ARFQ 0608 DCR2600000006 - Addendum No. 1.pdf
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- Solicitation number
- ARFQ-0608-DCR2600000006-2
- Issued by
- Berkeley County, West Virginia
About this file
This document is Addendum No. 1 for a Request for Quotation (ARFQ 0608 DCR2600000006) issued by the Donald R. Kuhn Juvenile Center for a Wastewater Treatment Plant Operator, Maintenance, and Repairs Contract. The addendum addresses several clarification questions from potential bidders regarding performance requirements, preventative maintenance, and pre-bid meeting attendance. The bid is scheduled for 10:30 AM E.S.T. on September 2, 2025, with only vendors who attended the mandatory August 19 pre-bid meeting being permitted to submit a bid.
The addendum provides specific clarifications about expendable materials for preventative maintenance, which are to be included in the pricing, and defines the scope of annual metal painting requirements as being within the perimeter security fence around the new wastewater treatment plant equipment. A pre-bid sign-in sheet is attached, showing that KEMRON was the only vendor in attendance at the mandatory pre-bid meeting. The document maintains the original bid time and date, emphasizing that the pre-bid meeting attendance requirement remains in effect despite only one vendor being present.
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Text version
ARFQ 0608 DCR2600000006
REQUEST FOR QUOTATION
WASTEWATER TREATMENT PLANT OPERATOR, MAINTENANCE, AND REPAIRS
CONTRACT
DONALD R. KUHN JUVENILE CENTER
Addendum No. 1
Questions:
Q1: Exhibit C: Pricing Page/ 1.04.B Performance Requirements, Preventative Maintenance –
Please clarify if costs for expendable materials associated with Preventative Maintenance (bearing lubricant, v-belts, UV lamps, etc.) are to be included in Plant Operation, Preventative Maintenance, Inspections, and Testing or New Equipment, Devices, and Parts Markup Percentage Quote on Exhibit C: Pricing Page.
A1: Yes
Q2: 1.04.B.5 Performance Requirements, Preventative Maintenance – Disinfection is required at variable timeframes “from disinfection date”. Can clarification be provided on what constitutes the “disinfection date”?
A2: As per the requirements stated in the operation and maintenance manual.
Q3: 1.04.B.4.d Performance Requirements, Preventative Maintenance – 1.04.B.4.d indicates the contractor must wire-brush and paint all rusted metal annually. What are the limitations for this requirement? Ex. Within the perimeter fence, exposed surfaces of the SBR tank, within the control room, etc.
A3: Area within the perimeter security fence that is installed around the new wastewater treatment plant equipment.
Q4: Instructions To Vendors Submitting Bids, Item 3 – Prebid Meeting – KEMRON was the only Vendor to attend the August 19 pre-bid meeting. It is stated in the Instructions to Vendors Submitting Bids that “Failure to attend the mandatory pre-bid meeting shall result in disqualification of the Vendor’s bid”. Is this statement is accurate? Will it remain accurate in given one (1) Vendor attended the pre-bid meeting?
A4: Only the vendors that attended the mandatory pre-bid meeting are permitted to submit a bid on the ARFQ.
Clarifications:
C1: Please see attached mandatory pre-bid sign-in sheet.
C2: The bid time and date remain the same: 10:30 AM E.S.T on September 2, 2025
File details come from the government source that posted it. Updated .