ARFQ_TPK2700000015_Specifications.pdf

REQUEST FOR QUOTATION

Two New Class 3 (3500 Series) Diesel Crew Cab and Chassis Trucks.

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Parkways Authority is soliciting bids for the one-time purchase of Two (2) New Class 3 (3500 Series) Diesel Crew Cab and Chassis Trucks.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in Section 2 of the General Terms and Conditions.

2.1 “Contract” is the binding agreement that is entered into between the West Virginia Parkways Authority and the Vendor to provide the items requested in the solicitation.

2.2 “Contract Item” or “Contract Items” means the list of items identified in Section 3.1 below.

2.3 “FOB Destination” stands for Free on Board which indicates that the Vendor is responsible for delivery and shipping costs.

2.4 “Mandatory Requirements” means those items identified by the terms "must," "will," "shall," "minimum," "maximum," or "is/are required." Decisions regarding compliance with mandatory requirements shall be at the sole discretion of the West Virginia Parkways Authority. Failure to meet any mandatory requirement shall result in the bid being deemed non-responsive.

2.5 “Solicitation” means the official notice of an opportunity to supply the West Virginia Parkways Authority with goods or services that is published by the WVPA.

2.6 “Vendor” means any entity submitting a bid in response to this solicitation, the entity that has been selected as the lowest responsible vendor, or the entity that has been awarded the Contract as context requires.

2.7 “WVPA” or “Agency” means the West Virginia Parkways Authority.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Vendor shall provide Agency with the Contract Items listed below. Contract Items must meet the mandatory requirements as shown below.

3.1.1 Two (2) New Diesel Class 3 (3500 Series) Trucks.

3.1.1.1 Each unit shall be a new, unused, current-production, factory-manufactured Class 3 crew cab chassis truck, equipped with four full-size doors and front and rear passenger seating. Units shall be supplied as a bare chassis without a pickup bed or installed vocational body. Pickup trucks converted by removing the pickup bed are not acceptable.

3.1.1.2 Unit shall be diesel-powered.

3.1.1.3 Unit shall be white.

3.1.1.4 Unit shall be equipped with dual fuel tanks.

3.1.1.5 Position of the fuel fill location for both tanks shall be on the driver’s side of the vehicle.

3.1.1.6 Each unit shall have a cab-to-axle (CA) dimension of 60 inches.

3.1.1.7 Each unit shall have a nominal 34-inch frame width.

3.1.1.8 Each unit shall be equipped with a dual rear wheel (DRW) configuration, consisting of two wheels and tires on each side of the rear axle. Single rear wheel (SRW) configurations are not acceptable.

3.1.1.9 Each unit shall be equipped with a manufacturer-installed automatic transmission compatible with the diesel engine offered.

3.1.1.10 Each unit shall be classified as a Class 3 truck, with a manufacturer-rated Gross Vehicle Weight Rating (GVWR) of 10,001 to 14,000 pounds. Vendor shall provide documentation verifying the GVWR of the proposed vehicle.

4. CONTRACT AWARD:

4.1 The Contract shall be awarded to the lowest responsive and responsible Vendor whose offered Contract Items meet all mandatory requirements contained herein, based on the total extended price for both trucks, including delivery and all required equipment, fees, and charges.

4.2 Pricing Page: Vendor shall enter the price in the Unit Price field. Unit pricing shall include delivery, freight, fees, and all other costs necessary to provide the Contract Items. Vendor shall complete the Pricing Page in full as failure to complete the Pricing Page in its entirety shall result in Vendor’s bid being disqualified.

4.2.1 Vendor shall submit its completed Pricing Pages electronically through wvOASIS. Vendor should enter the pricing information directly into wvOASIS, if that functionality is available, or upload completed Pricing Pages as an electronic document. Pricing Pages may be downloaded from the wvOASIS Vendor Self Service website. If Vendor completes the Pricing Pages in paper format, Vendor shall download or print the assembled ARFQ document bearing the highest version number, enter the unit price and extended cost for each item, scan the completed pages, and upload them as part of its electronic bid submission through wvOASIS. Physical delivery of a paper bid does not constitute submission.

4.3 Preference: Vendor Preference may only be granted upon written request and only in accordance with the West Virginia Code §5A-3-37 and the West Virginia Code of State Rules. A Resident Vendor Certification form has been attached hereto to allow Vendor to apply for the preference. Vendor’s failure to submit the Resident Vendor Certification form with its bid will result in denial of the Vendor Preference.

VENDOR MUST PROVIDE:

• Vendor shall provide the following documentation with their bid demonstrating compliance with each mandatory specification and clearly identify the applicable specification number and supporting page or section. Vendor shall provide the GVWR, engine specifications and horsepower/torque ratings, transmission specifications, wheelbase, capacity of each fuel tank, and proposed delivery time in calendar days after receipt of purchase order.

• Manufacturer’s Warranty documentation.

• Signed Agency terms and conditions.

Failure to provide complete documentation may result in disqualification of the bid.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Contract Items must be delivered to Agency at 265 Neptune Drive, Beckley, WV 25801. Delivery shall not exceed 120 calendar days after receipt of purchase order.

6.2 Late Delivery: WVPA must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to the WVPA will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

7. VENDOR DEFAULT:

7.1. The following shall be considered a vendor default under this Contract.

7.1.1. Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2. Failure to comply with other specifications and requirements contained herein.

7.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Items provided under this Contract.

7.1.4. Failure to remedy deficient performance upon request.

7.2. The following remedies shall be available to WVPA upon default.

7.2.1. Immediate cancellation of the purchase order issued under this Contract.

7.2.2. Immediate cancellation of the Contract.

7.2.3. Any other remedies available in law or equity.

State of West Virginia

VENDOR PREFERENCE CERTIFICATE

Certification and application is hereby made for Preference in accordance with West Virginia Code, §5A-3-37. (Does not apply to construction contracts). West Virginia Code, §5A-3-37, provides an opportunity for qualifying vendors to request (at the time of bid) preference for their residency status. Such preference is an evaluation method only and will be applied only to the cost bid in accordance with the West Virginia Code. This certificate for application is to be used to request such preference. The Purchasing Division will make the determination of the Vendor Preference, if applicable.

1. Application is made for 2.5% vendor preference for the reason checked:

____ Bidder is an individual resident vendor and has resided continuously in West Virginia, or bidder is a partnership, association or corporation resident vendor and has maintained its headquarters or principal place of business continuously in West Virginia, for four (4) years immediately preceding the date of this certification; or, ____ Bidder is a resident vendor partnership, association, or corporation with at least eighty percent of ownership interest of bidder held by another entity that meets the applicable four year residency requirement; or, ____ Bidder is a nonresident vendor which has an affiliate or subsidiary which employs a minimum of one hundred state residents and which has maintained its headquarters or principal place of business within West Virginia continuously for the four (4) years immediately preceding the date of this certification; or,

2. Application is made for 2.5% vendor preference for the reason checked:

____ Bidder is a resident vendor who certifies that, during the life of the contract, on average at least 75% of the employees working on the project being bid are residents of West Virginia who have resided in the state continuously for the two years immediately preceding submission of this bid; or,

3. Application is made for 2.5% vendor preference for the reason checked:

____ Bidder is a nonresident vendor that employs a minimum of one hundred state residents, or a nonresident vendor which has an affiliate or subsidiary which maintains its headquarters or principal place of business within West Virginia and employs a minimum of one hundred state residents, and for purposes of producing or distributing the commodities or completing the project which is the subject of the bidder’s bid and continuously over the entire term of the project, on average at least seventy-five percent of the bidder’s employees or the bidder’s affiliate’s or subsidiary’s employees are residents of West Virginia who have resided in the state continuously for the two immediately preceding years and the vendor’s bid; or,

4. Application is made for 5% vendor preference for the reason checked:

____ Bidder meets either the requirement of both subdivisions (1) and (2) or subdivision (1) and (3) as stated above; or,

5. Application is made for 3.5% vendor preference who is a veteran for the reason checked:

____ Bidder is an individual resident vendor who is a veteran of the United States armed forces, the reserves or the National Guard and has resided in West Virginia continuously for the four years immediately preceding the date on which the bid is submitted; or,

6. Application is made for 3.5% vendor preference who is a veteran for the reason checked:

____ Bidder is a resident vendor who is a veteran of the United States armed forces, the reserves or the National Guard, if, for purposes of producing or distributing the commodities or completing the project which is the subject of the vendor’s bid and continuously over the entire term of the project, on average at least seventy-five percent of the vendor’s employees are residents of West Virginia who have resided in the state continuously for the two immediately preceding years.

7. Application is made for preference as a non-resident small, women- and minority-owned business, in accor-dance with West Virginia Code §5A-3-59 and West Virginia Code of State Rules.

____ Bidder has been or expects to be approved prior to contract award by the Purchasing Division as a certified small, women-and minority-owned business.

8. Application is made for reciprocal preference.

____ Bidder is a West Virginia resident and is requesting reciprocal preference to the extent that it applies.

Bidder understands if the Secretary of Revenue determines that a Bidder receiving preference has failed to continue to meet the requirements for such preference, the Secretary may order the Director of Purchasing to: (a) rescind the contract or purchase order;

or (b) assess a penalty against such Bidder in an amount not to exceed 5% of the bid amount and that such penalty will be paid to the contracting agency or deducted from any unpaid balance on the contract or purchase order.

By submission of this certificate, Bidder agrees to disclose any reasonably requested information to the Purchasing Division and authorizes the Department of Revenue to disclose to the Director of Purchasing appropriate information verifying that Bidder has paid the required business taxes, provided that such information does not contain the amounts of taxes paid nor any other information deemed by the Tax Commissioner to be confidential.

Bidder hereby certifies that this certificate is true and accurate in all respects; and that if a contract is issued to Bidder and if anything contained within this certificate changes during the term of the contract, Bidder will notify the Purchas-ing Division in writing immediately.

Bidder: _______________________________________ Signed: _______________________________________

Date: _________________________________________ Title: __________________________________________

*Check any combination of preference consideration(s) indicated above, which you are entitled to receive.

WV-10

Approved / Revised 06/08/18