Date Printed: Jul 20, 2026 Page 1 FORM ID: WV-PRC-ARFQ-002 2020/05

State of West Virginia Agency Request for Quote

Agricultural

2026-07-20

ALL BIDS MUST BE SUBMITTED ELECTRONICALLY

wvOASIS Vendor Self Service (VSS) Register and bid online at:

www.wvOASIS.gov WV 00000

US

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

Date Printed: Jul 20, 2026 Page 2 FORM ID: WV-PRC-ARFQ-002 2020/05

ADDITIONAL INFORMATION

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

1 Summersville Lake WMA- Forestry management

349.00000 EA

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

2 Stonewall Jackson Lake WMA- Forestry management

1506.00000 EA

Date Printed: Jul 20, 2026 Page 3 FORM ID: WV-PRC-ARFQ-002 2020/05

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

3 R.D. Bailey Lake WMA- Forestry management

1644.00000 EA

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

4 Elk River WMA-

1764.00000 EA

Date Printed: Jul 20, 2026 Page 4 FORM ID: WV-PRC-ARFQ-002 2020/05

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

5 Burnsville Lake WMA- Forestry management

1166.00000 EA

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

6 Beech Fork Lake WMA-

914.00000 EA

Date Printed: Jul 20, 2026 Page 5 FORM ID: WV-PRC-ARFQ-002 2020/05

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

7 Beury Mountain WMA- Forestry management

1021.00000 EA

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

8 Chief Cornstalk WMA-

1165.00000 EA

Date Printed: Jul 20, 2026 Page 6 FORM ID: WV-PRC-ARFQ-002 2020/05

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

9 Lewis Wetzel WMA- Forestry management

1299.00000 EA

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

10 Nathaniel Mountain WMA-

1102.00000 EA

Date Printed: Jul 20, 2026 Page 7 FORM ID: WV-PRC-ARFQ-002 2020/05

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

11 Panther WMA- Forestry management

1145.00000 EA

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

12 Plum Orchard WMA-

302.00000 EA

Date Printed: Jul 20, 2026 Page 8 FORM ID: WV-PRC-ARFQ-002 2020/05

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

13 Sleepy Creek WMA- Forestry management

2171.00000 EA

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

WILDLIFE RESOURCES

SECTION ELKINS

OPERATIONS CENTER

PO BOX 67 738 WARD RD

ELKINS WV ELKINS WV

US US

14 Wallback WMA- Forestry management

1224.00000 EA

1 TECHNICAL QUESTION DEADLINE - 9 a.m. 2026-07-28

Document Phase Document Description Page

DNR2600000015 FINAL Timber Stand Inventory of Wildlife Management Areas

West Virginia Division of Natural Resources

INSTRUCTIONS TO VENDORS

AGENCY TERMS AND CONDITIONS

INSTRUCTIONS

1. REVIEW DOCUMENTS THOROUGHLY: The attached documents contain a solicitation for bids. Please read these instructions and all documents attached in their entirety. These instructions provide critical information about requirements that if overlooked could lead to disqualification of a Vendor’s bid. All bids must be submitted in accordance with the provisions contained in these instructions and the Solicitation. Failure to do so may result in disqualification of a Vendor’s bid.

2. MANDATORY TERMS: The Solicitation may contain mandatory provisions identified by the use of the words “must,” “will,” and “shall” which identify a mandatory item or requirement. Failure to comply with a mandatory term in the Solicitation will result in bid disqualification.

3. PREBID MEETING: The item identified below shall apply to this Solicitation.

[ ] A pre-bid meeting will not be held prior to bid opening.

[ ] A NON-MANDATORY pre-bid meeting will be held at the following place and time:

[ ] A MANDATORY pre-bid meeting will be held at the following place and time:

All Vendors submitting a bid must attend the mandatory pre-bid meeting. Failure to attend the mandatory pre-bid meeting shall result in disqualification of the Vendor’s bid. No one person attending the pre-bid meeting may represent more than one Vendor.

An attendance sheet provided at the pre-bid meeting shall serve as the official document verifying attendance. The State will not accept any other form of proof or documentation to verify attendance. Any person attending the pre-bid meeting on behalf of a Vendor must list on the attendance sheet his or her name and the name of the Vendor he or she is representing.

Additionally, the person attending the pre-bid meeting should include the Vendor’s e-mail address, phone number, and Fax number on the attendance sheet. It is the Vendor’s responsibility to locate the attendance sheet and provide the required information. Failure to complete the attendance sheet as required may result in disqualification of Vendor’s bid.

All Vendors should arrive prior to the starting time for the pre-bid. Vendors who arrive after the starting time but prior to the end of the pre-bid will be permitted to sign in, but are charged with knowing all matters discussed at the pre-bid.

Questions submitted at least five (5) business days prior to a scheduled pre-bid will be discussed at the pre-bid meeting if possible. Any discussions or answers to questions at the pre-bid meeting are preliminary in nature and are non-binding. Official and binding answers to questions will be published in a written addendum to the Solicitation prior to bid opening.

4. VENDOR QUESTION DEADLINE: Vendors may submit questions relating to this Solicitation to the Procurement Office. Questions must be submitted in writing. All questions must be submitted on or before the date listed below and to the address listed below in order to be considered. A written response will be published in a Solicitation addendum if a response is possible and appropriate. Non-written discussions, conversations, or questions and answers regarding this Solicitation are preliminary in nature and are nonbinding.

Submitted e-mails should have solicitation number in the subject line.

Question Submission Deadline:

Submit Questions to:

West Virginia Division of Natural Resources Procurement Office Attention:

Charleston, WV 2530 Fax: (304) 558-2165 Email:

Tuesday, JULY 28, 2026 at 9 a.m. ET

Mr. James Adkins jamie.h.adkins@wv.gov

BID OPENING:

COMMUNICATION LIMITATIONS: In accordance with West Virginia Division of Natural Resources §6.6. communication with the State of West Virginia or any of its employees regarding this Solicitation during the solicitation, bid, evaluation or award periods, except through the Property and Procurement Office, is strictly prohibited without prior Property and Procurement Office approval. Property and Procurement Office approval for such communication is implied for all agency delegated and exempt purchases.

REGISTRATION: Prior to Contract award, the apparent successful Vendor must be properly registered with the West Virginia Purchasing Division and must have paid the $125 fee, if applicable.

UNIT PRICE: Unit prices shall prevail in cases of a discrepancy in the Vendor’s bid.

PREFERENCE: Vendor Preference may be requested in purchases of motor vehicles or construction and maintenance equipment and machinery used in highway and other infrastructure projects. Any request for preference must be submitted in writing with the bid, must specifically identify the preference requested with reference to the applicable subsection of West Virginia Code

ELECTRONIC FILE ACCESS RESTRICTIONS: Vendor must ensure that its submission in wvOASIS can be accessed and viewed by the Property and Procurement Office staff immediately upon bid opening. The Property and Procurement Office will consider any file that cannot be immediately accessed and viewed at the time of the bid opening (such as, encrypted files, password protected files, or incompatible files) to be blank or incomplete as context requires and are therefore unacceptable. A vendor will not be permitted to unencrypt files, remove password protections, or resubmit documents after bid opening to make a file viewable if those documents are required with the bid. A Vendor may be required to provide document passwords or remove access restrictions to allow the Property and Procurement Office to print or electronically save documents provided that those documents are viewable by the Property and Procurement Office prior to obtaining the password or removing the access restriction.

NON-RESPONSIBLE: The Chief Procurement Officer reserves the right to reject the bid of any vendor as Non-Responsible in accordance with West Virginia Division of Natural Resources §5.5, when the Chief Procurement Officer determines that the vendor submitting the bid does not have the capability to fully perform, or lacks the integrity and reliability to assure good-faith performance.

ACCEPTANCE/REJECTION: The Agency may accept or reject any bid in whole, or in part in accordance with West Virginia Division of Natural Resources

23. WITH THE BID REQUIREMENTS:

AGENCY TERMS & CONDITIONS

CONTRACTUAL AGREEMENT: Issuance of an Award Document signed by the Chief Procurement Officer, or his or her designee, and approved as to form by the Attorney General’s office constitutes acceptance of this Contract made by and between the State of West Virginia and the Vendor. Vendor’s signature on its bid signifies Vendor’s agreement to be bound by and accept the terms and conditions contained in this Contract.

DEFINITIONS: As used in this Solicitation/Contract, the following terms shall have the meanings attributed to them below. Additional definitions may be found in the specifications included with this Solicitation/Contract.

“Agency” means the West Virginia Division of Natural Resources.

“Bid” or “Proposal” means a vendor’s submitted response to a solicitation.

“Contract” means the binding agreement that is entered into between the State and the Vendor to provide the goods or services requested in the Solicitation.

“Chief Procurement Officer” means the Chief Procurement Officer of the West Virginia Division of Natural Resources or anyone that the Chief Procurement Officer has designated to perform a specific task or function.

“Property and Procurement Office” means the unit within the West Virginia Division of Natural Resources’ Administration Section headed by the Chief Procurement Officer and its personnel.

“Director of the Purchasing Division” means the Director of the West Virginia Department of Administration, Purchasing Division.

“Award Document” means the document signed by the Agency and the Property and Procurement Office and approved as to form by the Attorney General that identifies the Vendor as the contract holder.

“Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Property and Procurement Office.

“State” means the State of West Virginia and/or any of its agencies, commissions, boards, etc. as context requires.

“Vendor” or “Vendors” means any entity submitting a bid in response to the Solicitation, the entity that has been selected as the lowest responsible bidder, or the entity that has been awarded the Contract as context requires.

k. “Will”, “Shall” and “Must” identifies a mandatory item or requirement that is the duty, obligation, or requirement imposed is mandatory as opposed to being directory or permissive.

[ ] Alternate Renewal Term – This contract may be renewed for successive year periods or shorter periods provided that they do not exceed the total number of months contained in all available renewals.

Automatic renewal of this Contract is prohibited. Renewals must be approved by the Vendor, Agency, Property and Procurement Office and Attorney General’s office (Attorney General approval is as to form only)

Delivery Order Limitations: In the event that this contract permits delivery orders, a delivery order may only be issued during the time this Contract is in effect. Any delivery order issued within one year of the expiration of this Contract shall be effective for one (1) year from the date the delivery order is issued. No delivery order may be extended beyond one year after this Contract has expired.

[ Fixed Period Contract: This Contract becomes effective upon Vendor’s receipt of the notice to proceed and must be completed within days.

[ Fixed Period Contract with Renewals: This Contract becomes effective upon Vendor’s receipt of the notice to proceed and part of the Contract more fully described in the attached specifications must be completed within days. Upon completion of the work covered by the preceding sentence, the vendor agrees that maintenance, monitoring, or warranty services will be provided for year(s) thereafter.

[ ]One-Time Purchase: The term of this Contract shall run from the issuance of the Award Document until all of the goods contracted for have been delivered, but in no event, will this Contract extend for more than one fiscal year.

[ ] Other: See attached.

award two (2) two (2)

NOTICE TO PROCEED: Vendor shall begin performance of this Contract immediately upon receiving notice to proceed unless otherwise instructed by the Agency. Unless otherwise specified, the fully executed Award Document will be considered notice to proceed.

QUANTITIES: The quantities required under this Contract shall be determined in accordance with the category that has been identified as applicable to this Contract below.

[ ] MAINTENANCE BOND: The apparent successful Vendor shall provide a two (2) year maintenance bond covering the roofing system. The maintenance bond must be issued and delivered to the Property and Procurement Office prior to Contract award.

[ ] LICENSE(S) / CERTIFICATIONS / PERMITS: In addition to anything required under the Section entitled Licensing, of the General Terms and Conditions, the apparent successful Vendor shall furnish proof of the following licenses, certifications, and/or permits prior to Contract award, in a form acceptable to the Property and Procurement Office.

$1,000,000

$500,000

Notwithstanding anything contained in this section to the contrary, the Chief Procurement Officer reserves the right to waive the requirement that the Agency be named as an additional insured on one or more of the Vendor’s insurance policies if the Chief Procurement Officer finds that doing so is in the best interest of the Agency.

9. WORKERS’ COMPENSATION INSURANCE: The apparent successful Vendor shall comply with laws relating to workers’ compensation, shall maintain workers’ compensation insurance when required, and shall furnish proof of workers’ compensation insurance upon request.

10 LIQUIDATED DAMAGES: This clause shall in no way be considered exclusive and shall not limit the State or Agency’s right to pursue any other available remedy. Vendor shall pa

ACCEPTANCE: Vendor’s signature on its bid, or on the certification and signature page, constitutes an offer to the State that cannot be unilaterally withdrawn, signifies that the product or solicitation to provide. Including such fees or charges as notes to the solicitation may result in rejection of vendor’s bid. Requesting such fees or charges be paid after the contract has been awarded may result in cancellation of the contract.

17. FUNDING: This Contract shall continue for the term stated herein, contingent upon funds being appropriated by the Legislature or otherwise being made available. In the event funds are not appropriated or otherwise made available, this Contract becomes void and of no effect beginning on July 1 of the fiscal year for which funding has not been appropriated or otherwise made available.

remedy, but the same shall continue in full force and effect. Any waiver must be expressly stated in writing and signed by the waiving party.

SUBSEQUENT FORMS: The terms and conditions contained in this Contract shall supersede any and all subsequent terms and conditions which may appear on any form documents submitted by Vendor to the Agency such as price lists, order forms, invoices, sales agreements, or maintenance agreements, and includes internet websites or other electronic documents. Acceptance or use of Vendor’s forms does not constitute acceptance of the terms and conditions contained thereon.

32. LICENSING:

SUBCONTRACTOR COMPLIANCE: Vendor shall notify all subcontractors providing commodities or services related to this Contract that as subcontractors, they too are required to be licensed, in good standing, and up-to-date on all state and local obligations as described in this section. Obligations related to political subdivisions may include, but are not limited to, business licensing, business and occupation taxes, inspection compliance, permitting, etc. Notification under the provision must occur prior to performance of any work under the contract by the subcontractor.

ANTITRUST: In submitting a bid to, signing a contract with, or accepting an Award Document from any agency of the State of West Virginia, the Vendor agrees to convey, sell, assign, or transfer to the State of West Virginia all rights, title, and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of West Virginia for price fixing and/or unreasonable restraints of trade relating to the particular commodities or services purchased or acquired by the State of West Virginia. Such assignment shall be made and become effective at the time the purchasing agency tenders the initial payment to Vendor.

VENDOR CERTIFICATIONS: By signing its bid or entering into this Contract, Vendor certifies (1) that its bid or offer was made without prior understanding, agreement, or connection with any corporation, firm, limited liability company, partnership, person or entity submitting a bid or offer for the same material, supplies, equipment or services; (2) that its bid or offer is in all respects fair and without collusion or fraud; (3) that this Contract is accepted or entered into without any prior understanding, agreement, or connection to any other entity that could be considered a violation of law; and (4) that it has reviewed this Solicitation in its entirety; understands the requirements, terms and conditions, and other information contained herein.

Vendor, shall be deemed to be employees of the State for any purpose whatsoever. Vendor shall be exclusively responsible for payment of employees and contractors for all wages and salaries, taxes, withholding payments, penalties, fees, fringe benefits, professional liability insurance premiums, contributions to insurance and pension, or other deferred compensation plans, including but not limited to, Workers’ Compensation and Social Security obligations, licensing fees, etc. and the filing of all necessary documents, forms, and returns pertinent to all of the foregoing.

Vendor shall hold harmless the State and shall provide the State and Agency with a defense against any and all claims including, but not limited to, the foregoing payments, withholdings, contributions, taxes, Social Security taxes, and employer income tax returns.

[ ] Such reports as the Agency may request. Requested reports may include, but are not limited to, quantities purchased, agencies utilizing the contract, total contract expenditures by agency, etc.

PREFERENCE FOR USE OF DOMESTIC STEEL PRODUCTS: Except when authorized by the Director of the Purchasing Division pursuant to W. Va. Code § 5A-3-56, no contractor may use or supply steel products for a State Contract Project other than those steel products made in the United States. A contractor who uses steel products in violation of this section may be subject to civil penalties pursuant to W. Va. Code § 5A-3-56. As used in this section:

“State Contract Project” means any erection or construction of, or any addition to, alteration of or other improvement to any building or structure, including, but not limited to, roads or highways, or the installation of any heating or cooling or ventilating plants or other equipment, or the supply of and materials for such projects, pursuant to a contract with the State of West Virginia for which bids were solicited on or after June 6, 2001.

“Steel Products” means products rolled, formed, shaped, drawn, extruded, forged, cast, fabricated or otherwise similarly processed, or processed by a combination of two or more or such operations, from steel made by the open heath, basic oxygen, electric furnace, Bessemer or other steel making process. The Purchasing Division Director may, in writing, authorize the use of foreign steel products if:

The cost for each contract item used does not exceed one tenth of one percent (.1%) of the total contract cost or two thousand five hundred dollars ($2,500.00), whichever is greater. For the purposes of this section, the cost is the value of the steel product as delivered to the project;

or

The Director of the Purchasing Division determines that specified steel materials are not produced in the United States in sufficient quantity or otherwise are not reasonably available to meet contract requirements.

PREFERENCE FOR USE OF DOMESTIC ALUMINUM, GLASS, AND STEEL: In accordance with W. Va. Code § 5-19-1 et seq., and W. Va. CSR § 148-10-1 et seq., for every contract or subcontract, subject to the limitations contained herein, for the construction, reconstruction, alteration, repair, improvement or maintenance of public works or for the purchase of any item of machinery or equipment to be used at sites of public works, only domestic aluminum, glass or steel products shall be supplied unless the spending officer determines, in writing, after the receipt of offers or bids, (1) that the cost of domestic aluminum, glass or steel products is unreasonable or inconsistent with the public interest of the State of West Virginia, (2) that domestic aluminum, glass or steel products are not produced in sufficient quantities to meet the contract requirements, or (3) the available domestic aluminum, glass, or steel do not meet the contract specifications. This provision only applies to public works contracts awarded in amount more than fifty thousand dollars ($50,000) or public works contracts that require more than ten thousand pounds of steel products.

is part of a public works contract and has the sole purpose or of being a permanent part of a single public works project. This provision does not apply to equipment or machinery purchased by a spending unit for use by that spending unit and not as part of a single public works project.

All bids and offers including domestic aluminum, glass or steel products that exceed bid or offer prices including foreign aluminum, glass or steel products after application of the preferences provided in this provision may be reduced to a price equal to or lower than the lowest bid or offer price for foreign aluminum, glass or steel products plus the applicable preference. If the reduced bid or offer prices are made in writing and supersede the prior bid or offer prices, all bids or offers, including the reduced bid, or offer prices, will be reevaluated in accordance with this rule.

43. INTERESTED PARTY SUPPLEMENTAL DISCLOSURE: W. Va. Code § 6D-1-2 requires that for contracts with an actual or estimated value of at least $1 million, the vendor must submit to the Agency a supplemental disclosure of interested parties reflecting any new or differing interested parties to the contract, which were not included in the original preaward interested party disclosure, within 30 days following the completion or termination of the contract. A copy of that form is included with this solicitation or can be obtained from the WV Ethics Commission. This requirement does not apply to publicly traded companies listed on a national or international stock exchange. A more detailed definition of interested parties can be obtained from the form referenced above.

DESIGNATED CONTACT: Vendor appoints the individual identified in this Section as the Contract Administrator and the initial point of contact for matters relating to this Contract.

(Name, Title)

(Printed Name and Title)

(Address)

(Phone Number) / (Fax Number)

(Email Address)

CERTIFICATION AND SIGNATURE: By signing below, or submitting documentation through wvOASIS, I certify that I have reviewed this Solicitation in its entirety; that I understand the requirements, terms and conditions, and other information contained herein; that this bid, offer or proposal constitutes an offer to the State that cannot be unilaterally withdrawn; that the product or service proposed meets the mandatory requirements contained in the Solicitation for that product or service, unless otherwise stated herein; that the Vendor accepts the terms and conditions contained in the Solicitation, unless otherwise stated herein; that I am submitting this bid, offer or proposal for review and consideration; that I am authorized by the vendor to execute and submit this bid, offer, or proposal, or any documents related thereto on vendor’s behalf; that I am authorized to bind the vendor in a contractual relationship; and that to the best of my knowledge, the vendor has properly registered with any State agency that may require registration.

(Company)

(Authorized Signature) (Representative Name, Title)

(Printed Name and Title of Authorized Representative)

(Date)

(Phone Number) (Fax Number)

REQUEST FOR QUOTATION

West Virginia Division of Natural Resources – Wildlife Resources Section

Timber Stand Inventory of Wildlife Management Areas

DNR Revised 1/31/25

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Division of Natural Resources – Wildlife

Resources Section is soliciting bids to establish an open-end contract for timber cruise and inventory services.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Agency”, “DNR” or “WVDNR” is in reference to the West Virginia Division of

Natural Resources.

2.2 “Chain” means 66 feet.

2.3 “Compartment Boundaries” means locations of management units within the forest.

2.4 “Contract Service(s)” will include cruisers visiting each plot center in a 10x10 chain grid (provided by DNR) and digitally recording plot, nested plot and micro plot data as prescribed below and comment on forest stand conditions. The data will be digitally uploaded and audited by WRS Foresters. As more fully described in these specifications.

2.5 “DBH” means Diameter at Breast Height measured at 4.5’ from the ground on the uphill side of the tree. The standard method of expressing the diameter of the trunk or bole of a standing tree.

2.6 “GIS” means Geographic Information System.

2.7 “GPS” means Global Positioning System. The system is made possible by a group of satellites in Earth’s orbit that transmit precise signals regarding location, speed and time.

2.8 “Harvest History” means location and year of previous timber management activity.

2.9 “MHT” means Merchantable Height of a Tree. It describes the maximum height the tree is usable for lumber.

2.10 “Plot” is a specific location of inventory data collection identified from an identified plot center.

2.11 “Pricing Page(s)” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or attached hereto as Exhibit A, and used to evaluate the solicitation responses.

2.12 “PSP” means Permanent Sample Plots.

2.13 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the West Virginia Division of Natural Resources.

2.14 “WMA” means Wildlife Management Area(s).

2.15 “WRS” is in reference to the Wildlife Resources Section of the West Virginia Division of Natural Resources.

3. QUALIFICATIONS: Vendor, or Vendor’s staff, if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1 Inventory will be performed by WV Registered Professional Foresters and/or WV registered forest technicians and/or Foresters/Technicians in training in accordance with

Timber Stand Inventory of Wildlife Management Areas

DNR Revised 1/31/25

Chapter 30 Article 19 of the W. Va. Code (http://www.wvlegislature.gov/WVCODE/ Code.cfm?chap=30&art=19#19). Vendor must provide proof of registration with their submitted bid response.

3.2 Vendor or Vendor’s supervisory staff assigned to this project must have successfully completed projects that involved work similar to that described in the following specifications. Compliance with this experience requirement will be determined prior to contract award by the State through references provided by the Vendor upon request, through knowledge or documentation of the Vendor’s past projects, or some other method that the State determines to be acceptable. Vendor should provide any documentation requested by the State determined to assist in confirmation of compliance with this provision. References, documentation, or other information to confirm compliance with this experience requirement may be requested after bid opening and prior to contract award.

4. MANDATORY REQUIREMENTS:

Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.

4.1 Field Data Collection Requirements:

4.1.1 The cruisers' initials and the unique plot ID (plot locations and IDs to be provided by WVDNR WRS) must be used while conducting field data collection.

4.1.2 All GIS data must conform to the National Standard for Data Accuracy and the ISO Standard for Metadata as adopted by the Federal Geographic Data Committee (FGDC).

4.1.3 Handheld computers must be capable of in-field navigation and include software capable of generating and displaying user generated mapping data and base map layers.

4.1.4 Field data must be fully compatible with Microsoft Windows 10.

4.1.5 Field data must include a date and time stamp per plot.

4.1.6 Field data must be compatible with Cruise Control Forest Inventory software

(.sqlite, .xls, or .csv are all supported).

4.1.7 Plot locations will be provided by WVDNR WRS. All resulting data must be able to be linked to these locations using the plot unique ID and be compatible with Esri ArcGIS products including ArcMap 10.x or ArcGIS Pro.

4.2 Pre-inventory Mapping and Field Collection Locations within 12 Months of Award Final mapping and reporting must be completed within 12 months of award for the following WMAs:

4.2.1 Summersville Lake Wildlife Management Area:

4.2.1.1 Pre-inventory mapping and field collection of approximately 349 (PSP) Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

http://www.wvlegislature.gov/WVCODE/%20Code.cfm?chap=30&art=19#19 http://www.wvlegislature.gov/WVCODE/%20Code.cfm?chap=30&art=19#19

Timber Stand Inventory of Wildlife Management Areas

DNR Revised 1/31/25

4.2.2 Stonewall Jackson Lake Wildlife Management Area:

4.2.2.1 Pre-inventory mapping and field collection of approximately 1,506

(PSP) Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.2.3 R.D. Bailey Lake Wildlife Management Area:

4.2.3.1 Pre-inventory mapping, field collection of approximately 1,644 (PSP)

Basal area factor, 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.2.4 Elk River Wildlife Management Area:

4.2.4.1 Pre-inventory mapping, field collection of approximately 1,764 (PSP)

Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.2.5 Burnsville Lake Wildlife Management Area:

4.2.5.1 Pre-inventory mapping, field collection of approximately 1,166 (PSP)

Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.2.6 Beech Fork Lake Wildlife Management Area:

4.2.6.1 Pre-inventory mapping, field collection of approximately 914 Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.3 Pre-inventory Mapping and Field Collection Locations within 18 Months of Award Final mapping and reporting must be completed within 18 months of award for the following WMAs:

4.3.1 Beury Mountain Wildlife Management Area:

4.3.1.1 Pre-inventory mapping, field collection of approximately 1,021 Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.3.2 Chief Cornstalk Wildlife Management Area:

4.3.2.1 Pre-inventory mapping, field collection of approximately 1,165 Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.3.3 Lewis Wetzel Wildlife Management Area:

4.3.3.1 Pre-inventory mapping, field collection of approximately 1,299 Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.3.4 Nathaniel Mountain Wildlife Management Area:

4.3.4.1 Pre-inventory mapping, field collection of approximately 1,102 Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

Timber Stand Inventory of Wildlife Management Areas

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4.3.5 Panther Wildlife Management Area:

4.3.5.1 Pre-inventory mapping, field collection of approximately 1,145 Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.3.6 Plum Orchard Wildlife Management Area:

4.3.6.1 Pre-inventory mapping, field collection of approximately 302 Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.3.7 Sleepy Creek Wildlife Management Area:

4.3.7.1 Pre-inventory mapping, field collection of approximately 2,171 Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.3.8 Wallback Wildlife Management Area:

4.3.8.1 Pre-inventory mapping, field collection of approximately 1,224 Basal area factor 15 inventory points, 100th acre invasive species plots, and 300th ac. nested regeneration plots (10 by 10 chain square grid).

4.4 Plot Locations Requirements:

4.4.1 Plots will be located with GPS according to where they have been designated by

GIS.

4.4.2 A plot center must not be moved more than 1.5 chains.

4.4.3 All plot changes must be noted on the cruise map with new coordinates provided.

4.4.4 All plot locations will be marked in the field with blue flagging at eye level.

4.4.5 Each flag at the plot center will have the cruiser’s initials and plot ID.

4.5 Plot Procedure Standards:

4.5.1 Each plot will begin due North of the plot center and tallied in a clockwise manner.

4.5.2 The cruiser will paint a number on each tree starting with number one (1).

4.5.3 All borderline trees (excluding culls) should be measured for critical distance with slope adjustment.

4.5.4 Slope distance measurement should be made from plot center to the center of the tree. Slope percent should be taken from the same vertical intersection of the plot center that the slope distance was recorded on the tape, to the same height on the tree that the tape was pinned to.

4.5.5 If a borderline tree is checked, a check mark and the appropriate number should be placed upon the tree.

4.6 Diameter Breast Height (DBH) Requirements:

4.6.1 All live trees 5.0” DBH and greater will be given a DBH value.

Timber Stand Inventory of Wildlife Management Areas

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4.6.2 Diameter measurements for each tree will be obtained from a diameter tape and recorded to the nearest 2” DBH class.

4.6.3 The DBH of any saw timber or pulpwood tree in the point must be measured with a diameter tape.

4.6.4 The Diameter of trees that have the Modified code may be estimated if diameter is unattainable by the cruiser.

4.7 Merchantable Height (MHT) Requirements:

4.7.1 The minimum top diameter for hardwoods is 10” (DIB).

4.7.2 The minimum saw timber height for pine should be recorded to an 8” top (DIB).

4.7.3 Hardwoods must have a minimum 12” diameter class and greater to be issued a saw timber height value, yellow-poplar and cucumber can have minimum DBH of 10.0”.

4.7.4 Pine must have a minimum 10” diameter class and greater to be issued a saw timber height value.

4.7.5 Saw log height will be recorded to the nearest half log and entered as follows: 15 for a 1.5 log tree.

4.7.6 All merchantable heights will be measured with a laser hypsometer.

4.8 Pulp Height Requirements:

4.8.1 Pulpwood is recorded to a minimum top diameter of 4” (DOB).

4.8.2 Pulpwood height will be recorded in 8’ bolts.

4.8.3 Minimum pulp height is two 8’ bolts.

4.8.4 Pulp Maximum DBH is 22”.

4.8.5 All pulp heights will be measured with a laser hypsometer.

4.9 Tree Level Plot Data

4.9.1 Each tree and invasive species entered in the data collector will be given a species code according to the following criteria:

4.9.1.1 American Beech (AB)

4.9.1.2 Asiatic Bittersweet (ABIT)

4.9.1.3 Autumn Olive (AO)

4.9.1.4 Basswood (BSW)

4.9.1.5 Black Birch (BB)

4.9.1.6 Black Cherry (BC)

4.9.1.7 Black Gum (BG)

4.9.1.8 Black Locust (BL)

4.9.1.9 Black Oak (BO)

Timber Stand Inventory of Wildlife Management Areas

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4.9.1.10 Black Walnut (BW)

4.9.1.11 Bush Honeysuckle (BH)

4.9.1.12 Chestnut Oak (CO)

4.9.1.13 Cucumber (CUC)

4.9.1.14 Elm (EL)

4.9.1.15 European Privet (EP)

4.9.1.16 Hardwoods (MC)

4.9.1.17 Hemlock (EH)

4.9.1.18 Hickory (H)

4.9.1.19 Japanese Barberry (JB)

4.9.1.20 Japanese Knotweed (JK)

4.9.1.21 Japanese Stilt Grass (JSG)

4.9.1.22 Multiflora Rose (MFR)

4.9.1.23 Northern Red Oak (RO)

4.9.1.24 Pine (PINE)

4.9.1.25 Red Maple (SM)

4.9.1.26 Scarlet Oak (SO)

4.9.1.27 Shagbark Hickory (HS)

4.9.1.28 Sugar Maple (HM)

4.9.1.29 Sycamore (SYC)

4.9.1.30 Tree of Heaven (TOH)

4.9.1.31 White Ash (WA)

4.9.1.32 White Oak (WO)

4.9.1.33 Yellow Poplar (POP)

4.9.1.34 Other (OTH)

4.10 Nested Invasive Species Plot, field training provided by DNR

4.10.1 Beginning at North and proceeding in a clockwise manner from the plot center, Cruiser will record each invasive species within a 100th acre plot and assign a classification of coverage for each species:

4.10.1.1 Low: 1%-5% Coverage

4.10.1.2 Moderate: 6%-25% Coverage

4.10.1.3 High: 25%-100% Coverage

Timber Stand Inventory of Wildlife Management Areas

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4.11 Micro Plot Level Data: Vendor must provide the following data for the Digital Plot Information Summary:

4.11.1 Nested Microplot: Regeneration observations for Oak, Hickory, Black Cherry and Maples. Beginning at North and proceeding in a clockwise manner from the plot center, Cruiser will look at a 300th acre microplot and do an ocular regeneration classification for each listed species assigning them the following categories:

4.11.1.1 None - No Regeneration Present

4.11.1.2 Present - Regeneration less than 2 feet tall

4.11.1.3 Established - Regeneration 2 feet to 4 feet tall

4.11.1.4 Advanced - Regeneration greater than 4 feet tall

Use Highest Classification for each species

4.11.2 Is there native interference of oak and hickory regeneration observations: (Select most abundant species)

4.11.2.1 Beech Suckers

4.11.2.2 Ferns

4.11.2.3 Mountain Laurel

4.11.2.4 Red Maple

4.11.2.5 Rhododendron

4.11.2.6 Sour Wood

4.11.2.7 Striped Maple

4.11.2.8 None

4.12 The following will be pick lists or short answer within the Data Recorder by Plot:

4.12.1 Deer Browse

4.12.1.1 Low - Very little browse seen; preferred browse species like oak, green briar, red maple and green - black berry show little browse.

4.12.1.2 Moderate - Browsing noticeable; stump sprouts of all species browsed, oak, red maple, black berry and green briar.

4.12.1.3 High - Stump sprouts of all species browsed heavily; Oak, red maple, green briar and black berry sparse in understory and black cherry browsed.

4.12.1.4 Very High - Very few plants in the understory; beech and striped maple browsed. Distinct browse line present.

4.12.2 Logging Conditions:

4.12.2.1 Summer

4.12.2.2 Winter

Timber Stand Inventory of Wildlife Management Areas

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4.12.3 Access Within ½ mile:

4.12.3.1 Truck

4.12.3.2 UTV

4.12.3.3 None

4.12.4 Green Briar:

4.12.4.1 Present

4.12.4.2 None

4.12.5 Grapevines:

4.12.5.1 Present

4.12.5.2 None

4.12.6 Estimate how many years have passed since the last harvest?

4.12.7 What type of harvest is needed during the next harvest?

4.12.8 How many years until the next harvest? 0-5, 6-15, 16+ years?

4.12.9 Note any environmental hazards or logging obstructions i.e., rock outcrops, seeps, etc.

4.12.10 Select appropriate time frame for next harvest.

4.12.11 Estimate in years on last fire damage.

4.12.12 How the fire affected the stand?

4.12.13 Select appropriate age classification for the stand – 0-15 years, 16-60 years, 60+ years

4.13 Audit Plots

4.13.1 Vendor must provide WV Division of Natural Resources with cruise data twice a week when the project is active.

4.13.2 WV Division of Natural Resources will conduct audit plots typically within two

(2) weeks of data delivery and will provide feedback to Vendor.

4.13.3 Audits will focus on Plot Location, Plot Level Information and Tree Data.

4.13.4 Each plot center will be marked with a pin flag at plot center

4.13.5 Data entry errors are the following and will be provided as feedback to the

Vendor:

4.13.5.1 Plot location that differs more than 1.5 chains from the defined chain grid centroid.

4.13.5.2 Species error.

4.13.5.3 Incorrect tree count (1.5’ horizontal distance tolerance on in/out trees).

4.13.5.4 MHT more than 0.5 log difference.

Timber Stand Inventory of Wildlife Management Areas

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4.13.5.5 DBH difference of more than 2 inches.

4.14 Deliverables:

4.14.1 Wildlife Management Area Inventory Reports

4.14.2 Saw Timber Summary by

4.14.2.1 Species

4.14.2.2 Number of Trees

4.14.2.3 Total Board Footage (bdft)

4.14.2.4 Average bdft/acre

4.14.2.5 Percent (%) bdft

4.14.2.6 Average DBH Diameter at breast height

4.14.2.7 Average sawlog height

4.14.2.8 Basal area/acre

4.14.3 Saw Timber Stand and Stock Tables

4.14.3.1 Species

4.14.3.2 Diameter

4.14.3.3 Bdft/diameter

4.14.3.4 Totals for each diameter class and overall total

4.14.4 Saw Timber Statistical Summary

4.14.4.1 Confidence level

4.14.4.2 % Mean

4.14.4.3 Lower confidence level

4.14.4.4 Mean

4.14.4.5 Upper confidence level

4.14.5 Pulpwood Summary

4.14.5.1 Species

4.14.5.2 Total tons

4.14.5.3 Average tons/tree

4.14.5.4 % Tons

4.14.5.5 Avg DBH

4.14.5.6 Average pulp height

4.14.5.7 Basal area/acre

Timber Stand Inventory of Wildlife Management Areas

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4.14.6 Pulpwood Statistical Summary

4.14.6.1 All field data formatted for a direct import into Cruise Control Forest

Inventory Software (.sqlite, .xls, or .csv are all supported).

4.14.6.2 Confidence level

4.14.6.3 % Mean

4.14.6.4 Lower confidence level

4.14.6.5 Mean

4.14.6.6 Upper confidence level

4.14.7 Management Summary

4.14.7.1 Trees/Acre (2” and larger)

4.14.7.2 QMD (2” and larger)

4.14.7.3 BA/Ac (2” and larger)

4.14.7.4 Average DBH (2” and larger)

4.14.8 All raw data in Excel format.

4.14.9 Geospatial Data

4.14.9.1 Geospatial data should be compatible for use in ArcMap 10.x and/or ArcGIS Pro 2.x or higher.

4.14.9.2 GPS located Plot locations

4.14.9.2.1 Point layer of GPS located Plot locations based upon the generated locations provided by WVDNR WRS. This layer should include the unique ID for each Plot location to link to each of the related tables.

4.14.9.3 Related tables

4.14.9.3.1 All raw tabular data should include the unique ID for the

Plot it represents.

4.15 Vendor will be allowed use/access of ATV and UTV’s for performance of this contract.

5. CONTRACT AWARD:

5.1 Contract Award: The Contract is intended to provide Agency with unit price per plot.

The Contract shall be awarded to the Vendor that provides Service Items meeting the required specifications for the lowest overall total bid amount as shown on the Pricing Pages.

5.2 Pricing Pages: Vendor should complete the Pricing Pages by entering an all-inclusive price per line item. Vendor should complete the Pricing Pages in their entirety as failure to do so may result in Vendor’s bids being disqualified.

5.2.1 The Pricing Pages contain a list of Contract Service Deliverables. The estimated number of plots is an approximate value. No future use of the Contract or any individual item is guaranteed or implied.

Timber Stand Inventory of Wildlife Management Areas

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5.2.2 Vendor should electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document.

6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Service Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.

6.1 Delivery Time: Deliverable items listed under 4.2, six (6) of the WMAs must be completed within 12 months of award. Deliverable items under 4.3, eight (8) WMAs must be completed within 18 months of award issuance.

7. PAYMENT: Agency shall pay at the completion of each individual WMA, as shown on the pricing page, for all Contract Services performed and accepted under this contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

8. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the unit price listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

9. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:

9.1 Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

9.2 Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

9.3 Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

9.4 Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

9.5 Vendor shall inform all staff of Agency’s security protocol and procedures.

10. VENDOR DEFAULT:

10.1 The following shall be considered a vendor default under this Contract.

10.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

10.1.2 Failure to comply with other specifications and requirements contained herein.

10.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract

Services provided under this Contract.

10.1.4 Failure to remedy deficient performance upon request.

10.2 The following remedies shall be available to Agency upon default.

10.2.1 Immediate cancellation of the Contract.

Timber Stand Inventory of Wildlife Management Areas

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10.2.2 Immediate cancellation of one or more release orders issued under this Contract.

10.2.3 Any other remedies available in law or equity.

11. MISCELLANEOUS:

11.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ___________________________________ Telephone Number: __________________________________ Fax Number: _______________________________________ Email Address: ______________________________________

EXHIBIT A – PRICING PAGE

West Virginia Division of Natural Resources – Wildlife Resorces Section Timber Stand Inventory of Wildlife Management Areas

Item # Item Description # of Plots Unit Unit

Price Extended Price

Must be completed within 12…