APSU Supplier Disposition Request (SDR) 1-14-2021.pdf

SUPPLIER DISPOSITION REQUEST (SOR)

(Form ANL-311 includes instructions and continuation sheet.)

0 !, � a � � 0

(CHECK ONE)

O 1A. Deviation Request %., ,c,f'

'Stry Of C� O 1 s. Nonconformance Action Request

4. Supplier Name, Address, Telephone, Fax 5. Purchase Order No.

6. Related Documents 6.1

7. Qty. 8. Describe Nonconforming Condition 9. Identify Requirement

SUPPLIER'S COMMENTS 13. Affects Delivery

(IF YES, EXPLAIN):

D Yes 0 No

11. Affects Form, Fit or Function

□ Yes ONo

Page_of_

2. SDR No.

3. SDR Date

Date

10. Cause & Corrective Action

14. Recommended Disposition and Comments:

12. Affects Price

OYes ONo

15. SUPPLIER REPRESENTATIVE - TITLE - DATE 16. ANL REPRESENTATIVE - DATE

17. ANL Disposition and Remarks:

18. Approved

TECHNICAL REPRESENTATIVE - DATE QUALITY ASSURANCE REPRESENTATIVE - DATE PROCUREMENT REPRESENTATIVE -DATE AN1--311 i+&,a;

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INSTRUCTIONS FOR USE OF THE

ARGONNE NATIONAL LABORATORY SUPPLIER DISPOSITION REQUEST (ANL-311)

Reference: ANL Quality Assurance Procurement Requirements (ANL-407) Item 4.18

A. The Supplier Disposition Request (SDR) ANL Form 311, including instructions, and continuation sheet. are submitted to the ANL Procurement Representative by a supplier, who during the course of an ANL contract requests deviation from the technical requirements of the contract, or detects nonconformance requiring action (disposition) by ANL. The SDR is reviewed by ANL, and disposition is prescribed by ANL. The SDR is returned to the supplier by the ANL Procurement Representative. The SDR form is an ANL stock item: when completed, the SDR is a quality record. An ANL contract includes the purchase order, statement-of-work, technical specification, schedule of requirements, data requirements, or other requirements that are part o f the contract between ANL and the supplier.

The SDR may be used by the supplier to report on services as well as material items to be offered for use by ANL. The processing of an SDR is not to limit or affect the warranty provisions of an order. ANL approval ol an SDR does not establish a precendent or obligation to accept a fu1ure SDR.

B. Deviation Request - Requests for changes to requirements, specifications, standards. or drawings are considered deviations (SDR Item 1A).

C. Nonconformance Action Request - Nonconforming i1ems are those line items in the contract that, during or after processing, are found discrepant by performance evaluation, inspection, assembly, installation, testing, or other means (Item 1 B). The supplier prepares an SDR reporting nonconformance to ANL after completion of an internal report of nonconformance.

D. A separate SDR is prepared for each service, part number, product, or contract, but not for separate nonconformances, and not for separate requests for deviation. When more than one part is ordered with the same part number, use the part serial number, if available, when describing the nonconforming condition. For example, several nonconformanoes may be reported on the same SDR for part number B-1579 (nonconformances for item serial #134 and ttem serial #196).

E. Upon recording a condition needing ANL action. the supplier segregates and identilies affected material, and reports the condition using an SDR. CONTINUED PROCESSING OF AFFECTED MATERIAL IS AT THE SUPPLIER'S RISK. The supplier should not ship an item that is the subject of an SDR until the approved SDR is received from ANL. Related correspondence andlor inquiries should reference the SDR Number.

F. For clarity, the meaning of several dispositions that may be recorded by the supplier in Item 10 or by ANL in Item 17 is explained below:

Approved: ANL accepts the supplier's recommended action without exception.

Disapproved: The supplier's recommended action is not acceptable to ANL. ANL will specify disposition on the SDR.

Conditionally Approved: The supplier may proceed with processing in accordance with the ANL remarks in Item 17 of the

SDR.

Rework: This disposition applies to discrepancies that the supplier can eliminate with further processing, so that the unit conforms to requirements.

Repair: The process of restoring a nonconforming material, item, or characteristic to an acceptable condition. Repair may follow a supplier-specified, step-by-step procedure that produces a functional and safe condition. The procedure, and description of the repair.

is to accompany the item when it is submitted for ANL acceptance. Acceptance is determined by ANL evaluation of the results of the repair.

Modify: This disposition identifies the need for a change in requirements, e.g., a design change. Before the supplier may proceed, ANL is to issue a contract change.

Reject : Requires that the supplier discard the item unless fabricated from material provided by ANL (in which case special instructions for disposition are issued by the ANL Procurement Representative). Rejected parts identified by serial numbers may not be replaced by new parts using the same numbers. If serial numbers were supplied by ANL, then additional numbers may be obtained from the Procurement Representative.

Accept-as-is: This disposition is permitted when ANL establishes that the nonconforming item or characteristic as reported will not affect intended use; the reported item may be offered for acceptance by ANL. No correction of the ttem or characteristic is needed;

however, the cause and supplier-recommended action to prevent recurrence of nonconformance is to be implemented.

G. Action by ANL is initiated when a copy of the SDR is received from the supplier by the ANL Procurement Department.

1. If the supplier's facility is visited by an ANL Representative, the completed SDR may be reviewed and commented on by the ANL Representative if the reported condition is witnessed. The Item 16 signature of the witnessing ANL Representative indicates that the data in Items 1 through 15 is verified for factual accuracy. Following this review, the SDR is sent by the supplier to the ANL Procurement Representative identified in the contract. Subsequent communication to resolve open issues is between the Supplier Representative who signs the SDR and the ANL Procurement Representative.

2. Nonconforming material that is approved by ANL to be offered for acceptance by ANL, is verified against the SDR and ANL requirements. when received by ANL.

H. The supplier retains a copy of the SDR completed through Item 16, and submits the original of the SDR to the ANL Procurement Representative.

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