AR_2.313.pdf

City of Phoenix

A.R. NUMBER

ADMINISTRATIVE REGULATION 2.313 Revised

FUNCTION

~~~~~~~~~~~~~~~~~~~~~~~~~~~Human Resources and Payroll SUBJECT Page 1 of 4

EFFECTIVE DATE

November 18, 2013 PERSONAL PROTECTIVE EQUIPMENT (PPE)

REVIEW DATE

INTRODUCTION

Transmittal Message This AR has been revised to incorporate changes to federal safety regulations. Questions regarding this AR should be directed to the Human Resources Department, Safety Section at

(602) 262-7555.

Summary of Changes This AR has been revised to incorporate the name change from the Personnel Department to the Human Resources Department and references to the International Safety Equipment Association (ISEA). This AR also includes a requirement for having "fixed" side shields attached to all prescription safety glasses. AR 2.313 was last revised in 2008.

PURPOSE OF POLICY

The Occupational Safety and Health Act (OSHA) Section 5(a)(1) often referred to as the General Duty Clause, requires employers to .. furnish to each of his employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious physical harm to his employees ... Eliminating employee exposure to unsafe conditions must first be accomplished through engineering and administrative controls.

·- ······ lf-eA§ifleering and--administr-ative eontrols--eannot··provide adequate-protection0he-employe·e's use of personal protective equipment (PPE) must be utilized.

When a hazard assessment of job tasks indicates the need for personal protective equipment, the ........ nuy~::~:: ;:, •• all weal tl1e app10p1 iate safety equipt nent at e:m Linn:::~ w11tm JJt::r lurmi11y uJaL juu.

Supervisors have the responsibility of ensuring that employees comply with this requirement.

Failure to comply~_an result ill_f~~~ciplinary actiQ_n for employees and lor superv~c~~·-----= =--- _c-=

The purpose of this regulation is to establish rules and guidelines for the use of high visibility safety apparel, safety prescription eyeglasses, hard hats, safety footwear, and when applicable, reimbursement of PPE costs to employees.

1. HIGH VISIBILITY SAFETY APPAREL

A.A. 2.313 revised Human Resources and Payroll

A. Many workers throughout the nation are killed each year in occupational pedestrian accidents. This includes law enforcement officers, highway construction workers, engineers, sanitation workers, water department workers, etc. The City of Phoenix has had various accidents where employees were struck by vehicles when working in the street. The additional visibility provided by an American National Standards Institute (ANSI) and the International Safety Equipment Association (ISEA) approved Class 2 or 3 retro-reflective safety apparel, vest, t-shirt, jacket, etc. will help eliminate or minimize these accidents.

B. In order to make full use of this apparel and to afford maximum protection, all City employees, including Police and Fire personnel, whenever working within the right-of-way of a roadway, or when otherwise exposed to danger from vehicular or equipment traffic, shall be required to wear an ANSI/I SEA 107-2004 approved Class 2 or 3 safety apparel, vest, t shirt, jacket, etc., (ANSI 207-2006 for emergency personnel) except:

1. Where the use of such vests by Police personnel would conflict with Police Department policy and practices, such as during stakeouts, pursuits, etc.

2. Where Fire Department policy and practices requires Fire personnel to wear reflective turnout gear.

C. Specifications for High Visibility Garments

High-visibility safety apparel is defined as personal protective safety clothing that is intended to provide conspicuity during both daytime and nighttime usage, and meets the Performance Class 2 or 3 requirements of ANSI/I SEA 107-2004 (ANSI 207-2006 for emergency personnel).

The Human Resources Department, Safety Section, has established product specifications and will maintain a qualified products list of approved safety apparel, vests, t-shirts, jackets, etc.

___ ____Ibese-items_are_currentl:yav.ailable-by-directpurchase. ---- --- ------ ··--·

2. SAFETY PRESCRIPTION EYEGLASSES

A. Safety eyewear may be safety-glasses, goggles, face shie.tGs,-welding masks, or other- ..!~:q~e protection, as appropriate to the job. Safety eyewear may be either non-prescription or prescription, as needed by the employee to safely perform their job.

B. Prescription safety eyewear shall meet the same certification criteria as that for non-prescription safety eyewear. The minimum acceptable form of safety eye protection is the latest ANSI/I SEA standard Z87.1, "American National Standard for Occupational and Educational Eye and Face Protection devices" and have "fixed" side shield protection.

C. Safety regulations require that appropriate eye protection be provided to and worn by employees whose jobs expose them to eye hazards.

D. Normal prescription glasses do not provide adequate protection from injury to the eyes and do not meet the latest ANSI/ISEA Z87.1 eye protection specifications.

E. An allowance for prescription safety glasses will be provided when:

A.R. 2.313 revised Human Resources and Payroll

1 . Use of prescription eyewear is necessary for the employee to safely and reliably perform the job, and;

2. Use of safety glasses is re1quired for the job task.

F. The primary responsibility for managing the prescription safety eyeglass reimbursement program shall rest with the department heads.

G. Only those employees who are exposed to potential eye injuries will be eligible for the reimbursement program. In all cases, reimbursement will be made if approved by department management.

H. Employees will be limited to one reimbursement every two years. Those employees requiring prescription changes sooner will be responsible for those costs.

I. Prescription safety glasses will not be replaced (at City cost) if they are damaged because of employee negligence. Chargeability or non-chargeability because of accidental damage will be determined by departmental management.

J. Prescription glasses will be replaced (at City cost) in those situations where damage to the glasses occurred on duty and was not caused by negligence of employee. The damage must have occurred while working.

K. Damage to glasses with an accompanying injury (a Workers' Compensation claim) will be handled through the City's Workers' Compensation Program.

L. Procedures for obtaining reimbursement costs for prescription safety glasses are available ---~eR-tAe-FitJma.A-Reseurees-/--Safety SeetJeR--Wef>-si-te~. ----------

M. The reimbursement amount is for costs towards the eyewear frame and lenses only. No cost of the eye examination is reimbursable.

3. SAFETY HARD HATS

hard hats.

B. · Hard hats shall be worn by employees when they are working on construction projects and where there is a danger of a head injury or when otherwise deemed necessary by department management. This regulation shall not alter police and fire regulations for their employees.

C. Hard hats shall comply with the specifications required by State law and contained in the most current American National Standards Institution ANSI/ISEA Z89.1, American National Standard for Industrial Head Protection.

A.R. 2.313 revised Human Resources and Payroll

,Page 4 of 4

D. Hard hats for head protection of employees exposed to high voltage electrical shocks and burns shall also meet the specifications contained in American National Standards Institute standards.

4. SAFETY FOOTWEAR

A. The foot protection standard requires that employees wear protective footwear when working in areas where there is a danger of foot injuries.

B. The purpose of this program is to establish the process for obtaining appropriate safety footwear for City employees who work in areas where foot hazards are present. The cost of the safety footwear is charged to each department's budget through a voucher system.

C. Employees are responsible for paying any cost of their safety footwear that exceeds the value of the voucher. Any excess cost to the employee above the value of the voucher is not reimbursable. The procedure for using the voucher program can be found on the Human Resources I Safety Section's web page.

D. Safety Footwear Requirements - All safety footwear considered in this policy must comply with OSHA 1910.136, "Foot Protection," which states in part:

1. General requirements. Each affec~ed employee shall wear protective footwear when working in areas where there is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole, and where such employee's feet are exposed to electrical hazards.

2. Criteria for protective footwear. Protective footwear purchased must be ASTM F2412-05 and F2413-05 certified. The safety footwear must be worn on the job any time there is a potential for foot injury or as directed by the supervisor. Safety footwear must be properly worn and fully laced and secured. Employees who fail to properly wear their safety footwear

--------lO:HAHtlle-fob in a haar€Je-us-s.iwatien-may-be-s-ubjest-te-ffisG~Rary--astion. ---·

The safety shoe uppers must be constructed of leather unless the department head or designee has granted a variance. Western style boots or shoes, which are inherently unstable, are not

" ..1 .t. .L "~L ,...:~ . .£ nL " • .t. .t. .L a.uLIIVIILvu lVI tJUI\JIIC.~v VVILII a. VILY v IVv IIA ~a.lvLy IVVLvn::;ar~n::;.

ED ZUERCHER, Acting City Manager