ATC Turf Field Maintenance PWS FINAL 28AUG2026.pdf

AUG 22

PERFORMANCE WORK STATEMENT (PWS)

ARMY TRAINING CENTER FORT JACKSON

TURF FIELD MAINTENANCE

08/25/2026

Part 1

General Information

1. General: This is a non-personal services contract for scheduling and performing preventive maintenance on fifteen (15) artificial turf fields located throughout Fort Jackson, South Carolina.

The fields were installed in 2019 and support Soldier training, physical readiness activities, and installation events.

The Government shall not exercise supervision or control over contractor personnel providing the required services. Contractor personnel shall perform their duties independently and shall be accountable solely to the Contractor. The Contractor, in turn, is fully responsible to the Government for the performance and completion of all contract requirements.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide preventive and corrective maintenance for fifteen (15) artificial turf fields located throughout Fort Jackson, South Carolina. The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items necessary to perform turf field grooming, maintenance, and minor repair services.

Scheduled preventive maintenance shall be performed bi-annually (two times per year) to ensure the fields remain in proper condition and continue to support training, physical readiness, and installation activities. The Contractor shall perform all work in accordance with the standards and requirements set forth in this contract. Additional details regarding required maintenance services are provided in the Scope section below.

In addition to scheduled services, the Contractor shall perform unscheduled or emergency maintenance when notified by the Government. The Contractor shall also perform repairs as required to correct deficiencies that may impact the safety, usability, or operational integrity of the turf fields.

1.2 Background: The artificial turf fields have not received routine preventive maintenance since their installation due to funding constraints. Without regular maintenance, the fields may deteriorate and develop conditions that pose safety risks, increase the likelihood of injuries, and potentially limit Soldiers’ ability to conduct Army Physical Fitness testing and other training activities.

This contract is essential to sustaining installation infrastructure and ensuring the turf fields remain safe, fully operational, and available to support Soldier training and mission readiness at Fort Jackson.

1.3 Scope: The Contractor shall perform scheduled and unscheduled maintenance on fifteen (15) artificial turf fields. Specific service locations are identified in Attachment 2.

The Contractor shall conduct bi-annual (two times per year) maintenance during the second week of every six‑month period, beginning upon contract award and continuing through the end of the calendar year. Each bi-annual visit shall include a comprehensive inspection of each turf field to assess turf condition, infill levels, and any areas requiring corrective action.

Scheduled preventive maintenance shall include the following tasks:

• Perform multi‑level field vacuuming of the entire turf field to conduct extensive cleaning. All debris and unwanted materials shall be removed and properly disposed of on the installation.

• Groom each turf field to maintain turf consistency and performance.

• Remove foreign objects and dispose of them properly on the installation.

• Professionally clean turf surfaces.

• Eliminate germs and odors.

Upon completion of preventive maintenance, the Contractor shall provide one copy of the inspection worksheets to the Contracting Officer’s Representative (COR). The Contractor shall complete initial maintenance on all turf fields within thirty (30) days of contract award.

The Contractor shall also perform unscheduled maintenance and repair services as needed throughout the year when emergency conditions arise. The Contractor shall schedule and coordinate replacement parts or repairs identified during preventive maintenance. Parts identified during troubleshooting shall be purchased by the Contractor, with prior approval from the COR before incurring any labor costs associated with repairs. All unscheduled maintenance parts required for repairs shall be provided by the Contractor.

The Contractor shall furnish all tools and equipment necessary to perform the work described in this PWS. The Government will not provide tools, equipment, or supplies. All repairs performed during maintenance services shall include a one (1) year warranty on workmanship and labor.

The Contractor shall document these repairs and associated warranty information in a quarterly report provided to the Government for scheduled and unscheduled repairs.

The Contractor shall provide a qualified technician on-site during the second week of each six (6) ‑month maintenance cycle to perform routine maintenance on the fifteen (15) turf fields.

The Contractor shall respond telephonically to urgent (non‑routine) repair calls within twenty‑four

(24) hours and shall have a qualified technician on site within seven (7) business days

The Contractor shall remove all excess materials, debris, boxes, wires, replacement parts, and related items from the work area upon completion of repairs and/or preventive maintenance.

1.4 Objectives: The objective of this contract is to provide comprehensive maintenance for fifteen

(15) artificial turf fields located throughout Fort Jackson. The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and all other items and non-personal services necessary to perform turf field grooming, preventive maintenance, and minor repair services. Scheduled maintenance shall be performed bi-annually (two times per year) to ensure proper turf condition, safety, and performance.

a. Contractor shall furnish all labor, materials, and resources required to maintain each turf field in a fully functional and safe condition.

b. All work shall coordinated with and approved by the Contracting Officer’s Representative (COR) in advance.

c. All services shall be performed at the designated turf field locations listed in Attachment 2.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with this Performance Work Statement (PWS). The Contractor shall establish and implement procedures to identify, prevent, and correct defective services, and to ensure deficiencies do not reoccur. The QCP is the Contractor’s primary means of ensuring compliance with all contract requirements.

The Contractor shall submit the proposed QCP to the Contracting Officer (KO), through the Contracting Officer’s Representative (COR), within thirty (30) days after the date of contract award. The Government will review the QCP and, within ten (10) days of receipt, notify the Contractor in writing of acceptance or provide comments requiring revision. If comments are provided, the Contractor shall submit a final QCP within ten (10) days of receiving the Government’s feedback. Upon review of the final QCP, the Contractor will receive written acceptance from the KO.

Any proposed changes to the accepted QCP shall be submitted to the KO no later than fourteen

(14) days prior to the anticipated implementation date. No changes shall be implemented until written acceptance is received. The same review timeline described above applies to proposed QCP revisions.

At a minimum, the QCP shall address and provide detailed responses to the following elements:

(a) An organizational chart showing the Contractor’s Quality Control structure, including lines of authority, names, qualifications, duties, responsibilities, and labor classifications of all Quality Control Team members;

(b) A description of how the Contractor will monitor work performance to ensure compliance with all deliverables, including timelines, deadlines, milestones, and performance goals;

(c) A description of how the Contractor will monitor work to ensure compliance with all contract specifications, requirements, and applicable contract clauses;

(d) A description of how the Contractor will verify and monitor staff qualifications to ensure they remain current and valid throughout contract performance, including any Department of Defense (DoD) Contractor Personnel Office (DOCPER) approvals or processes;

(e) Procedures for ensuring all keys issued to Contractor personnel remain controlled items, in accordance with Paragraph 1.7 (Key Control);

(f) Procedures for inventorying, tracking, and maintaining all Government‑Provided Equipment (GPE) and materials;

(g) Procedures for identifying, investigating, correcting, and preventing recurrence of non‑conforming performance or defective services; and

(h) Procedures for filing, retaining, and safeguarding all Quality Control‑related documentation for the duration of the contract and for an additional five (5) years after contract completion.

1.5.1.1 An analysis of Quality Control performance and the timeliness of all required submittals (e.g., deliverables, reports, documentation) shall be provided to the Contracting Officer’s Representative (COR) within thirty (30) days following completion of each option period. This analysis shall summarize the Contractor’s adherence to QCP procedures, identify any deficiencies, and describe corrective actions taken to ensure continued compliance with contract requirements.

1.5.1.2 The Contractor shall notify the Contracting Officer’s Representative (COR) of any issues or potential issues that may affect contract performance within one (1) hour of identifying such issues. Verbal notifications shall be followed by a written report submitted to the COR within two (2) days.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP outlines the Government’s surveillance methods and activities used to ensure the Contractor performs in accordance with the performance standards established in this PWS. The plan specifies how performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds) for all required services.

1.5.3 Recognized Holidays: The following information identifies recognized holidays for the purposes of this PWS. If the due date for any required documentation (e.g., deliverables, reports, submittals) falls on a holiday, the deadline will default to the closest business day prior to the holiday.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer (KO). When a holiday falls on a Saturday, the preceding Friday shall be observed. When a holiday falls on a Sunday, the following Monday shall be observed.

The following U.S. Federal holidays are recognized:

• New Year’s Day – January 1

• Martin Luther King Jr. Day – Third Monday in January

• Presidents Day – Third Monday in February

• Memorial Day – Last Monday in May

• Juneteenth – June 19

• Independence Day – July 4

• Labor Day – First Monday in September

• Columbus Day – Second Monday in October

• Veterans Day – November 11

• Thanksgiving Day – Fourth Thursday in November

• Christmas Day – December 25

1.5.3.2 Operating Hours: Government facility office hours, facility operating hours, and Contractor support requirements may align but are not guaranteed to be identical. The Contractor shall ensure staffing and service availability in accordance with the operating hour requirements specified in this PWS and any additional direction provided by the Contracting Officer (KO) or Contracting Officer’s Representative (COR). Please refer to the following subsections for detailed operating hour requirements applicable to contract performance.

1.5.3.3 Government Facility Office Hours: Government facility office hours are 0730 to 1600, Monday through Friday, except on U.S. federally recognized holidays listed in Paragraph 1.5.3.1, or when the facility is closed due to local or national emergencies, administrative closures, or other Government‑directed shutdowns.

1.5.3.4 Government Facility Operating Hours: Government facility operating hours are from 0730 to 1600, Monday through Sunday. The facility remains open during the U.S.

federally recognized holidays listed in Paragraph 1.5.3.1, unless otherwise directed.

The Government facility may close due to local or national emergencies, administrative closures, or other Government‑directed shutdowns. Any changes to operating hours or unexpected closures will be communicated to the Contractor by the Contracting Officer (KO).

1.5.3.5 Contractor Support Hours: The Contractor s hall provide support between the hours of 0730 and 1600, Monday through Sunday. Contractor support shall be available during all Government facility operating hours, including U.S. federally recognized holidays listed in Paragraph 1.5.3.1, unless otherwise directed.

The government facility may close due to local or national emergencies, administrative closures, or other Government‑directed shutdowns. Any changes to operating hours or unexpected closures will be communicated to the Contractor by the Contracting Officer (KO).

1.5.3.5.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. At a minimum, the Work Plan shall identify all regularly scheduled work, including locations, tasks to be performed, timelines, milestones, and other relevant details necessary to support contract performance.

The Contractor shall submit the proposed Work Plan to the Contracting Officer (KO), via the Contracting Officer’s Representative (COR), within seven (7) days after contract award. The Government will review the proposed Work Plan and provide either written acceptance or written comments within ten (10) days of receipt. If comments are provided, the Contractor shall submit a Final Work Plan within three (3) days.

Any proposed changes to the accepted Final Work Plan shall be resubmitted through the COR for review and acceptance by the Contracting Officer no later than thirty (30) days prior to the anticipated implementation date. The same review and acceptance timeline described above shall apply to all proposed changes.

1.5.4 Training Holidays: The U.S. Army Training Center and Fort Jackson (USATC&FJ) historically grants training holidays to military personnel as compensation for time spent in field training. These periods are often combined with regular holiday leave schedules (e.g., Christmas half-days or “day-on/day-off” schedules) and may affect access to military-operated facilities.

If scheduled work or facility access is required during a training holiday, the Contractor shall coordinate with building occupants in advance. When coordination is not feasible, the Contractor shall reschedule work in affected facilities after the training holiday.

Announced training holidays or large-scale personnel exodus periods may provide the Contractor with opportunities for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or tasks that are best performed when facilities are vacant.

1.5.5. Place of Performance: The work to be performed under this contract shall take place at the following artificial turf field locations on Fort Jackson:

• Jackson Blvd – 4 fields

• Lightning St – 2 fields

• Jenkins Rd – 2 fields

• Golden Arrow Rd – 2 fields

• Pickens St – 1 field

• Hurtgen Forest Rd – 1 field

• Hilton Field – 1 field

• Lightning Village – 2 fields

1.6 Security Requirements: Work performed under this contract is unclassified. A DD Form 254, DoD Contract Security Classification Specification, is not required for performance of this requirement.

1.6.1 Security Program: Contractor personnel performing work under this contract must have a at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are IAW with the DoD Contract Security Classification Specification (DDForm254),which is currently accessible at the following link:

http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf.

1.6.2 Personnel Security Clearance Requirements: Contractor personnel performing work under this contract must have an active interim personnel security clearance at level in the Defense Information System for Security (DISS) at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are http://www.dtic.mil/whs/directives/forms/eforms/dd0254.pdf

IAW the DoD Contract Security Classification Specification DD Form 254. The Contractor shall ensure that Contractor employees and subcontractor employees performing services under this contract comply with FAR 52.204-2 Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The Contractor shall ensure the employee complies with the DoD Security Agreement (DD Form 441), and the NISPOM rule at 32 Code of Federal Regulation (CFR) Part 117, effective 24 Feb 2021. The NISPOM is the National Industrial Security Program Operating Manual to which contractors must implement and comply.

1.6.3 Installation Access: Access to U.S. installations, buildings, and controlled areas is limited to personnel who meet all security requirements and are properly authorized. Failure to submit required information or obtain necessary documentation, approvals, or clearances shall result in denial of access to U.S. installations, buildings, and controlled areas.

The Contractor shall ensure that any subcontractors performing work under this contract comply with all security and access requirements. The Contractor shall also ensure that all employees— both Contractor personnel and subcontractor personnel—are informed of, understand, and adhere to all security and access requirements applicable to contract performance.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return all installation passes to the issuing Installation Access Control System (IACS) office upon completion of the contract or when a Contractor employee no longer requires access to the installation.

1.6.3.1 Installation Pass Log: In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within 3 days after contract award. The log must at a minimum contain the following information employee that will enter installation. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five

(5) days after any changes to the log.

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 3 days.

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 3 days.

1.6.3.4 Common Access Cards (CAC) and CAC Log: The Contractor shall provide the following information: Last, First and Middle Names, government issued personal identifier (e.g. Social Security Number, Federal Identification Number, or Tax Identification Number), date of birth, primary email address (this email address will be used to contact the individual) and any other necessary information required to obtain a CAC or installation access card, to the COR with 3 days after award. The Contractor shall ensure safeguarding of Personally

Identifiable Information (PII) and comply with requirements under 1.21.5.

The Contractor shall provide a CAC log within the 30 days after contract award and within five

(5) days after changes have been made (unless circumstances require otherwise and as directed by the Contracting Officer). The COR will provide format and content for the log during the post award meeting. Note - CACs are Government property and must be accounted for.

For contractor not eligible for CAC, but requires access to DOD facility or installation will undergo a background check at gate 4. During verification for access if approved a pass will be granted. The Contractor will access the base for the duration of days the contractor is scheduled to perform work based off the awarded contract. If the background check is failed, the contractor will not access the installation.

1.6.4 Background Checks: To be conducted when accessing the installation at office located at Gate 4.

1.6.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to U.S background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 30 days of receipt by the Contractor, identifying such with the appropriate contract number. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 30 days of receipt by the Contractor, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than 10 days after contract award. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0730 to 1600, Monday through Friday.

Qualifications for all key personnel are listed below:

a. Contract Manager and Alternate Contract Manager: The Contract Manager and Alternate Contract Manager must demonstrate a minimum of 3- 5 years’ experience.

b. Quality Control Manager: The Quality Control Manager must demonstrate a minimum of 5 years’ experience.

c. Systems Administrator: The system Administrator must demonstrate a minimum of 5 years’ experience.

d. Special Qualifications: The Contractor shall ensure all employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of the contract.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.)

1.13 Contractor Travel: The Contractor may be authorized travel expenses at rates no higher than the substantive provisions of the Joint Travel Regulation (JTR), IAW FAR Part 31.205-46, and the limitation of funds specified in this contract. All travel requires Government approval and authorization prior to scheduled travel.

1.14 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.16 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.17 Non-Disclosure Statements: The Contractor shall provide signed non- disclosure agreements to the Government no later than 10 days prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract.

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

http://www.dimoc.mil/resources/limitations/

1.19 Accident Prevention: In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

1.19.1 The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract.

1.19.1.2 The Contractor shall complete and provide safety notifications required and will provide documented proof to the Contracting Officer via the COR, no later than3 days that such notifications were made.

1.20 Environmental Compliance:

1.20.1 Environmental Compliance Plan and Program: The following provides information on Environmental Compliance. “The Contractor shall ensure that all of its operations and activities conform to the Fort Jackson environmental policy requirements. The

Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. In addition, the Contractor shall ensure that all Contractor controlled activities on Fort Jackson installation are conducted in accordance with the Fort Jackson Spill Prevention and Response Plan, Solid Waste Policy, Final Governing Standards, and applicable environmental laws/standards.

1.20.2 If contract requires the use of hazardous materials/substances, the Contractor shall, prior to mobilization, inform the Contracting Officer (KO)/Contracting Officer Representative (COR) of the types and amount of hazardous materials needed to be brought onto the Garrison in order to fulfill their contractual requirements. Contractor shall also provide the Safety Data Sheets, storage requirements and proposed storage locations for the hazardous material. The KO/COR shall provide a copy of this information to the Garrison Fire Department and the Environmental Division.

1.20.3 Prior to contract completion, the Contractor shall remove all hazardous materials and dispose of all hazardous waste (HW) generated in accordance with Fort Jackson Environmental Guidebook. The contractor will contact Lisa Mcknight prior to start of work at 520-671-8110 to complete a Record of Environmental Consideration. If a spill occurs on the ground or is in danger of entering a storm drain, immediately contact ENV at 520-671- 8110/803-319-4618 and comply with the Fort Jackson Spill Response Plan found on page 59.

Spills greater than five gallons must be reported to the Fort Jackson Fire Department at 911.

For information on hazardous waste disposal, please contact Lisa Mcknight at 520-671-8110/ 803-319-4618, or lisa.a.mcknight11.civ@army.mil.

1.20.4 The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by hazardous materials/substances brought onto the garrison, or by his activities. The Contractor must immediately report any hazardous substance spills to the Fort Jackson Fire Department at 803-751-4142.

mailto:lisa.a.mcknight11.civ@army.mil

1.20.5 The Contractor shall coordinate with the COR or the Fort Jackson DPW-

Environmental Division to acquire the Fort Jackson Environmental Guidebook. For direct assistance, contact Lisa McKnight (Bldg. 2563) at (803) 751-6858 or lisa.a.mcknight11.civ@army.mil.

1.21 Required Training: The following provides information on training requirements.

1.21.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 30 days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 30 days after completion of the training.

1.21.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 days of employment under this contract. Verification of the training shall be provided to the COR within 30 days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within 30 days after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall provide to the COR within 30 days after completion of the training.

1.21.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 days after the contract is awarded and within 30 days after new employees commence contract performance, with the results reported to the COR within 30 days after the contract is awarded and within 30 days after new employees commence contract performance. Verification of the training shall be provided to the COR within 30 days after https://www.google.com/url?q=mailto%3Alisa.a.mcknight11.civ%40army.mil https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html completion of the training. Training slides can be found on the Army OneSourcewebsitehttp://www.myarmyonesource.com/familyprogramsandservices/iwatchprogra m/default.aspx.

1.21.4 Information Assurance (IA) Training

1.21.4.1 All Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DoD IA Cyber Awareness Training within 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 days after employment of new personnel. Verification of the training shall be provided to the COR within 30 days after completion of the training.

1.21.4.2 All Contractor employees, including subcontractors, working information technology (IT)/IA functions shall comply with DoD and Army training requirements per Information Assurance Training Certification and Workforce Management DoD Directive (DoDD) 8570.01, Information Assurance Workforce Improvement Program DoD 8570.01-M, and Information Assurance AR 25-2 within thirty (30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp .

1.21.4.3 All Contractor employees, including subcontractors, performing services under this contract with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS), the web address (requires CAC to access.

Verification of registration shall be provided to the COR within 30 days after registration.

Contractor personnel must complete refresher training every twelve (12) months Verification of the training shall be provided to the COR within 30 days after completion of the training.

1.21.5 Personally Identifiable Information (PII): Contractor employees, including subcontractors, performing services under this contract with access to PII and Government information shall complete “Identifying and Safeguarding PII” within 30 calendar days of employment. Contractor personnel shall complete refresher training every twelve (12) every twelve

(12) months from initial completion. The Contractor shall provide the COR a copy of the training certificates for its employees no later than five (5) days after completion. Training is available at http://iatraining.disa.mil/eta/piiv2/launchPage.html.

1.22 Government Property and Services: N/A

1.23 Fire and Safety Requirements

1.23.1 Fire Prevention and Protection:

a) The Contractor and Contractor employees shall comply with AR 420-90, Fire and Emergency Services, and National Fire Prevention Association guidelines.

b) Installation fire prevention personnel may make periodic routine inspections for compliance.

1.23.2 Safety Program:

(a) The Contractor shall implement a safety program to ensure that all operations and activities http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx https://ia.signal.army.mil/DoDIAA/default.asp http://iatraining.disa.mil/eta/piiv2/launchPage.html comply with Occupational Safety and Health Administration (OSHA) standards and other safety and health local general consensus standards. Contractor shall provide a copy of Site Specific Safety Plan to the government (Fort Jackson Installation Safety) for review prior to start of project work on Fort Jackson.

The Contractor shall be thoroughly familiar with all safety and health requirements of this PWS in accordance with OSHA national consensus standards, including the requirement to establish a site specific standard operating procedure in accordance with OSHA Directives CPL 02-00-124 and CPL 2-0.124--Multi-Employer Citation Policy (Dec. 10, 1999), Multi-employer Worksite Policy.

(b) The Government has the right to inspect and test all services related to safety standards, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

1.23.3 Protective Items:

To comply with OSHA, Contractor personnel shall use protective clothing equipment whenever and wherever required in the performance of services as determined in the contractors standard operating procedures related to tasks included in this PWS.

1.23.4 Safety Instruction:

a. The Contractor shall provide initial indoctrination and continuing instruction to all employees to enable employees to conduct their work in a safe manner and to recognize and report hazardous conditions to the appropriate offices for corrective or abatement action. Initial indoctrination shall be provided for safe work practices; proper use, care, and maintenance of equipment; reporting hazards, accidents, and mishaps; unexploded ordnance; employee responsibility for accident prevention and fire prevention; fire evacuation routes and internal shelter areas.

b. Unexploded munitions training: Unexploded munitions items at Fort Jackson may exist throughout the post. All contractor personnel are required to take a short educational class (3Rs video) on what to do if they suspect unexploded munitions at Fort Jackson. The video can be viewed at the following web site: https://authoring.denix.osd.mil/uxo/3rs-training/

Once complete with the video training, download your completion certificate and provide a copy to Fort Jackson Safety Office or your Contracting Officer Representative (COR). Remember, munitions are dangerous.

1.23.5 Notification of Accidents and Damage to Government Equipment Property:

(a) General requirements for reporting accidents and loss or damage to Government property are contained in AR 385-10, and DA PAM 385-40 for the Performance of Contract Property Administration.

(b) Damage to Government property must be reported regardless of the dollar amount of damage. The Contractor shall provide immediate notification of property damage to the https://authoring.denix.osd.mil/uxo/3rs-training/ hand receipt holder and the COR. The Contractor shall prepare a Report of Accident, U.S.

Army Accident Report, DA Form 285. Forward the original and one copy to the KO within five (5) workdays after a reportable accident occurs.

(c) Injuries: The Contractor shall immediately notify the designated Government representative of any injury to a Contractor employee. The Government will advise the Contractor if additional information or forms are required. The Contractor shall prepare an OSHA form 301 and forward to the COR and KO within five (5) workdays after a recordable accident occurs. OSHA Accident reporting for contracted employees will be the responsibility of the contractor in accordance with 29 CFR 1904 and 1925.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property…