ADDENDUM TO RFO FAR 52.212-1 Instructions 19AUG2026.pdf

Evaluation - Commercial Products and Commercial Services

ADDENDUM TO CLAUSE 52.212-1 Instructions

1. Submission of Offers.

The offeror shall submit a signed and dated proposal at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the offeror from further consideration. An electronic copy will be accepted at the address identified below. An emailed proposal will only be accepted to the addresses below:

Contract Specialist (KS):

Jonathan Chatman jonathan.f.chatman.civ@army.mil

Contracting Officer (KO):

Antoinette Damiels antoinette.m.daniels.civ@army.mil

a. This is an electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be posted.

b. All inquiries during the solicitation phase should be directed at the Contract Specialist and Contracting Officer. Offeror is requested to review the solicitation and submit only written questions and/or comments with email subject line reference: Ref: Solicitation

Number W9124C26QA024, Questions and/or Comments ATC Turf Field Maintenance.

All questions must be submitted no later than 5 days after solicitation announcement release date, to allow a reasonable time for the Government to respond. All questions submitted after that date and time may not be answered.

2. General Instructions. These instructions are designed to provide general guidance for preparing proposals as well as providing specific instructions on proposal organization, format, and content. Offeror should include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial proposals received without discussion. However, the government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. Award will be made using the Lowest Price Technically Acceptable (LPTA) source selection process.

a. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

mailto:jonathan.f.chatman.civ@army.mil mailto:antoinette.m.daniels.civ@army.mil

b. Proposals must be presented in a manner that clearly and directly addresses the requirements set forth in the Performance Work Statement (PWS). Proposals that are overly verbose or include superfluous marketing material may distract from the evaluators' ability to verify compliance and may be downgraded.

3. Proposal Preparation Instructions. Offeror's proposal will consist of four (4) separate volumes:

a. Volume 1 General

b. Volume 2 Technical Approach (to include Capabilities Statement)

c. Volume 3 Past performance information

d. Volume 4 Cost/Price

Proposal Format. All pages of the offer must be appropriately numbered and identified with Solicitation Number: W9124C26QA024 in the header and/or footer of each page.

4. Proposal Content. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the

Narrative discussion. The Summary Section shall contain a brief abstract of the file.

Proprietary information shall be clearly marked. Proposal volumes shall include:

1. Volume I, General: The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Signed and dated copy of page 1 of SF1449, and acknowledgment of any amendments.

Executive Summary: Provide an executive summary that introduces the contractor team and proposal submission, identification of the proposal's point of contact (POC), e-mail address, and phone number; a list of the proposal.

2. Volume II, Technical Proposal (to include Capabilities Statement): The Technical

Proposal shall consist of a narrative of the offeror's response to meet the requirements outlined in the Performance Work Statement (PWS). The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror's submission on an Acceptable/Unacceptable basis. The contractor shall discuss their experience, certifications, licenses and skills pertinent to this requirement. Legibility, clarity and coherence are very important for the evaluation of offerors section of the solicitation. Offeror should assume that the

Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror's proposal.

Element 1: Technical Approach and Understanding. The proposal must demonstrate a clear understanding of and a sound approach to performing all services outlined in the

PWS, including the specific tasks in Part 5 (e.g., multi-leveling field vacuuming, extensive fiber brush grooming, use of magnetic metal sweepers, and specialized synthetic turf cleaners).

Element 2: Deliverables and Quality Control. The proposal must outline a plan to meet all deliverables and reporting timelines listed in PWS Technical Exhibit B and include a draft Quality Control Plan (QCP) that completely addresses all requirements and criteria outlined in PWS Paragraph 1.5.1.

Element 3: Key Personnel. The proposal must confirm that all Key Personnel meet the minimum qualifications specified in the PWS. Resumes shall not be submitted. Offerors shall not provide “by name” personnel. Instead, Offerors shall submit a description of the knowledge, skills, abilities, relevant certifications/licenses, years of experience, and education for each key role to demonstrate compliance with the PWS. This information allows the Government to assess qualification adequacy without appearing to approve specific personnel hiring.

Volume III: Past Performance information: Because this procurement uses Lowest

Price Technically Acceptable (LPTA) procedures, a standalone Past Performance volume is not required. The Government will assess recent and relevant past performance information using data available from Government systems such as

CPARS.gov and other authoritative sources. The contractor is encouraged to provide past performance information on up to five (5) recent contracts of similar scope and complexity.

Require a brief table with fields such as:

▪ Contract number

▪ Agency

▪ Prime/sub status

▪ Value

▪ Period of performance

▪ CPARS reference or attached evaluation

Volume IV Cost/Price: Shall consist of a Price Breakdown (excel spreadsheet):

Must be clearly marked as - PRICE PROPOSAL, [Solicitation Number]. Complete the

Excel spreadsheet titled Attachment Price List ATC Turf Field Maintenance included in the solicitation package. Electronic versions of the Price Proposal should be submitted and should not be read only or password protected. All formulas, lookup tables, and links should be intact, and no links shall exist to files not included with the submission.

Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. Pricing of the task orders will be derived from the contractor's prices per individual CLIN. The Government will evaluate the offeror’s total proposed price to ensure it is reasonable and accounts for all labor, materials, and services required to perform the work described in the PWS.

CLINs 0001, 1001, 2001, 3001, 4001 - ATC Turf Field Maintenance (Base and

Options 1-4): Firm-Fixed-Price (FFP). Offerors shall propose a total FFP that includes all labor, equipment, materials, and everything necessary to perform scheduled bi-annual turf maintenance in accordance with the Performance Work Statement (PWS).

CLINs 0002, 1002, 2002, 3002, 4002 - Unscheduled Maintenance & Repairs (Base &

Options 1–4) Offerors shall propose pricing for all unscheduled maintenance CLINs.

Pricing shall reflect the labor, equipment, materials, and any other cost elements necessary to perform unscheduled maintenance and repairs in accordance with the

Performance Work Statement (PWS).

Offerors shall provide:

*A unit price (e.g., hourly rate or other defined unit as stated in the PWS), *A basis of estimate briefly explaining assumptions used to develop proposed pricing, *All formulas and links intact in the submitted price spreadsheet.

The Government will evaluate proposed pricing for reasonableness and to ensure all required cost elements are accounted for. Future unscheduled maintenance actions will be ordered under these CLINs, and funding will be applied as requirements arise.

NOTE: OFFERORS SHALL PROVIDE A STATEMENT THAT SHALL ADDRESS THE TOTAL

PERCENTAGE OF LABOR DOLLARS TO BE PERFORMED BY THE PRIME AND EACH

TEAMING PARTNER, IN ORDER TO VALIDATE COMPLIANCE WITH FAR CLAUSE 52.219-14

DEVIATION, LIMITATIONS OF SUBCONTRACTING.

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