April 24 Board Meeting Minutes.pdf

Southwest Georgia STEM Charter Board of Directors Meeting April 18, 2024 5:30 P.M. - Media Center at SGSC

MINUTES

Meeting also offered through Teleconference Option due to COVID-19:

Dial-in Number 978-990-5080: Access Code: 6521665 advertised on the School Website as well.

Call to Order - 5:36 pm Recognition of All Members in Attendance/Note Those Not Present - Present: Tony Lee, Patricia Goodman, Chris Weathersby - Not Present: Erwin Thomas, Others in attendance: Ginger Almon (School Leader) and Lori Wilson (CFO) Approval of March Minutes - Motion to approve by Patricia Goodman, 2nd by Tony Lee - all in favor Approval of April Agenda - Motion to approve by Patricia Goodman, 2nd by Tony Lee - all in favor Recite the current SGSC Mission Statement

● SGSC will provide distinguished and integrated instruction in an environment that cultivates respect, is inclusive of all, and lays the foundation for excellence and life-long learning.

Public Comment - None School Liaison (Ms. Fincher) - No feedback at this time

School Leader's Report - Information Items

● Athletics Information - Information Item The final Varsity baseball game will be played tomorrow night, Friday, April 19, 2024 against Randolph-Clay. We are planning a spring football camp for varsity and middle school football players. Middle school and varsity softball tryouts will be held in the coming week. Middle and varsity cheer tryouts have already been held and the cheerleaders have been named. We will also begin planning an Athletics Awards night for all sports other than softball and cross country -which have already had their awards night.

● Upcoming Events - Information Item We will have a Blood Drive on April 24th. We will have our field day on May 3rd for all grades.

Then we will begin to move into our end of year testing which consists of Georgia Milestones for grades 3rd-8th during the week of May 6th-10th. We started the testing at a later date at the request of teachers who wanted more time to teach their content areas before testing. We will begin End of Course Tests for high schoolers on May 2nd and 3rd and continue into the following week as well. End of Pathways testing will also be held on May 9th for Agriculture and Computer Gaming (high school). We will have Teacher Appreciation Week during May 6th - 10th and the board will cook for the staff on May 10th. On May 10th, we will have our final PBIS celebration with lots of fun for all that earn the reward. We are planning Pre-K graduation on May 14th during the morning and Kindergarten graduation on the same day during the evening. Our Accelerated Reader field trip will also be on May 14th to Chehaw Park. On May 16th, we will have end of year honors day for all grades. Finally, May 17th will be GRADUATION DAY!

● Enrollment Summary - Information Item 499 students total - 32.06% students are non-white. We have received lots of applications for the 24-25 school year, so we expect an increase in enrollment.

Academic - Information Items

● Review of the 23-24 Testing Schedule The school leader shared the testing schedule with the board members.

May 2nd and 3rd - American Literature EOCT followed by all 3rd - 8th grade Milestones testing during the week of May 6th - 10th, as well as EOCTs on May 8th, 9th, and 10th. With make ups days to follow during the following week, as well as high school finals.

Finance - Action Items and Information Items

● Approval of March Financial Report - Action Item Motion to approve by Patricia Goodman, 2nd by Tony Lee - all in favor. The General fund reports ending in March 2024 were reviewed. The school is 75.00% through the fiscal year. We compared the areas of the general fund to the fiscal year percentage to monitor spending.

Revenues total at 78.43%. Expenditures total at 73.15%. The total fund equity for March 2024 is $4,487,401.73. Board members reviewed all of the financials for the General Fund. Fund equity has increased when compared to February 2024.

○ Cash Flow- The monthly cash flow variance for March 2024 is $2,240.65.

● Approval of the March School Food Report - Action Item

Motion to approve by Patricia Goodman, 2nd by Tony Lee - all in favor. The school nutrition fund for March 2024 was reviewed. The revenues total to 84.02%. The expenditures total at 72.71%.

The fund equity increased by $23,063.49 when compared to February financials.

● CPF Point Calculation at this time - Information Item- The Comprehensive Performance Frameworks Score Prediction was reviewed. Based on the SCSC monitoring results, the CPF score is a 85 due to enrollment variance. SGSC is deducted 15 points. There were no major changes in any of the CPF calculations for the month of February.

● Approval of Modular Complex Bid - Action Item Motion to approve by Chris Weathersby, 2nd by Patricia Goodman - all in favor. The Bidders include Mobile Modular, Modular Solutions, Swartz Building Solutions, Modular Technologies Inc., Nadler Modular, Sustainable Modular, and B2B Management LLC. The Board reviewed the bids.

Based on the cost provided, timeline of completion, and specifications met, the Board approved Swartz Building Solutions, Inc. the bid for the modular complex.

● Historical Resources Survey- Information Item Mrs. Patricia Goodman spoke with her contact from the State who met with Terracon to discuss the need for a historical resources survey. It was confirmed that the school must complete this survey to complete the environmental assessment. The Board viewed another proposal that was submitted by Ray, Ellis, & Labrie. This survey will be discussed further at the next finance committee meeting.

● ARP ESSER III Update/Input - Information Item All of the School’s ARP ESSER III grant funds will be allocated by the end of the fiscal year.

Governance - Action and Information Items

● Expansion of school grounds (update) - Information Item There was no new information to share on this end because most information was covered during the finance portion of the board meeting - *standing agenda item

● Required Board Training - Information Item All board members have completed the required face to face sessions of training, as well as the online portions of the training. Deadline is April 30, 2024 to ensure that all board members complete their training requirements. *standing agenda item until April 30th

● Approval of Resignation of Non-Returning Staff Members - Action Item Approval of resignation of Lindsey Giddens (special education teacher) - Motion to approve by Chris Weathersby, 2nd by Patricia Goodman - all in favor Approval of resignation of Eric Lumpkin (athletics director) - Motion to approve by Chris Weathersby, 2nd by Patricia Goodman - all in favor Approval of retirement for Leigh Ann Walton (high school literature teacher) - Motion to approve by Patricia Goodman, 2nd by Chris Weathersby - all in favor

● Approval of Newly Hired Staff - Action Item Approval of Raylee Etheridge (STEM and math/ela support) - Motion to approve by Patricia Goodman, 2nd by Chris Weathersby - all in favor Approval of Alda Thompson (special education teacher) - Motion to approve by Chris Weathersby, 2nd by Patricia Goodman - all in favor Approval of Courtney Floyd (math interventionist) - Motion to approve by Patricia Goodman, 2nd by Chris Weathersby - all in favor

● Discuss the school leader’s performance related to LKES - Information Item The board members discussed the school leader’s performance related to LKES standard 6 - Teacher/Staff Evaluation. The board asked several questions about the number of observations and the staff that conducts observations. They were satisfied with the overall performance in this area.

Adjourn Meeting - Motion to adjourn by Patricia Goodman, 2nd by Chris Weathersby - all in favor

TIME ADJOURNED: _ 6:50_PM