ARFQ DNR26_01 Electrofishing Riverboat Gen. & Trailer-D6.pdf

Date Printed: Jul 7, 2025 Page 1 FORM ID: WV-PRC-ARFQ-002 2020/05

State of West Virginia Agency Request for Quote

Equipment

Rebid of ARFQ DNR25*04 with changes.

2025-07-07

DIVISION OF NATURAL RESOURCES

PROPERTY & ENERGY OFFICE

112 CALIFORNIA AVE

CHARLESTON WV 25305

US

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

Date Printed: Jul 7, 2025 Page 2 FORM ID: WV-PRC-ARFQ-002 2020/05

ADDITIONAL INFORMATION

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE WILDLIFE RESOURCES

SECTION - DISTRICT VI

BLDG 4 76 CONSERVATION WAY

CHARLESTON WV PARKERSBURG WV

US US

1 Electrofishing Riverboat, 2025 or Current Year Model - New

1.00000 EA

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE WILDLIFE RESOURCES

SECTION - DISTRICT VI

BLDG 4 76 CONSERVATION WAY

CHARLESTON WV PARKERSBURG WV

US US

2 Electrofishing Box, New and Unused 1.00000 EA

Date Printed: Jul 7, 2025 Page 3 FORM ID: WV-PRC-ARFQ-002 2020/05

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE WILDLIFE RESOURCES

SECTION - DISTRICT VI

BLDG 4 76 CONSERVATION WAY

CHARLESTON WV PARKERSBURG WV

US US

3 Inverter Generator, New and Unused 1.00000 EA

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE WILDLIFE RESOURCES

SECTION - DISTRICT VI

BLDG 4 76 CONSERVATION WAY

CHARLESTON WV PARKERSBURG WV

US US

4 Boat Trailer, 2025 or Current Year Model, New and Unused

1.00000 EA

1 Technical Questions Due 9 a.m. 2025-07-18

Document Phase Document Description Page

DNR2600000001 FINAL WRS: Electrofishing Riverboat w/ Generator & Trailer_D6

West Virginia Division of Natural Resources

INSTRUCTIONS TO VENDORS

AGENCY TERMS AND CONDITIONS

INSTRUCTIONS

1. REVIEW DOCUMENTS THOROUGHLY: The attached documents contain a solicitation for bids. Please read these instructions and all documents attached in their entirety. These instructions provide critical information about requirements that if overlooked could lead to disqualification of a Vendor’s bid. All bids must be submitted in accordance with the provisions contained in these instructions and the Solicitation. Failure to do so may result in disqualification of a Vendor’s bid.

2. MANDATORY TERMS: The Solicitation may contain mandatory provisions identified by the use of the words “must,” “will,” and “shall” which identify a mandatory item or requirement. Failure to comply with a mandatory term in the Solicitation will result in bid disqualification.

3. PREBID MEETING: The item identified below shall apply to this Solicitation.

[ ] A pre-bid meeting will not be held prior to bid opening.

[ ] A NON-MANDATORY pre-bid meeting will be held at the following place and time:

[ ] A MANDATORY pre-bid meeting will be held at the following place and time:

All Vendors submitting a bid must attend the mandatory pre-bid meeting. Failure to attend the mandatory pre-bid meeting shall result in disqualification of the Vendor’s bid. No one person attending the pre-bid meeting may represent more than one Vendor.

An attendance sheet provided at the pre-bid meeting shall serve as the official document verifying attendance. The State will not accept any other form of proof or documentation to verify attendance. Any person attending the pre-bid meeting on behalf of a Vendor must list on the attendance sheet his or her name and the name of the Vendor he or she is representing.

Additionally, the person attending the pre-bid meeting should include the Vendor’s e-mail address, phone number, and Fax number on the attendance sheet. It is the Vendor’s responsibility to locate the attendance sheet and provide the required information. Failure to complete the attendance sheet as required may result in disqualification of Vendor’s bid.

All Vendors should arrive prior to the starting time for the pre-bid. Vendors who arrive after the starting time but prior to the end of the pre-bid will be permitted to sign in, but are charged with knowing all matters discussed at the pre-bid.

Questions submitted at least five (5) business days prior to a scheduled pre-bid will be discussed at the pre-bid meeting if possible. Any discussions or answers to questions at the pre-bid meeting are preliminary in nature and are non-binding. Official and binding answers to questions will be published in a written addendum to the Solicitation prior to bid opening.

4. VENDOR QUESTION DEADLINE: Vendors may submit questions relating to this Solicitation to the Property and Procurement Office. Questions must be submitted in writing. All questions must be submitted on or before the date listed below and to the address listed below in order to be considered. A written response will be published in a Solicitation addendum if a response is possible and appropriate. Non-written discussions, conversations, or questions and answers regarding this Solicitation are preliminary in nature and are nonbinding.

Submitted e-mails should have solicitation number in the subject line.

Question Submission Deadline:

Submit Questions to:

West Virginia Division of Natural Resources Property and Procurement Office Attention:

South Charleston, WV 25303 Fax: (304) 558-2165 Email:

5. VERBAL COMMUNICATION: Any verbal communication between the Vendor and any State personnel is not binding, including verbal communication at the mandatory pre-bid conference. Only information issued in writing and added to the Solicitation by an official written addendum by the Property and Procurement Office is binding.

Friday, JULY 18, 2025 at 9 a.m. Eastern

Jamie Adkins jamie.h.adkins@wv.gov

6. BID SUBMISSION: All bids must be submitted electronically through wvOASIS or signed and delivered by the Vendor to the Property and Procurement Office at the address listed below on or before the date and time of the bid opening. Any bid received by the Property and Procurement Office is considered to be in the possession of the Office and will not be returned for any reason. Acceptable delivery methods include electronic submission via wvOASIS, hand delivery, delivery by courier, or facsimile.

The bid delivery address is:

West Virginia Division of Natural Resources Property and Procurement Office 324 4th Avenue South Charleston, WV 25303

A bid that is not submitted electronically through wvOASIS should contain the information listed below on the face of the envelope or the bid may be rejected by the West Virginia Division of Natural Resources.:

SEALED BID:

BUYER:

SOLICITATION NUMBER:

BID CLOSING DATE:

BIDCLOSING TIME:

FAX NUMBER:

The Property and Procurement Office may prohibit the submission of bids electronically through wvOASIS at its sole discretion. Such a prohibition will be contained and communicated in the wvOASIS system resulting in the Vendor’s inability to submit bids through wvOASIS. Submission of a response to an Expression or Interest or Request for Proposal is not permitted in wvOASIS.

For Agency Request for Proposal (“ARFP”) Responses Only: In the event that Vendor is responding to a request for proposal, the Vendor shall submit one original technical and one original cost proposal plus convenience copies of each to the Property and Procurement Office at the address shown above. Additionally, the Vendor should identify the bid type as either a technical or cost proposal on the face of each bid envelope submitted in response to a request for proposal as follows:

BID TYPE:

[ ] Technical [ ] Cost

Jamie Adkins

ARFQ DNR26*01

Monday JULY 28, 2025 1:30 p.m. Eastern

7. BID OPENING: Bids submitted in response to this Solicitation will be opened at the location identified below on the date and time listed below. Delivery of a bid after the bid opening date and time will result in bid disqualification. For purposes of this Solicitation, a bid is considered delivered when confirmation of delivery is provided by wvOASIS (in the case of electronic submission) or when the bid is time stamped by the official Property and Procurement Office time clock (in the case of hand delivery).

Bid Opening Date and Time:

Bid Opening Location:

West Virginia Division of Natural Resources Property and Procurement Office 324 4th Avenue South Charleston, WV 25303

Monday JULY 28, 2025 at 1:30 p.m. Eastern

COMMUNICATION LIMITATIONS: In accordance with West Virginia Division of Natural Resources §6.6. communication with the State of West Virginia or any of its employees regarding this Solicitation during the solicitation, bid, evaluation or award periods, except through the Property and Procurement Office, is strictly prohibited without prior Property and Procurement Office approval. Property and Procurement Office approval for such communication is implied for all agency delegated and exempt purchases.

REGISTRATION: Prior to Contract award, the apparent successful Vendor must be properly registered with the West Virginia Purchasing Division and must have paid the $125 fee, if applicable.

UNIT PRICE: Unit prices shall prevail in cases of a discrepancy in the Vendor’s bid.

PREFERENCE: Vendor Preference may be requested in purchases of motor vehicles or construction and maintenance equipment and machinery used in highway and other infrastructure projects. Any request for preference must be submitted in writing with the bid, must specifically identify the preference requested with reference to the applicable subsection of West Virginia Code

ELECTRONIC FILE ACCESS RESTRICTIONS: Vendor must ensure that its submission in wvOASIS can be accessed and viewed by the Property and Procurement Office staff immediately upon bid opening. The Property and Procurement Office will consider any file that cannot be immediately accessed and viewed at the time of the bid opening (such as, encrypted files, password protected files, or incompatible files) to be blank or incomplete as context requires and are therefore unacceptable. A vendor will not be permitted to unencrypt files, remove password protections, or resubmit documents after bid opening to make a file viewable if those documents are required with the bid. A Vendor may be required to provide document passwords or remove access restrictions to allow the Property and Procurement Office to print or electronically save documents provided that those documents are viewable by the Property and Procurement Office prior to obtaining the password or removing the access restriction.

NON-RESPONSIBLE: The Chief Procurement Officer reserves the right to reject the bid of any vendor as Non-Responsible in accordance with West Virginia Division of Natural Resources §5.5, when the Chief Procurement Officer determines that the vendor submitting the bid does not have the capability to fully perform, or lacks the integrity and reliability to assure good-faith performance.

ACCEPTANCE/REJECTION: The Agency may accept or reject any bid in whole, or in part in accordance with West Virginia Division of Natural Resources

23. WITH THE BID REQUIREMENTS:

AGENCY TERMS & CONDITIONS

CONTRACTUAL AGREEMENT: Issuance of an Award Document signed by the Chief Procurement Officer, or his or her designee, and approved as to form by the Attorney General’s office constitutes acceptance of this Contract made by and between the State of West Virginia and the Vendor. Vendor’s signature on its bid signifies Vendor’s agreement to be bound by and accept the terms and conditions contained in this Contract.

DEFINITIONS: As used in this Solicitation/Contract, the following terms shall have the meanings attributed to them below. Additional definitions may be found in the specifications included with this Solicitation/Contract.

“Agency” means the West Virginia Division of Natural Resources.

“Bid” or “Proposal” means a vendor’s submitted response to a solicitation.

“Contract” means the binding agreement that is entered into between the State and the Vendor to provide the goods or services requested in the Solicitation.

“Chief Procurement Officer” means the Chief Procurement Officer of the West Virginia Division of Natural Resources or anyone that the Chief Procurement Officer has designated to perform a specific task or function.

“Property and Procurement Office” means the unit within the West Virginia Division of Natural Resources’ Administration Section headed by the Chief Procurement Officer and its personnel.

“Director of the Purchasing Division” means the Director of the West Virginia Department of Administration, Purchasing Division.

“Award Document” means the document signed by the Agency and the Property and Procurement Office and approved as to form by the Attorney General that identifies the Vendor as the contract holder.

“Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Property and Procurement Office.

“State” means the State of West Virginia and/or any of its agencies, commissions, boards, etc. as context requires.

“Vendor” or “Vendors” means any entity submitting a bid in response to the Solicitation, the entity that has been selected as the lowest responsible bidder, or the entity that has been awarded the Contract as context requires.

k. “Will”, “Shall” and “Must” identifies a mandatory item or requirement that is the duty, obligation, or requirement imposed is mandatory as opposed to being directory or permissive.

[ ] Alternate Renewal Term – This contract may be renewed for successive year periods or shorter periods provided that they do not exceed the total number of months contained in all available renewals.

Automatic renewal of this Contract is prohibited. Renewals must be approved by the Vendor, Agency, Property and Procurement Office and Attorney General’s office (Attorney General approval is as to form only)

Delivery Order Limitations: In the event that this contract permits delivery orders, a delivery order may only be issued during the time this Contract is in effect. Any delivery order issued within one year of the expiration of this Contract shall be effective for one (1) year from the date the delivery order is issued. No delivery order may be extended beyond one year after this Contract has expired.

[ Fixed Period Contract: This Contract becomes effective upon Vendor’s receipt of the notice to proceed and must be completed within days.

[ Fixed Period Contract with Renewals: This Contract becomes effective upon Vendor’s receipt of the notice to proceed and part of the Contract more fully described in the attached specifications must be completed within days. Upon completion of the work covered by the preceding sentence, the vendor agrees that maintenance, monitoring, or warranty services will be provided for year(s) thereafter.

[ ]One-Time Purchase: The term of this Contract shall run from the issuance of the Award Document until all of the goods contracted for have been delivered, but in no event, will this Contract extend for more than one fiscal year.

[ ] Other: See attached.

NOTICE TO PROCEED: Vendor shall begin performance of this Contract immediately upon receiving notice to proceed unless otherwise instructed by the Agency. Unless otherwise specified, the fully executed Award Document will be considered notice to proceed.

QUANTITIES: The quantities required under this Contract shall be determined in accordance with the category that has been identified as applicable to this Contract below.

[ ] MAINTENANCE BOND: The apparent successful Vendor shall provide a two (2) year maintenance bond covering the roofing system. The maintenance bond must be issued and delivered to the Property and Procurement Office prior to Contract award.

[ ] LICENSE(S) / CERTIFICATIONS / PERMITS: In addition to anything required under the Section entitled Licensing, of the General Terms and Conditions, the apparent successful Vendor shall furnish proof of the following licenses, certifications, and/or permits prior to Contract award, in a form acceptable to the Property and Procurement Office.

Notwithstanding anything contained in this section to the contrary, the Chief Procurement Officer reserves the right to waive the requirement that the Agency be named as an additional insured on one or more of the Vendor’s insurance policies if the Chief Procurement Officer finds that doing so is in the best interest of the Agency.

9. WORKERS’ COMPENSATION INSURANCE: The apparent successful Vendor shall comply with laws relating to workers’ compensation, shall maintain workers’ compensation insurance when required, and shall furnish proof of workers’ compensation insurance upon request.

10 LIQUIDATED DAMAGES: This clause shall in no way be considered exclusive and shall not limit the State or Agency’s right to pursue any other available remedy. Vendor shall pa

ACCEPTANCE: Vendor’s signature on its bid, or on the certification and signature page, constitutes an offer to the State that cannot be unilaterally withdrawn, signifies that the product or solicitation to provide. Including such fees or charges as notes to the solicitation may result in rejection of vendor’s bid. Requesting such fees or charges be paid after the contract has been awarded may result in cancellation of the contract.

17. FUNDING: This Contract shall continue for the term stated herein, contingent upon funds being appropriated by the Legislature or otherwise being made available. In the event funds are not appropriated or otherwise made available, this Contract becomes void and of no effect beginning on July 1 of the fiscal year for which funding has not been appropriated or otherwise made available.

remedy, but the same shall continue in full force and effect. Any waiver must be expressly stated in writing and signed by the waiving party.

SUBSEQUENT FORMS: The terms and conditions contained in this Contract shall supersede any and all subsequent terms and conditions which may appear on any form documents submitted by Vendor to the Agency such as price lists, order forms, invoices, sales agreements, or maintenance agreements, and includes internet websites or other electronic documents. Acceptance or use of Vendor’s forms does not constitute acceptance of the terms and conditions contained thereon.

32. LICENSING:

SUBCONTRACTOR COMPLIANCE: Vendor shall notify all subcontractors providing commodities or services related to this Contract that as subcontractors, they too are required to be licensed, in good standing, and up-to-date on all state and local obligations as described in this section. Obligations related to political subdivisions may include, but are not limited to, business licensing, business and occupation taxes, inspection compliance, permitting, etc. Notification under the provision must occur prior to performance of any work under the contract by the subcontractor.

ANTITRUST: In submitting a bid to, signing a contract with, or accepting an Award Document from any agency of the State of West Virginia, the Vendor agrees to convey, sell, assign, or transfer to the State of West Virginia all rights, title, and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of West Virginia for price fixing and/or unreasonable restraints of trade relating to the particular commodities or services purchased or acquired by the State of West Virginia. Such assignment shall be made and become effective at the time the purchasing agency tenders the initial payment to Vendor.

VENDOR CERTIFICATIONS: By signing its bid or entering into this Contract, Vendor certifies (1) that its bid or offer was made without prior understanding, agreement, or connection with any corporation, firm, limited liability company, partnership, person or entity submitting a bid or offer for the same material, supplies, equipment or services; (2) that its bid or offer is in all respects fair and without collusion or fraud; (3) that this Contract is accepted or entered into without any prior understanding, agreement, or connection to any other entity that could be considered a violation of law; and (4) that it has reviewed this Solicitation in its entirety; understands the requirements, terms and conditions, and other information contained herein.

Vendor, shall be deemed to be employees of the State for any purpose whatsoever. Vendor shall be exclusively responsible for payment of employees and contractors for all wages and salaries, taxes, withholding payments, penalties, fees, fringe benefits, professional liability insurance premiums, contributions to insurance and pension, or other deferred compensation plans, including but not limited to, Workers’ Compensation and Social Security obligations, licensing fees, etc. and the filing of all necessary documents, forms, and returns pertinent to all of the foregoing.

Vendor shall hold harmless the State and shall provide the State and Agency with a defense against any and all claims including, but not limited to, the foregoing payments, withholdings, contributions, taxes, Social Security taxes, and employer income tax returns.

[ ] Such reports as the Agency may request. Requested reports may include, but are not limited to, quantities purchased, agencies utilizing the contract, total contract expenditures by agency, etc.

DESIGNATED CONTACT: Vendor appoints the individual identified in this Section as the Contract Administrator and the initial point of contact for matters relating to this Contract.

(Name, Title)

(Printed Name and Title)

(Address)

(Phone Number) / (Fax Number)

(email address)

CERTIFICATION AND SIGNATURE: By signing below, or submitting documentation through wvOASIS, I certify that I have reviewed this Solicitation in its entirety; that I understand the requirements, terms and conditions, and other information contained herein; that this bid, offer or proposal constitutes an offer to the State that cannot be unilaterally withdrawn; that the product or service proposed meets the mandatory requirements contained in the Solicitation for that product or service, unless otherwise stated herein; that the Vendor accepts the terms and conditions contained in the Solicitation, unless otherwise stated herein; that I am submitting this bid, offer or proposal for review and consideration; that I am authorized by the vendor to execute and submit this bid, offer, or proposal, or any documents related thereto on vendor s behalf; that I am authorized to bind the vendor in a contractual relationship; and that to the best of my knowledge, the vendor has properly registered with any State agency that may require registration.

(Company)

(Authorized Signature) (Representative Name, Title)

(Printed Name and Title of Authorized Representative)

(Date)

(Phone Number) (Fax Number)

REQUEST FOR QUOTATION

West Virginia Division of Natural Resources – Wildlife Resources Section

Electrofishing Riverboat with Inverter Generator and Trailer

Revised 3/01/2022

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Division of Natural Resources – Wildlife Resources Section is soliciting bids to establish a contract for the one-time purchase of one (1) complete Electrofishing System Mounted Unit (electrofishing box, generator, boat, outboard motor, and trailer) delivered to Parkersburg, WV.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Agency” or “WDNR” is in reference to the West Virginia Division of Natural Resources.

2.2 “Contract Item(s)” means electrofishing box, inverter generator, riverboat, outboard motor and boat trailer as more fully described by these specifications.

2.3 “Pricing Page(s)” means the pages, contained in wvOASIS, or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.4 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the West Virginia Division of Natural Resources.

3. GENERAL REQUIREMENTS:

Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1 Large Electrofishing Riverboat, 2025 or Current Year Model, New and Unused

3.1.1 Must be US Coast Guard approved.

3.1.2 Must be an electrofishing boat.

3.1.3 Must be between twenty-foot, and twenty-foot six inches in length, all welded aluminum boat.

3.1.3.1 V front/flat bottom.

3.1.3.2 Minimum twin 90-HP outboard motors.

3.1.3.2.1 Must have safety kill switch for motors.

3.1.3.2.2 Dual engine tie kit.

3.1.4 Minimum of 0.187” thick hull and 0.125” thick sides.

3.1.5 Prefer minimum 30” high sides, minimum 94” beam, with a minimum 25” transom.

3.1.6 Must have starboard side console with preferences for the following:

3.1.6.1 Hydraulic steering wheel

3.1.6.2 Angled, shatterproof windshield

3.1.6.3 Right side throttle control

Electrofishing Riverboat with Inverter Generator and Trailer

Revised 3/01/2022

3.1.6.4 Heavy duty waterproof console cover.

3.1.6.5 Cross bench with dual seats, one (1) heavy duty pedestal seat for driver.

3.1.6.6 Under seat storage with lockable lid and drainage hole with plug.

3.1.6.7 Fuel gauge and hour meter.

3.1.6.8 Waterproof 12-volt accessory plug.

3.1.6.9 Battery selector switch.

3.1.6.10 Illuminated housing for electrofishing box.

3.1.6.11 Waterproof hardwired navigation radio.

3.1.6.12 Wired, mounted Humminbird HELIX 8 CHIRP MEGA SI+ GPS G4N or equivalent.

3.1.6.12.1 Must include transducer.

3.1.6.13 Lockable glove box with key with a minimum of one (1) spare key.

3.1.7 Must have front deck with preferences for the following:

3.1.7.1 Minimum 42” deep front deck with Dri-Deck or equivalent non-slip flooring.

3.1.7.2 Kick plate footswitches (may be used independently).

3.1.7.3 Full boat width step up.

3.1.7.4 Washouts on either side

3.1.8 Must have tread plate aluminum floor with non-slip cover or treatment.

3.1.9 Must have easily removable horizontal livewell in front of console with quick release latches or equivalent for removal with preferences for the following.

3.1.9.1 Minimum 85 gallons.

3.1.9.2 Must have minimum 1,000 gallon per hour freshwater pump and recirculation/secondary aeration pumps (with filters and easily accessible for maintenance) with quick connectors for removal.

3.1.9.3 Must have flooring underneath.

3.1.9.4 Must have at least18” of clearance between livewell and port side wall.

3.1.9.5 Two-hinged reinforced lids with removable flow-through divider.

3.1.9.6 White or red LED lights with quick connections.

3.1.10 Must have removable bow safety railing to allow for setting gill nets.

Electrofishing Riverboat with Inverter Generator and Trailer

Revised 3/01/2022

3.1.10.1 Front safety railing either removable or hinged with secure locking system for easy conversion to an open bow.

3.1.11 Must have installed two (2) pivoting electrofishing booms with chain supports.

3.1.11.1 Must have high and low boom supports on side for transport.

3.1.11.2 Must include three (3) anode droppers (one as a spare).

3.1.12 Must have installed navigation lights.

3.1.13 Must have installed adjustable LED headlights or lightbar.

3.1.13.1 Must not interfere with removable/hinged bow railing section.

3.1.13.2 Must not interfere with gill netting operations (i.e. must not be located in a position where gill nets set from the front can get tangled on).

3.1.14 Must have installed LED electrofishing lights or lightbar.

3.1.14.1 Must not interfere with gill netting operations (i.e. must not be located in a position where gill nets set from the front can get tangled on).

3.1.14.2 Must be adjustable to illuminate bow front, bow sides, rear and rear sides.

3.1.15 Must have red LED deck lights.

3.1.16 Minimum of two 12-volt DC accessory waterproof plugs.

3.1.17 Must have easily accessible on-board automatic battery charging system.

3.1.17.1 Batteries must be charged by either motor and/or generator.

3.1.18 Must have independent on-board battery for motors and generator with boxes/trays and strap downs.

3.1.19 Must have automatic bilge pump that can also be operated manually with a minimum of 500gph.

3.1.20 Must have audible navigation signaling device (horn).

3.1.21 Must have console mounted LED work lights to illuminate the working area around the livewell.

3.1.22 Must have shallow water anchor (power pole).

3.1.23 Must have extra storage in rear and at least one (1) side for gear/equipment that is water resistant and secure with latches.

3.1.24 Must have minimum 25-gallon aluminum EPA compliant fuel tank, mounted under bow deck with fill line protected from water and must not interfere with deck work.

3.1.24.1 Fuel line must run to back of boat in a concealed/protected housing.

3.1.25 Must have installed fire extinguisher.

Electrofishing Riverboat with Inverter Generator and Trailer

Revised 3/01/2022

3.1.26 All wiring must be concealed and waterproof.

3.1.27 Must have installed spray down hose and independent water pump, with filtered intake and quick connects for attachment and removal for storage after use.

3.1.27.1 Pump must be easily accessible for maintenance.

3.1.28 Hose must be long enough to reach front of boat.

3.1.29 Riverboat must be compatible with 3.2, 3.3 and 3.4.

3.2 Electrofishing Box, New and Unused

3.2.1 System must be removable for use on multiple units (pram barge, smaller Jon boat, raft, etc.)

3.2.2 Must be capable of sampling waters between 50-1800 µS.

3.2.3 Must have programmable electrofishing settings.

3.2.4 DC output must have pulsed and continuous output, square waveform, voltage adjustment from 0-600 volts at 1-volt increments, maximum output of 75+ amps, duty cycle adjustment from 1-100% in 1% increments.

3.2.5 AC output must have pulsed and continuous output, square wave, voltage range from 0-200 volts at 30 amps RMS.

3.2.6 Must have pulse rate of 1-250 HZ.

3.2.7 Must have independent digital metering of peak output for watts, amps and volts.

3.2.8 Must have digital readout of electrofishing pedal time.

3.2.9 Must have emergency shut-off switch.

3.2.10 Must have illuminated readouts and/or illuminated housing for nighttime use.

3.2.11 Box must be water resistant with waterproof connections.

3.2.12 Must have integrated foot switches in bow work deck.

3.2.13 Must have integrated cathode rays for front and side of bow.

3.3 Inverter Generator, New and Unused

3.3.1 Must be compatible with commercially manufactured air-cooled inverter generator.

3.3.2 Must have a minimum displacement 380cc.

3.3.3 Must have AC Output with 120/240 volts and be 7000 minimum watts.

3.3.4 Must have electric and recoil starting options.

3.3.5 Must have a five-gallon minimum fuel tank capacity.

3.3.6 Must not exceed a maximum noise level of 65 decibels during operation.

Electrofishing Riverboat with Inverter Generator and Trailer

Revised 3/01/2022

3.3.7 Must be removable.

3.3.8 Must have Bluetooth connectivity.

3.3.9 Prefer removable hard cover with air vent.

3.3.10 Must have two (2) marine batteries charged by generator.

3.3.10.1 Must have a minimum of one (1) additional plug-in.

3.4 Boat Trailer, 2025 or Current Year Model, New and Unused

3.4.1 Trailer must be compatible with and the ability to haul 3.1.

3.4.2 Must be aluminum I-beam.

3.4.3 Must have dual axle.

3.4.4 Must have hydraulic surge disc braking system.

3.4.5 Must have 2-inch coupler.

3.4.6 Must have waterproof LED lights.

3.4.7 Must have heavy-duty winch and safety chain.

3.4.8 Must have mounted spare tire.

3.4.9 Must have transom-mounted straps.

3.4.10 Must have minimum 36” guide bunks.

3.4.11 Must have bunks equipped with low friction slides.

3.4.11.1 Must have roller bunks for 3.1.

3.4.12 Prefer metal fenders with anti-slip pads.

3.4.12.1 Must be strong enough to support, at least, a 250-pound person.

3.4.13 Must have at minimum, 13” wheels.

3.4.14 Trailer tires must be 10-ply.

3.5 Contract must be fulfilled and items delivered/received on or before April 1, 2026.

This is a grant-related procurement with a non-renewable expiration date. Product must be received for payment to be released.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide the Agency with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

Electrofishing Riverboat with Inverter Generator and Trailer

Revised 3/01/2022

4.2 Pricing Page: Vendor should complete the Pricing Page by providing a unit price per line item that includes shipping or delivery fees. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor must deliver the Contract Items by April 1, 2026. This is a time sensitive grant project that must be delivered on time, no exceptions. Contract Items must be delivered to Agency at:

WVDNR District 6 Office 76 Conservation Way Parkersburg, WV 26104

Complete contact information will be provided at the time of contract award.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to the Agency will be ground for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Section seeking to obtain the Contract Items from a third party under this provision must first obtain approval from the Chief Procurement Officer.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking

Electrofishing Riverboat with Inverter Generator and Trailer

Revised 3/01/2022 fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7. VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.

EXHIBIT A – PRICING PAGE

Electrofishing Riverboat with Inverter Generator and Trailer

Item # Item Description Unit Unit Price Qty Extended Price

3.1 Large Electrofishing Riverboat, 2025 or Current Year Model New and Unused - Must be compatible with 3.2, 3.3 & 3.4 Each 1

3.2 Electrofishing Box, New and Unused Each 1

3.3 Inverter Generator, New and Unused Each 1

3.4 Boat Trailer, 2025 or Current Year Model

New and Unused - Must be compatible with 3.1 Each 1

Total Cost:

Vendor Representative Authorized Signature Date

Print Vendor Representative Name Title

Vendor Company Name Phone

Note: All items are to be F.O.B. destimation. Freight or delivery charges must be included in the unit price.

Items must be delivered by April 1, 2026 to:

WVDNR District 6 Office 76 Conservation Way Parkersburg WV 26104

STATE OF WEST VIRGINIA

Purchasing Division

PURCHASING AFFIDAVIT

CONSTRUCTION CONTRACTS: Under W. Va. Code § 5-22-1(i), the contracting public entity shall not award a construction contract to any bidder that is known to be in default on any monetary obligation owed to the state or a political subdivision of the state, including, but not limited to, obligations related to payroll taxes, property taxes, sales and use taxes, fire service fees, or other fines or fees.

ALL CONTRACTS: Under W. Va. Code §5A-3-10a, no contract or renewal of any contract may be awarded by the state or any of its political subdivisions to any vendor or prospective vendor when the vendor or prospective vendor or a related party to the vendor or prospective vendor is a debtor and: (1) the debt owed is an amount greater than one thousand dollars in the aggregate; or (2) the debtor is in employer default.

EXCEPTION: The prohibition listed above does not apply where a vendor has contested any tax administered pursuant to chapter eleven of the W. Va. Code, workers’ compensation premium, permit fee or environmental fee or assessment and the matter has not become final or where the vendor has entered into a payment plan or agreement and the vendor is not in default of any of the provisions of such plan or agreement.

DEFINITIONS:

“Debt” means any assessment, premium, penalty, fine, tax or other amount of money owed to the state or any of its political subdivisions because of a judgment, fine, permit violation, license assessment, defaulted workers’ compensation premium, penalty or other assessment presently delinquent or due and required to be paid to the state or any of its political subdivisions, including any interest or additional penalties accrued thereon.

“Employer default” means having an outstanding balance or liability to the old fund or to the uninsured employers' fund or being in policy default, as defined in W. Va. Code § 23-2c-2, failure to maintain mandatory workers' compensation coverage, or failure to fully meet its obligations as a workers' compensation self-insured employer. An employer is not in employer default if it has entered into a repayment agreement with the Insurance Commissioner and remains in compliance with the obligations under the repayment agreement.

“Related party” means a party, whether an individual, corporation, partnership, association, limited liability company or any other form or business association or other entity whatsoever, related to any vendor by blood, marriage, ownership or contract through which the party has a relationship of ownership or other interest with the vendor so that the party will actually or by effect receive or control a portion of the benefit, profit or other consideration from performance of a vendor contract with the party receiving an amount that meets or exceed five percent of the total contract amount.

AFFIRMATION: By signing this form, the vendor’s authorized signer affirms and acknowledges under penalty of law for false swearing (W. Va. Code §61-5-3) that: (1) for construction contracts, the vendor is not in default on any monetary obligation owed to the state or a political subdivision of the state, and (2) for all other contracts, that neither vendor nor any related party owe a debt as defined above and that neither vendor nor any related party are in employer default as defined above, unless the debt or employer default is permitted under the exception above.

WITNESS THE FOLLOWING SIGNATURE:

Vendor’s Name: ___________________________________________________________________________________

Authorized Signature: ______________________________________________ Date: ___________________________

State of _____________________________

County of ______________________, to-wit:

Taken, subscribed, and sworn to before me this ___ day of ____________________________, 20___.

My Commission expires ______________________________, 20___.

AFFIX SEAL HERE NOTARY PUBLIC ____________________________________

Purchasing Affidavit (Revised 01/19/2018)