36C26324R0057_1.docx

United States Department of Veterans Affairs

Request for Proposal

Two-Phase, Design-Build Veterans Integrated Service Network 23 (VISN 23)

Solicitation Number: 36C26324R0057 Project: 618-23-102, Correct Electrical Deficiencies Project Location: Minneapolis VA Health Care System, Minneapolis, MN 55417

Due Date for Phase I Proposal Questions:

Friday May 10, 2024, at 10:00 am CT Due Date for Phase I Proposal Package:

Monday May 27, 2024, at 10:00 am CT Pre-Proposal Site Visit:

Prior to Phase II, date/time tbd

This solicitation administered by:

Department of Veterans Affairs Network Contracting Office 23 (NCO 23) 316 Robert Street North, Suite 506 St Paul, MN 55101

Table of Contents

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26324R0057 X 04-29-2024 618-24-4-7055-0001 618-23-102 36C263 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Dwayne Brauch, Contract Specialist 316 Robert Street N. STE. 506 St. Paul

MN

55101 Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Dwayne Brauch, Contract Specialist 316 Robert Street N. STE. 506 St. Paul

MN

55101 Dwayne Brauch 651-293-3039 Project Title: 618-23-102 Correct Electrical Deficiencies Project Location: Minneapolis VA Health Care System, One Veterans Drive, Minneapolis, MN 55441

The Magnitude of Construction of this VA project is between $2,000,000 and $5,000,000 pursuant VAAR 836.204.

NAICS: 238210, Electrical Contractors and Other Wiring Installation Contractor.

This solicitation will be evaluated on a tradeoff basis. As stated in this solicitation, this procurement is a two (2) Phase Design-Build. IAW FAR 36.3 one solicitation will be issued covering both phases. In Phase One proposals will be evaluated to determine which offerors will submit proposals in Phase Two. Block 13a refers to Phase One proposals.

This requirement is set-aside for VetCert certified, Service-Disabled Veteran Owned Small Businesses (SDVOSB). Vendor verification for SDVOSB can be found at https://veterans.certify.sba.gov/

THIS ACQUISITION IS SET-ASIDE 100% SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB) ONLY, UNDER THE AUTHORITY OF 38 U.S.C PART 74. ANY PERSON OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTATION FOR THE PURPOSE OF THE SECURING A GOVERVERMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST THE UNITED STATES GOVERMENT.

Refer to solicitation instructions for Phase One cutoff date for submission of Requests for Information (RFIs), or Questions (if any). No pre-proposal/Site Visit will be conducted during Phase One of the solicitation. Those offerors selected to participate in Phase Two of the solicitation will receive information about Phase Two pre-proposal conference/Site Visit in the invitation to participate in Phase Two.

Please refer to solicitation package for further solicitation requirements.

It shall be known that funds are not currently available. No contract award will be made until appropriated funds are made available.

All Offerors must comply with all solicitation terms and conditions.

X X 52.211-10 X 10:00am

CDT

05-27-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See Price Schedule

618-3640162-7055-854200-3220-23NR4WA15

Purchase Order Number:TBD Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Dwayne Brauch, Contract Specialist 316 Robert Street N. STE. 506 St. Paul

MN

55101 Y Department of Veterans Affairs Financial Services Center PO Box 149971 Austin

TX

78714-9971 X Eric Reis VA-VHA-RPOC-2023-0101 Contracting Officer

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

NOTE: pricing is not required for Phase I proposals. Pricing is to be submitted during Phase II.

Design & Construction Documents: Work includes all labor, material, equipment and supervision to furnish the required documents for construction, including drawings, specifications, and other documents as needed.

PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

Pre-Construction: Execution of management and logistical services required to prepare for the construction of the project.

Construction: Work includes general construction, alterations, necessary removal of existing structures and construction and certain other items.

Post-Construction Commissioning and Close-Out: Execution of post-construction services required for appropriate close-out and final commissioning of the project.

Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 PROPOSAL MATERIAL:

Proposal materials consisting of the statement of work, specifications, other attachments, and contract forms are included and/or attached as part of this Request for Proposal (RFP). The VA will not provide printed copies of the specifications or solicitation documents. It is the responsibility of the offeror to obtain the proposal materials in a time and manner sufficient to respond to this solicitation by the specified due date.

1.2 BID GUARANTEE:

A Bid Guarantee, SF 24, is required to be submitted in Phase II in an amount not less than 20 percent. Failure to furnish the required bid (proposal) guarantee in the proper form and amount, by the time set for receipt of proposals, may result in the rejection of the proposal. Copies of the SF 24 may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

1.3 PAYMENT & PERFORMANCE BONDS:

The offeror to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Solicitation. Copies of SFs 25 and 25A may be obtained from http://www.gsa.gov/portal/forms/type/TOP.

36C26324R0057

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.0.1 AVAILABILITY OF SOLICITATION DOCUMENTS

All solicitation related documents will be published on the Contract Opportunities website at https://sam.gov.

2.0.2 PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This Request for Proposal (RFP) does not commit the Government to pay, as a direct charge, any costs incurred in the preparation and submission of a proposal.

2.0.3 SDVOSB SET-ASIDE

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than Service-Disabled Veteran-Owned Small Business concerns will NOT be considered. All SDVOSBs must be listed as verified in the VET CERT at Veteran Small Business Certification (sba.gov) at TIME OF SUBMISSION OF OFFERS, as well as, TIME OF AWARD. Failure to be BOTH visible and verified at the time of offer and/or time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

2.0.4 SELECTION PROCEDURES

This acquisition will utilize the Two-Phase Design-Build selection procedures in accordance with FAR 36.301. All the Phase I and Phase II documents and requirements are included in this solicitation. A maximum number of five (5) offerors will proceed to Phase II. Once the Contracting Officer selects the most highly qualified offerors, they will be asked to submit Phase II proposals. Phase II of the solicitation shall be prepared in accordance with FAR Part 15, with evaluation criteria developed in accordance with FAR 15.304. The Government will award a contract resulting from this solicitation to the offeror whose offer conforming to the solicitation is determined by the Source Selection Authority to provide the best overall value to the Government. It is the intent of the Government to award without discussions; however, the Government reserves the right to have discussions if such are needed.

2.0.5 PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted in Phase II. The most highly rated firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting Officer will establish the date and time and notify the Phase II offerors in writing.

2.0.6 TECHNICAL QUESTIONS Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to Dwayne Brauch, Contract Specialist. Questions shall be submitted only via email to: Dwayne.brauch@va.gov. The subject line must read: 36C26324R0057 618-23-102 Correct Electrical Deficiencies – Technical Questions. Oral questions of a technical nature are not acceptable. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS Friday May 10, 2024 at 10:00 AM (CT).

2.0.7 AMENDMENTS

Amendments to this solicitation will be posted to Contract Opportunities at https://sam.gov. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered unacceptable.

2.0.8 ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

2.0.9 DETERMINATION OF RESPONSIBILITY

A Determination of Responsibility will be conducted for the apparent “awardee” prior to award of the project. The required information from the proposal, along with other information obtained from Government systems, such as, but not limited to the OSHA and EPA online inspection history databases, as well as any other information the Contracting Officer has determined to be valid, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines in the proposal may result in a determination of “Non-Responsible” for the Offeror. NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the Offeror ineligible for award.

2.0.10 VETS 4212

Title 38, USC Section 4212(d), codified at 41 CFR Section 61-300, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS-4212 reporting information can be done electronically at: http://www.dol.gov/vets/vets4212.htm. Award cannot be made unless the awardee has filed their VETS-4212 report. Therefore, all offerors are encouraged to file every year. The Contracting Officer may request a copy of the email confirmation of receipt notification, prior to awarding the project.

2.0.11 SYSTEM FOR AWARD MANAGEMENT (SAM)

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their proposal.

2.0.12 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR

Contractor Performance Assessment Reporting System (CPARS):

As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(e), the Department of Veterans Affairs (VA) evaluates contractor past performance on all construction contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information. Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207- 438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer. Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

2.0.13 BACKGROUND INVESTIGATIONS AND SPECIAL AGREEMENT CHECKS

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the statement of work is: Low Risk. This requirement is applicable to all subcontractor personnel requiring the same access. As per VA Directive 0710, costs of background investigations will be borne by the contractor.

2.0.14 REFERENCES TO VA ENGINEER, RESIDENT ENGINEER OR PROJECT MANAGER

Any reference contained within the solicitation/contract specifications and/or drawings to the “VA Engineer,” “Resident Engineer,” or “Project Manager” or their abbreviations shall be replaced with “Contracting Officer’s Representative (COR).”

2.0.15 Statement of Work (SOW)

See Atch A-Final SOW 618-23-102 Correct Electrical Deficiencies

2.0.16 Availability of Funds

Note: Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. The Government anticipates funds will become available by September 30, 2024. If current Fiscal Year (FY24) funds become available, contract award will be made no later than September 30, 2024. If FY24 funds are not made available, the Government intends to fund this project with FY25 funds by November 30, 2024. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. Additionally, the Government reserves the right to cancel this solicitation, either before or after Request for Proposal closing date with no obligation to the offeror by the Government.

II. PROPOSAL PREPARATION AND EVALUATION INFORMATION

PROPOSAL PREPARATION INSTRUCTION

1. PROPOSAL PREPARATION INSTRUCTION:

1.1. The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including attachments and any issued amendments.

1.2. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

1.3. In order for proposals to receive full consideration for award, offerors should ensure that the information furnished in support of the proposal is factual, accurate, and complete, and directly responds to the requirements of this solicitation.

1.4. These instructions prescribe the format for the proposal and describe the approach for the development of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

PROPOSAL SUBMISSION

2. PROPOSAL SUBMISSION:

2.1. All Phase One proposals shall be submitted by the Prime Contractor no later than (NLT) closing date and time specified in SF1442, Block 13.A. (subject to amendment) via email at dwayne.brauch@va.gov NO OTHER FORMS OF SUBMISSION WILL BE ACCEPTED.

2.2. Your proposal shall be submitted as portable data files (pdf), and documents submitted shall be no larger than seven (7) Mega Bytes (MB) in size. Send document in separate files as deem necessary. The offeror is responsible to verify that the Government has received the proposals.

2.3. Undeliverable emails due to an offeror’s proposal size, using wrong email address, or else, is not the responsibility of the Government.

2.4. To be considered and accepted as timely the proposal must be received in its entirety prior to the deadline. Failure to provide a proposal in its entirety prior to the deadline will render the proposal noncompliant.

BASIS FOR AWARD

3. BASIS FOR AWARD: It is the Government’s intent to award one (1) firm-fixed price contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, is fair and reasonable, and has been determined to be the most advantageous to the Government, non-price, price, and other factors considered. The proposals must conform to the solicitation requirements and judged to represent the Best Value to the Government. The source selection process will utilize FAR Part 36.3 Two Phase Design-Build Selection Procedures and FAR Subpart 15.101-1 Tradeoff process to evaluate proposals and award the contract.

3.1. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. As differences in factor ratings and relative advantages and disadvantages become less distinct, difference in price may become the discriminating factor in determining the most advantageous offer. Conversely, as differences in price become less distinct, differences in ratings and relative advantages and disadvantages between offers are determinative.

3.2. Intent for No Discussions: Offerors are hereby advised that the Government intends to evaluate proposals and award a contract without conducting discussions with offerors. However, the Government reserves the right to contact Offerors and/or hold discussions if the Contracting Officer determines them to be necessary. Offerors are cautioned that discussions may not be conducted, and Offerors should not assume that they will have an opportunity to revise their proposals after submission.

SELECTION AND EVALUATION PROCEDURES

4. SELECTION AND EVALUATION PROCEDURES: This part describes the mechanism for evaluating and selecting offers for this two-phase design-build procurement.

4.1. This solicitation addresses both the Phase One and Phase Two proposal requirements.

4.2. The Phase One proposals will be evaluated to determine which offerors will be invited to submit Phase Two proposals. Do not submit Phase Two proposals unless specifically instructed by the Contracting Officer.

4.3. After evaluating Phase One proposals, the Government intends to select a maximum of five (5) of the most highly qualified offerors and those will be invited to submit a Phase Two proposals. However, the Government reserves the right to reject any and/all offers.

4.4. Do not submit pricing with the Phase One proposal. Phase One does NOT involve a pricing submission or evaluation of price.

4.5. In Phase Two, Offerors will compete to determine which Offeror will be awarded the Firm Fixed-Price contract. For Phase Two, Offerors must submit technical and price proposals. The Government reserves the right to reject any and/all offers in Phase Two.

PROPOSAL REQUIREMENTS AND FORMATTING (PHASE ONE AND PHASE TWO)

5. PROPOSAL REQUIREMENTS AND FORMATTING (PHASE ONE AND PHASE TWO):

5.1. Proposals shall be typewritten, with fonts no smaller than 10 points, with page layout no smaller than ½” top, bottom and ½” side margins, single space, paginated, portrait mode or letter size paper; except charts may be displayed in landscape mode.

5.2. Solicitation forms requiring to be completed shall be typewritten with fonts no smaller than 9 points.

5.3. No hyperlinks or electronic media will be allowed or considered.

5.4. Any conceptual drawings, renderings, product data sheets, one-line diagrams, etc. included in your proposal, shall be submitted as portable data files (pdf).

5.5. Strongly recommend formatting your technical proposal factor by factor, as listed in the solicitation. Stick to the page limits.

5.6. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient and will not be considered an appropriate response. It is the offeror’s responsibility to insure the completeness of the proposal.

5.7. Offers that do not propose to perform all the work required by the solicitation will not be considered.

5.8. Proprietary Data: Each page of the offeror’s proposals must be reviewed and marked as to proprietary data content by the offeror in strict compliance with FAR 52.215-1. Also, see FAR 3.104-4. A single blanket statement at the front of the proposal is not acceptable. Failure to mark every page will subject the proposal to public release through Freedom of Information Act (FOIA) requests.

5.9. Proposals submitted in response to this solicitation shall be signed by the SDVOSB 51% owner and dated.

PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

6. PHASE ONE – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s proposal:

PHASE ONE – FIRST PACKAGE:

(a) Cover Page with: Phase One - Design Build Project, Solicitation Number, Project Title and Project Number, Company Information (Principal points of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UIE) number, Cage code, etc.)

(b) Table of Contents

(c) Signed SF 1442 by the SDVOSB, with Blocks 14-20C completed including acknowledgement of any Amendments issued for Phase One.

(d) Verification of the annual form VETS-4212, Federal Contractor Veterans’ Employment Report. (Refer to General Information Section, paragraph 17.)

(e) Copy of current Veteran Small Business Certification (VetCert).

(f) Completed Mandatory (LOS) Certification clause - VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction, a signed copy shall be submitted in a separate PDF document (do not combine/save with other documents).

PHASE ONE – SECOND PACKAGE (TECHNICAL PROPOSAL):

(a) Cover Page with: Phase One - Design Build Project, Solicitation Number, Project Title and Project Number, Company Information (Principle points of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UIE) number, Cage code, etc.)

(b) Table of Contents

(c) Required Submittals for Factor 1 – Technical Approach and Technical Qualification (30 pages max. excluding signed letters of commitments, and copy of licenses)

(d) Required Submittals for Factor 2 – Specialized Experience Attachment G (20 pages max., excluding commitment letters)

(e) Required Submittals for Factor 3 – Past Performance (no than 3 projects, and 2-page limit)

7. PHASE TWO PROPOSAL PREPARATION AND SUBMISSION: Phase Two require submission of technical and price proposal, which shall be evaluated independently. Technical Proposal shall not include pricing data.

DO NOT SUBMIT PHASE TWO PROPOSALS UNLESS SPECIFICALLY INSTRUCTED BY THE CO/CS.

8. Technical factors consist of Factor 1 – Key Personnel, Factor 2 –Design Concepts, Factor 3 – Schedule, and Factor 4 Price Schedule. Each factor shall have equal importance, and when combined are approximately equal to Price.

PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS

9. PHASE TWO – PRICE PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s technical proposal:

PHASE TWO - PRICE PROPOSAL

(a) Cover Page with: Phase Two - Design Build Project, Solicitation Number, Project Title and Project Number, Company Information (Principal points of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UIE) number, Cage code, etc.)

(b) Table of Contents

(c) Bid Bond-SF24 “legible scan copy in pdf format” The bid bond will be submitted with Phase Two Price Proposal in a separate PDF document (do not combine/save with other documents) and shall be named “BID BOND – OFFEROR COMPANY NAME”.

(d) Copy of current Veteran Small Business Certification (VetCert).

(e) Signed SF 1442, with Blocks 14-20C completed including acknowledgement of any Amendments (Phase One and Phase Two) issued.

(f) Completed Price Schedule (Total of Proposed Price of CLIN 0001, CLIN 0002, CLIN 0003, CLIN 0004).

(g) Price Proposal Breakdown to support price proposed.

(h) Complete Schedule with Design Concept

(i) Completed Mandatory (LOS) Certification clause - VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction, a signed copy shall be submitted in a separate PDF document (do not combine/save with other documents).

10. The proposed prices will be analyzed for fairness and reasonableness. Include copy of the Pricing Schedule of the solicitation. Provide a detailed price breakdown for the purpose of evaluating price. The breakdown shall separately at a minimum but not limited to (this is not an all-inclusive breakdown list, DO NOT limit your breakdown to this list) include the following cost elements: Labor (Direct & Indirect), Materials, Material Markups, Material Overhead, Equipment, Subcontractor Cost, Other Direct Costs, Overhead Expenses, Indirect Cost, General & Administrative (G&A) expenses, and Profit. While developing your price proposal please make sure to include all applicable taxes, and government stamps cost.

11. NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73.

12. PRICE EVALUATION: The Government will initially review pricing independently from the technical factor evaluation. Price is not rated but will be analyzed for fairness and reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination.

PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS

13. PHASE TWO – TECHNICAL PROPOSAL PREPARATION INSTRUCTIONS: The following must be included in the offeror’s technical proposal:

PHASE TWO – TECHNICAL PROPOSAL (Technical Proposal shall NOT include pricing data):

(a) Cover Page with: Phase Two - Design Build Project, Solicitation Number, Project Title and Project Number, Company Information (Principle points of contact, email, address, phone numbers (including area code), Unique Entity Identifier (UIE) number, Cage code, etc.)

(b) Table of Contents

(c) Required Submittals for Factor 1 –Key Personnel Resume Attachment H and Letter of commitment for key personnel Attachment I (50 pages max.)

(d) Required Submittals for Factor 2 – Design Concepts (20 pages max, excluding schematic.)

(e) Required Submittals for Factor 3 – Schedule (2-page limit)

(f) Required Submittals for Factor 4 – Price Schedule (2-page limit)

NOTE: The Phase Two proposal should be submitted to the same email address as the Phase One proposal.

14. PHASE TWO EVALUATION AND SELECTION CRITERIA: Factors will be rated using an adjectival rating system. For evaluation purposes, each technical factor is equal in importance, and when combined are approximately equal to price.

III. EVALUATION FACTORS FOR AWARD

PHASE ONE EVALUATION FACTORS

The evaluation factors for PHASE ONE consist of Factor 1 - Technical Approach and Technical Qualifications, Factor 2 – Specialized Experience and Factor 3 – Past Performance. Each factor have equal importance.

PHASE ONE - FACTOR 1: TECHNICAL APPROACH

(30 pages max., excluding signed letters of commitments, and copy of licenses)

1. Provide a narrative describing the proposed primary construction firms and primary design firms for this contract and the rationale for proposing this arrangement. Provide the role, responsibilities, and contractual relationships between the various firms.

2. The narrative shall also include a simple organizational chart that clearly identifies the lines of authority between the entities. If the experience of an entity is being claimed in Factor 2, that entity must be named in the above narrative and organizational chart.

3. Provide information that describes intended Design Build Team overall strategy for successfully completing the design-build contract per SOW and solicitation requirements.

4. Describe the Offeror's understanding of the challenges, risks, and technical approach with respect to design and construction of this project. Elaborate your knowledge on the local government permits process.

5. Briefly describe ability to obtain the necessary resources to perform this project.

6. Briefly describe technical competence and design expertise in performing electrical design and construction involving healthcare facility. The DB-A/E must have a proved experience of at least ten years (10 yrs.) in design and supervision of project of similar or major complexity to this one.

7. Submit copy of current, valid General Contractor License issued by any United States federal, state, or local government agency for Construction Contractor, who will be of record.

Submit copy of current, valid Architect’s or Engineer’s License as applicable, issued in Minnesota for Architectural/Engineering Contractor, who will be of record.

8. Signed Letters of Commitment for Teaming Arrangement for all work to be performed under this contract. (See Atch E Letter for Design Firm Teaming Arrangement) EVALUATION CRITERIA PHASE ONE, FACTOR 1 - TECHNICAL APPROACH AND TECHNICAL QUALIFICATIONS: Based on the narrative provided, the Government will evaluate the Offeror’s technical approach and technical qualifications to this design build project and its capability to execute an awarded contract with cohesive and collaborative team effort. The Government will evaluate the strengths, weaknesses, and deficiencies, if any, in the technical approach and technical qualifications narrative and assign one combined technical and risk rating for this factor. All requirements in this factor shall be met by the closing date of Phase One submission.

PHASE ONE - FACTOR 2: SPECIALIZED EXPERIENCE

(20 pages max., excluding commitment letters)

1. Offeror shall demonstrate recent, relevant experience (using Specialized Experience Form Attachment G) on projects that are similar in size, scope, and complexity to the project contemplated for this solicitation. Offeror shall provide a total of four (4) design-build construction projects that best represent the Offeror’s work experience required on this project, completed within the past five (5) years from the issuance date of this solicitation, or that are currently ongoing and substantially complete (at least 50% construction progress completed) or completed and turned over no longer than five (5) years from the date of this solicitation that best represent the Offeror’s work experience required on this solicitation.

2. The information provided will be used to evaluate the relevancy and depth of each Offeror’s experience. Offerors are responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy to this procurement.

3. Offeror experience shall be submitted using Specialized Experience Information form (Atch G). Specialized Experience Information Sheet must be filled out completely.

4. In this context, “Offeror or Offeror’s” refers to the proposed prime contractor, and all proposed major subcontractor(s).

5. Signed Letters of Commitment from any key subcontractors (to include directed subcontractor) (Atch J) for all work to be performed under this contract.

6. If more than four (4) projects are submitted, only the first four (4) will be evaluated. If the project is older than five (5) years, it may be considered less relevant.

7. The Government may contact point(s) of contact to verify project information on the Specialized Experience Information Sheets (Atch G). Experience provided must be verifiable using the POC provided on Specialized Experience Information Sheets. It is the offeror’s responsibility to ensure contact information listed on the experience form is accurate and current.

EVALUATION CRITERIA PHASE ONE, FACTOR 2 – SPECIALIZED EXPERIENCE: The information provided will be used to evaluate the relevancy and depth of each Offeror’s specialized experience.

· The more recent and relevant experience, the more credit will be given.

· The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations.

· The Government may place greater importance on projects where the offeror and the proposed design firm had worked together, depending upon overall role and relevancy considerations.

· The Government may place greater importance on projects that were performed at an active VA hospital, depending upon overall role and relevancy considerations.

PHASE ONE - FACTOR 3: PAST PERFORMANCE

(No more than 3 projects, and 2-page limit)

1. The offeror shall provide past performance information for each project submitted on Factor 2 – Specialized Experience. If available, copies of a completed Contractor Performance Assessment Reporting System (CPARS) for projects performed for the U.S. Government shall be provided. If the project provided has a CPARS, it must be used by the offeror to demonstrate past performance. If CPARS submission is used to validate past performance, it will be the most recent evaluation in the system (i.e., for projects submitted as completed, the final 100% completed CPARS will be provided). The Government reserves the right to check the CPARS submitted to verify the accuracy.

2. Past Performance will be evaluated based on information provided and any other past performance information obtained by the Government such as but are not limited to past performance information retrieved through the Contractor Performance Assessment Reporting system (CPARS), Responsibility/Qualification Reports (previously known as Federal Awardee Performance and Integrity Information System (FAPIIS), Past Performance Questionnaire (PPQ), and may contact customers other than those identified by the Offeror when evaluating past performance.

3. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources and/or may not contact all the identified POCs.

4. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). (Past Performance Questionnaire (PPQ) –Atch C).

5. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact dwayne.brauch@va.gov. Offerors shall specify which PPQ if any will be submitted by client with a valid and accurate email and telephone number information.

6. Note: Subcontractor’s Consent – Past performance information pertaining to a subcontractor cannot be discalosed to the prime offeror without the subcontractor’s consent. Provide, with proposal, a letter of consent from referenced subcontractors (Atch J) authorizing release of their past performance information for this requirement.

7. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

EVALUATION CRITERIA PHASE ONE, FACTOR 3 – PAST PERFORMANCE: The Government will perform a performance confidence assessment of the Offeror’s probability of successfully meeting the contract requirements, considering the degree of success of the D/B team’s recent (substantially completed or turned over no longer than five (5) years from the date of this solicitation), relevant experience. The Government will assess the past performance on projects submitted under the Specialized Experience Factor and reserves the right to conduct telephone interviews with points of contact identified in the proposal and/or to review other recent projects rated in CPARS or other agency performance databases, review and/or contact Offeror-furnished references, or to review personal knowledge. The Government will first assess the relevancy of recent projects accomplished by the offeror to the scope of this contract and consider how well the Offeror performed on the contracts. The Government will consider the currency and relevance of the information, source of the information, context of the data, and general trends in contractor performance. The more recent and relevant experience, the more credit will be given. The Government may place greater importance on projects that most closely resemble the project identified in this solicitation, depending upon overall role and relevancy considerations. The Government may place greater importance on projects performed as a prime contractor than as a subcontractor, depending upon overall role and relevancy considerations. The Government may place greater importance on projects that were performed at an active VA hospital, depending upon overall role and relevancy considerations. The rating for this factor will be expressed as a degree of confidence in the Offeror’s ability to successfully accomplish the contract requirements.

PHASE ONE EVALUATION AND SELECTION CRITERIA: Factors will be rated using an adjectival rating system. For evaluation purposes, each technical factor is equal in importance.

- - - END OF EVALUATION FACTORS PHASE ONE - - -

PHASE TWO EVALUATION FACTORS

**DO NOT SUBMIT PHASE TWO PROPOSALS UNLESS SPECIFICALLY INSTRUCTED BY THE CO.**

PHASE TWO EVALUATION FACTORS: The evaluation factors for PHASE TWO consist of Factor 1 – Design Concepts and Technical Solution, Factors 2 – Key Personnel, and Factor 3 - Schedule. Each factor shall have equal importance, and when combined are approximately equal to price.

PHASE TWO – FACTOR 1: KEY PERSONNEL

(50 pages max. excluding Commitment for Key Personnel letters attachment H)

1. Identify key personnel to be assigned to the project, to include principal managers, designers of record, and technical personnel, prime contractor’s project manager (responsible for design and construction), onsite supervisor with overall site responsibility, manager of subcontracts, quality control manager and the project scheduler who will be directly responsible for the day-to-day design and construction activities.

2. Provide biographical data for key personnel for both the design and build portions of the work (Refer to Key Personnel Resume Form – Atch H). Biographical data shall include name of individual, company position/title, years with the company, name of the company, work, and educational background (degree(s)/Year/Specialization), Active registration (if any) number and state, type of registration (P.E., LEED, etc.) and position that the individual will hold regarding this contract and…