Appendix_VII_Maybell.docx

This appendix is a detailed equipment inventory document for the Maybell Substation, one of seven electric substations operated by the City of Palo Alto Utilities (CPAU) requiring surface preparation and protective coating services. The Maybell Substation contains three primary pieces of equipment designated for coating work: two 28 MVA McGraw Edison transformers (Items 1 and 2, each measuring 172"w x 172"d x 204"h) and BBC switchgear (Item 3, measuring 363"w x 200"d x 120"h). The appendix includes photographic documentation of each equipment item to support contractor assessment and bid preparation. According to the related solicitation materials, the Maybell Substation represents a portion of the broader seven-substation painting project, with estimated Year 1 costs of $70,000 for this location. The invitation for bids was issued with a non-mandatory pre-bid site walk scheduled for April 15, 2026, at the Colorado Substation, written questions due by April 17, 2026, at 1:00 p.m., and electronic bids due April 24, 2026, at 3:00 p.m. Work is anticipated to commence July 1, 2026, with a completion deadline of 1,095 working days from Notice to Proceed.

The project requires contractors to provide comprehensive cleaning, surface preparation, corrosion treatment, priming, and application of high-performance utility-grade protective coatings meeting ANSI No. 70 light gray finish standards with Fire Engine Red bushing caps using silicone alkyd, complying with Steel Structure Painting Council (SSPC) and OSHA standards. Contractors must hold California state contractor licensure and maintain registration with the California Department of Industrial Relations (DIR), with prevailing wage requirements mandated under Labor Code Sections 1720 et seq. The broader Year 1 project budget is estimated at $940,500 ($840,500 for painting plus $100,000 mobilization) across all seven substations, with subsequent years ranging from $274,000 to $327,000 over a four-year timeline. Bid security requires a bid bond of no less than 10 percent of the aggregate bid amount for bids exceeding $25,000, and the selected contractor must provide performance and payment surety bonds each equal to 100 percent of the contract sum within 10 business days of Notice of Award. Liquidated damages are assessed at $500 per day for failure to achieve final completion within contract time, with 10 percent retainage on progress payments due within thirty days of receipt. The City reserves the right to award the contract to a single contractor or multiple contractors, with no specific set-asides identified and no incumbent vendors mentioned in the documentation.