Atch 1 - Bleckley_AV_Statement_of_Objectives 26 JUN 2026.pdf

McConnell AFB Statement of Objectives

(SOO)

For Dole Center Bleckley Lounge

Audio/Visual Upgrade 26 Jun 26

(1) Purpose:

The purpose of this project is to upgrade the audiovisual system in the Bleckley Lounge to provide a modern, reliable, and easy-to-operate AV solution for official events, meetings, trainings, briefings, community functions, and other approved activities held within the venue.

(2) Scope:

Under the Base objective, the scope of this project is to design, provide, install, configure, test, and commission a targeted AV system refresh for the Bleckley Lounge. The Base objective includes video display improvements, AV control improvements, audio signal processing improvements, signal extension, connectivity upgrades, required cabling, programming, and end-user training.

This requirement also includes one (1) Optional objective (Option 1) to integrate the refreshed Bleckley Lounge AV system with the adjacent Tavern AV system. The Government reserves the right to exercise Option 1 subject to the availability of funds and operational needs.

The contractor shall retain and integrate existing Government-owned equipment where practical and technically appropriate. Reused equipment may include existing amplification, loudspeakers, wireless microphone systems, projection screen, and other functional owner-furnished equipment.

Equipment not suitable for reuse shall be identified by the contractor and addressed in the proposed solution.

(3) Period and Place of Performance:

The project will be completed within 2 months after receipt of order, with the following estimated milestones:

• Site verification and system design: 14 days

• Equipment procurement and delivery: 30 days

• Installation and integration: 50 days

• Programming, testing, training, and commissioning: 60 days

The Base objective will take place at the Bleckley Lounge, located within The Dole Community Center, 53476 Wichita St, McConnell AFB, KS 67221. If Option 1 is exercised, authorized integration work will also take place in the adjacent Tavern.

(4) Background:

The existing Bleckley Lounge AV system is outdated and does not fully support current operational needs. Existing limitations include aging video display equipment, limited source connectivity, outdated control capability, aging audio processing, and a system configuration that is not sufficiently intuitive or reliable for routine end-user operation.

The current system creates avoidable setup challenges and may require unnecessary technical support for events that should be executable by trained facility staff. This project will address those issues through a targeted AV refresh that improves reliability, usability, display capability, signal routing, and long-term supportability while preserving functional existing equipment where appropriate.

(5) Performance Objectives:

The following results are required for the Base objective:

• Improved video display capability suitable for meetings, presentations, briefings, trainings, and event support

• Reliable AV source routing and signal distribution

• Simplified AV operation through a centralized, intuitive control interface

• Improved audio processing and source management

• Integration with reusable existing Government-owned equipment where feasible

• Reliable HDMI/source input capability for presenters and facility users

• Wall-mounted or otherwise fixed control interface for consistent operation

• Professional installation with clean cable management and properly secured equipment

• Complete system programming, testing, and commissioning

• User training for Government personnel responsible for operating the system

• Scalable infrastructure that supports future AV upgrades where practical

• Minimal disruption to ongoing facility operations during installation and testing

Optional Objective 1: Tavern System Integration If exercised, the contractor shall provide the necessary equipment, cabling, programming, and labor to seamlessly integrate the refreshed Bleckley Lounge AV system with the existing Tavern AV system. The objective is to enable multipurpose functionality between the two spaces.

• Shared Audio/Visual Routing: Route audio and video signals bidirectionally between the Bleckley Lounge and the Tavern, including the ability to display the same presentation and broadcast the same audio in both spaces simultaneously.

• Unified Control: Update the control interface(s) so end users can easily link or unlink the two rooms' AV systems without specialized technical support.

• System Compatibility: Ensure any hardware or programming introduced under Option 1 is fully compatible with existing retained equipment in both the Bleckley Lounge and the Tavern.

(6) Operating Constraints:

The following constraints apply:

• Existing infrastructure and architectural limitations

• Base objective work must be performed within the existing Bleckley Lounge facility footprint. If Option 1 is exercised, authorized work may also occur in the adjacent Tavern as required for integration.

• Contractor shall verify field conditions prior to final installation

• Contractor shall coordinate any ceiling-mounted equipment, wall-mounted controls, signal pathways, and cable routing with the Government POC

• Existing equipment includes, but may not be limited to:

• Projection screen

• Existing amplification

• Existing loudspeakers

• Existing wireless microphone systems

• Existing source/input equipment and AV infrastructure where reusable

• The contractor shall identify all existing equipment proposed for reuse

• The contractor shall identify any equipment that cannot be reused due to condition, compatibility, performance, or supportability concerns

• All new equipment shall be TAA compliant unless otherwise approved by the Government

• Installation shall be coordinated to minimize disruption to scheduled events and routine operations

• Work areas shall be kept clean, safe, and orderly during installation

• Contractor shall remove obsolete equipment, packaging, and installation debris unless otherwise directed by the Government

• Contractor shall not make permanent facility modifications without prior Government approval

• Final system shall be delivered as a complete, functional, tested, and user-ready AV solution

• Minimal disruption to ongoing events and operations during installation and testing

(7) Government-Furnished Property / Owner-Furnished Equipment:

The Government may provide existing AV equipment for reuse as part of the final system. The contractor shall inspect existing equipment and determine whether reuse is technically feasible. Any reused equipment shall be fully integrated into the completed system and identified in the contractor’s proposal.

Existing equipment retained for reuse may include amplification, loudspeakers, wireless microphone systems, projection screen, and other functional AV components. The contractor shall not assume existing equipment is suitable for reuse without verification.

(8) Deliverables:

The contractor shall provide the following deliverables:

• Proposed AV system design

• Itemized equipment list

• Identification of new equipment and reused Government-owned equipment

• Installation plan and schedule

• Completed installation of all required equipment

• System programming and configuration

• Functional testing of display, audio, control, and source routing

• End-user training for Government personnel

• Warranty information for all new equipment and labor

• Final as-built documentation or system reference guide, if available

(9) Acceptance Criteria:

The Government will consider the Base objective complete when:

• All required equipment has been delivered and installed

• The AV system powers on and operates through the installed control interface

• Video sources display properly through the projector/display system

• Audio sources route properly through the audio system

• Volume and source controls function as intended

• Reused equipment is integrated and functional where included in the final design

• Cable management and installed equipment are clean, secure, and professional

• Government personnel receive basic operational training

• Contractor corrects deficiencies identified during final testing

• The system is ready for routine Government use

If Option 1 is exercised, the Government will also consider the option complete when:

• Audio and video signals route bidirectionally between the Bleckley Lounge and the Tavern, including simultaneous presentation and audio operation in both spaces

• End users can link or unlink the two rooms' AV systems through the updated control interface(s) without specialized technical support

• New Option 1 hardware and programming operate compatibly with retained equipment in both spaces

(10) Warranty and Support:

The contractor shall provide a minimum one-year warranty covering new equipment, installation, programming, and labor. Warranty support shall include correction of defects not caused by Government damage, misuse, or unauthorized modification. Warranty terms shall begin upon Government acceptance of the completed system.

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

a. Contractors shall not:

1.Provide any service or product with any specification, standard, drawing, or otherdocument that requires the use of a Class I ODS in the test, operation, or maintenanceof any system, subsystem, item, component, or process; or

2. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

b. For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

1. Halons: 1011, 1202, 1211, 1301, and 2402;

2. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC- 213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

3. Carbon Tetrachloride, Methyl Chloroform, and Methyl Brom