Appendix D - Sample CDOT Price Award Template.pdf
PDF 110 KB Posted
- Solicitation number
- DQ 25-010LH
- Issued by
- Clear Creek County, Colorado
About this file
This document is a Notice of Award from the Colorado Department of Transportation (CDOT) Center for Procurement and Contract Services. The award is for a procurement contract with an unspecified vendor, covering the supply of commodities or services on an "as-needed" basis for an initial one-year period with options to renew for four additional one-year terms, totaling a potential five-year contract duration. The document indicates that prices shall remain firm for the first 12 months, with any proposed price changes after that period requiring submission of supporting documentation to CDOT Purchasing at least 60 days prior to the proposed effective date.
The notice emphasizes that this is a notice of intent to purchase, not a guaranteed purchase order. Various CDOT personnel will order materials as needed, and other Colorado state agencies, institutions, political subdivisions, and non-profit grantees may also order materials based on this award. No specific quantities are guaranteed, and orders will be based on actual requirements. Either party may cancel the contract with 30 days written notice, and CDOT will only be responsible for materials directly ordered and received by the department. Inquiries about the award can be directed to CDOT Purchasing at the provided contact information.
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Text version
NOTICE OF AWARD
COLORADO DEPARTMENT OF TRANSPORTATION
AWARD NUMBER:
(THIS IS NOT A PURCHASE ORDER, SEE NOTE
BELOW)
Re: Bid #
Period Covered:
Option to renew with four (4) one-year terms
VENDOR NO.
VENDOR NAME:
ADDRESS:
CONTACT:
PHONE:
Email:
DELIVERY:
INVOICE TO:
Invoice address on Purchase Order for Colorado State
Agencies, Institutions and political subdivisions
MATERIAL GROUP NUMBERS:
Conditions of Award: Award is made to above referenced vendor for supplying the commodity/service specified above and on any attached supplementary pages per bid specifications to be ordered on an “as needed” basis for the period from Month Day, Year through Month Day, Year with four (4) one year renewal periods, at CDOTs option. This award is in year 1 of 5 possible year’s total. Prices shall be firm through the first 12 months of award. Requests for any proposed price changes after the first 12 months must be submitted along with supporting documentation, to CDOT Purchasing, a minimum of sixty (60) days prior to the proposed effective date of such change. A new award notice will be issued for each additional renewal year that CDOT selects.
EITHER PARTY MAY CANCEL ON 30 DAYS WRITTEN NOTICE.
NOTE: THIS AWARD IS A NOTICE OF INTENT TO PURCHASE ONLY. VARIOUS CDOT PERSONNEL
AS NEEDED WILL ORDER MATERIALS. OTHER COLORADO STATE AGENCIES, INSTITUTIONS,
POLITICAL SUBDIVISIONS OR NON_PROFIT GRANTEES MAY ORDER MATERIALS BASED ON THIS
AWARD. AGENCIES OTHER THAN CDOT ORDERING MATERIAL BASED ON THIS AWARD MUST
ORDER VIA THEIR OWN PURCHASE ORDER SYSTEM. CDOT WILL ONLY BE RESPONSIBLE FOR
MATERIAL ORDERED AND RECEIVED BY IT. NO QUANTITIES ARE GUARANTEED AS A RESULT
OF THIS AWARD. QUANTITIES ORDERED WILL BE BASED UPON ACTUAL REQUIREMENTS.
Please direct inquiries on this award to CDOT
Purchasing, Phone: (303) 757-9131
Fax: (303) 757-9669
Approved By:
Purchasing Agent
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