Atch 5. Addenda to FAR 52.212-1 and FAR 52.212-2.pdf

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

Addendum to FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

Addendum to 52.212-1(b), Submission of Offers. The paragraph is tailored as follows:

1.0 General Instructions

This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with (IAW) these instructions.

The Offeror shall be compliant with the requirements as stated in the solicitation. Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0 Site Visit and Questions/Concerns

2.1 A site visit is scheduled for Thursday, 15 May 2025, 10:00 a.m. CST at JBSA Randolph AFB, TX. All individuals wishing to attend must submit a request for base access no later than Friday, 9 May 2025, by 9:00 a.m. CST. Requests shall be sent via email to Emily Rodriguez at emily.rodriguez.8@us.af.mil and Charles Woyome at charles.woyome.2@us.af.mil. The meeting place will be the JBSA Randolph Visitor Center at 1 Harmon Dr, Randolph AFB, TX 78150 at 9:30 a.m. CST.

Base access requests must include:

• Full Name (as it appears on Driver License)

• Date of Birth

• Country of Birth

• Driver License Number & State issued

• Company Representing

• Phone Number

Note: Please inform the above POC’s if company representative(s) have access to Air Force installations and do not require coordinated base access.

2.2 Questions and/or concerns regarding this Solicitation shall be presented in writing and directed via email to the Contracting Officer, Emily Rodriguez at emily.rodriguez.8@us.af.mil, and the Contract Specialist Charles Woyome at charles.woyome.2@us.af.mil.

All questions and/or concerns must be submitted no later than Monday, 19 May 2025. Late questions/concerns will not be accepted nor considered. Responses to questions will be posted to SAM.gov (the Contract Opportunities website).

mailto:emily.rodriguez.8@us.af.mil mailto:bismark.badu.3@us.af.mil mailto:emily.rodriguez.8@us.af.mil mailto:bismark.badu.3@us.af.mil

3.0 Information Regarding Submission Requirements

Documents submitted in response to this solicitation must comply with the requirements of the solicitation and Performance Work Statement (PWS). To be considered, the complete proposal must be received not later than the date and time established in block 8 of the SF 1449, electronically, via email to all “recipients” detailed below:

Recipient: Emily Rodriguez

Email Address: emily.rodriguez.8@us.af.mil

Recipient: Charles Woyome

Email Address: charles.woyome.2@us.af.mil

Late proposals will be processed IAW FAR 52.212-1(f) “Late submissions, modifications, revisions, and withdrawals of offers”.

All proposals must be in English. Any proposal, modification, or revision, that is received after the exact time specified for receipt of proposals is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late proposal would not unduly delay the acquisition and it was the only proposal received.

4.0 Proposal Preparation and Format Instructions

This section provides general guidance for preparing proposals regarding the format and content of the proposal. Each volume shall be complete. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. By submitting your proposal, Offerors are representing that your firm will fulfil all the requirements specified in the solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors and subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

4.1 Page Limitations

Offerors shall adhere to the maximum page limits specified below for each volume. Pages exceeding these limits will not be read or considered during evaluation. A page is defined as an

8.5 x 11-inch document. Price information must be included in Volume I only.

TITLE NUMBER OF COPIES MAXIMUM NUMBER OF

PAGES

Volume I. Contracting & Pricing

One (1) Original No page limitation

Volume II. Technical Proposal

One (1) Original plus, 1 Redacted copy)

Redacted copy should not include any reference to the company name or names of personnel and/or any identifying logos.

Limit to no more than t e n

(10) pages.

mailto:emily.rodriguez.8@us.af.mil mailto:charles.woyome.2@us.af.mil

4.2 Tables, Charts, Graphs, and Figures

Use legible tables, charts, graphs, and figures (max 11 x 17 inches) to depict organizations, systems, schedules, etc. These count as one page and are for visual displays only, not text.

4.3 Labeling. Each volume (Volume I - Contracting & Pricing, Volume II – Technical Proposal) of the proposal shall be implemented and written on a stand-alone basis so that its contents may be evaluated on a stand-alone basis. The title of each document (Volume I and Volume II) shall be labeled with the identity the Offeror’s name and volume title (Volume I- Contracting & Pricing, Volume II- Technical).

4.4 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims.

The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement.

Provide as specifically as possible with the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities, and experience and will base the evaluation on the information presented in the Offeror’s proposal.

5.0 Specific Proposal Instructions. The Offeror must follow the instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation.

The response shall consist of two (2) separate parts/electronic documents:

• Volume I – Contracting & Pricing

• Volume II – Technical Proposal

5.1 Volume I – Contracting & Pricing

5.1.1 Instructions. The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

5.1.2. Solicitation. Offeror must provide a signed copy of the SF 1449 from an individual legally authorized to bind the Offeror, and complete blocks 12, 17, and 30. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment shall be placed before the solicitation starting with the most recent amendment issued. Complete all contract clause fill-ins, if applicable.

5.1.2.1. Schedule of Supplies/Services. The Offeror shall complete the Supplies or Services and Prices/Cost section of the RFP, the excel C L I N 0 0 0 2 Price Sheet (Attachment 3), and submit within Volume I. A unit price shall be proposed and inserted for each Firm-Fixed Price (FFP) Contract Line-Item Number (CLIN) for each performance period and shall be rounded up to two (2) decimal places. For Not to Exceed (NTE) CLINs, the Offeror(s) will not fill in or change the amount of the NTE CLIN of the Supplies or Services and Prices/Cost section of the RFP, but the amount will be added at time of award. The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror’s own approach and the Government’s PWS requirements as set forth herein.

The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price for each task listed in the Supplies or Services and Prices/Cost section of the RFP and the excel Price Sheet .

5.1.2.2. Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions. The Offeror shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the SAM.gov website (System for Award Management) located at https://sam.gov. If the Offeror has not completed the annual representations and certification electronically, the Offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the proposal.

5.1.2.3. Status as a Service-Disabled Veteran-Owned Small Business (SDVOSB) concern.

This requirement is an SDVOSB set-aside. Status as an SDVOSB concern under the SDVOSB Program is determined by the Small Business Administration (SBA) in accordance with 13 CFR part 128. For setting aside awards under the SDVOSB Program, the contracting officer shall verify that an offeror is eligible for consideration by confirming that a concern either—

(1) Is designated as certified by SBA in SBA's Veteran Small Business Certification (VetCert) database at https://veterans.certify.sba.gov; or

(2) Has both represented its status as an SDVOSB concern in the System for Award Management (SAM) and submitted an application for certification to SBA's VetCert database on or before December 31, 2023. Pending applications are available at https://veterans.certify.sba.gov.

If an offeror meets the criteria at (1) or (2) above, the contracting officer may proceed with offeror evaluation. If an offeror is a joint venture, the contracting officer may proceed with offeror evaluation if the managing SDVOSB joint venture partner meets the criteria at (1) or (2) above. If an offeror does not meet either criteria at (1) or (2), the contracting officer shall remove the concern from consideration.

5.1.2.4. Financial Disclosure Release Statement. Provide a release statement authorizing the Government to request information from current financial institutions or lenders which must be submitted on official letterhead. In addition to this authorization, the Offeror should include the financial institution or lender’s address and point of contact, including email and phone number, to be contacted with the authorization.

6.2 Volume II – Technical Proposal

Each Offeror shall submit a technical volume with its proposal IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in https://sam.gov/ the technical evaluation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Section 1: Technical Factors and Subfactors. All the requirements specified in the solicitation are mandatory. The Offeror shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor. The responses will be evaluated against FAR 52.212-2, Evaluation—Commercial Products and Commercial Services. Offerors are strongly encouraged to provide, as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

(A) Factor # 1 – Technical Approach

The Offeror shall submit a “Technical Approach” that demonstrates a clear, effective, and safe methodology for performing tree assessment, trimming, and removal services (BASH prevention). At a minimum, the plan should:

(i) Demonstrate a methodology for:

• Assessment: Trimming/removal criteria & nest annotation.

• Trimming: Hollow canopy pruning (ANSI A300), safe limb removal, pruning paint application.

• Removal and Debris Disposal: Safe procedures and equipment. Collection & Transport of debris.

• Traffic Control: Safety measures.

(ii) Provide a schedule and resource allocation plan:

• Timeline: Provide a detailed project timeline, including milestones for assessment, trimming, and removal of associated trees.

• Resource Capabilities: Describe the types of personnel (e.g., certified arborist, experienced tree climbers, ground crew) and the equipment allocated to each task, demonstrating the capability to perform the work IAW the PWS.

• Contingency Planning: Outline specific contingency plans for addressing potential delays due to weather, equipment breakdowns, nesting birds, or other unforeseen circumstances.

• Coordination: Describe the process for coordinating with the COR and CO, including communication protocols, reporting requirements, and procedures for resolving issues.

(B) Factor # 2 – Quality Control Plan

The Offeror shall submit a “Quality Control Plan” (QCP) outlining the system for ensuring contract compliance and addressing deficiencies. The QCP shall, at a minimum:

(i) Define QCP oversight responsibilities and authority, including coordination with the

COR/CO.

(ii) Describe performance monitoring methods, deficiency communication, and corrective action processes.

(iii) Include sample inspection forms, records, and reports.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

(End of Addendum)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services.

Addendum to FAR 52.212-2 Evaluation—Commercial Products and Commercial Services.

Addendum to 52.212-2(a), Paragraph (a) is tailored as follows:

1.0 Basis for Contract Award

The Government intends to award one (1) Firm Fixed Price (FFP), single-award Indefinite Delivery/Indefinite Quantity (IDIQ) contract for this competitive Service-Disabled Veteran Owned small business set-aside acquisition to the responsible offeror (IAW FAR 9.104) with the lowest evaluated price and a technically acceptable proposal that conforms to all solicitation requirements. By submitting an offer, the Offeror agrees to all solicitation requirements unless specifically identified otherwise. Failure to meet a requirement may result in ineligibility for award. The evaluation and award will be conducted IAW FAR 13.106, and will NOT be based on FAR Part 15.

1.1 Evaluation Process

Offerors should submit their best initial proposal. The Government reserves the right to conduct interchanges, if deemed necessary by the Contracting Officer, to resolve technical, price, or contract documentation issues. The Government may consider the "correction potential" of any proposal, with judgment at the Government's sole discretion. Proposals with uncorrectable deficiencies may be ineligible for the award. The Government may hold interchanges only with offerors deemed to have the highest potential to provide the best value. Resolution of minor or clerical issues does not constitute interchanges, and the Government reserves the right to award without revisions. All technically acceptable proposals will be treated equally except for their cost/price. Offers will be ranked based on initial assessment of total evaluated price, followed by full evaluation of Technical Acceptability, and then Price Reasonableness of the lowest priced, technically acceptable offer. Only technically acceptable proposals are eligible for award

1.2 Price Factors

1.2.1 Price Evaluation. An Offeror’s proposed TEP will be determined by multiplying the estimated quantities identified in the Schedule of Supplies/Services by the proposed unit price for each CLIN to obtain an extended amount. The CLIN 0002 Price List (Attachment 3) will also be considered for price evaluation. For evaluation purposes only, the total cost for each unscheduled item will be calculated to determine the Offeror’s overall TEP.

1.2.2. Price Reasonableness. The Government will conduct a complete Price Analysis using one or more of the techniques defined in FAR 13.106, to determine if the lowest price technically acceptable offer is reasonable.

1.3 Technical evaluation.

If the Government receives three (3) or fewer initial proposals, all proposals will be evaluated for Technical Acceptability. If the Government receives more than three (3) proposals, the Government will only select the three (3) lowest priced proposals and then evaluate them for Technical Acceptability.

The Government reserves the right to evaluate additional proposals for Technical Acceptability if in the Government’s best interest. If additional proposals are evaluated for Technical Acceptability, they will be selected in the order of TEP.

1.3.1 Technical Acceptable/Unacceptable Rating Method

The technical rating reflects the evaluation of the acceptability of the offeror’s technical approach for meeting the Government’s requirement. The offeror’s proposal shall be evaluated to determine whether the proposal is acceptable or unacceptable. The evaluation factors listed below will be evaluated and receive one (1) of the following ratings:

(i) Acceptable – The proposal meets the requirements of the solicitation.

(ii) Unacceptable – The proposal does not meet the requirements of the solicitation.

1.3.2 Evaluation of Factors

Offerors are advised that their submission should be their best effort. Only technically acceptable proposals, either initially or as a result of interchanges, are eligible for award. If award is made without interchanges, proposal revisions will not be permitted. The Government will evaluate the proposals selected above for technical acceptability on an Acceptable/Unacceptable basis. For the technical proposal to be rated as "Acceptable", all technical factors must be rated acceptable. If any technical factor is rated "Unacceptable", the overall proposal will be rated as "Unacceptable".

The technical proposal will be evaluated for the following technical factors:

Factor # 1 – Technical Approach

Standard: The Offeror shall submit a “Technical Approach” that demonstrates a clear, effective, and safe methodology for performing tree assessment, trimming, and removal services (BASH prevention). The plan should demonstrate a thorough understanding of the PWS requirements and the specific techniques to be employed. At a minimum, the plan should:

(i) Demonstrate a methodology for:

• Assessment: Trimming/removal criteria & nest annotation.

• Trimming: Hollow canopy pruning (ANSI A300), safe limb removal, pruning paint application.

• Removal and Debris Disposal: Safe procedures and equipment. Collection & Transport of debris.

• Traffic Control: Safety measures.

(ii) Provide a schedule and resource allocation plan:

• Timeline: Provide a detailed project timeline, including milestones for assessment, trimming, and removal of associated trees.

• Resource Capabilities: Describe the types of personnel (e.g., certified arborist, experienced tree climbers, ground crew) and the equipment allocated to each task, demonstrating the capability to perform the work IAW the PWS.

• Contingency Planning: Outline specific contingency plans for addressing potential delays due to weather, equipment breakdowns, nesting birds, or other unforeseen circumstances.

• Coordination: Describe the process for coordinating with the COR and CO, including communication protocols, reporting requirements, and procedures for resolving issues.

The standard has been met when: The offeror provides a “Technical Approach” that clearly and comprehensively demonstrates a feasible, efficient, and safe methodology for meeting all requirements of the PWS, including but not limited to tree assessment, trimming, removal, debris disposal, and traffic control.

Factor # 2 – Quality Control Plan

Standard: The Offeror shall submit a “Quality Control Plan” (QCP) outlining the system for ensuring contract compliance and addressing deficiencies. The QCP should detail a systematic approach to monitoring, evaluating, and improving performance to consistently meet or exceed the PWS requirements. At a minimum:

(i) Define QCP oversight responsibilities and authority, including coordination with the

COR/CO.

(ii) Describe performance monitoring methods, deficiency communication, and corrective action processes.

(iii) Include sample inspection forms, records, and reports.

The standard has been met when: The offeror provides a “Quality Control Plan” that clearly defines a comprehensive and proactive system for ensuring consistent contract compliance, identifying and addressing deficiencies, and continuously improving performance to meet the requirements of the PWS.

(End of Addendum)