Appendix A - Scope of Work (SOW).pdf
PDF 163 KB Posted
- Solicitation number
- DQ 25-010LH
- Issued by
- Clear Creek County, Colorado
About this file
This Appendix A Scope of Work (SOW) document is from the Colorado Department of Transportation (CDOT) for janitorial services at The Divide Office Building located at the Eisenhower Johnson Memorial Tunnels (EJMT), situated at approximately 11,000 feet elevation on I-70, 50 miles west of Denver. The contract seeks a janitorial company to perform regular weekly and annual cleaning services for the approximately 9,004 square foot facility, with services required three times per week on Mondays, Wednesdays, and Fridays between 6:00 am and 7:00 pm, excluding holidays. The cleaning services will cover multiple areas including six restrooms, two sleeping rooms, three conference rooms, eight offices, common areas/hallways, two kitchen/breakrooms, one control room, and include bi-annual comprehensive floor and wall maintenance.
The selected contractor will be responsible for tracking and reporting materials used, with CDOT providing cleaning supplies, and will invoice CDOT monthly by the 15th business day of the following month. The invoices must identify the original contract routing number and include documentation supporting all charges. While specific payment details are not fully disclosed, the SOW indicates CDOT will provide final contact information for invoice submission after vendor selection. The cleaning scope is comprehensive, including tasks such as disinfecting surfaces, vacuuming, mopping, emptying trash, restocking supplies, and performing detailed bi-annual deep cleaning of floors, carpets, windows, and walls throughout the facility.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Appendix A – Scope of Work
Background:
The Divide Building located at the Eisenhower Johnson Memorial Tunnels (EJMT) is on I-70 at approximately 11,000 feet elevation and provides an essential link for Intra and Interstate traffic and commerce. It is located 50 miles west of Denver.
The Colorado Department of Transportation is seeking the services of a janitorial company to perform regular weekly and annual janitorial services at The Divide Office Building @ the EJMT located on the west side of the EJMT, heading westbound on I-70, on the right hand side.
Square Footage (The Divide Office Building) – approximately 9,004 sq. ft. of cleaning space.
A. Description of work and deliverables
● Work location: The Divide Office Building @ the EJMT
● CDOT will furnish all soaps, paper goods, trash bags, and cleaning supplies to perform the tasks below as applicable.
● The selected contractor shall be responsible for keeping track of materials used to accomplish cleaning and maintenance service each day services are completed, completing a Materials Count Sheet (Attachment B) and emailing the completed Materials Count Sheet weekly to:
Diana.VanVoorst@state.co.us Reference Attachment B – Materials Count Sheet.
● Selected contractor shall provide the following services for CDOT’s The Divide Office Building @ the EJMT year-round, between the hours of 6:00 am and 7:00 pm. Cleaning services will be required on Mondays, Wednesdays and Fridays of each week. Excluding holidays. If a holiday falls on either Monday, Wednesday, or Friday, the selected contractor shall work with CDOT staff to determine the third cleaning service day for that week.
● If weather delays or stops the vendor from getting to The Divide Office Building at the EJMT, the selected contractor shall contact CDOT staff to advise of the situation and to reschedule that service day.
● CDOT will provide access to facilities through keys and/or badges.
● Exterior doors shall be secured and locked at all times when not being used for ingress or egress.
● Interior doors shall be left as found by the selected contractor (If a door is unlocked it should be left unlocked. If a door is locked it must be locked when finished cleaning the area).
● All Man hours worked need to be listed on all submitted invoices.
The Divide Office Building @ the Eisenhower Johnson Memorial Tunnel (EJMT) Location: Driving Westbound through the tunnel, immediately upon exit of the tunnel, turn right.
Restrooms (6)
Location Upstairs - : Two upstairs - One Men’s and One Women's. No showers
Location - Downstairs: One Men’s restroom and One Women’s, both include one shower stall each.
There are also two Unisex restrooms downstairs. No showers
3 Times weekly- Monday, Wednesday and Friday
Clean and disinfect sinks, toilet bowls, urinals, and counters thoroughly. Spot clean walls and toilet partitions thoroughly.
Wipe clean the exterior of soap and paper dispensers. Restock supplies as needed. Thoroughly sweep and then mop all hard tiled floors. Empty all trash receptacles, replace liners, and clean the interior and exterior of receptacles as needed. Transport trash to a designated area in the building for storage or removal.
Sleeping Rooms (2) -
One large and One small -separated by doors
3 times weekly - Monday, Wednesday and Friday
Vacuum and dust the tables.
Conference Room (3) - Two located upstairs and One located downstairs
3 times weekly - Monday, Wednesday and Friday
Vacuum and wipe down the tables
Offices (8) - All located upstairs
2 times weekly - Monday and Friday
Thoroughly wipe tables, desks, and working stations. Vacuum carpets and rugs thoroughly. Sweep and then mop hard surface floors thoroughly. Empty all trash receptacles, replace liners, and clean the interior and exterior of receptacles as needed. This includes shredding bins. Transport trash to a designated area in the building for storage or removal. Refrigerators and microwaves in offices are considered personal property of employees and are not to be cleaned by the selected contractor.
Common Areas / Hallways
Sweep and then mop hard surface floors thoroughly. Vacuum carpets and rugs thoroughly. Dust and wipe furniture, shelves, and wall hangings.
Kitchen Areas/Breakrooms (2) - One located upstairs and One located downstairs.
Clean and disinfect sinks, counters, tables, and microwaves thoroughly.
Wipe clean exterior of refrigerators.
Spot clean walls thoroughly. Wipe clean the exterior of soap and paper dispensers. Restock supplies as needed. Thoroughly sweep and then mop all hard tiled floors. Empty all trash receptacles, replace liners, and clean the interior and exterior of receptacles as needed. Transport trash to a designated area in the building for storage or removal.
The selected contractor will not be responsible for cleaning dirty dishes.
Control Room (1) 3 times weekly - Monday, Wednesday and Friday
Thoroughly wipe tables, desks, and working stations. Vacuum carpets and rugs thoroughly. Sweep and then mop hard surface floors thoroughly. Empty all trash receptacles, replace liners, and clean the interior and exterior of receptacles as needed. Transport trash to a designated area in the building for storage or removal.
Flooring & Walls – throughout entire square footage
2 times annually (6 months between each service)
Strip, refinish, or polish tiled flooring. Scrub ceramic and grout floors and walls. Steam clean all carpeted areas including rugs and runners. Thoroughly wash interior windows and window sills.
1. Payment
The selected contractor shall invoice CDOT on a monthly basis, by the fifteenth (15th) Business Day of the month following the month for which the invoice covers. Invoices shall identify the Original Contract Routing Number. The selected contractor shall provide documentation supporting all charges listed on each invoice at the request of CDOT. The selected contractor shall submit invoices to the following address:
CDOT will provide the contact information once the vendor is selected.
Please send all Region 1 Section 9 invoices to: R1S9 Accounts Payable Email Address
File details come from the government source that posted it. Updated .