Appendix D - Contractor Base Security and Access.pdf

JOINT BASE CHARLESTON

CONTRACTOR & VENDOR SECURITY REQUIREMENTS HANDOUT 1 Jan 21

Due to ongoing terrorist threats, today’s environment requires us to exercise more vigilance in protecting our personnel and resources. It is necessary to closely scrutinize and monitor access to the base. Like other military installations, we perform background checks on all current and future contractors, subcontractors and vendors accessing the installation. The background check will include a criminal history check and fingerprinting of all individuals. In addition to the background check, we use a contractor/vendor identification badging process. These badges ease base entry for the individual and simplify entry control procedures for our Security Forces. The badge is required to be worn on base at all times.

The 628th Security Forces Squadron will gather information on anyone who would not otherwise be entitled unescorted entry to the base. This includes individuals who are allowed on base through contracts, subcontracts or agreement with any organization. Security Forces will keep a list of persons not authorized to enter JB CHS.

These security measures are not optional. JB CHS has the right to deny entry based upon results of the investigation and/or the refusal to submit fingerprints. The information included in this handbook is provided to help ensure all contractors working on JB CHS are aware of our security requirements. For additional entry requirements, review DOD Manual 5200.8, V3 and AFMAN 31-101, V3, Installation

Perimeter Access Control.

Please work with Security Forces and give this matter your full attention so we can implement this process as quickly and efficiently as possible.

1. Assistance Available

1.1. The 628 SFS provides a 24 hour-a-day Base Defense Operations Center (BDOC) also referred to as the “Law Enforcement Desk”, for JB CHS and the housing area. The 628 SFS provides normal police functions that are associated with any civilian police force (i.e. traffic control, alarm response, accident and incident investigations, etc.). The JB CHS BDOC dispatcher is located in Building 254 and can be reached at extension (843) 963-3600.

1.2. The Visitor Control Center (VCC), under the J5 Plans & Programs section is responsible for contractor access control onto JB CHS. All contractor security related questions should be directed to the

VCC at the numbers listed below:

Numbers to call during normal working hours Monday through Friday:

JB CHS-AB VCC 963-7807/6158

JB CHS-WS VCC 794-7417/7712

2. Entry Requirements during Periods of Increased Security

2.1. Entry requirements identified in this document apply during normal day-to-day security conditions.

These procedures may change with little or no notice due to an increased state of security affecting your ability to enter the installation.

2.2. If you are denied entry to the base due to enhanced security, you should immediately contact your base sponsor (i.e. Contract Administrator, Corps of Engineers, etc.).

*Note: If security procedures are increased you will need to follow the directions of the on-duty SF member. Failure to do so and you will be detained, denied entry and your access in the future may be denied.

3. Entry Requirements to JB CHS

3.1. Legal Authority for Entry: Authority for contractors to enter JB CHS is granted by the Joint Base

Commander (JBC). Under the authority of the Internal Security Act of 1950, Section 21, contractors and their equipment are subject to lawful search-and-seizure procedures upon entry or exit from the installation. No privately owned weapons are permitted on JB CHS.

3.2. Base Entry Points: Contractors are only allowed entry to the base for contract related business. Keep in mind that installation entry procedures can and will change with little or no notice dependent upon the current security posture.

3.2.1. JB CHS-AB Gates:

3.2.1.1. Main Gate/Dorchester: Located at the intersection of Dorchester Road and Hill Blvd. This gate is open 24 hours a day, seven days a week. Passes can be issued at this gate after the VCC closes. The

VCC (Bldg. #1953) is open 5- days a week, Monday thru Friday, 0700-1600. The VCC is closed the first

Wednesday of each month for training from 1200-1600. The VCC is also closed Weekends, Holidays and Military down Days. NOTE: There may be times that the hours change due to holidays, manning, FPCON conditions, furloughs, etc. Badges are issued between the hours of 0730- 1530, Monday thru

Friday by the contract security manager. Traffic through Dorchester Gate is limited to authorized personnel with correct identification, contractor badges or temporary passes. Commercial trucks vehicles towing enclosed trailers or equipment are not authorized thru Dorchester Gate.

3.2.1.2. Arthur Drive/Rivers Gate/Search Area: Located on Arthur Drive and is the gate closest to the flight line. This gate is open 24 hours a day, seven days a week. No visitor passes are issued at this gate. This gate is the only entrance for commercial trucks, oversized vehicles, vehicles towing trailers or equipment as well as primary entrance for all contractor and vendor vehicles. Search hours are Monday thru Friday, 0400-1800; (Note: Search is manned by VCC staff member from 0600-1500, Mon-Fri for vetting purposes only) After hour’s searches may be denied, take longer and/or require coordination with

BDOC. All commercial vehicles are required to go through the search area before entering the installation unless permitted by special access as printed on the reverse of DBID card or authenticated placard.

Commercial vehicles attempting to gain entry through any other entry point will be turned away and redirected to the Rivers Search Area for JB CHS-AB and to Gate 4 Remount Search Area for JB CHS-

WS. Commercial vehicles include but are not limited to the following:

3.2.1.2.1. Semi-tractor trucks with/without trailers

3.2.1.2.2. Any contractor vehicle with enclosed hold or cargo areas. Pickup trucks with an open bed may be granted entry at any gate without search as annotated on the reverse of DBID card.

3.2.1.2.3. Any type of vehicle towing an enclosed trailer (or open trailer if being used in conducting business).

3.2.1.2.4. Military affiliated individuals possessing unescorted access credentials to the installation and towing an open trailer or small personal trailer, boat or RV will be permitted access to the installation without having to transit through the search area first. Sentries have authority to visually check any trailer or other towed conveyance for contraband or other unauthorized materials or stowaways to the base.

3.2.3. JB CHS-WS Gates:

3.2.3.1. JB CHS-WS – Visitors Control Center North (VCC) (Bldg. #3): Located on Red Bank Road and is open 5- days a week, Monday thru Friday, 0700-1600. The VCC is closed the first Wednesday of each month for training from 1200-1600. The VCC is also closed Weekends, Holidays and Military down

Days. NOTE: There may be times that the hours change due to manning, FPCON conditions, furloughs, etc. Badges are issued between the hours of 0730-1530, Monday through Friday.

3.2.3.2. Red Bank Road (Main Gate) is located on Red Bank Road adjacent to the Red Bank Club. This gate is open 24 hours a day, seven days a week. No passes are issued at this gate. Traffic through Red

Bank Road Gate is limited to authorized personnel with correct identification, contractor badges or temporary passes. No commercial trucks are authorized through the Red Bank Road Gate.

3.2.3.3 NNPTC Gate is located on Red Bank Road. This gate is open 24 hours a day, seven days a week.

No passes are issued at this gate. Traffic through Red Bank Road Gate is limited to authorized personnel with correct identification, contractor badges, VA badges, DBID cards or temporary passes. No commercial trucks are authorized through the Red Bank Road Gate.

3.2.3.4 Post 4/Post 4 CVI located on Tank Road off of Remount Road. Post 4 hours of operation are

0700-1600, M-F and Post 4 Search is open 24 hours a day, seven days a week. Temporary visitor passes can be accomplished at this gate. This gate is the only entrance for commercial trucks, oversized vehicles towing trailers or equipment as well as primary entrance for all contractor and vendor vehicles. (All types of vehicles are required to go through search (far right lane).

3.2.3.5 Post 7 Gate is located on Guidance Road adjacent to building 302. This gate is open 24 hours a day, seven days a week. No passes are issued at this gate. Traffic through Post 7 Gate is limited to authorized personnel with correct identification, contractor badges, DBID cards or temporary passes.

3.2.4. Contractor Gates –JB CHS-AB: If a contractor gate is established in support of a contract, the gate will be manned by contractor personnel who are trained by security forces on entry control procedures who will be posted with LMR to contact BDOC. Request for a contractor gate must first be directed to

Security Forces (J3) Section. If established, entry will only be granted to personnel and vehicles used in support of the contract. Entry will be supported by an Installation Authority Listing (IAL). Entry will be

IAW AFI 31-101, Integrated Defense and AFMAN 31-101, Installation Perimeter Access Control requirements unless approved by waiver from the installation commander.

4. Contractor/Vendor Entry Requirements

4.1. Contractors and vendors requiring access to JB CHS will be issued identification badges from the contract security manager. Contractors must maintain current personal identification such as a driver's license or company ID card on them while they are on JB CHS. At a minimum, this ID should include a picture, the physical description of the individual, date of birth, and a signature.

4.2. All personnel issued contractor/vendor DBID cards/badges must display their badge(s) on the front of their outermost garment (i.e., shirt, jacket etc.) located on the upper torso while working on JB

CHS. If this should be a safety hazard, the badge must be displayed upon request. The badge allows movement to and from work sites only. The badge does not authorize entry/access to restricted areas or access to services facilities not preapproved by competent base authorities. NOTE:

Contractors/Vendors who need access into a restricted area must be escorted.

4.3. JB CHS units or agencies requesting access for contractors or vendors include (i.e., 628 CONS, 628

CES, 628 CS, 628 LRS, 628 MDG, 437 MXG, Navy ROICC, AAFES, Navy Exchange, DECA, U.S.

Army Corps of Engineers, etc.) and must first submit a Contractor Worksheet, Application for Personnel to Work Under Department of Defense Contract to the Dorchester Gate VCC, Bldg. #1953 (AB) or Bldg.

#3 (WS). The Contractor Worksheet may be completed by the contractor or vendor however; it will only be accepted by the applicable VCC from the sponsoring base agency. The sponsoring agency is a DoD or military approving agency, to include units listed above that can verify a need for installation access for the purpose of a job/contract. In rare cases, contractors who are non-US citizens must also submit an

INS Form I-9 along with other original supporting documents and provide confirmation that access is allowed IAW 628 XP and foreign access policies. Blank Contractor Sheets will be supplied by the sponsoring agency and will also be available at VCCs on the AB and WS. If the contractor or vendor completes the Contractor Sheet, a copy should be given to the sponsoring agency. The contract security manager will receive and file the original copy at the time appointment is made at the VCC to receive a contractor’s badge.

4.4. The contracting office or contract administrator will verify that the contract number is correct and that the contractor is working on that contract. The VCC staff will ensure that the form is completed properly, legible and all required signatures prior to acceptance.

4.5. A DBID card/badge will be issued an expiration based off the length and time of work to be performed on JB CHS. Expired cards will be relinquished to the foreman who will ensure credentials are returned to

JB CHS VCC.

4.6. It is the contract foreman’s responsibility to ensure that all contractor cards/badges and other forms of identification issued by JB CHS are returned to Security Forces in a timely manner after completion of the contract or in the event that an employee is terminated from their job. Any items issued by JB CHS should be returned in person (preferred method) or by mail to 628 SFS/J5Z, 105 S. Graves Ave., Joint

Base Charleston, SC 29404-5009.

5. Contractor Cards/Badges

5.1. JB CHS Contractors are issued DBIDS cards. Each contractor badge allows the holder different privileges that are defined below. Direct all questions in regards to contractor badges to 628 SFS/J5Z at

963-6158.

NOTE: Contractors/Vendors DO NOT have escort authority for anyone unless such authority is indicated on their badge. Contractors/Vendors may not conduct interviews about base contracts or events without first discussing the issue with the 628 AW Public Affairs office.

5.2. Contractors who are also retired military, dependents, etc., must be vetted and receive a DBID card to perform work on JB CHS. Your retiree card, dependent card, etc., cannot be used to escort personnel on JB CHS while performing work as a contractor.

6. Contractor/Vendor Vehicle Entry Requirements

6.1. Company Vehicles: It is not required for contractors/vendors to obtain vehicle registration for each vehicle that will be used on the installation. However, if operating a vehicle on JB CHS you must have proof of ownership (registration), current company identification, and proof of insurance on all vehicles.

Each employee that will operate a vehicle must have a current/valid driver's license. This will be verified with a driver’s license check upon completion of Contractor Sheet. The contract foreman is ultimately responsible for ensuring individuals with suspended or revoked licenses do not operate a motor vehicle on the installation.

6.2. Privately-Owned Vehicles (POV): Contractors may operate their POVs on JB CHS for the duration of the contract; however, when the contract expires, so will their driving privileges. Vehicle registration is not required however you must maintain vehicle registration, proof of insurance and have a valid driver’s license.

6.3. Contractor or vendor delivery vehicles must have a computerized delivery slip, commercial bill of lading, or work order showing JB CHS (building number and/or street address) as the delivery destination.

It is advisable to include a receiver’s phone number.

6.4. Entry procedures during periods of increased security may be changed with little or no notice. If you have questions concerning entry control requirements, refer to your base sponsor.

7. Base Entry Point Checks:

7.1. In order to protect base resources and personnel, the installation commander has directed random inbound and outbound vehicle inspections at the gates. These checks are necessary to prevent the theft or damage of JB CHS resources and property and to prevent the transportation of illegal drugs onto the installation.

These checks may delay your workers. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges. Refer to the Installation Defense Plan and policy for additional information on Random Vehicle Inspections.

8. Traffic Rules and Regulations:

8.1. All motor vehicle codes for the state of South Carolina apply on JB CHS and are strictly enforced.

Failure to obey established state, local, and installation traffic rules/regulations may be grounds to suspend or revoke an individual's base driving privileges. Personnel caught violating traffic rules and regulations on JB CHS-WS can be issued a Central Violations Bureau 1805, United States District Court Violation

Notice. Personnel caught violating traffic rules and regulations on JB CHS-AB can be issued a DD Form

1408, Armed Forces Traffic Ticket. In addition, the state from which an individual’s driver's license was issued will be notified of all suspension or revocation actions. State and/or base law requires:

8.1.1. Proof of vehicle liability insurance, valid state registration and a valid driver’s license shall be shown upon demand.

8.2. Seat belts must be worn by all vehicle occupants at all times while on the installation. Seatbelt violation may result in a suspension of your base driving privileges.

8.3. Motorcycle/moped operators must meet base regulation.

8.4. Cellular phones may be used only if vehicle is parked or equipped with a hands-free device. Use of cell phones while driving on military installations is prohibited by DoD regulations to include texting.

Citations will be issued if you are observed operating a motor vehicle while talking/texting on a cellular phone. All contractors are briefed on this requirement at the time they receive their contractor badge.

Cellular phone violations will result in a suspension of your base driving privileges.

9. Base Speed Limits:

9.1. Speed limits on JB CHS are strictly enforced.

9.2. Twenty five (25) MPH unless otherwise posted.

9.3. Ten (10) MPH in parking lots.

9.4. Fifteen (15) MPH on the flight line, unless otherwise posted.

9.5. Twenty (20) MPH in the housing area.

10. Emergency Vehicles:

10.1. Vehicles with "Alert Force" signs and yellow lights on top, as well as ambulances, security forces, fire department, civil engineering vehicles have the right of way when their lights are flashing and horns or sirens are sounding. You are required to come to a complete stop on the right hand side of the roadway when approached by an emergency vehicle.

11. Items Prohibited

11.1. Items prohibited in the state of South Carolina are also prohibited on JB CHS. Prohibited items are subject to confiscation. Administrative or judicial action, to include base barment, may be initiated against any individual possessing a prohibited item on JB CHS. If in doubt, don’t bring the item on base or contact security forces. Examples of prohibited items are but not limited to:

11.1.1. All forms of illegal drugs.

11.1.2. Firearms; shotguns, handguns, machine guns, firearm silencers, ammunition of any type, blasting caps or similar items of explosive material, starter or flare pistols, pellet or BB guns, dynamite, tear gas and their dispensing devices, and other similar devices. Construction tools that require use of explosive materials are authorized if they are required to perform your duties. Contractors who require one of the prohibited items listed above may bring the item onto the installation in performance of the contract (i.e., bird control, wildlife management, etc.), but only when specified in the contract.

11.1.3. Knives with blades in excess of four inches, switch blade knives, underwater spear guns, bows and arrows, crossbows, slingshots and blowguns, throw blade knives, blackjacks, nightsticks, clubs, brass knuckles, tomahawks, swords, bolas, fighting sticks, throwing discs, chains, and other similar items that can be used as a weapon.

12. Base Exercises, and Retreat

12.1. JB CHS has both a wartime and peacetime mission. To ensure we can perform both missions effectively, frequent exercises are conducted. Here are some things you should be aware of:

12.1.1. Entry to or exit from the base may be delayed due to gate closures or heavy traffic volume.

Closures are usually for short periods of time and timing entry to off peak hours can cut traffic delays.

12.1.2. Should you or your employees get stopped at a cordon (exercise perimeter) or get told to evacuate your work area, you may identify yourself to the cordon guard as a contractor and state the reason you need to remain in the cordon area. The guard will pass the information up the chain of command and ask for an exemption to the evacuation requirement. Be aware this may take a few minutes. If the exemption is approved, only company or properly marked vehicles will be allowed to cross or remain in the exercise cordon area. Remember, you are required to follow the final decision of the guard and will not attempt to persuade him/her to allow you to enter the area if authorization is not received. If the exercise causes delays or other problems with your contract performance, immediately notify the contract administrator or sponsoring agency.

12.1.3. Retreat. To show respect for the flag of the United States, all personnel driving a vehicle shall stop while retreat (National Anthem) is sounded. Once the last note has sounded, vehicles may be placed back in motion.

13. Contractor's Security Requirements:

13.1. Although JB CHS has stringent entry and internal controls, we still experience incidents of vandalism and theft. Your equipment located within the boundaries of JB CHS will be provided the normal protection you would expect from a civilian police agency. As in the civilian community, you are expected to provide a reasonable degree of protection (security) for your property. The government accepts no responsibility for lost or stolen materials, equipment or tools, regardless of the item(s) location. The security of your property when it is contained within a restricted area is secondary to the protection afforded to the JB CHS resources. Should you be a victim or witness to a crime or incident, please report it immediately to BDOC at extension 843-963-3600.

14. Flight line Operations (JB CHS-AB):

14.1. If your job site is on or near the flight line, the Airfield Manager, 963-3024, maintains all instructions for flight line operations. If the job site is near restricted areas, an escort may be required. Also, procedures for job sites on or near the flight line may change dependent upon the current security level at the base.

15. Restricted Areas (JB CHS-AB):

15.1. JB CHS-AB has several areas containing high value or sensitive resources. These areas are posted with "Restricted Area" signs. In addition to signs, the areas are marked with red or orange ropes, stanchions, or red painted lines. Contract personnel may not enter these areas unless they are under escort by an authorized individual. If your contract involves work within a restricted area, the contract administrator or sponsoring unit and the airfield manager will coordinate actions with security forces to establish a "free zone." A "free zone" will permit contractors entry, free movement, and exit from the job site. See paragraph 17 for free zone procedures.

16. Entry Requirements for Construction Projects inside Restricted Areas (JB CHS-AB)

16.1. All contractors performing work inside a restricted area must provide 628 SFS/J-3 (through base contracting) an entry authorization letter (on company letterhead). This letter must be signed by the contracting officer and approved by the commander or deputy commander responsible for the restricted area prior to being submitted to 628 SFS/J-3. The following information is required:

16.1.1. Contract purpose, inclusive dates, and the full name and social security number of all personnel requiring entry into the restricted area. All vehicles required in the restricted area must be listed alphabetically on the letter by year, make, model, color, license plate number and state of issue.

16.1.2. All contract personnel must have a valid form of identification (with photo) on them at all times.

They will be escorted into the restricted area by the JB CHS organization or unit directly associated with the project. While in the restricted area, they are required to remain with the escort official at all times.

16.1.3. All vehicles entering the area are subject to search by security forces. The escort official is responsible for processing the contractor through entry control points, escorting personnel to and from the work area, and assisting in personnel and vehicle searches. The escort official is also responsible for providing an escort briefing.

16.1.4. In the event of an emergency that requires evacuation from the restricted area, you will comply with the instructions of security forces members and your escort official.

17. Free Zones Operations (JB CHS-AB):

17.1. In the event that free zones have to be established the following guidelines will apply on JB CHS.

17.1.1. Free zones are areas formally removed from restricted areas that do not contain any protection level 1, 2, or 3 resources. If a resource is located in the area where the free zone was established, notify security forces prior to entering the area. Additionally, the following requirements must be followed for free zone operations:

17.1.2. All contractors must be in possession of a DBIDS card with a red background to gain access to the

IMC area. Without this badge, access will be denied.

17.1.3. All contractors must follow the pre-established route to and from the flight line controlled area fence to the free zone work site. The first person arriving at the free zone job site for the day must notify

BDOC at 963-3600/2695 and report the area as open.

17.1.4. All contractors are required to report unknown or unauthorized workers in the free zone job site to

BDOC, at 963-3600/2695 or 911. Include the location and description of the individual.

17.1.5. Notify BDOC of any unusual activities required by the contract which could alarm the base populace, i.e., the use of explosives, flames or special equipment causing loud or unusual noises or heavy volumes of smoke.

17.1.6. The last person to depart the free zone job site will conduct a sweep of the area to ensure all other workers have departed, all equipment is turned off and keys are removed, and all equipment and site is secured. This person will also secure the site with orange snow fence or other pre-approved device and then notify

BDOC that the free zone is secure.

17.1.7. If the contract requires after hours or overnight work, the site supervisor or contract administrator will notify 628 SFS/J-3 or BDOC in advance.

18. Weekend/Holidays/Off-Hours Contractor Work:

18.1. All contractor work during weekends, holidays and off-hours (1700 – 0700) will require a contractor weekend/holiday/off-hours request letter submitted to the sponsoring agency. The letter will include the following: location/building # of work being performed, name of each person working, description of work being performed and the date/times work will take place. The letter will be signed and marked

“Approved” by the sponsoring agency before work will be allowed.

18.2. The approval letter will be submitted to SFS/J5Z at the Dorchester Gate VCC NLT 1200, the

Thursday prior to the Weekend/Holiday/Off-Hours work being performed.

18.3. In addition to the approval letter, if any workers being utilized are “temp” employees without a valid, current contractor badge, a legible copy of their driver’s license/state ID card will be submitted NLT the Thursday prior to the weekend/holiday/off-hours work to enable SFS/J5Z to perform a criminal history background check. An automated DBID pass or electronic Form 75, Visitor Pass, will not be issued without a prior criminal history background check.

18.4. Contractor automated DBID badge and or passes will only be issued by SFS/J5P personnel.

On-duty guards are not authorized to issue passes to contractor personnel.

19. Photography Equipment: Cameras, camcorders, etc., are not normally permitted on JB CHS unless vetted and approved through Public Affairs.

Acronym Key

SFS Security Forces Squadron SFS/J5Z Security Forces Contract Security

SFS/J5P Security Forces Pass & Registration

SFS/J5 Security Forces Chief, Plans & Programs

SFS/J3 Security Forces Operations

BDOC Base Defense Operations Center

Form 75 Electronic Visitor Pass

DBID Pass Visitor Pass thru DBIDS Contracting Sheet Contracting Form

VCC Visitor Control Center

JBC 628 Air Base Wing Commander

JB CHS Joint Base Charleston

JB CHS-AB Joint Base Charleston Air Base

JB CHS-WS Joint Base Charleston Weapon Station

AFJIS Air Force ************

DBIDS Defense Biometrics Identification System

NCIC National Crime Information Center

FBI Federal Bureau of Investigations

TSDB Terrorists Screening Data Base

IAL Installation Access List

POINTS OF CONTACTS:

Air Base VCC Supervisor

Air Base Contract Security

Weapon Station VCC Supervisor

963-7807 963-6158

794-7417

Weapon Station Contract Security 794-7712

J5 Section Chief

963-3623