ARFQ 0608 DCR2500000121 - Addendum No. 2.pdf

ARFQ 0608 DCR2500000121

REQUEST FOR QUOTATION

COMMERCIAL LAUNDRY EQUIPMENT PROJECT

ANTHONY CORRECTIONAL CENTER AND JAIL

Addendum No. 2:

Questions:

Q1: Will DE-120 dryer Be approved as equal equipment to be installed on this project?

A1: The DE-120 commercial tumble dryer is not approved as an equal because of the required

375,000 BTU that is required. The reasoning is because as shown on drawing P2.2, section piping – food service/laundry – plumbing drawing there is only a two (2”) inch main liquid propane gas pipe going to the building and as shown on drawing P2.2, propane gas load-food service table, the input BTU (CFH) for the two commercial tumble dryers is two hundred seventy (270) and one hundred sixty-five (165). With the other kitchen equipment, there is not a large enough liquid propane gas pipe going to the building to operate everything within the kitchen with the increased amount of required

BTU.

Q2: Will HE-110 washer be approved as equal equipment to be installed on this project?

A2: The HE-110 commercial washer extractor is approved as an equal.

Clarifications:

C1: On drawing M2.2, coded note fifteen (15), there are two, eight (8”) inch and one, ten

(10”) existing roof exhaust pipe sizes for the commercial tumble dryers. In addition, on drawing P2.2, section piping – food service/laundry – plumbing drawing, the liquid propane pipe to the food service / laundry building is two (2”) inch. In addition, on drawing P2.2, propane gas load-food service table, the input BTU (CFH) for the two commercial tumble dryers is two hundred seventy (270) and one hundred sixty-five (165). The contractor must provide one (1), one hundred twenty (120 lb) pound commercial tumble dryer and one (1) seventy-five (75 lb) pound commercial tumble dryer.

C2: Due to the changes listed in clarification (C1), The contractor must provide one, one hundred five (105 lb) pound commercial washer extractor and one, sixty-five (65 lb) pound commercial washer extractor.

C3: Attached are the revised specifications sections 1.01(B), 1.01(C), 1.01(D), and 1.01(E).

C4: Attached are the revised specification section 1.08(T), subsections 2(b), 2(c), and 3(b).

C5: Because there have been changes made to the specifications on equipment, the deadline for questions has changed: 2:00 PM E.S.T. on July 30, 2025

COMMERCIAL LAUNDRY EQUIPMENT PROJECT

C6: The bid time and date has changed: 10:30 AM E. S. T. on August 6, 2025.

COMMERICAL LAUNDRY EQUIPMENT PROJECT – ADDENDUM NO. 2

COMMERCIAL LAUNDRY 1 SPECIFICATIONS

EQUIPMENT PROJECT

The West Virginia Division of Corrections and Rehabilitation (DCR), on behalf of Anthony Correctional Center and Jail (ACC&J) to establish a contract for a lump sum quotation for the commercial laundry equipment project. The facility is located at 313 Anthony Center Drive, White Sulphur Springs, WV 24986 and is in Greenbrier County.

Contractors quoting this project SHALL comply with the Specifications below:

PART I: SUMMARY OF PROJECT, STANDARD SPECIFICATIONS, AND REQUIREMENTS

PART 1 GENERAL

1.01 DESCRIPTION

A. At Anthony Correctional Center and Jail, the facility is in the process of having new buildings built. In the new food service / laundry building, the facility must have two (2) new commercial washer extractors, and two (2) new commercial tumble dryers provided and installed. Below is additional general information, but not limited to, on the project:

B. New one hundred five (105 lb) pound commercial washer extractor requirements:

1. Manufactures:

a. Subject to compliance with requirements, provide products for the materials and components below.

1) Automatic laundry commercial washer extractors for processing water-washed linen items.

2) Or equal as per what is stated in the specifications and must meet all the requirements below.

2. System description:

a. Frame: Heavy-duty structural plate steel frame.

b. Construction: Cabinet front, top, sides and inner and outer tubs, 304 grade stainless steel, ASTM A 666.

c. Input Voltage: 208-volt, 3-phase, 60 hertz, three (3) wire plus ground.

d. Dry weight capacity: 105-pounds, minimum.

COMMERCIAL LAUNDRY 2 SPECIFICATIONS

e. Cylinder diameter: 36 inches, minimum.

f. Cylinder depth: 27 inches, minimum.

g. Cylinder volume: 15.9, cubic feet minimum.

h. Overall width: 40.1 inches, minimum.

i. Overall height: 67.6 inches, minimum.

j. Overall depth: 56.2 inches, minimum.

k. Door opening size: 21”, minimum.

l. Door bottom to floor: 28.8 inches, minimum

m. Steam connection: half (0.5”) inch.

n. Number and size of water connections: two (2) main fill connections with one (1”) inch NH male connections and two (2) spray rinse connections with three-quarter (0.75”) inch NH male connections.

o. Number and size of drain outlets: Two (2) outlet at three (3”) inches each.

p. G Force 200

q. Overflow: Internally plumbed.

r. Control system: Programmable microprocess.

s. Cylinder drive: Inverter drive, poly V belt system.

t. Drive motor: Ten (7.5) horsepower, minimum.

3. Performance requirements:

a. Number of selectable speeds: nine (9), minimum.

b. Number of selectable extract speeds: five (5), minimum.

c. Revolutions per minute (RPM):

1) Gentle: 28 RPM, minimum.

2) Wash: 39 RPM, minimum.

COMMERCIAL LAUNDRY 3 SPECIFICATIONS

3) Distribution: 70 RPM, minimum.

4) Very low extract: 230 RPM, minimum.

5) Low extract: 443 RPM, minimum.

6) Medium extract: 542 RPM, minimum.

7) High extract: 626 RPM, minimum.

8) Very high extract: 700 RPM, minimum.

9) Ultra-high extract: 766 RM, minimum.

d. Chemical supply system:

1) Automatic flushing and connections for five (5) external supply signals and control signals for eight (8) external connections, minimum.

2) Manually filled five (5) compartment dry chemical dispensing system, minimum.

e. Control system:

1) UniLink

2) Programmable microprocessor; (manual, PDA, laptop via IR or USB, wireless network).

3) 48 programmable cycles.

4) 30 programmable water levels.

5) Graphic display with words and icons.

6) Automatic maintenance reminders.

7) PC software with management reports.

8) Internet connectivity for off-site diagnostic capabilities.

COMMERCIAL LAUNDRY 4 SPECIFICATIONS

9) Real-time clock allows time and date stamp to 100+ items.

10) Water Monitoring: Fill value, slow drain and automatic leak detection system.

11) Diagnostic capabilities.

f. Cylinder Drive: Programmable inverter drive.

g. Rapid jet-spray rinse system.

h. Drain Valve: Automatically opens in the event of power failure.

C. New sixth-five (65 lb) pound commercial washer extractor requirements:

1) Automatic laundry commercial washer extractors for processing water-washed linen items.

2. System description:

a. Frame: Heavy-duty structural plate steel frame.

b. Construction: Cabinet front, top, sides and inner and outer tubs, 304 grade stainless steel, ASTM A 666.

c. Input Voltage: 208-volt, 3-phase, 60 hertz, three (3) wire plus ground.

d. Dry weight capacity: 65-pounds, minimum.

e. Cylinder diameter: 31 inches, minimum.

f. Cylinder depth: 22.1 inches, minimum.

g. Cylinder volume: 9.7, cubic feet minimum.

COMMERCIAL LAUNDRY 5 SPECIFICATIONS

h. Overall width: 34.1 inches, minimum.

i. Overall height: 64.4 inches, minimum.

j. Overall depth: 51.1 inches, minimum.

k. Door opening size: 17.8”, minimum.

l. Door bottom to floor: 28.8 inches, minimum

m. Steam connection: half (0.5”) inch.

n. Number and size of water connections: two (2) main fill connections with one (0.75”) inch NH male connections and two (2) spray rinse connections with three-quarter (0.75”) inch NH male connections.

o. Number and size of drain outlets: One (1) outlet at three (3”) inches each.

p. G Force 200

q. Overflow: Internally plumbed.

r. Control system: Programmable microprocess.

s. Cylinder drive: Inverter drive, poly V belt system.

t. Drive motor: five (5) horsepower, minimum.

3. Performance requirements:

a. Number of selectable speeds: nine (9), minimum.

b. Number of selectable extract speeds: five (5), minimum.

c. Revolutions per minute (RPM):

1) Gentle: 30 RPM, minimum.

2) Wash: 42 RPM, minimum.

3) Distribution: 75 RPM, minimum.

4) Very low extract: 248 RPM, minimum.

COMMERCIAL LAUNDRY 6 SPECIFICATIONS

5) Low extract: 477 RPM, minimum.

6) Medium extract: 674 RPM, minimum.

7) High extract: 754 RPM, minimum.

8) Very high extract: 826 RPM, minimum.

9) Ultra-high extract: 954 RM, minimum.

d. Chemical supply system:

1) Automatic flushing and connections for five (5) external supply signals and control signals for eight (8) external connections, minimum.

2) Manually filled five (5) compartment dry chemical dispensing system, minimum.

e. Control system:

1) UniLink

2) Programmable microprocessor; (manual, PDA, laptop via IR or USB, wireless network).

3) 48 programmable cycles.

4) 30 programmable water levels.

5) Graphic display with words and icons.

6) Automatic maintenance reminders.

7) PC software with management reports.

8) Internet connectivity for off-site diagnostic capabilities.

9) Real-time clock allows time and date stamp to 100+ items.

10) Water Monitoring: Fill value, slow drain and automatic leak detection system.

COMMERCIAL LAUNDRY 7 SPECIFICATIONS

11) Diagnostic capabilities.

f. Cylinder Drive: Programmable inverter drive.

g. Rapid jet-spray rinse system.

h. Drain Valve: Automatically opens in the event of power failure

D. New one hundred twenty (120 lb) pound commercial tumble dryer requirements:

1) Commercial tumble dryers.

2. Materials:

a. Dryer Tumblers - Galvanized Steel: ASTM A 653/A

653M, G90 (Z275) coating designation; commercial-quality, cold-rolled steel that is zinc coated by the hot-dip process and chemically treated.

3. Commercial tumble dryer components:

a. Design requirements:

1) Construction: Heavy duty embossed steel with electrostatically applied baked enamel finish.

2) Input Voltage: 208-volt, 3-phase, 60 hertz, three (3) wire plus ground.

3) Dry weight capacity: 120-pounds, minimum.

4) Cylinder diameter: 44.0 inches, minimum

5) Cylinder depth: 41.0 inches, minimum

COMMERCIAL LAUNDRY 8 SPECIFICATIONS

6) Door opening size: 26.9 inches, minimum

7) Cylinder volume 36.1 cubic feet, minimum.

8) Heat source: Liquid propane gas, one (1”) inch NPT

9) Overall width: 46.1 inches nominal, minimum.

10) Overall height: 85.7 inches nominal, minimum.

11) Overall depth: 67.9 inches nominal, minimum.

12) Exhaust size: Ten (10”) inches.

13) Lint filter: 1,301 square inches, minimum

14) Door: High-grade stainless-steel door with rubber gasket and heavy-duty hinge.

15) Stainless steel door: Stainless steel door with 7/8” rubber gasket and heavy-duty hinge.

4. Performance requirements:

a. Energy data: 270,000 Btu/hr, minimum.

b. Airflow: 1,400 cfm, minimum

c. Motor horsepower: One and a half (1.5) horsepower fan and one and a half (1.5) horsepower cylinder, minimum.

d. Reversing cylinder.

f. Control system:

1) Microprocess touchpad control.

2) Programmable microprocessor with eight 8 auto drying cycles minimum, ability to time dry, and to dry to selectable moisture percentage setting, including variable temperature settings and wrinkle free at end of cycle until door opens or maximum of 60 minutes.

3) Programable methods: Machine keypad, infrared (PC or

PDA).

COMMERCIAL LAUNDRY 9 SPECIFICATIONS

4) Forty-one (41) cycle capacity with graphic display of words and icons, minimum.

5) PC software to program machine and/or audit machine performance with quick view performance reports.

6) Record start, stop, and idle time by date and time.

7) Record the last eight machine errors by date and time.

8) Record machine service history.

9) Automatic maintenance reminders by day, week, and month.

10) Over dry prevention technology (OPTidry) system utilizes two (2) cylinder lifters as sensors.

11) Maintenance-free rotary transfer switch communications signal between OPTidry sensor lifters and control.

E. New seventy-five (75 lb) pound commercial tumble dryer requirements:

1) Commercial tumble dryers.

2. Materials:

a. Dryer Tumblers - Galvanized Steel: ASTM A 653/A 653M, G90 (Z275) coating designation; commercial-quality, cold-rolled steel that is zinc coated by the hot-dip process and chemically treated.

3. Commercial tumble dryer components:

COMMERCIAL LAUNDRY 10 SPECIFICATIONS

a. Design requirements:

1) Construction: Heavy duty embossed steel with electrostatically applied baked enamel finish.

2) Input Voltage: 208-volt, 3-phase, 60 hertz, three (3) wire plus ground.

3) Dry weight capacity: 75-pounds, minimum.

4) Cylinder diameter: 37.0 inches, minimum

5) Cylinder depth: 36.0 inches, minimum

6) Door opening size: 26.9 inches, minimum

7) Cylinder volume 22.4 cubic feet, minimum.

8) Heat source: Liquid propane gas, half (0.5”) inch NPT

9) Overall width: 38.5 inches nominal, minimum.

10) Overall height: 76.5 inches nominal, minimum.

11) Overall depth: 53.0 inches nominal, minimum.

12) Exhaust size: eight (8”) inches.

13) Lint filter: 576 square inches, minimum

14) Door: High-grade stainless-steel door with rubber gasket and heavy-duty hinge.

15) Stainless steel door: Stainless steel door with 7/8” rubber gasket and heavy-duty hinge.

4. Performance requirements:

a. Energy data: 165,000 Btu/hr, minimum.

b. Airflow: 800 cfm, minimum

c. Motor horsepower: Half (0.5) horsepower fan, one and a half (1.5) horsepower pro-capture fan, and half (0.5) horsepower cylinder, minimum.

d. Reversing cylinder.

COMMERCIAL LAUNDRY 11 SPECIFICATIONS

f. Control system:

1) Microprocess touchpad control.

2) Programmable microprocessor with eight 8 auto drying cycles minimum, ability to time dry, and to dry to selectable moisture percentage setting, including variable temperature settings and wrinkle free at end of cycle until door opens or maximum of 60 minutes.

3) Programable methods: Machine keypad, infrared (PC or

PDA).

4) Forty-one (41) cycle capacity with graphic display of words and icons, minimum.

5) PC software to program machine and/or audit machine performance with quick view performance reports.

6) Record start, stop, and idle time by date and time.

7) Record the last eight machine errors by date and time.

8) Record machine service history.

9) Automatic maintenance reminders by day, week, and month.

10) Over dry prevention technology (OPTidry) system utilizes two (2) cylinder lifters as sensors.

11) Maintenance-free rotary transfer switch communications signal between OPTidry sensor lifters and control.

F. Installation of new commercial laundry equipment:

1. Commercial washer extractors:

a. The new commercial washer extractors will be installed in room

F13, as shown in exhibit B, contractor drawings for reference.

COMMERCIAL LAUNDRY 12 SPECIFICATIONS

b. The concrete pad will be installed by others.

c. The contractor must install new floor bolts on the existing concrete pad to mount the new commercial washer extractors.

d. The contractor must rig the new commercial washer extractors into the building, into the central laundry room, and set in place.

e. The contractor must secure each of the new commercial washer extractors to the concrete floor.

f. The contractor must connect the new commercial washer extractors and new 3” drains to flow into the existing floor trough drain that are located at the back of the concrete pad areas.

g. The contractor must install all new water hoses between the water shutoff valves and each of the commercial washer extractors.

h. The contractor must turn on all the water shutoff valves connected to the new commercial washer extractors and test for any water leaks. If there are any water leaks, the contractor must repair.

i. The contractor must install the conduit and wiring for the electric from the existing disconnect switches to each of the new commercial washer extractors. Below is additional information on the electric and disconnect switches:

1) The electric for the commercial washer extractors disconnects if feed from room F10, as shown in exhibit B, contractor drawings for reference.

2) There are three (3), two hundred eight (208) volts, three (3) phase, existing disconnect switches. The contractor will only be using two (2) of the existing disconnect switches.

The existing other disconnect switch is for future use.

3) Disconnect switch no one (1) is feed from electrical panel

K1, twenty (20) amp, breakers 1, 3, and 5. Disconnect switch no two (2) is feed from electrical panel K1, twenty

(20) amp, breakers 7, 9, and 11. Disconnect switch no three (3) is feed from electrical panel K1, twenty (20) amp, breakers 13, 15, and 17.

COMMERCIAL LAUNDRY 13 SPECIFICATIONS

j. The contractor must unlock each of the disconnect switches and turn on.

k. The contractor must contact Eco-Labs and have them install and connect their equipment to each of the new commercial washer extractors.

l. The contractor must do startup on each of the commercial washer extractors and make sure everything is operating correctly.

m. The contractor must have a training class to show the staff how to operate the new commercial washer extractors.

2. Commercial tumble dryers:

a. The new commercial washer extractors will be installed in room

F16, as shown in exhibit B, contractor drawings for reference

b. The contractor must install new floor bolts on the existing concrete floor to mount the new commercial tumble dryers.

c. The contractor must rig the new commercial tumble dryers into the building, into the central laundry room, and set in place.

d. The contractor must secure each of the new commercial tumble dryers to the existing concrete floor.

e. The contractor must install and connect the new exhaust pipe to the new commercial tumble dryers from where the existing exhaust pipes are from the roof.

f. The contractor must install and connect new liquid propane gas flex lines to the new commercial tumble dryers from the liquid propane gas shutoff valve.

g. The contractor must install the conduit and wiring for the electric from the disconnect switches to each of the new commercial tumble dryers. Below is additional information on the electric and disconnect switches:

COMMERCIAL LAUNDRY 14 SPECIFICATIONS

1) The electric for the commercial washer extractors disconnects if feed from room F10, as shown in exhibit B, contractor drawings for reference.

2) There are three (3), two hundred eight (208) volts, three (3) phase, existing disconnect switches. The contractor will only be using two (2) of the existing disconnect switches.

The existing other disconnect switch is for future use.

3) Disconnect switch no one (1) is feed from electrical panel K1, fifteen (15) amp, breakers 2, 4, and 6. Disconnect switch no two (2) is feed from electrical panel K1, fifteen

(15) amp, breakers 8, 10, and 12. Disconnect switch no three (3) is feed from electrical panel K1, fifteen (15) amp, breakers 14, 16, and 18

h. The contractor must turn on the liquid propane gas and the electric to the new commercial tumble dryers.

i. The contractor must check for any liquid propane gas leaks on the new connection.

j. The contractor must do startup on each of the commercial tumble dryers and make sure everything is operating correctly.

k. The contractor must have a training class to show the staff how to operate the new commercial tumble dryers.

G. Exhibit A: Attachments:

1. Attachment no. 1: Pictures of the inside of the existing building location where the laundry equipment must be installed.

H. Exhibit B: Contract drawings for reference:

1. The drawings were designed as 30” x 42”, size architectural E1 drawings.

2. Depiction of existing conditions is based on original drawings and visible observation where possible. Contractor to field verify existing conditions during the pre-bid meeting and notify the Director of Engineering, Construction, and Maintenance of any discrepancies or conditions which may affect new construction prior to performing any new work.

COMMERCIAL LAUNDRY 15 SPECIFICATIONS

3. Please note that the Exhibit B drawings will be in the ARFQ and will also be listed as a separate file for convenience in Oasis.

4. Drawings:

a. G0.2

b. LS1.3

c. A1.2

d. A4.2

e. A5.2

f. A6.2

g. A7.6

h. 12.2

i. P0.1

j. P1.2

k. P2.2

l. P5.3

m. M0.1

n. M2.2

o. E0.1

p. E3.2

q. E6.4

I. The Contractor shall furnish all materials, labor, and equipment necessary to complete all Construction Services. The Contractor shall furnish any incidental work, materials, labor, and equipment that are necessary to complete the Construction Services, even if such incidental work is not explicitly included in the Project Plans Manual and Contract Drawings

COMMERCIAL LAUNDRY 16 SPECIFICATIONS

1.02 EXTENT OF WORK

A. Provide all labor, materials, supplies, tools, and equipment, to complete the work for the hybrid perimeter intrusion detection system (HPIDS) as specified in specification section 1.01.

1.03 DEFINITIONS

A. The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in section 2 of the General Terms and Conditions as defined below:

1. “Construction Services” means the installation of the hybrid perimeter intrusion detection system (HPIDS).

2. “Pricing Page” means the pages contained in wvOASIS, attached hereto as

Exhibit E upon which Contractor should list its proposed price for the Construction Services.

3. “Solicitation” means the official notice of an opportunity to supply the

State with Construction Services that is published by the West Virginia Division of Corrections and Rehabilitation (DCR), and/or the West Virginia Division of Administrative Services.

4. “Project Plans” means documents developed by an architect, an engineer, the Agency, or another design professional, which are attached hereto, that provide detailed instructions on how the Construction Services are to be performed.

1.04 QUALIFICATIONS

A. Contractor, or Contractor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

1. The contractor’s installation technicians must be factory trained, authorized to sell, and install what is being bid, with three (3) years’ experience.

2. At all times, the contractor shall ensure appropriately trained and qualified technicians complete the installation.

COMMERCIAL LAUNDRY 17 SPECIFICATIONS

3. Experience

a. Contractor, or Contractor’s supervisory staff assigned to this project, must have successfully completed at least three (3) projects that involved work similar to that described in these specifications or the Project Plans Manual. Compliance with this experience requirement will be determined prior to contract award by the State through references provided by the Contractor upon request, through knowledge or documentation of the Contractor’s past projects, through confirmation of experience requirements from the architect assisting the State in this project, or some other method that the State determines to be acceptable. The contractor must provide any documentation requested by the State to assist in confirmation of compliance with this provision. References, documentation, or other information to confirm compliance with this experience requirement may be requested after bid opening and prior to contract award.

4. Certifications

a. Contractor shall ensure that all work performed under this Contract is performed by an appropriately licensed individual. Required licenses may include, but are not limited to the following:

1) Electricians – West Virginia Electricians License

2) Mechanical Contractor License

3) Plumbing Contractor License

4) West Virginia Contractors License

5. Building Codes

a. At a minimum, the project shall comply with the current editions of building standards and codes in effect at the time of performance. This includes but is not limited to the International Building Codes (IBC).

1.05 BIDDING AND CONTRACT AWARD:

COMMERCIAL LAUNDRY 18 SPECIFICATIONS

A. There is a bid form at the end of the specifications, which has the proper way this project is to be bid on. The contractor must use the bid form. Any product or service not on the agency provided pricing page will not be allowable. The State cannot accept alternate pricing pages. Failure to use Exhibit E – Pricing Page will lead to disqualification of contractor’s bid.

B. The contractor should complete the pricing page by entering a lump sum cost for the contract or project. The contractor shall include the cost of standard order delivery charges in its bid pricing and is not permitted to charge the Agency separately for such delivery. The contractor should complete the pricing page in its entirety as failure to do so will result in the contractor’s bids being disqualified. A no bid will result in the contractor’s bid being disqualified.

C. All bid pricing must be written in “WORDS AND NUMBERS.” The basis of award will be issued to the lowest bidder on the “TOTAL BID AMOUNT” meeting specifications.

D. The contractor must sign the Exhibit E – Pricing Page. Typed names will not be accepted for authorized signature.

E. The Contract is intended to provide Agency with a purchase price for the

Construction Services. The Contract will be awarded to the lowest qualified responsible bidder meeting the required specifications. If the Pricing Pages contain alternates/add-ons, the Contract will be awarded based on the grand total of the base bid and any alternates/add-ons selected.

1.06 PERFORMANCE

A. Contractor shall perform the Construction Services in accordance with this document and the Project Plans.

1.07 SUBSTITUTIONS

A. Any substitution requests must be submitted in accordance with the official question and answer period described in the INSTRUCTIONS TO CONTRACTORS SUBMITTING BIDS, Paragraph 4. Contractor Question Deadline. Contractors submitting substitution requests should submit product brochures and product specifications during the official question and answer period.

1.08 CONDITIONS OF WORK

A. Permits:

COMMERCIAL LAUNDRY 19 SPECIFICATIONS

1. Contractor shall secure and pay for any required permits and for all other permits, governmental fees, and license, which are necessary for the proper execution and completion of the work as specified.

B. Terms of work:

1. All work shall be completed within one ninety (90) calendar days upon receipt of the Notice to Proceed. The Notice to Proceed will be issued after the contract has been approved and encumbered.

C. Security:

1. Contractor must comply with all Division of Corrections and Rehabilitation Facility security requirements. This includes but is not limited to security background check of any employee of contractor that will be working on-site on the project.

2. Contractors must submit for each individual that will be working on the jobsite the following information: Full name, date of birth, and social security number. This will not be required for someone delivering items to the jobsite and then immediately leaving. Delivery drivers must stay with their vehicles.

3. All contractors and subcontractors that will be working on-site must fill out the security documents and submit them to the Director of Engineering, Construction, and Maintenance via fax, 304-957-7622.

Please see Exhibit C. Contractors must not fill out any security documents and submit via their bid documents.

D. Tools:

1. The contractor must comply with all Division of Corrections and Rehabilitation Facility tool security requirements. This includes but is not limited to checking all tools brought into the Facility at the beginning of the workday, checking all tools being removed from the Facility at the end of the workday, keeping all tools locked up while not in use, and reporting any missing tools.

E. Code requirements:

1. All work must comply with all federal, state, county, and city code requirements.

COMMERCIAL LAUNDRY 20 SPECIFICATIONS

F. Submittals:

1. Product data:

a. Submit submittals on all new items that will be installed on this project.

2. Field test reports:

a. Provide complete equipment testing, start-up and system commissioning reports.

b. Test reports must comply with all federal, state, and local testing and code requirements.

3. Shop drawings:

a. Submit submittals on all required shop drawings.

G. Product delivery, storage, and handling:

1. Material can be shipped directly to the DCR facility if it does not require to be unloaded by the Facility.

2. The DCR facility will not be held accountable for any material orders shipped directly to the facility. The contractor must be present at the facility to receive the order.

3. The DCR facility will not be liable for any short-shipped items.

4. The DCR facility will not be responsible for any items that are missing or have been stolen. It is the contractor’s responsibility to secure all their tools and materials.

5. If the contractor stores the material at a location other than at this facility, additional insurance is required to receive payment on stored materials.

6. Any materials which are found to be damaged, shall be removed and replaced at the contractor's expense.

H. Work times:

1. The standard hours for this contract are listed below, excluding holidays recognized by the State of West Virginia. Any work outside of the

COMMERCIAL LAUNDRY 21 SPECIFICATIONS

standard hours of work must be approved in advance at the Agency’s sole discretion. Authorization of work outside of the standard hours of work will not entitle Contractor to additional compensation.

a. On-Site Work Hours: Limit work in the existing buildings to normal business working hours specified below:

1) The standard hours of work for this Contract will be Monday thru Friday from 8:00 am until 4:00 pm.

2) If the contractor wishes to work a different schedule other than what was previously stated, the DCR facility will work with the contractor. For example, the contractor works for four (4) days a week for a ten (10) hour shift each day.

3) Contractor should not plan on working at the DCR facility on any holiday recognized by the State of West Virginia.

This is due to the reduced number of DCR facility staff members that would be available to escort the contractor staff.

4) State Holidays are:

• New Year’s Day (January 1)

• Martin Luther King Day (Third Monday in January)

• President’s Day (Third Monday in February)

• Memorial Day (Last Monday in May)

• Juneteenth Day (June 19)

• West Virginia Day (June 20)

• Independence Day (July 4)

• Labor Day (First Monday in September)

• Columbus Day (Second Monday in October)

• Veterans Day (November 11)

• Thanksgiving (Fourth Thursday in November)

• Day After Thanksgiving (Fourth Friday in

November) Christmas Day (December 25)

b. All work done within the secure area, work times and coordinated areas, will be at the discretion of the DCR facility administration.

COMMERCIAL LAUNDRY 22 SPECIFICATIONS

c. If for any reason the contractor wishes to work other than the previous stated days and hours, the request must be turned into the Facility at least forty-eight (48) hours in advance for approval. The request must be submitted to the Associate Superintendent of Operations or designee.

I. Work sequence:

1. Schedule and execute work to coordinate with the facilities schedule.

J. Use of the premises:

1. Before beginning work, the contractor must secure approval from the building owner's representative for the following:

a. Areas permitted for personnel parking.

b. Access to the site.

c. Areas permitted for storage of materials and debris.

d. Areas permitted for the location of equipment and any other items needed to do the project.

K. Existing conditions:

1. If discrepancies are discovered between the existing conditions and those noted in the specifications, immediately notify the owner's representative by phone, and solicit the manufacturer's approval prior to commencing with the work.

L. Temporary facilities and controls:

1. Temporary Utilities:

a. In certain areas of the facility, water and power for construction purposes, and lighting are available at the site and will be made available to the contractor if requested.

b. Provide all hoses, valves, and connections for water from source designated by the owner when made available.

COMMERCIAL LAUNDRY 23 SPECIFICATIONS

c. When available, electrical power should be extended as required from the source. Provide all trailers, connections and fused disconnects.

2. Temporary Sanitary Facilities:

a. If the sanitary facilities are not available, the contractor shall be responsible for the provision and maintenance of portable toilets or their equal.

3. Building Site:

a. The contractor shall use reasonable care and responsibility to protect the building and site against damages. The contractor shall be responsible for the correction of any damage incurred because of the performance of the contract.

b. The contractor shall remove all debris from the job site in a timely and legally acceptable manner to not detract from the aesthetics or the functions of the building.

4. Security:

a. Obey the owner's requirements for personnel identification, inspection, and other security measures.

M. Job site protection:

1. The contractor shall adequately protect building, paved areas, service drives, lawn, shrubs, trees, etc. from damage while performing the required work. The contractor shall repair or be responsible for costs to repair all property damaged during the project.

2. During the contractor's performance of the work, the Facility owner will continue to occupy the existing building and daily operations. The contractor shall take precautions to prevent the spread of dust and debris, particularly where such material may shift into the building. The contractor shall provide labor and materials to construct, maintain and remove necessary temporary enclosures to prevent dust or debris in the construction area(s) from entering the remainder of the building.

3. Remove all traces of piled bulk materials and return the job site to its original condition upon completion of the work.

COMMERCIAL LAUNDRY 24 SPECIFICATIONS

N. Damages:

1. Any damages occurring to the building or property resulting from the contractor’s performance of this work shall be the responsibility of the contractor to repair at the contractor’s expense; either by using his/her own forces or that of an approved sub-contractor. The repair method and finished product will be subject to the approval of the owner.

O. Cleanup:

1. The Contractor shall keep the work area as clean as possible during the entire progress of work, and shall be responsible to remove from the site, the packaging materials from the products and other debris as it accumulates. All items that are removed to allow the installation of the new items will become the property of the contractor to dispose of unless otherwise noted.

P. Safety:

1. The contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable local, state, and federal requirements that are safety related. Safety shall be the responsibility of the contractor. All related personnel shall be instructed daily to be mindful of the full-time requirement to maintain a safe environment for the facility's occupants including staff, visitors, customers, and the occurrence of the general public on or near the site.

2. The Contractor shall provide safety barriers around work areas where heavy equipment may be in operation or as required by OSHA.

Q. Workmanship:

1. All work shall be of the highest quality and in strict accordance with the manufacturer's published specifications and to the building owner's satisfaction.

R. Quality assurance:

1. Unless otherwise noted in this specification, the contractor must strictly comply with the manufacturer's current specifications and details.

S. Job conditions, cautions, and warnings:

COMMERCIAL LAUNDRY 25 SPECIFICATIONS

1. Proceed with the installation of the project work only when weather conditions are appropriate.

T. Warranty:

1. Provide a one (1) year warranty on the complete project including parts and labor from the date of substantial completion.

2. Commercial washer extractors (manufacture warranty):

a. Provide a three (3) year warranty on any part of the commercial washer extractor from the date of substantial completion.

b. Provide a five (5) year warranty on the frame and cylinder shaft assembly from breaking from the date of substantial completion.

c. Provide a five (5) year warranty on the cylinder bearings and bearing seals from the date of substantial completion.

3. Commercial tumble dryers (manufacture warranty):

a. Provide a three (3) year warranty on any part of the commercial tumble dryer from the date of substantial completion.

b. Provide a five (5) year warranty on the commercial tumble dryer frame, cylinder shaft assembly, bearings, and seals.

4. Minimum requirements of the manufacturer’s warranty on equipment and material.

U. Pay applications:

1. Ten (10%) percent retainage must be held back on each pay application until the project has been completed. The contractor can bill for fifty (50%) percent of the retainage that has been held back at substantial completion. The contractor can bill for the remainder of the retainage at final-completion. This does not apply if the project is completed and there is only one pay application submitted.

2. Pay applications will be required to be submitted once a month.

Contractor must submit one copy via email. The pay application must be signed with a signature in blue ink and must be notarized.

COMMERCIAL LAUNDRY 26 SPECIFICATIONS

V. Pre-construction meeting:

1. After the contract has been encumbered, there must be a pre-construction meeting at the facility prior to any on-site work starting.

2. Please see Exhibit D for typical pre-construction meeting agenda.

3. Attendees: Authorized representatives of Owner, Owner's Commissioning

Authority, the Director of Engineering, Construction, and Maintenance, and their consultants; Contractor and its superintendent; subcontractors; suppliers; and other concerned parties must attend the conference.

4. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

5. Information that the contractor must bring to the pre-construction meeting:

a. CPM or project schedule

b. Submittal log

d. If prepared, submit submittals.

c. Submit completed security documents.

d. Pay application:

a. Submit sample pay application with project schedule of values.

W. Facilities access:

1. Performance of Contract Services may require access cards and/or keys to gain entrance to the Agency’s facilities. In the event that access cards and/or keys are required:

a. Please note that the contractor will not be issued access cards and/or keys for this project.

b. The contractor must identify principal service personnel which will be issued access cards and/or keys to perform service.

c. The contractor will be responsible for controlling cards and keys and will pay a replacement fee if the cards or keys become lost or

COMMERCIAL LAUNDRY 27 SPECIFICATIONS

stolen.

d. The contractor shall notify the Agency immediately of any lost, stolen, or missing card or key.

e. Anyone performing under this Contract will be subject to

Agency’s security protocol and procedures.

f. Contractor shall inform all staff of Agency’s security protocol and procedures.

X. Progress meetings:

1. Conduct progress meetings at weekly intervals, bi-weekly intervals, or as requested by the Assistant Director – Construction Maintenance, and Engineering Section.

2. Attendees: In addition to representatives of Owner and the Director of Engineering, Construction, and Maintenance, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress.

Include topics for discussion as appropriate to status of Project.

4. Minutes: The contractor will be responsible for conducting the meeting, will record and distribute the meeting minutes to each party present and to parties requiring information.

Y. Project closeout:

1. Conference:

a. Schedule and conduct a project closeout conference, at a time convenient to Owner and the Director of Engineering, COMMERCIAL LAUNDRY 28 SPECIFICATIONS

Construction, and Maintenance, but no later than thirty (30) days prior to the scheduled date of Substantial Completion.

b. Conduct the conference to review requirements and responsibilities related to Project closeout.

c. Attendees: Authorized representatives of Owner, the Director of Engineering, Construction, and Maintenance, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers;

and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. List of Incomplete Items (Punch list):

a. Organization of List:

1) Include name and identification of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction.

3. Submittal of Project Warranties:

a. Submit written warranties to the Director of Engineering, Construction, and Maintenance prior to the date certified for Substantial Completion. If the Director of Engineering, Construction, and Maintenance Certificate of Substantial Completion designates a commencement date for warranties other than the date of Substantial Completion for the Work, or a designated portion of the Work, submit written warranties upon request of the Director of Engineering, Construction, and Maintenance.

b. When the Contract Documents require the Contractor, or the Contractor and a subcontractor, supplier, or manufacturer to execute a special warranty, prepare a written document that contains appropriate terms and identification, ready for execution by the required parties. Submit a draft to the Owner, through the Director of Engineering, Construction, and Maintenance, for approval prior to final execution.

c. Form of Submittal:

COMMERCIAL LAUNDRY 29 SPECIFICATIONS

1) At Final Completion compile three (3) copies of each required warranty properly executed by the Contractor, or by the Contractor, subcontractor, supplier, or manufacturer.

Organize the warranty documents into an orderly sequence based on the table of contents of the Project Manual.

2) Warranty Electronic File: Scan warranties and bonds and assemble complete warranty and bond submittal package into a single indexed electronic PDF file with links enabling navigation to each item. Provide bookmarked table of contents at beginning of document.

4. Final Cleanup:

a. Contractor shall perform the final cleanup activities, along with any other final cleanup activities normally associated with the work performed under this Contract, prior to final inspection.

b. Return the job site to its original condition upon completion of the work.

5. Final Inspection:

a. Contractor shall participate in a final inspection with the Director of Engineering, Construction, and Maintenance. The purpose of the final inspection will be to identify deficiencies that need to be remedied prior to Owner’s final acceptance of the work.

Contractor shall at all times be obligated to perform in accordance with the Contract and must take all actions necessary to ensure that work complies with requirements of Contract prior to final acceptance. Final acceptance does not waive or release Contractor from its obligation to ensure that work complies with the Contract requirements. The contractor shall submit any warranty documents to the Agency project manager at final inspection.

6. Project Closeout Documents:

a. Warranty documents:

1) The contractor must submit three (3) hard copies in three ring binders.

COMMERCIAL LAUNDRY 30 SPECIFICATIONS

2) The contractor must submit three (3) electronic PDF format on USB drives.

b. Operations and Maintenance Manual (O & M)

1) The contractor must submit three (3) hard copies in three ring binders.

2) The contractor must submit three (3) electronic PDF format on USB drives.

c. As-Built Drawings

1) The contractor must submit two (2) full-size hard copies.

2) The contractor must submit three (3) electronic PDF format on USB drives.

7. Spare Parts:

a. The contractor must provide the following spare parts at the completion of the project:

1) One tamper switch, feeder cable box.

2) One (1) end of line combo box.

3) One (1) splice box.

4) One (1) dual zone analyzer arc (CentrAlert).

5) Five hundred (500’) feet of defensor sensor cable.

6) One hundred (100’) feet of defensor non sensitive cable

7) Seven (7) packets of UV ties (packet of 100).

8) Five (5) packets of stainless steel (SS) ties (pack of 100)

9) Two (2) packets of saddles for stainless steel (SS) ties (packet of 100)

10) One (1) roll of sensor coil module (fifty (50’)

d. Additional spare parts may be added to the requirements.

COMMERCIAL LAUNDRY 31 SPECIFICATIONS

1.09 MISCELLANEOUS

A. Contract Manager

1. During its performance of this Contract, Contractor must designate and maintain a primary contract manager responsible for overseeing Contractor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Contractor should list its Contract manager and his or her contact information below.

Contract Manager: ____________________________________

Telephone Number: ___________________________________

Fax Number: __________________________________________

Email Address: ________________________________________

END OF SPECIFICATIONS