Atch A-Final SOW 618-23-102 Correct Electrical Deficiencies.pdf

PROJECT NO. 618-23-102

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SCOPE OF WORK FOR DESIGN BUILD

“CORRECT ELECTRICAL DEFICIENCIES”

PROJECT NO. 618-23-102

BUILDINGS 69 & 70 MINNEAPOLIS VA MEDICAL CENTER

A. PART I – GENERAL

A1. Definitions

A. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm for both design and construction services for a specific project.

B. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting

Officer.

C. Project Manager: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Design Build Contract: This term, as used herein, refers to the Contract to perform the design and construction of the project.

E. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

F. AE: This term, as used herein, refers to the Architect Engineer firm that is a part of the DB team, also referred to as DB/AE. Architect shall be registered in the state of Minnesota. Engineers shall be registered in the state of Minnesota and have a PE.

A2. Scope of Contract

A. The primary purpose of project 618-23-102 is to correct electrical deficiencies on the Minneapolis VA campus. The design and construction shall meet VA requirements defined in this SOW.

B. Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of project “Correct Electrical Deficiencies as defined in this Scope of Work (SOW).

C. The Design-Build (DB) Team shall work with VA and be prepared for several working meetings with the VA to work on design.

D. The Design-Build (DB)team will provide all engineering and construction necessary to upgrade the electrical distribution system. DB Team shall field verify all existing conditions.

E. The DB Team shall complete design and construction work as required to deliver a complete, functioning system that is integrated with the VA’s existing electrical system.

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F. The DB Team must provide detailed engineering and design to ensure the concept is developed into construction drawings and specifications that will meet relevant codes and VA design requirements.

G. The DB Team shall meet with staff to review the design plans and gather comments after each design submission (35%, 65%, 95%, and 100%)

H. The DB Team shall update all related VA AutoCAD & as-built drawings. Existing as-builts may not be 100% accurate.

I. All equipment shall be removed and disposed of by the construction contractor. VA will not retain any of the demolished equipment and it shall not be “abandoned in place.”

A3. Scope of Work

A. Construction Requirements:

Task 1 Modernize 13.8Kv electrical utility switchgear service including:

a. Replace ten (10) 1200amp Porcel-line Type DHP Magnetic Air circuit breakers.

Provide an emergency spare 1200amp breaker. The emergency spare is to remain in the electrical room and available for emergencies.

b. Replace upper feeder relay compartment doors (11) with new doors and monitoring devices. Monitoring devices includes but is not limited to; fault protection devices, voltage relays, overcurrent relays, meters, switches, indicating lights and wire harnesses for each feeder section. The color of the new doors is to match the existing color of the switch gear.

c. Replace all feeder section CTx’s and PTx’s in the 13.8kv utility switchgear

d. Conduct preventive maintenance to the 13.8kv utility feeder BUS assembly

e. Remove and demo all old components.

Task 2 Replace outdated substation, high voltage transformer, and feeder switchboard in Bldg. 69.

a. Remove and demo existing substation with new substation, high voltage transformer, and feeder switchboard.

b. Replace with new substation, high voltage transformer, and feeder switchboard.

c. Update incoming feed conductors to substation if necessary.

Task 3 Replace existing LeMarche battery charger and battery pack in Bldg. 69.

a. Remove and demo the existing single battery charger and battery system

b. Replace with dual (2) battery chargers and 2 battery packs.

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c. Arrange the new battery chargers to function as primary and secondary backup sources.

Task 4 Utility Switchgear monitoring

a. Integrate VAMC 13.8kva electrical utility service to Engineering’s Building

Automation System, JCI or provide an alternate means of monitoring the utility switchgear activity in Building 70 of the main hospital.

Task 5 ATS sequencing

a. Correct ATS sequencing to transfer generator loads as prescribed by VA

Electrical Design guide in the following order: 1. life safety, 2. critical,

3. Equipment

b. Balance loads to Emergency Generator set to improve the efficiency and synchronization of the Generator set.

Task 6 Replace degraded light bollards at the main entrance of the Medical Center.

a. Remove and demolish existing light bollards.

b. Replace with (VCBA) Voltaire Concrete Bollard – Archi-linear LED type bollards.

A4. General Requirements

A. Sensitivity of Information: The sensitivity of information relating to this project is emphasized. All the information in this SOW shall be treated as “For

Official Use Only”. This information is not to be distributed without a confirmed need to know as confirmed by the VA.

B. Accuracy of Planning Information: The AE shall conduct a thorough site visit to investigate all aspects of the existing conditions.

C. Discrepancies in Planning Information: The AE shall promptly report to the

Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The AE shall make no adjustments to their work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded their determination to the AE. The AE’s failure to report any such discovered discrepancy or to wait for the Contracting

Officer's determination shall be at his risk and expense.

D. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting

Officer. No “out-of-scope” or additional work shall be executed by the AE prior to negotiation with the Minneapolis VA Medical Center and approval by the

Contracting Officer.

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E. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remains the sole property of the Government and may be used on any other work without additional compensation to the AE. With respect thereto, the AE agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

F. Professional Licensing:

1. The AE who prepares the construction documents shall be a professional architect or engineer licensed and/or registered in the state in which the design work is completed.

2. The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The AE shall certify compliance with the VA SOW and all applicable codes.

G. Prime Contractor – The Prime Contractor shall be a Service-Disabled Veteran Owned

Small Business.

H. Certified Competent Person (CP) - Prior to commencing work, general contractor shall provide proof that an OSHA certified “Competent Person” (CP) (29 CFR

1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. The OSHA certified CP shall have the 30-hour OSHA certified Construction Safety course and/or other relevant competency training, as determined by VA CP with input from the ICRA team.

I. OSHA 10 Certification - All employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course.

J. Utility Outages – VA operations are to always remain operational and uninterrupted during normal business hours throughout construction. Work requiring interruption to business operations or electrical utility services shall be performed off-hours

(nights or wknds) and coordinated with the VA COR. The DB contractor must provide

VA 30-day notice for utility outages.

K. Lock-out/Tag-out - DB Contractor shall ensure a Lock-out/Tag-out is applied to electrical circuits and disconnects. Working on live circuits is prohibited.

A5. Schedule

Contract award D+0

NTP - Design D+7

35% Design submission D+55

35% VA design review D+60

35% Design meeting D+80

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65% Design submission D+90

65% VA Design review D+95

65% Design meeting D+115

95% Design submission D+125

95% VA Design review D+130

95% Design meeting D+150

100% submittal D+155

100% Backcheck D+155

CD issued D+155

Preconstruction Conference D+162

NTP - Construction D+169

Construction completes D+512

Construction Close-out & As-builts D+542

A6. Schedule Objectives

A. The anticipated completion of this project is 542 calendar days after “Notice to

Proceed (NTP)to Design.” The required completion of this project is 343 calendar days from the Notice to Proceed (NTP) with Construction. The time stated for completion includes final cleanup of the premises, as-builts and closeout documents.

Note: The badging process for this level of access has proven to be time consuming and may take up to 6 months of processing time after an NTP for design has been issued.

A7. Cost Range

The anticipated cost range for this project is between $2,000,000 and $5,000,000.

A8. Pre-Proposal Conference

A. All offerors, consultants, subcontractors, manufacturers, and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting.

2. Review of project and design-build method for construction contract.

3. Specification and drawing requirements.

4. General requirements, Solicitation Documents and Offer Submission Procedure.

5. Review of "Buy American Act”.

6. Questions and answers.

7. Close

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8. Site walk-through – attendance is not mandatory.

B. PART II - RESPONSIBILITIES

B1. VA Team

A. The VA team is comprised of Contracting and Facilities Engineering. The

Contracting Officer is the only team member with authority to make contracting decisions. The Contracting Officer’s Representative (COR) will be delegated the authority to make technical decisions on behalf of the Contracting Officer.

B. The VA will provide the DB team with the following documents:

1. Available as-builts and drawings. The AE shall visit the project site to field-verify the information shown on the as-builts.

2. Specification 010000, General Requirements

3. Specification 013324, Electronic Submittal Procedures

4. Submittal Log Template

5. Minneapolis VA Design Standards

B2. Design-Build Team:

A. The DB team includes all partners, consultants, and sub-contractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. DB Engineers shall have P.E. licensure. Substitutions of DB Team Members must be approved by the CO.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length). It shall be the responsibility of the DB team to verify all items shown on the as-built drawings provided by the VA for this solicitation. The VA will not be held responsible for differing site conditions that could have been verified by the

DB team.

C. PART III – Design-Build Requirements

C1. Design Services

A. General

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1. Project design shall follow applicable standards and codes described in VA

Program Guides and design materials included or referenced in the solicitation.

2. Qualifications of Designers: DB AE shall provide experienced engineers to prepare the Construction Documents and Specifications for project 619-23-102

Correct Electrical Deficiencies. All aspects of the projects shall be completed by registered engineers and architects.

3. The DB AE shall provide Submittal Exchange or an approved VA file sharing platform during the design and construction of this project. The DB Team is expected to utilize this platform as the primary means of document review/transfer. The DB AE will provide and maintain access to Submittal

Exchange or approved VA file sharing platform throughout the duration of the project.

4. The DB AE shall completely survey all existing systems affected by the design.

Survey shall include architectural, electrical, mechanical, structural, and low voltage systems and equipment as necessary. The VA anticipates 10 – 12 site visits will be required for the design and construction of project 618-23-102.

5. Prepare and submit complete construction documents for review and approval by the

VA in accordance with standard professional practice and prevailing codes.

6. Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings.

7. Attendance for scheduled design and construction meetings for the duration of the project is required. Provide 2-day advance notice to COR & CO when attendance is not possible.

8. Post award construction services includes submittal reviews, construction meetings, inspections, and site visits.

Provide hourly cost for each discipline and the costs for inspections per discipline in the design cost estimate.

9. The DB AE will design a project which keep outages at a minimum and the facilities up and running. The DB AE and Contractor must provide a coordination plan for utility outages.

10. DB AE shall include all work necessary for completion of identified requirements.

DB AE shall show all necessary equipment, panels, wiring, conduit, raceways, and conductors for a complete and usable electrical system.

11. Drawings shall include all electrical plans, elevations, sections, details, diagrams, and schedules showing electrical closets, power panels, switchboards, transformers, disconnects, power distribution systems, and auxiliary power systems.

12. All drawing sheets are assigned VA drawing number 1396- (i.e. 1396-G001)

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13. Construction Drawings - Shall include, but not be limited to, a coordinated set of the following:

I. General:

Title Sheet, Drawing Index, Site location, Code Data, Infection Prevention Protocols, electrical symbols, and general notes or references applicable to the project.

II. Architectural:

demolition plan, new construction plans, floor plans, elevations, building sections, wall sections, reflected ceiling plans and any other architectural detail applicable to the project.

III. Electrical:

site utility plan, demo plans, new construction plans, lighting plans, coordination plan, equipment schedules, panel schedules, electrical one-lines, riser plans, details, and general notes applicable to the project

IV. Structural:

plans, schedules, details, and general notes for any structural detail applicable to the project

V. Mechanical:

plans, schedules, details, and general notes for any structural detail applicable to the project.

C2. Construction Services

B. General

1. DB General Contractor will provide a complete and functional electrical system as detailed by the drawings and specifications developed by the DB AE firm.

2. DB General Contractor shall provide all labor, materials, and equipment to accomplish “Correct Electrical Deficiencies”.

3. DB General Contractor will work with DB AE firm and the VA to develop “Correct

Electrical Deficiencies”.

4. DB General Contractor will be responsible for project management, site supervision, and management of all subcontractors.

5. DB Contractor will construct a project which keep electrical outages at a minimum and the facilities up and running. The DB AE and Contractor must provide a coordination plan for utility outages.

6. Utility Outages – VA operations are to always remain operational and uninterrupted during normal business hours throughout construction. Work requiring interruption to business operations or electrical utility services shall be performed off-hours (nights or wknds) and coordinated with the VA

COR. The DB contractor must provide VA 30-day notice for utility outages.

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7. DB Contractor shall ensure a Lock-out/Tag-out is applied to electrical circuits and disconnects. Working on live circuits is prohibited.

8. Hours of work: DB General Contractor is allowed to conduct work which does not require a power outage during business working hours 7 – 4:30pm. This type or work includes but not limited to: work not requiring power tools, debris removal, removal/installation of wire, controls, etc. – This work is allowed at any time.

9. Demolition consists of, but is not limited to removal and disposal of the following electrical items: conduit, electrical wire, transformers, panels, relays, circuit breakers, batteries, D. References:

2. The AE shall incorporate, but not be limited to references for design, available at http://www.cfm.va.gov/til/spec.asp or from the project engineer, as applicable:

a) Design and Construction Procedures

b) Minneapolis VA Medical Center Design Standards and Specifications

c) VA Design Guides/Design Manuals

d) VA Master Specifications

e) VHA National CAD Standards and Details

f) International Building Codes, State and Federal Regulations, ASHRAE Standards

g) NFPA and Life Safety Code

h) VA BIM Guide

i) Minneapolis BIM Management Plan

j) Minneapolis VA Revit Model Standards

E. Government Provided Materials:

1. The AE shall visit the project site to field-verify the information shown on the as-builts. The VAMC does not guarantee the accuracy or completeness of the as-builts. The AE shall promptly report any discrepancies to the VAMC Project

Manager for clarification.

2. The VAMC Project Manager will provide specification section 01 00 00 General

Conditions to the AE. The AE shall modify the specification section to meet project requirements.

3. The VAMC Project Manager shall provide the AE with access to all available as-builts and utility locations including:

a. Minneapolis VA Medical Center Design Standards.

b. Most recent remodeling project drawings.

c. BIM Management Plan Worksheet.

d. Revit Model Standards V1.

http://www.cfm.va.gov/til/spec.asp

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F. Deliverables

1. Design shall be completed using Autodesk Revit 2019.

2. All documents of a digital format shall be uploaded to the Submittal Exchange site – Submittal Exchange site access shall be provided and maintained by AE.

3. Site visits, as necessary to complete the design. Describe the number of site visits required for each discipline in the cost proposal.

4. Review all contract drawings and specifications, including equipment layout with VA at 35%, 65, 95%, 100% and final CD issue. (See Part IV Post Award

Requirements)

5. Cost estimates shall be provided at the 95% and final CD submissions. Cost estimates shall be broken out by construction division.

6. Costs shall include commissioning of all equipment/systems as required.

7. Specifications shall be provided in Microsoft Word, PDF, and hard copy format.

8. AE shall use the existing VA facilities drawings and update the existing as-built drawings to reflect contract documents. Include architectural, electrical, mechanical, and structural plans.

9. As-built Drawings: At the completion of the construction project, the VA will deliver the contractor as-builts to DB AE. The DB AE shall incorporate the as-built drawings from the contractor into the BIM set of drawing and update the VA

Facility BIM drawings.

D. PART IV - POST AWARD REQUIREMENTS

D1. Construction Document Preparation:

A. Design Review Submissions:

1. The Design-Build Team (DB AE) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of Veterans Affairs RFP (VA RFP), and prevailing codes.

2. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, electrical, plumbing etc.) to facilitate the start of construction.

3. All submission packages will be reviewed at 35%, 65, 95%, and 100% completion stages. Each submission package shall incorporate the final review comments from the previous review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team.

4. The package will include an index of drawings (by sheet number and title) and specifications (by section number and tittle) submitted. The packages will be

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5. Upload PDF formatted versions of the review documents (construction and specifications) to VA specified electronic document management system.

6. Each review submission package shall include:

a. 35% design review:

1) Construction Drawings: Provide three (3) hard copy size ANSI C drawings and one (1) electronic PDF format.

2) Construction Specifications: Provide one (1) electronic PDF format Table of Contents including all VHA master specification, indicating which specifications will not be included.

b. 65& design review:

1) Construction Drawings: Provide three (3) hard copy size ANSI C drawings and one (1) electronic PDF format.

2) Construction Specifications: Provide one (1) hard copy and one (1) electronic PDF format of edited Table of Contents including all VHA master specification applicable to this project.

c. 95% design review

1) Construction Drawings: Provide two (2) hard copy size ANSI E1 and ANSI C drawings and one (1) electronic PDF format.

2) Construction Specifications: Provide one (1) hard copy and one (1) electronic PDF format of the complete edited draft copy of all specification sections.

d. 100% design review

1) Construction Drawings: Provide two (2) hard copy size ANSI E1 and ANSI C drawings and one (1) electronic PDF format.

2) Construction Specifications: Provide one (1) hard copy and one (1) electronic PDF format of the complete edited copy of all specification sections for final review.

e. Final CDs

1) Construction Drawings: Provide two (2) hard copy size ANSI E1 and ANSI C complete set of construction drawings

2) Construction Specifications: Provide one (1) complete set of construction specifications in hard copy - bound, tabbed, and labeled per section.

Provide complete set of construction specifications in electronic format - MS

Word and .pdf.

B. Design Review Meetings:

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1. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

2. The Design-Build Team shall attend meetings at the time and place requested by the Contracting Officer and COR. Minutes of the meetings shall be taken by the

DB Contractor and submitted to the Contracting Officer and COR.

3. Coordination of the review meeting schedule will be the responsibility of the VA

Project Manager and the DB Team Project Manager.

4. Participants will include VA Staff and DB team members as appropriate for the specific package to be reviewed. The DB team members will each allow one (1) hour for each design package review meeting. DB team management will be present at each review meeting. The DB Team shall plan for a minimum of 2 design review meeting for each design submission (35%, 65%, 95%, 100%).

5. The DB team shall allow a minimum of ten (10) working days for each review cycle. A cycle includes:

a. The VA’s receipt of the design review submission package.

b. The review meeting.

c. DB teams’ receipt of comments from the VA electronically

C. Electronic Media:

1. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format Revit 2019.

D. Approved Construction Documents:

1. The final construction document submission package will be submitted by the DB team for approval by the VA after completion of the 100% review cycle for the final package to be submitted by the DB team. The VA will have 10 days to take approval action.

2. The final construction documents submission package will include:

a. two (2) hard copy size ANSI E1 and ANSI C complete set of construction drawings

b. electronic drawings formatted in PDF, DWG, and RVT uploaded to the VA specified electronic document management system.

3. The final construction documents submission package will incorporate all VA supplied comments from the earlier 35%, 65%, and 95% submission package reviews and will comply with the VA RFP and SOW.

4. If the final construction documents submission package is not complete a post submittal may be required the cost of which will be borne by the DB Team.

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5. The approved final construction documents shall include such details that the project can be constructed and will be used for construction of the project.

E. Construction Drawing Preparation – Materials, equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the

DB team. The construction drawings may be limited to applicable construction disciplines necessary to complete the project. The construction documents shall include a coordinated set of the following:

1. Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.

2. Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations, and details.

3. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

4. Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

5. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

6. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

7. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations.

Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

8. Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.

9. Electrical drawings including site demolition plans, site, floor and roof plans

(power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details

10. Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

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11. Parking Control drawings including paving plans, schedules calculations and details for the parking fee collection/parking control system for the entire

Minneapolis VAMC Facility.

F. Construction Specifications – The DB Contractor shall use any and all applicable

VAMC master specifications. The VAMC master specifications may be downloaded from the site: MASTER CONSTRUCTION SPECIFICATIONS (PG-18-1) - Office of Construction &

Facilities Management (va.gov) Contact COR for access to specifications edited for

Minneapolis site.

Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA SOW. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other equipment identification data as appropriate to clearly identify the product that will be used in the construction project.

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e., shop drawings, product data, and samples as required by the VA RFP documents.

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the SOW requirements.

G. Design Requirements - Compliance with codes and standards.

1. Project design shall comply with applicable standards and codes described in VA

Program Guides and design materials included or referenced in the solicitation materials.

2. The DB team shall provide prompt, written notification to the Contracting

Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

3. The DB team shall advise the Contracting Officer of any variances with the applicable US Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

H. Quality Assurance/Quality Control:

1. To reduce design errors and omissions, the DB team shall develop and execute a

QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

https://www.cfm.va.gov/til/spec.asp https://www.cfm.va.gov/til/spec.asp

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2. Within 15 days of receipt of Notice to Proceed, the DB Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB

Team member responsible for QA/QC.

a. Upon its completion each task shall be initialed and dated by the responsible

DB Team member.

b. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

D2. Construction Period Submittals

A. Construction Documents - The DB contractor shall distribute a total of 4 sets of the approved construction documents prepared by the DB Team to the VAMC.

B. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the

VA RFP specifications, to the COR.

C. Project record drawings - The DB team will maintain a set of construction documents

(field as-built drawings) to record actual construction changes during the construction process as required by the SOW specifications. At all times, the project record drawings will be available for review by the VA COR.

D. Shop drawings and submittals –

1. The DB AE shall check the DB construction contractor's shop drawings, detail drawings, schedules, descriptive literature, test reports, field data and review the suitability of products conforms with the SOW documents and construction documents.

2. The DB AE shall recommend approval, disapproval, or other suitable disposition to the VA CO or COR. The VA CO will have final approval authority. The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB AE will request the DB Construction Contractor to submit related components of a system before acting on a single component. The DB

AE shall notify the VA CO in writing of, any and all, deviations from the requirements of the construction documents that he/she has found in the submittals.

D3. Project Close-Out

The DB contractor shall comply with the requirements in FAR 4.804 Closeout of

Contract Files, for submission of final SOW as-built drawings, manuals, and other documents as noted per FAR 4.804. The DB contractor shall prepare and submit final record drawings including all red lines incorporated. Required as-built drawings and specifications will be submitted in the same format required for the construction documents.

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D4. Site Visits and Inspections

During the construction period the DB AE shall make scheduled visits to the project site to inspect and commission new equipment. The COR may also request visits for special purposes. Only registered engineers thoroughly familiar with the project may make these site visits. The DB AE shall observe the construction and advise VA on any deviation, deficiency or solution to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the VA COR within 7 workdays following the site visit date.

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