Atch 16 RFP - Section L -INSTRUCTIONS CONDITIONS AND NOTICES TO OFFERORS (8Apr2022).pdf

FA489022R0010

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, DoD Source Selection Procedures dated 31 March 2016 as supplemented.

L-1.1.2. This requirement is solicited as a non-commercial services 8(a) competitive acquisition under NAICS Code 541330 - Engineering Services except, Military and Aerospace Equipment; Size Standard of $41.5M. Offers are solicited only from small business concerns expressly certified by the Small Business Administration (SBA) for participation in the SBA's 8(a) Program per FAR Clause 52.219-18.

L-1.2. Notice To Offeror(s). Funds have been programmed but are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any proposal preparation costs.

L-1.3. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and include it in Volume III, Price, of the proposal.

L-1.4. Proposals in response to this solicitation will be valid for 360 calendar days. Block 12 of Standard Form (SF) 33 is completed to read 360 calendar days.

L-1.5. Section L of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Proposals must include all data and information requested in the RFP.

L-1.6. No contractor support will be used during the proposal evaluation process.

L-1.7. Offerors submitting a proposal as the prime Offeror in response to this solicitation are not permitted to submit a separate proposal under which they would be a Subcontractor, or team member to another prime.

Subcontractors are permitted to support multiple primes.

L-1.8. A Top Secret Facility Clearance is required in the performance of this contract. The Sensitive Compartmentalized Information (SCI) work will take place at a Government facility. Offerors, to include subcontractors, teaming partners, or joint venture partners, shall possess or acquire a facility clearance equal to the requirement on the DD254 (RFP Section J, Attachment 3) without additional authorization (i.e. National Interest Determination (NID)) by the proposal due date. Offerors (to include subcontractors, teaming partners, or joint venture partners) shall provide a copy of active facility clearance at time of proposal submission that shows the Cage Code for which the clearance is approved and that will be used for the purpose of this award. If an Offeror, to include subcontractors, teaming partners, or joint venture partners, does not have the required clearance at the time of proposal submission, the proposal will not be evaluated and is not eligible for award. The following pertains to unpopulated Joint Venture (JV) offerors:

L-1.8.1. Offerors that are unpopulated Joint Ventures (JVs) may meet this requirement by each member of the Joint Venture possessing a TOP SECRET facility security clearance.

L-1.8.2. For unpopulated JVs where not all members possess a TOP SECRET facility security clearance the following applies:

L-1.8.2.1. The member without a TOP SECRET facility security clearance will not have access to classified information; all access to classified information will solely be through the cleared Joint Venture member(s). The cleared Joint Venture member(s) shall submit a Security Plan/Standard Operating Procedure which at a minimum includes the following:

a. Identification of the JV member that will be responsible for implementing and managing all security program requirements;

b. A description of the JV and JV members’ roles and responsibilities to ensure compliance with 32 CFR Part 117, NISPOM;

c. Confirmation the non-cleared JV member will not have access to classified information. Further, the joint venture members shall execute similar resolutions excluding the JV from access to classified information.

d. A copy of the joint venture agreement(s) relating to the establishment of the JV and any subcontracts awarded to the individual JV members as they relate to this solicitation and all security responsibilities;

e. A completed Standard Form 328, "Certificate Pertaining to Foreign Interests" for the non-cleared JV member.

L-2 ACCESS TO BIDDERS’ LIBRARY / SITE VISIT

L-2.1. Bidders’ Library. Forms, regulations, manuals, Technical Orders, or other publications referenced in the solicitation will not be issued with the solicitation. Documents cited within PWS, Appendix 2 – Publications and Forms annotated as being available electronically are available at http://www.e-publishing.af mil/ with the exception of documents specifically labeled with control/distribution restrictions such as “For Official Use Only (FOUO)”, “Controlled Unclassified Information (CUI)” or similar labels in the title or publication description.. Documents cited as FOUO or CUI as well as other documents, i.e. manuals, workload data, will be made available in the bidder's library at the location listed below. The library will be available by appointment only from solicitation release date through the proposal closing date. E-mail ACC AMIC ACTS Recompete Org Box (ACCAMIC.PKB.ACTSContract@us.af mil) at least five (5) business days in advance to arrange access. Title the e-mail “Bidders Library Appointment – Company Name” (example: “Bidders Library Appointment – ABC Company”). Offerors will not be allowed to remove any documents with control/distribution restrictions (FOUO, CUI, or similar) from this area. Hours of availability will be determined at the time of request. One computer will be available in the Bidders’ Library. Only one offeror may have access at a time with no more than two (2) representatives per offeror using the library at any given time. The Bidders’ Library is located at:

130 Andrews Street (Bldg 703), Suite 319 Langley AFB, VA 23665

L-2.1.1. All documents in the Bidders’ Library are either in hard copy or in an electronic format on a laptop at the bidder’s library. Documents with control/distribution markings (FOUO, CUI, or similar) must be handled in accordance with applicable labeling. Offerors may copy any document that is not labeled with restrictive markings (FOUO, CUI, or similar) in the title or publication description to a CD provided by the offeror. Please note use of removable flash media, to include memory sticks, thumb drives, and camera flash memory cards, are unauthorized on all Department of Defense computers.

L-2.1.2 The PWS Tech Exhibit 1 is an inventory listing of GFP by location and type. The PWS requirements, along with Tech Exhibit 1 inventory data, provide robust details for offerors to build their labor estimates. Tech Exhibit 1 is CUI and thus will only be available in the Bidders’ Library. Offerors that desire to review the GFP inventory data should submit a request for access to the Bidders’ Library IAW L-2.1.

L-2.2. Site Visit. The Government held a site visit at Seymour-Johnson AFB, NC on 7 April 2022. The visit was advertised on SAM.gov. Answers to questions raised by industry during the site visit have been posted to SAM.gov.

A Preproposal conference will not be held for this requirement.

L-3 FORMAL COMMUNICATIONS

L-3.1. Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing (by e-mail) to the Contracting Officer at the address below:

ACC AMIC/PKCB

ATTN: Sharon Potter/John Foster Reference: Solicitation No. FA489022R0010 (ACTS OM&E) E-mail: ACCAMIC.PKB.ACTSContract@us.af mil

L-3.1.1. Questions in response to this solicitation are due no later than 15 calendar days after final solicitation release date by 12:00 noon EST to the POCs listed above. Questions received after this date will be addressed at the sole discretion of the Contracting Officer. All questions impacting the solicitation will be posted to SAM.gov without referencing the originating sources. NOTE: This solicitation stands independently from prior draft notices. Any previous questions or concerns that may be outstanding must be asked or submitted again.

L-4 PROPOSAL SUBMISSION. Proposals in response to this solicitation shall be valid for 365 calendar days (FAR 52.215-1(d)).

L-4.1 DOD SAFE Submission. Electronic proposals shall be submitted via DoD Safe Access File Exchange (SAFE) https://safe.apps.mil/ (FAR 52.215-1(c)(1)). The Government will not accept proposals through any other medium.

L-4.1.2. In order to submit a proposal, offerors must email Government POCs listed in L-3 no later than 23 May 2022 of their intent to propose. The notification email shall include the name and email address(s) of the offeror representative submitting the proposal. By the end of the next duty day, the Government will send a ‘drop-off request’ through DoD SAFE to the offeror email provided. This request will provide the link required to submit proposals. It is the offeror’s responsibility to confirm receipt once proposals are submitted. No requests for a DOD SAFE link will be accepted after 23 May 2022. See proposal due date at RFP Section L, paragraph L-6.3.4.

L-4.2. Offeror shall provide the names, titles, addresses, telephone and facsimile numbers, and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

L-5 DISPOSITION OF UNSUCCESSFUL PROPOSALS. In compliance with FAR Subpart 4.8, the Government will retain one copy of all proposals.

L-6 PROPOSAL PREPARATION INSTRUCTIONS

L-6.1. The instructions below prescribe the format of proposals. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

L-6.2. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-6.3. Proposal Format. A complete proposal consists of three (3) separate volumes: Technical, Past Performance, and Price. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with no cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume and/or section will be assumed to have been omitted from the proposal.

L-6.3.1. General Page Instructions. Page size shall be 8.5 x 11 inches unless stated otherwise within this document.

Pages shall be single spaced, and the text size shall be no less than Microsoft Word Times New Roman 10 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman 10 point font.

Text lines and table lines of text shall be single-spaced. All pages provided by the offeror in excess of the stated limitations will not be evaluated. These page size and format restrictions shall apply to responses to ENs if determined necessary.

L-6.3.2. Table, Chart, and other graphics Instructions. Legible tables, charts, graphics, figures, etc. may be used where a single 8 ½” x 11” page cannot accommodate a table or other graphic. These displays shall not exceed 11” x 17” in size and they shall not be used for pages of text. Each 11” x 17” page shall count as 1 page and are included in the page count, with exception of items stated in L-6.3.5. Text shall be no less than 10 point Times New Roman Font, and margins shall be no less than ½ inch on all sides unless stated otherwise within this document.

L-6.3.3. Submission Format. The Offeror shall submit each volume in electronic format readable by Microsoft (MS) Office Word 2016, MS Office Excel 2016 or Adobe PDF. Each proposal volume shall be in a single searchable file, with copy/paste capability. Offerors shall label each document with the volume and section numbers to which it belongs. This will provide organizational structure and allow rapid location of all portions of the proposal. The offeror shall use the following labeling format for their submissions: [Offeror Name]_[Volume #- Section #]_[Document/File Name]: i.e., Acme_III_Price].

L-6.3.4. Organization/Page Limit/Closing Date. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will not be considered as part of the evaluation.

Volume Title Page Limit Closing Date I Technical 40 31 May 2022, 12:00 PM EST II Past Performance See L-9 31 May 2022, 12:00 PM EST III Price NONE 31 May 2022, 12:00 PM EST

L-6.3.5. Pages Not Included in Page Count. The organizational chart, acronym list, cross reference matrix, and overview section (for exceptions) will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

L-6.3.6. Proposal Markings. Proposals shall be marked in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Offerors shall not include proprietary markings on attachments and documents that will become a part of the contract (i.e., L-10.2. Proposal Documentation. )

L-7 EXCEPTIONS

L-7.1. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If offerors find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception at the front of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government as well as its impact, if any, on the performance, schedule, price and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Offerors are cautioned that taking an exception may render the offer ineligible for award.

L-7.2. If the offeror takes no exception to the stated requirements, a statement to this effect shall be included at the front of the subject volume. The Government will consider the absence of a stated exception at the front of the subject volume to mean the offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-8 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTOR 1)

L-8.1. To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that offerors have a thorough understanding of the requirements to accomplishment the effort. This volume of the proposal shall consist of the offeror’s technical approach, addressing risk management or mitigation strategies, if applicable. The offeror shall provide a clear and concise description of how the offeror plans to meet or exceed the requirements of the RFP, specifically identifying any innovations or efficiencies that would result in cost reductions, cost avoidance, or qualitative improvements resulting in a benefit to the Government in relation to the PWS and the technical evaluation subfactors. The Source Selection Authority, in consultation with the Source Selection Team, is the sole arbiter of whether or not qualitative improvements represent a benefit to the Government. Statements that offerors understand, can, or will comply with the PWS (including referenced AF publications, etc.), statements paraphrasing the PWS or parts thereof (including applicable AF publications, Technical data, etc.), and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation and such data should not be relied upon or incorporated in the Technical proposal by reference. Offerors shall address the requirements noted in this section by imperative verbs regardless of whether such requirements are preceded by “the offeror shall”. The offeror’s proposal shall, at a minimum, be prepared in a form consistent with the Technical Criteria set forth in Section M, Evaluation Factors for Award, of this solicitation. All information that the offeror deems appropriate to address for this factor and subfactors must be included in the proposal in an orderly format. This section shall not contain any pricing data.

L-8.2. Cross-Reference Matrix. As part of the offeror’s proposal, a separate cross-reference matrix shall be completed and submitted with the Technical Volume. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). Offeror shall fill in the columns related to their proposal. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed in accordance with Sections L and M of this solicitation. Offerors shall complete the last column of this matrix with paragraph number references from the Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. See Table example format below:

CROSS REFERENCE MATRIX EXAMPLE

Subfactors PWS Paragraph(s) & Appendices Section L Section M Technical Proposal

Paragraph(s) Management Para 3.5 and subs L-8.4.1.1 M-3.1.2 Operations, Maintenance, & Engineering Paras 3.2-3.4 and subs L-8.4.1.2 M-3.1.3

Transition Para 3.5.2.6, 3.5.2.24 and subs L-8.4.1.3 M-3.1.4

L-8.3. Acronym List. An acronym list shall be provided as an attachment within the Technical Volume.

L-8.4. Technical. The purpose of section L-8.4 is to set forth, in the most comprehensive manner, offerors’ understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M, Factor 1, Technical. The Technical volume shall present a clear, concise description of how offerors plan to meet award requirements and shall not contain any pricing data.

L-8.4.1. Technical Subfactors.

L-8.4.1.1. Subfactor A: Management.

L-8.4.1.1.1. Aspect I: Program Management. Provide an organizational structure and explanation of the proposed program management approach to meet and perform PWS requirements by addressing the following:

• Provide an organizational chart that identifies responsibilities, functional relationships (to include teaming partners and subcontractors), and lines of communication.

• Describe rational for selecting key positions to successfully execute the requirements of the program.

• Summarize key management and technical positions and list minimum qualifications of each position.

Your summary shall include, at a minimum, the following information:

- Position/Title

- Work Experience (management, supervision, technical)

- Clearance (Top Secret, Secret, national agency check)

- Certifications

- Training

• Provide labor categories, roles, skill levels, number of personnel, and proposed shift or duty schedules required to meet PWS requirements. Provide site manning matrix using the format provided in the ACTS Site Manning Matrix - see RFP Section L, Attachment 5. Provide shift/duty schedule information in vendor-determined format.

• Provide proposed staffing processes to ensure all needed personnel resources are provided to successfully accomplish or exceed program requirements.

• Describe process to ensure continuation of services and minimal impact to contract requirements during personnel absences due to sickness, leave, voluntary or involuntary termination from employment.

• Describe plan for supporting flexible operational schedules, deployments, and surge operations.

L-8.4.1.1.2. Aspect II: Quality Management. Provide an organizational structure and explanation of the proposed quality management approach and QMS controls to meet and perform PWS requirements by addressing the following:

• Describe the approach to meet ANSI/ISO/ASQ 9001:2015 requirements and paragraph 3.5.3.1.3 of the

PWS.

• Identify QMS methods to enforce compliance with technical data, deficiency resolution procedures, and continual process improvement procedures.

• Describe the number and distribution of quality control personnel across the ACTS program.

L-8.4.1.2 Subfactor B: Operations, Maintenance, & Engineering

L-8.4.1.2.1. Aspect I: Operations. Describe approach to provide proactive, flexible operations to reduce system downtime and maximize ACTS operational availability by addressing the following:

• Provide plan to perform ACTS loading, unloading, and transport to meet flying and debriefing schedules.

• Describe plan to perform all necessary tasks to ensure an instrumented debrief capability.

• Describe approach to perform all ACTS operations in compliance with security and safety requirements.

• Describe approach to provide certified personnel to perform all necessary RTO and TDLM tasks.

• Describe technical expertise operating and using the airborne systems, ground systems, communications systems, datalink systems, RTO systems, network systems, and Virtual/Constructive systems listed in the

PWS.

L-8.4.1.2.2. Aspect II: Maintenance. Describe approach to provide a comprehensive maintenance program that meets requirements stated in the PWS for ACTS sustainment by addressing the following:

• Describe technical expertise maintaining, troubleshooting, and repairing the airborne systems, ground systems, communications systems, datalink systems, RTO systems, network systems, and Virtual/Constructive systems listed in the PWS.

• Identify expertise with using test equipment, to include ACTS-specific maintenance (e.g. pod-leveling tool), and tools listed in this PWS and technical exhibit.

• Describe expertise in ensuring that test equipment is ready to use for maintenance on assigned equipment.

L-8.4.1.2.3. Aspect III: Engineering. Describe approach to provide a comprehensive engineering function that meets requirements stated in the PWS by addressing the following:

• Provide a summary that identifies projected number, type and locations of engineering personnel.

• Describe rational for selecting the projected number, type, and locations of engineering personnel and how they will help the offeror successfully execute the requirements of the program.

• Describe software engineering capability for comprehensive product development and lifecycle support.

• Describe software engineering expertise for evolving and integrating software products with ACTS equipment covered by this PWS.

• Describe capability to provide Radio and Transceiver System engineering support in requirements collection, system design, architecture development, configuration management, and troubleshooting.

• Describe capability for on-site Radio and Transceiver System engineering support to include implementation of final designs and approach for accomplishing on-tower installations.

• Describe capability to provide Network System engineering support in requirements collection, system design, architecture development, configuration management, and troubleshooting.

• Describe capability for on-site Network engineering support to include implementation of final designs and integration with local networks and circuits.

L-8.4.1.3. Subfactor C: Transition. Describe approach for effectively transitioning resources and personnel during Phase-In at the start of the contract by addressing the following:

• Provide key milestones, process flow chart, and proposed timeline for staffing phase-in at each location to prevent interruption in services.

• Describe processes for transitioning all existing work (work orders, requisitions, and items in the incumbent’s data management system) to hand-off and complete open actions.

• Identify proposed controls and procedures to verify that all major subcontracted efforts will be in place as necessary for contract performance.

L-9 INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 2).

L-9.1 Contents. Offerors shall submit a Past Performance Volume containing the following:

Past Performance Volume Contents 1 Table of Contents Not to exceed one (1) page 2 Summary Not to exceed two (2) pages

See paragraph L-9.1.1 3 Past Performance Information (PPI)

Sheets Each PPI not to exceed five (5) pages See paragraph L-9.1.2

4 Subcontractor/Teaming Partner Consent Letter

See paragraph L-9.1.3

5 Authorization Letter From Prime Offeror, if applicable

Not to exceed one (1) page See paragraph L-9.5

6 Organization Structure Change History Not to exceed two (2) pages (bullet format, narrative not required) See paragraph L-9.1.4

L-9.1.1. Summary. Describe roles of offerors and all subcontractors, teaming partners, and/or joint venture partners requiring past performance information IAW paragraph L-9.1.2.

L-9.1.2. Past Performance Information (PPI) Contract References (see Attachment 1). Offerors shall submit information on Federal, State, and local government and private contracts considered most relevant in demonstrating the ability to perform the ACTS Operations, Maintenance, and Engineering Services. This information is required on offeror, subcontractors, teaming partners, or joint venture partners considered critical to overall successful performance. Information for individual task order/call/delivery/purchase order contract shall be submitted as a separate PPI reference. The offeror shall provide a maximum of three (3) contract references, each with a PPI Sheet identifying active or completed contracts, for the prime offeror. In addition, the offeror may provide one (1) contract reference, with a PPI Sheet identifying active or completed contracts, for each proposed critical subcontractor, teaming partner or joint venture partner. To clarify, if an offeror has two subcontractors or partners, the offeror may submit up to 5 references; three references as prime and one for each subcontractor or partner. PPI reference inputs will be treated as source selection information IAW FAR Part 2.101 and 3.104.

L-9.1.2.1. Recency Determination. Each PPI contract reference shall have active work/services (minimum of 12 months performance) that was/were performed during the last three (3) years preceding the date of issuance of this solicitation. This includes contracts that were awarded prior to this period, but still had active performance (minimum of 12 months) during the last three years.

L-9.1.2.2. Relevant Contracts. Offerors shall submit performance information on contracts they consider relevant to this effort. This information should include rationale supporting their assertion of relevance IAW Section M, Evaluation Factors for Award, paragraph M-3.2.2. of this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the ACTS PWS they relate.

L-9.1.3. Subcontractor/Teaming Partner Consent Letter (Attachment 2). PPI concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a Prime Contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner PPI to the Prime during exchanges with offerors after receipt of proposals. The offeror shall provide an original consent letter for each proposed Subcontractor or Teaming/Joint Venture Partner using the format provided in section L Attachment 2, Example Format for Consent Letter. This letter allows the release of Sub-contractor or Teaming/Joint Venture Partner, Present/Past performance information to the offeror. Completed consent forms shall be submitted as part of the Past Performance Volume.

L-9.1.4. Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, offerors shall include in this proposal volume a detailed “roadmap” describing all such organizational changes (if applicable), to include specific names of “sister”, predecessor, subsidiary companies with their applicable CAGE codes, and dates of organizational changes.

L-9.2. Past Performance Questionnaires (PPQ) (Attachment 3). When completed CPARS is available to reflect past performance data, a Past Performance Questionnaire (PPQ) is not required. Offerors without formal documented Government Contractor Performance Assessment Reports (CPARS) shall send a Past Performance Questionnaire (PPQ) to the Government or commercial POC identified in each PPI reference cited in the offeror’s Past Performance Volume. All PPQs are to be submitted by the submitting PPI POC and sent via email directly to ACCAMIC.PKB.ACTSContract@us.af.mil. Any PPQs submitted by offerors will be ignored and will not be considered as part of the evaluation. The Government may also utilize the attached PPQ to send to additional sources. In the event no past performance can be retrieved via PPIRS, the Government may use the attached PPQ as a tool for conducting Past Performance telephonic or email interviews.

L-9.3. Other Sources. The Government may utilize references other than those identified by offerors in evaluation of offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each offeror.

L-9.4. Determination of Responsibility. Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contained herein may be used to support the Determination of Responsibility for successful offerors.

L-10 INSTRUCTIONS FOR VOLUME III, PRICE (FACTOR 3)

L-10.1. The offeror shall provide all Schedule B information (Schedule of Supplies and Services) Contract Line Item Numbers (CLINs) information in the attached Price Spreadsheet (see RFP Section J Attachment 18). This spreadsheet will be used to populate the contract Schedule B CLINs upon award. The offeror shall insert the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) CLINS. The Government has pre-filled a not-to-exceed (NTE) amount for Cost Reimbursable CLINs. These pre-established amounts are to be included in the offerors proposal exclusive of indirect rates and fee. Offerors shall not change the pre-established NTE amounts for the CLIN.

L-10.1.1. For ease of administration, offerors shall round all unit prices of proposed FFP CLINs to whole dollar amounts before they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each CLIN. If submitted unit prices are not rounded to the nearest dollar, the Government will round the unit prices to whole dollar amounts at the time of contract award or modification. If the decimal is followed by 5, 6, 7, 8, or 9, the price will be rounded up to the nearest whole dollar. If the decimal is followed by 0, 1, 2, 3, or 4, the price will be rounded down to the nearest whole dollar.

L-10.1.2. Supporting Price Backup Data. Certified cost or pricing data is not required; however, supporting data other than certified cost and pricing data is requested. Supporting data should explain the methodology used in developing your price. This information shall be submitted in Microsoft Excel and supplemented with a Microsoft Word document as needed. The documentation provided shall provide support for all direct and indirect costs proposed based on the offeror’s accounting system and any applicable Forward Pricing Rate Agreements.

L-10.1.3. Service Contract Labor Standards. Offerors shall comply with clause 52.222-43 for their price proposal with regard to employees covered by the Service Contract Labor Standards. Proposed option year prices shall not include allowances for any contingency to cover increased wage or benefits costs for which contract price adjustment is provided by clause 52.222-43.

L-10.1.4. Reasonableness and Realism. Any inconsistency, whether real or apparent between promised performance/technical approach and price, shall be explained in the proposal. The burden of proof as to price credibility rests with the offeror.

L-10.1.5. Unbalanced Offers. Offerors are cautioned against submitting an offer with unbalanced pricing; see FAR 15.404-1(g).

L-10.2. Proposal Documentation. In addition to the pricing information requested above, this volume shall also contain the following documents:

L-10.2.1. Section A. Complete in its entirety the “Offeror” portion of the SF 33; an official having the authority to bind your company contractually must sign the SF 33 IAW FAR 4.102. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through J. These sections constitute the model contract. One copy of the SF 33 must bear an original signature.

L-10.2.2. Sections C Through K. Complete the necessary fill-ins and certifications, and provide any information requested in Sections C through K. For Sections C through I, the offeror shall submit only those pages that require a fill-in. For Section K, complete Representations, Certifications and Other Statements of Offerors, or provide a copy of completed System for Award Management (SAM) located at https://www.sam.gov.

L-10.2.3. Amendments. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and include it in Volume III, Price, of the proposal.

L-10.2.4. Responsibility Information. Contracts shall be awarded to responsible prospective contractors. To assist the Contracting Officer in making the responsibility determination in accordance with FAR 9.1, Responsible Prospective Contractors, provide the following information.

L-10.2.4.1. A written statement explaining the offeror’s ability to obtain required resources to perform the contract requirements per FAR 9.104-1(a). The offeror shall also provide evidence to support the explanation. Evidence may include, official letter(s) from financial institutions demonstrating that the offeror has the financial resources required to cover all financial commitment.

L-10.2.4.2. An Explanation of the offeror’s organizational controls and measures per FAR 9.104-1(e). At a minimum, the offeror shall address their accounting controls, operational controls, quality assurance measures, and safety program. The offeror shall also provide evidence to support the explanation. Evidence may include a list of organizational policies or Standard Operating Procedures (SOPs) which demonstrates the organizational controls and measures of the offeror. If a list is provided, the offeror shall include the title of each policy or SOP, the date of each document, and a brief description of each document. The offeror shall also define which element of FAR 9.104-1(e) the policy or SOP applies to.

L-10.2.5. Pre-award Clearances. Provide the following documentation:

L-10.2.5.1. EEO (FAR 52.222-24): Provide the information required by FAR 22.805(a)(5) for the prime and any subcontractors over $10M (total value), or a copy of the applicable Notices of Compliance; and

L-10.2.5.2. VETS-4212 (FAR52.222-37 & 52.222-38): Provide documentation that the prime, and any subcontractors over $150k (total value), is/are current with their reporting as required by FAR Subpart 22.13.

L-10.2.6. List any exceptions and deviations to the RFP.

L-10.2.7. Changes Resulting From Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-11. Debriefing of Offerors. Debriefings are conducted to identify to offerors their evaluated weaknesses and/or deficiencies for consideration in preparation of future proposals. Successful or unsuccessful offerors may request debriefings by providing a written request to the Contracting Officer. Debriefings shall be conducted in accordance with FAR 15.505 for pre-award debriefings and FAR 15.506 for post-award debriefings.

SECTION L

ATTACHMENT 1

PAST PERFORMANCE INFORMATION (PPI)

Provide the information requested in this form for each contract/program being described. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of past efforts submitted and the length of each submission to the limitations set forth at paragraph L-9.1.

A. General Information.

Offeror Name (Company/Division)*

CAGE Code DUNS Number Program Title

Contracting Agency or Customer

Contract Type (FFP, CR, ID/IQ, Task Order, LH, etc.)

Period of Performance (PoP)

Contract Number Government CPARS completed? ___YES ___NO

Total Contract Dollar Value including all option years

If no CPARS, was PPQ sent?

(If yes, include contact information for tracking purposes – see paragraph F below)

___YES ___NO

*NOTE: If the company or division referenced above is different than the offeror, note those changes (see L-9.1.4.).

B. Brief Description of Effort as (check) ___ Prime ___ Subcontractor ___ Teaming Partner ___ Joint Venture ___ Other (Specify):

Provide a brief description of service provided under this contract. Provide details on how reference is relevant in demonstrating the ability to perform ACTS PWS requirements IAW the relevancy definitions at M-3.2.2. and how the proposed effort relates to each of the technical subfactors shown in paragraph M-3.1.2.

C. Primary Customer Points of Contact: (For Government contracts, provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles.)

Program Manager/Site Manager/Quality Assurance Evaluator (specify which):

Name Telephone Office Address Email

Procuring Contracting Officer:

Name Telephone

Administrative Contracting Officer:

Other (Please specify):

D. Describe the nature and portion (percentage) of the work on the proposed effort to be performed by the company referenced on this PPI and whether this company will be performing as the Prime, subcontractor, or a corporate division related to the prime (define relationship).

E. In accordance with FAR 15.305(a)(2)(iii), relevant experience from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, include names of key personnel and their contractual roles in those acquisitions. If relying on experience of key personnel, clearly explain “whose” past performance, and “how” the past performance is relevant to the proposed effort. If you are relying on past performance of key personnel, explain how you will ensure the same experience and qualification levels will be met if a substitution is required.

F. If Government CPARS is not available and PPQ was used, provide name, address, telephone number, and email address of Government agency to which the PPQ was sent.

G. If applicable, discuss any efforts to resolve problems encountered, and any efforts to identify and manage program risks.

ATTACHMENT 2

SAMPLE SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

Date

MEMORANDUM FOR ACC AMIC/PKBA

ATTN: Sharon Potter/John Foster

300 Exploration Way, Ste 416 Hampton VA 23666

SUBJECT: Consent Letter to Release Past Performance Information

We are currently participating as a (subcontractor/teaming partner) with (prime contractor) in response to the Department of the Air Force solicitation number FA489022R0010 for Air Combat Training Systems (ACTS) Operations, Maintenance, and Engineering (OM&E) Services.

The Government is placing increased emphasis on Past Performance in order to obtain Best Value in Source Selections. To facilitate the Performance Assessment process, we are signing this consent form in order to allow you to discuss our Past Performance information with the Prime Contractor during the Source Selection process.

Offeror Name:

Company (Teaming Partner/Subcontractor) Name:

Address:

CAGE Code:

Phone Number and FAX:

(Insert signature and title of individual with authority to sign for and legally bind the company)

ATTACHMENT 3

PAST PERFORMANCE QUESTIONNAIRE

**When completed, this document is Source Selection Information IAW FAR 3.104**

SECTION 1: CONTRACT IDENTIFICATION (TO BE COMPLETED BY OFFEROR)

A. Contractor:

B. Contractor CAGE Code:

C. Role (check): __ Prime __ Subcontractor __ Teaming Partner __ Joint Venture Partner __ Other (specify) If subcontractor, partner or other, who is the Prime?

D. Contract Number:

Task Order Number:

Note: If the referenced contract is an overarching ID/IQ or BPA, the Government will not assess performance on the individual underlying task orders, call orders, etc. If the offeror would like assessment of the task order or call order, the offeror shall submit that as a separate reference.

E. Contract Type:

F. Period of Performance:

G. Place(s) of Performance (CONUS, OCONUS):

H. Contract/Task Order $ Value:

I. Description of Service(s) provided (Provide details on type of work, locations worked, and organizations serviced, to include Department of Defense, Government, or commercial work):

*****FOLLOWING SECTIONS COMPLETED BY GOVERNMENT OR CIVILIAN AGENCY*****

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or Agency Name B. Customer or Agency Description

SECTION 3: EVALUATOR IDENTIFICATION

A. Name B. Title C. Phone/Fax D. E-mail E. Years worked on Subject Contract

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

E

EXCEPTIONAL – The contractor’s performance meets contractual requirements and exceeds many (requirements) to the benefit of the Government/Customer/Requirement Owner. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VG

VERY GOOD- The contractor’s performance meets contractual requirements and exceeds some (requirements) to the benefit of the Government/Customer/Requirement Owner. The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or was satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N/A NOT APPLICABLE – Unable to provide a score or item is not applicable to the referenced contract.

Please provide detailed narrative comments to support your ratings. At a minimum, please discuss each response for which you indicated E (Exceptional), M (Marginal) or U (Unsatisfactory) in response to the questions below (use additional sheets, if necessary).

Q1. Quality of Product or Service E VG S M U N/A

Ability of Contractor to: provide accurate deliverables/reports; meet service specifications of the contract; provide timely proposals; respond to short notice requirements; work independent of government guidance, oversight, and assistance; responsiveness in identifying, correcting, and preventing initial and recurring contract discrepancies; provide and adhere to quality control/management plan (when required); comply with federal, state, and local regulations from both the safety and environmental aspects.

Explanation:

Q2. Schedule E VG S M U N/A

Ability of Contractor to provide deliverables/reports required by the contract on time

Q3. Cost/Price Control E VG S M U N/A

Ability of Contractor to: provide accurate contract costs/estimates; track and control costs; meet and perform within negotiated costs; provide current, accurate and complete invoices/billing; submit cost reporting information in a timely manner; document annual costs; provide accurate and reasonable cost estimates on work over and above the basic contract requirements; meet cost/price performance targets and contingencies (i.e., changes, claims, request for equitable adjustments, request for proposals, etc.).

Q4. Business Relations E VG S M U N/A

Ability of Contractor to: maintain effective relationship between key Contractor personnel and key Government personnel; manage, resolve problems and respond to and/or integrate changes in mission-related requirements; respond and act on customer feedback.

Q5. Management of Personnel E VG S M U N/A

Ability of Contractor to: attract, recruit, hire, train and retain qualified management and technical personnel to accomplish mission requirements; manage subcontractors to include identification and resolution of subcontractor problems; resolve labor disputes / disagreements; effectively negotiate collective bargaining agreements with unions; ensure continuation of services during personnel absences or vacancies; replace/fill vacancies within timeframe specified; maintain training/certification currency

Q6. Security E VG S M U N/A

Ability of Contractor to: obtain appropriate company and personnel security clearances in a timely manner; ensure personnel comply with applicable security requirements; safeguard classified materials

Q7. Transition E VG S M U N/A

Ability of contractor to transition into assuming full performance responsibility from the incumbent contractor; to attract, recruit, hire, train and provide qualified management, and key and technical personnel during the transition period and throughout the contract performance period to accomplish mission requirements

SECTION 5: NARRATIVE SUMMARY

A. Was this contract partially or completely terminated for default or convenience or is there any pending terminations? (Place an “X” by all that apply.)

__ No __ Yes __ Default __ Convenience __ Pending Terminations If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc.).

B. Would you have any reservations about having this contractor perform again on one of your critical and demanding programs?

Evaluator’s Signature Date

Request the evaluator to email the completed PQ to “ACCAMIC.PKB.ACTSContract@us.af.mil, Subject: FA489022R0010 PPQ”

ATTACHMENT 4

PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR COMBAT COMMAND

ACQUISITION MANAGEMENT AND INTEGRATION CENTER

JOINT BASE LANGLEY-EUSTIS VA

12 April 2022

FOR OFFICIAL USE ONLY - PAST PERFORMANCE QUESTIONNAIRE COVER LETTER

The Air Combat Command (ACC) Acquisition Management and Integration Center (AMIC) of the U.S.

Air Force is in the process of selecting a contractor for Air Combat Training System Operations and Maintenance contract at Joint Base Langley-Eustis, VA.

One of the considerations in proposal evaluation is the verification of each offeror’s past and present performance on contracts, which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, having had first-hand experience with an offeror, for the evaluation of the offeror's performance on those contracts.

Our areas of interest in the offeror are summarized in the enclosed questionnaire. Our schedule is extremely tight and we need your written response no later than 31 May 2022.

To assist you in expediting your reply, the questionnaire may be filled out by hand and emailed to ACCAMIC.PKB.ACTSContract@us.af.mil (Attention: Sharon Potter/John Foster). Your completed questionnaire will become a part of the official Source Selection records.

Your assistance is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

//signed//

SHARON D. POTTER

Contracting Officer

1 Atch Past…