) price quote is requested. It shall be submitted separately from the technical quote in one document. A separate price must be submitted for each Task Order (see SOWs for Task Orders 1, 2, and 3) based on the assumptions provided below. The price quote shall indicate the proposed labor categories, the estimated number of labor hours per labor category, the proposed hourly rates, and the total amount. Travel to NHGRI and any necessary materials shall also be proposed. Frequency of travel is addressed in the parent SOW. A narrative shall accompany the prices to provide justification and breakdown of costs for any travel or materials proposed.

Offerors shall also submit a schedule of their proposed loaded hourly rates for all periods of the 3 year contract including escalation factors. The contractor will be held to these fixed hourly rates for the period of performance of the contract.

Offerors are also instructed to submit cost proposals as follows:

The Government currently anticipates issuing one task order (Task Order No. 1) with the award of the parent contract entitled: Proteus Syndrome Support. Offerors should submit a separate cost proposal narrative and costs for Task Order No. 1 for the period of performance identified in the Task Order. See the Statement of Work for Task Order No. 1 for what tasks are included.

Offerors should also submit separate proposals for Task Order Nos. 2 and 3 for the periods of performance identified in the task orders. These task orders will be awarded a later date after contract award. The tasks included may change after contract award. If so, revised proposals may be requested prior to award of these task orders. The proposals for these task orders will be reviewed for evaluation purposes only.