ARFQ DEP27-09 Gas Meters and Accessories Specifications (6).pdf

REQUEST FOR QUOTATION

Gas Meters and Accessories – Division of Mining and Reclamation

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Department of Environmental Protection, Division of Mining and Reclamation is soliciting bids to establish a contract for the one-time purchase of three (3) Gas Meters and Accessories as described further herein.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General

Terms and Conditions.

2.1 "Contract Item" means Gas Meters and Accessories as more fully described by these specifications.

2.2 "Pricing Page" means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 "Solicitation" means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 MSA ALTAIR 5X CH4 IR Sensor Multigas Detector or Equal

3.1.1.1 Must detect a maximum of 100% (One Hundred Percent)

lower explosive limit of flammable gases or vapors in the air.

3.1.1.2 Must detect a maximum of 100% (One Hundred Percent)

methane.

3.1.1.3 Must detect a maximum of 30% (Thirty Percent) oxygen.

3.1.1.4 Must detect a maximum of 2,000 (Two Thousand) parts per million carbon monoxide.

3.1.1.5 Must detect a maximum of 200 (Two Hundred) parts per

million hydrogen sulfide.

3.1.1.6 Must detect a maximum of 2,000 (Two Thousand) parts per million volatile organic compounds.

3.1.1.7 Must have a color display.

3.1.1.8 Must include an integrated pump.

3.1.1.9 Must be Bluetooth capable.

3.1.1.10 Must include a photoionization sensor.

3.1.1.11 Must include a minimum of 10’ (Ten Foot) sampling line.

3.1.1.12 Must include a minimum of 1’ (One Foot) probe.

3.1.2 MSA Sampling Line, Altair 5X, Quick-Disconnect, Air Line, 25’

(Twenty-Five Foot) PU or Equal

3.1.2.1 Must connect to a remote pump probe to pull air samples into the gas detector from a minimum of 25’ (Twenty-Five Foot) away.

3.1.3 MSA Regulator RP Demand Gas Miser or Equal

3.1.3.1 Must allow bump test or calibration test.

3.1.3.2 Must include calibration tubing.

3.1.3.3 Must include adapter fitting.

3.1.4 MSA Calibration Cylinder, Gas, 34L (Thirty Four Liters), (CH4)-

1.45%(One Point Forty-Five Percent), (O2)-15% (Fifteen Percent), (CO)-60 PPM (Sixty Parts Per Million), (H2S)-20 PPM (Twenty

Parts Per Million), Aluminum or Equal

3.1.4.1 Must be able to calibrate gas meters.

3.1.4.2 Must allow for a minimum of 100 (One Hundred) full

calibrations.

3.1.4.3 Must allow for at least 425 (Four Hundred Twenty-Five) bump tests.

3.1.4.4 Must be an aluminum cylinder containing at least 30 (Thirty) liters at atmospheric pressure.

3.1.5 MSA Calibration Gas 58 (Fifty-Eight) Liter 50% (Fifty Percent)

Methane in N2 (Molecular Nitrogen) or Equal

3.1.5.1 Must be able to test, adjust and calibrate specialized infrared gas detectors designed to measure high concentrations of methane.

3.1.6 Must be certified to a National Institute of Standards and Technology traceable standard.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page electronically in wvOasis by listing the cost per unit for the cell phone boosters and accessories. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor's bid being disqualified.

Vendor should type or electronically enter the information into the Pricing

Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.

Vendor shall deliver the Contract Items within 30 working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at:

WV Department of Environmental Protection/Division of Mining & Reclamation

Attention: Amy Crouser 601 57th Street SE Charleston, WV 25304

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency's location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor's expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that item are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency's location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency's discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor's location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging.

Any restocking fee for items not in a resalable condition shall be the lower of the Vendor's customary restocking fee or 5% of the total invoiced value of the returned items.

7. VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract:

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon

default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.