Vendor Q and A.xlsx
XLSX spreadsheet 30 KB Posted
- Attached to
- 124 ASOS Recruiting Event
- Solicitation number
- ASOS0002
- Issued by
-
Department of the Army National Guard
About this file
This file is a Vendor Questions and Answers document (Vendor Q&A.xlsx) associated with solicitation ASOS0002 for 124 ASOS Recruiting Event services. The file contains the consolidated questions submitted by potential vendors and the government's corresponding responses regarding the solicitation requirements and evaluation criteria. As a Q&A file, it serves to clarify solicitation requirements and address vendor inquiries to ensure a common understanding among all offerors prior to proposal submission.
The Q&A document supports the underlying requirement for TACP/ASOS Specialized Recruiting Event Services, which calls for a comprehensive, turn-key recruiting and athletic pre-screening service targeting elite candidate pools for the TACP/ASOS pipelines. The solicitation, issued by the Department of the Army National Guard, requires a commercial solution combining targeted marketing, comprehensive liability coverage, and fully managed event execution. The original question submission deadline was 30 August 2026 by 1300 Eastern Standard Time, with consolidated Q&A responses posted by 9 September 2026 by 1300 Eastern Standard Time. The government notes that funds are not presently available and reserves the right to cancel the solicitation at any time with no obligation to reimburse offerors for proposal costs.
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Other files
| File | Type | Posted |
|---|---|---|
| Vendor Questions.xlsx | XLSX spreadsheet | |
| COMBO SYNOP 124 ASOS Recruiting Event.pdf | ||
| SOW__ASOS_Recruiting_Event_Services (V3).pdf | ||
| Wage Determination pulled 20260818.pdf | ||
| Solicitation Clauses.pdf | ||
| SOW__ASOS_Recruiting_Event_Services (2).pdf |
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Text version
Sheet1
| # | Question | Response |
| 1 | In section 3.3 event execution, the government lists an exhibit space of up to three 20x20 spaces, but the solicitation lists Gowen Field as the period of performance on page 16. Looking for clarification on the required exhibit space. | Exhibit space would be a 20x20 space for recruiting personnel to put a pop up, table, and water station. One of those spaces per location. Gowen Field would be where the majority of the workouts occur, pool location could be the Boise Aquatic Center, Idaho Outdoor Field-house, YMCA or other suitable location. “Field” location could be lucky peak reservoir or other suitable location. This would encompass the “3 exhibit spaces” |
| 2 | Request further clarification on facilities available at Gowen Field for event execution. Is the event to be executed on Gowen Field? Section 2 and solicitation provide conflicting information. Section 2 states the contractor shall provide all facilities to run the recruiting event, but the solicitation lists the Gowen Field the place of performance. | A majority of the items can be completed on Gowen field, the only things lacking is area for a ruck and a pool for swimming exercises. These would be up to the contractor to secure a location suitable to perform the needed activities. The Gowen field has a Gym, Track, and ASOS has items needed for rucking. Gowen field also has multiple building to accommodate all participants and cadre. |
| 3 | If the place of performance is at Gowen Field: |
- Will the government be providing pool access?
- Will the government be providing track access?
- Will the government be providing building or event space access to hold the number of attendees?
| - Track and pool access would need to be provided concurrently if a standardized fitness test is required. | Facilities for pool will not be provided, list of contacts for local pools will be provided contratcor will pay those costs. If outdoor ruck/hike is a part of program, we will provide a list of locations all with public land access that do not require reservation and/or payment. Choice of location is what works best for contractor. | |||
| 4 | Booking locations will require government coordination with contacts, will that be made available? | Recruiting will be the primary POC for activites on base. | ||
| 5 | If the answer is no, facilities will not be provided by the government, please clarify that the government expects the vendor to book facilities in the local community | Yes, facilities in the local area would need to be secured. | ||
| 6 | If the place of performance is at Gowen Field, will the government be assisting in base access for the participants? | The vendor will submit a consolidated base access request prior to events will be submitted to 124 SFS prior to event start date with all participants over the age of 18 that do not have base access. Those forms will be provided after award. | ||
| 7 | Section 3.1 lead generation: The government lists TikTok Ads, can an equivalent platform be used in exchange for TikTok posts/story/shout outs? ie X, Instagram, Spotify, Apple, etc? | Yes, TikTok can be substituted with another widely used social media application | ||
| 8 | There’s no proposal submitted instructions. Can the government provide proposal submittal instructions | Submissions can be sent to the two POC's on the solicitation. | ||
| 9 | Can the government confirm whether attendees are open to civilians (16+, per SOW) as well as prior-service/other-branch personnel, or | |||
| restricted to ANG/USAF-affiliated candidates only. | Attendees are open to 16+ Civilians, as well as prior service/other branch personnel. | |||
| 10 | Are the SME/cadre required to hold any specific security clearance, or just prior military TACP/CCT/PJ/SR experience? Will USSF, SEAL, Ranger, and/or MARSOC SMEs also be considered? | No current security clearance needed. Prior AFSPECWAR preferred but not required. | ||
| 11 | What is the anticipated period of performance (base + option periods)? SOW says "TBD" — is this a single-event contract or an annual/multi-event | |||
| IDIQ? | Base Period (365 days from kickoff meeting) Prior to 30 Sept 2026 a kickoff meeting in person, conference call or MS Teams is acceptable. All other dates will be coordinated with recruiting and span into the 365 day Period of Performance (POP) | |||
| 12 | 3.2 Event Coordination and Logistics / 3.3 Event Execution – How many | |||
| events of each type (single 12-hour intensive format and multi-day format) are required within this scope? | 1 single 12–14-hour intensive workout day, with 1 pre-event development day and 1 post development day. | |||
| 13 | 3.2 Event Coordination and Logistics / 3.3 Event Execution – What | |||
| geographical requirements are there for the location these events are hosted at? | If outdoor ruck/hike is a part of program, we will provide a list of locations all with public land access that do not require reservation and/or payment. Choice of location is what works best for contractor. | |||
| 14 | 3.2 Event Coordination and Logistics – Are the event locations/facilities Government-provided, or are offerors responsible for negotiating, | |||
| contracting and paying for facilities to host these events? | Facilities for pool will not be provided, list of contacts for local pools will be provided contratcor will pay those costs. If outdoor ruck/hike is a part of program, we will provide a list of locations all with public land access that do not require reservation and/or payment. Choice of location is what works best for contractor. | |||
| 15 | 3.2 Event Coordination and Logistics – What are the Government’s | |||
| minimum insurance coverage requirements? | Release of liability form to be signed by attendees is responsibility of the contractor. | |||
| 16 | How many total events are anticipated under this contract (the "Option | |||
| to Extend Services" clause suggests recurring events)? | Single Event | |||
| 17 | SAM.gov notice states funds are not currently available — what is the anticipated funding timeline, and is there a rough budget ceiling or | |||
| historical spend on comparable events? | This is a new requirement with no directly comparable historical spend data. Award remains contingent upon the availability of appropriated funds. Budgetary estimates will not be released | |||
| 18 | Is this a FFP or T&M task order? | Firm Fix Price | ||
| 19 | Is this acquisition anticipated to be above or below the simplified | |||
| acquisition threshold (SAT)? | Below SAT | |||
| 20 | Is this a new requirement, or a follow-on to an existing requirement? If follow-on to an existing requirement, what is the contract/order number | New requierment | ||
| 21 | What is the anticipated period of performance? Does this include option periods? If so, what are those periods? | Spring of 2027, can be coordinated with Idaho Air Guard for best period of performance. Kickoff/planning meeting No Later Than 30 September 2026. | ||
| 22 | What are the evaluation factors for this solicitation? | Selection criteria has been updated in the Combined Synopsis/Solicitation | ||
| 23 | Evaluation factors. FAR 52.212-2 appears in the solicitation with the bracketed fill-in instruction at paragraph (a) still shown, and the section headed Addendum to Evaluation, Commercial Product and Commercial Services carries no text beneath the heading. So that I price and write to the right standard, will the Government please state the evaluation factors, any subfactors, and their relative order of importance, including whether factors other than price when combined are significantly more important than, approximately equal to, or significantly less important than price? | Selection criteria has been updated in the Combined Synopsis/Solicitation | ||
| 24 | Basis of award and past performance. Will award be made on a lowest price technically acceptable basis, on a best value tradeoff basis, or on another basis? The solicitation does not identify past performance as an evaluation factor, and FAR 52.212-1(b)(10) calls for past performance information only when it is included as one. Will the Government confirm whether past performance will be evaluated, and if so, how many references it wants and of what recency and relevance? | Selection criteria has been updated in the Combined Synopsis/Solicitation | ||
| 25 | Subcontractor performance of SOW Section 4. SOW Section 4.0 states capability and personnel standards for the Contractor. Consistent with FAR 9.104-3(a), which excepts from the evidence requirement a prospective contractor that proposes to perform the contract by subcontracting, will the Government confirm that an offeror may satisfy SOW paragraphs 4.1, 4.2 and 4.3 through one or more named first-tier subcontractors, supported by a written commitment in existence at the time of award? | No Subcontracting | ||
| 26 | The network figures in SOW 3.1. SOW 3.1 requires targeted campaigns utilizing established networks, giving as an example platforms with over 1.2 Million followers, 90M views, and millions of podcast downloads. Will the Government confirm whether those figures are illustrative examples or minimum thresholds? If they are minimum thresholds, will the Government state the measurement date, which platforms and metrics are counted, and whether the combined reach of the offeror and its proposed subcontractors may be aggregated? | Illustrative examples, Contractor must have active and large social media presence. Note as well that “1.2 million followers” and “90 million views” is combined across all contractors applicable social media footprint (YouTube, IG, FB, Snapchat, TikTok, etc.). Social media footprint will be highly considered. | ||
| 27 | The enlistment figure in SOW 4.1. SOW 4.1 requires a proven ROI track record, giving as an example 8 to 12 direct Special Warfare enlistments per event. Will the Government confirm whether that figure is an illustrative example or a minimum qualification, and state what documentation of recruiting return on investment it will accept, given that enlistment and accession data is held by the Government rather than by contractors? | Confirmed this figure is an illustrative example NOT a minimum qualification. | ||
| 28 | Number of events, dates and period of performance. SOW 6.0 and 7.0 both state TBD, and the notice states the period will start TBD at Gowen Field Bldg. 400. How many events are contemplated in the base period, and will the Government provide the event date or a date window and the period of performance? SOW 3.1 requires the marketing campaign to begin a minimum of two months prior to the event, so the event date drives the whole schedule. | 3 Day event – 1 pre development warm up day (pool time and technique), 1 full day intensive development session (~14 hours), 1 day post development. |
Majority of the event can be held at Gowen Field, Pool will be chosen and reserved by contractor in local area, as well as outdoor ruck/hike location.
Event date will be coordinated together with IDANG, occurring in late Spring 2027. Kickoff/planning meeting No Later Than 30 September 2026.
| 29 | Government-furnished facilities, medical support and equipment. Will the Government furnish, at no cost to the contractor: (a) an aquatic facility on Gowen Field for the water confidence progression in SOW 3.3, or is an off-installation pool expected; (b) installation fire and emergency medical response in support of the event, or is all on-site EMS contractor-furnished under SOW 3.2; (c) land training areas, classroom or briefing space, and display or exhibit space; and (d) any military training equipment referenced in SOW 3.2? | Facilities for pool will not be provided, list of contacts for local pools will be provided contratcor will pay those costs. If outdoor ruck/hike is a part of program, we will provide a list of locations all with public land access that do not require reservation and/or payment. Choice of location is what works best for contractor. | |
| 30 | Special guest speaker. SOW 3.2 calls for the contractor to coordinate a special guest speaker, giving a Silver Star recipient or similarly decorated operator as the example. Will the Government identify or approve the speaker, and if the intended speaker is a currently serving member, will the Government arrange that appearance in an official capacity rather than as a contractor-paid engagement? | No, the Government will not identify a speaker. Vendor will idenify and the government will approve the speaker. Vendor is responsible for finding guest speaker that meets required credentials listed. | |
| 31 | Insurance and liability. SOW 3.2 requires the contractor to assume full liability coverage for event attendees and to provide a Certificate of Insurance Coverage, and FAR 52.228-5 is incorporated. Will the Government state the required coverage types and minimum limits, including whether coverage for injury to participants is required and at what limit, and whether the Government requires additional insured status on the certificate? Will the Government also confirm whether any indemnification or limitation of contractor liability for participant injury applies? | Vendor must carry all liability for injuries. The liability coverage can be listed in the applicant registration. | |
| 32 | Participants under 18. SOW 3.2 requires registrants to be 16 or older and U.S. citizens. Will the Government confirm that participants may include minors under 18, and state whether parental or guardian consent is required, who furnishes the form, and whether the Government has a required form the contractor should use? | Parental or guardian consent is required. Vendor will furnish and be responsible for the form. Vendor can use form cleared by their legal counsel. | |
| 33 | The registrant figure in SOW 3.2. SOW 3.2 states guarantee 20 to 40 fully vetted and pre-screened registrants per event. Will the Government confirm whether 20 is a contractual minimum or a target, and state how the Government would treat a shortfall caused by circumstances outside the contractor's control, such as a Government-directed date change, installation access restriction, or severe weather? | Vendor must offer an alternative date if 20 minimum isn’t reached or weather causes cancellation. Installation access will not be an issue. | |
| 34 | Measurement and acceptance of the digital deliverables. SOW 3.1 and 3.2 call for 1 Million social media impressions and 150 to 250 qualified recruiting engagements and leads. Will the Government confirm that native platform reporting from the advertising accounts is the accepted source of record for impressions, and will it define what makes a lead qualified, including the required fields and the delivery method and format for the lead file? | ||
| Instagram will be primary platform used. Qualified lead = within age requirement and basic medical clearance questions screened before event to identify likelihood of clearing military examination. Delivery method of lead file will be by email however the merchant chooses to send. Provide lead information weekly so recruiters can engage. | |||
| 35 | Options and the pricing schedule. FAR 52.217-8 is incorporated with the notice period blank and 52.217-9 with the exercise window and total duration blank. Will the Government complete those fill-ins, state how many option events or option periods are contemplated, and confirm whether option prices are to be included in and evaluated as part of the price proposal? Will the Government also provide a pricing schedule or CLIN structure, or should offerors propose their own line item structure? | No option periods or prices will be included. There is no pricing sechduled and vendors are allowed to propose their own CLIN structure. | |
| 36 | Proposal format and delivery. The Addendum to 52.212-1 carries no submission instructions. Will the Government state the required proposal volumes and content, any page limitations, the accepted file formats, the email address or portal for submission, and the maximum message and attachment size the receiving system will accept? | Submissions can be sent to the two POC's on the solicitation. | |
| 37 | Deadlines. The notice body states questions are due 30 August 2026 by 1300 Eastern and the solicitation clauses document states NLT 30 August 2026 at 1500 HRS EST. Will the Government confirm which time controls? Both the question deadline and the 20 September 2026 proposal deadline fall on a Sunday, so will the Government also confirm whether a submission received on the following business day would be treated as timely? | NLT 30 August 2026 at 1500 HRS EST is the offical time for questions to be submitted. Unless the Contracting Officer (KO) issues a formal solicitation amendment extending the deadline, submitting a proposal on Monday, September 21, 2026, risks immediate rejection as late under the FAR "late is late" rule. |
While time periods calculated as a number of days extend to the next working day under FAR 52.215-1(a), a specific calendar date and time explicitly stated in a solicitation remains binding until officially amended by the Government
| 38 | Site visit, base access, funding and award. The notice states a pre-proposal site visit will occur on TBD. Will the Government schedule and announce the site visit far enough ahead of the 20 September close to inform proposals, and confirm the base access form and lead time required for the visitor's center? The notice also states funds are not presently available, so will the Government indicate the anticipated funding availability date and the anticipated award date? | The vendor will submit a consolidated base access request prior to events to 124 Security Forces Squadron prior to event start date with all participants over the age of 18 that do not have base access. Those forms will be provided after award. This is a new requirement with no directly comparable historical spend data. Award remains contingent upon the availability of appropriated funds. Budgetary estimates will not be released. Anticipated award date will be No Later Than 30 Sept 2026 |
| 35 | Options and the pricing schedule. FAR 52.217-8 is incorporated with the notice period blank and 52.217-9 with the exercise window and total duration blank. Will the Government complete those fill-ins, state how many option events or option periods are contemplated, and confirm whether option prices are to be included in and evaluated as part of the price proposal? Will the Government also provide a pricing schedule or CLIN structure, or should offerors propose their own line item structure? | No options or pricing schedule will be provided. |
Sheet2
| # | Question | Response |
| 1. | Can the government confirm whether attendees are open to civilians (16+, per SOW) as well as prior-service/other-branch personnel, or |
restricted to ANG/USAF-affiliated candidates only.
| 2. | Are the SME/cadre required to hold any specific security clearance, or just prior military TACP/CCT/PJ/SR experience? Will USSF, SEAL, Ranger, and/or MARSOC SMEs also be considered? |
| 4. | 3.2 Event Coordination and Logistics / 3.3 Event Execution – How many |
events of each type (single 12-hour intensive format and multi-day format) are required within this scope?
7. 3.2 Event Coordination and Logistics – What are the Government’s minimum insurance coverage requirements?
| 13 | What is the anticipated period of performance? Does this include option periods? If so, what are those periods? |
| 14 | What are the evaluation factors for this solicitation? |
| 1 | Evaluation factors. FAR 52.212-2 appears in the solicitation with the bracketed fill-in instruction at paragraph (a) still shown, and the section headed Addendum to Evaluation, Commercial Product and Commercial Services carries no text beneath the heading. So that I price and write to the right standard, will the Government please state the evaluation factors, any subfactors, and their relative order of importance, including whether factors other than price when combined are significantly more important than, approximately equal to, or significantly less important than price? |
| 2 | Basis of award and past performance. Will award be made on a lowest price technically acceptable basis, on a best value tradeoff basis, or on another basis? The solicitation does not identify past performance as an evaluation factor, and FAR 52.212-1(b)(10) calls for past performance information only when it is included as one. Will the Government confirm whether past performance will be evaluated, and if so, how many references it wants and of what recency and relevance? |
| 3 | Subcontractor performance of SOW Section 4. SOW Section 4.0 states capability and personnel standards for the Contractor. Consistent with FAR 9.104-3(a), which excepts from the evidence requirement a prospective contractor that proposes to perform the contract by subcontracting, will the Government confirm that an offeror may satisfy SOW paragraphs 4.1, 4.2 and 4.3 through one or more named first-tier subcontractors, supported by a written commitment in existence at the time of award? |
| 4 | The network figures in SOW 3.1. SOW 3.1 requires targeted campaigns utilizing established networks, giving as an example platforms with over 1.2 Million followers, 90M views, and millions of podcast downloads. Will the Government confirm whether those figures are illustrative examples or minimum thresholds? If they are minimum thresholds, will the Government state the measurement date, which platforms and metrics are counted, and whether the combined reach of the offeror and its proposed subcontractors may be aggregated? |
| 5 | The enlistment figure in SOW 4.1. SOW 4.1 requires a proven ROI track record, giving as an example 8 to 12 direct Special Warfare enlistments per event. Will the Government confirm whether that figure is an illustrative example or a minimum qualification, and state what documentation of recruiting return on investment it will accept, given that enlistment and accession data is held by the Government rather than by contractors? |
| 6 | Number of events, dates and period of performance. SOW 6.0 and 7.0 both state TBD, and the notice states the period will start TBD at Gowen Field Bldg. 400. How many events are contemplated in the base period, and will the Government provide the event date or a date window and the period of performance? SOW 3.1 requires the marketing campaign to begin a minimum of two months prior to the event, so the event date drives the whole schedule. |
| 8 | Special guest speaker. SOW 3.2 calls for the contractor to coordinate a special guest speaker, giving a Silver Star recipient or similarly decorated operator as the example. Will the Government identify or approve the speaker, and if the intended speaker is a currently serving member, will the Government arrange that appearance in an official capacity rather than as a contractor-paid engagement? |
| 9 | Insurance and liability. SOW 3.2 requires the contractor to assume full liability coverage for event attendees and to provide a Certificate of Insurance Coverage, and FAR 52.228-5 is incorporated. Will the Government state the required coverage types and minimum limits, including whether coverage for injury to participants is required and at what limit, and whether the Government requires additional insured status on the certificate? Will the Government also confirm whether any indemnification or limitation of contractor liability for participant injury applies? |
| 10 | Participants under 18. SOW 3.2 requires registrants to be 16 or older and U.S. citizens. Will the Government confirm that participants may include minors under 18, and state whether parental or guardian consent is required, who furnishes the form, and whether the Government has a required form the contractor should use? |
| 11 | The registrant figure in SOW 3.2. SOW 3.2 states guarantee 20 to 40 fully vetted and pre-screened registrants per event. Will the Government confirm whether 20 is a contractual minimum or a target, and state how the Government would treat a shortfall caused by circumstances outside the contractor's control, such as a Government-directed date change, installation access restriction, or severe weather? |
| 12 | Measurement and acceptance of the digital deliverables. SOW 3.1 and 3.2 call for 1 Million social media impressions and 150 to 250 qualified recruiting engagements and leads. Will the Government confirm that native platform reporting from the advertising accounts is the accepted source of record for impressions, and will it define what makes a lead qualified, including the required fields and the delivery method and format for the lead file? |
13 Options and the pricing schedule. FAR 52.217-8 is incorporated with the notice period blank and 52.217-9 with the exercise window and total duration blank. Will the Government complete those fill-ins, state how many option events or option periods are contemplated, and confirm whether option prices are to be included in and evaluated as part of the price proposal? Will the Government also provide a pricing schedule or CLIN structure, or should offerors propose their own line item structure?
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