Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form from the City of Phoenix, Arizona, for a sealed bid contract opportunity. The form documents the City of Phoenix's acceptance of a contractor's offer for Onsite Testing and Repair of Large Water Meters under a five-year contract with an anticipated commencement date of May 1, 2026. The contract term will be determined by either the end of the five-year period including any exercised extensions or upon termination per the agreement provisions, whichever occurs first. The effective date is established upon award by City Council, conditioned upon signature and recording by the City Clerk's department as required by Phoenix City Code.

The form serves as a binding agreement wherein the contractor agrees to provide the specified materials or services in accordance with all solicitation terms, conditions, specifications, amendments, and the contractor's accepted offer. Contractors are explicitly cautioned not to commence any billable work or provide materials or services under the contract until receiving official purchase order or contract documentation from the City. The form requires signatures from the City Manager, the appropriate Director or delegate, and the City Clerk's office. The document was approved as to form by the City Attorney on January 19, 2017, and remains valid for use unless altered, in which case resubmission to the City Attorney is required.