Appendix C - BIDDER CORPORATE CAPABILITY FORM.xlsx
XLSX spreadsheet 25 KB Posted
- Solicitation number
- RFP - 18L - 202512163
- Issued by
- Maine
About this file
This is a Corporate Capability Form for a Lottery Gaming System and Instant Ticket Printing contract opportunity with the State of Maine. The form establishes comprehensive requirements that bidders must address to demonstrate their qualifications to serve as the primary vendor or subcontractor for this significant gaming systems project. Bidders must provide detailed corporate background information, including business entity details, organizational structure, and locations of relevant facilities and subcontractors. A critical eligibility requirement mandates that all bidders must have at least one current North American State and Provincial Lottery Association (NASPL) client to whom they have supplied a complete lottery gaming system including central systems, retailer terminals, retailer network infrastructure, and operations services supporting both instant and draw games.
The form requires bidders to demonstrate extensive experience, financial stability, and operational capability across multiple dimensions. Bidders must submit detailed descriptions of gaming industry experience from the past five years, including contract values, terminal quantities, contract terms, service types, and verifiable references for all comparable engagements. Bidders must disclose contract terminations, business suspensions, and liquidated damages exceeding $50,000 assessed within the past ten years. Additionally, bidders must provide evidence of manufacturing readiness and capacity for terminal production, software development capabilities with quality certifications such as ISO 9000 or SEI CMMI, comprehensive security management aligned with ISO 27002 or COBIT standards, and project management expertise with PMP-certified staff. The form also requires bidders to document their timeline of concurrent lottery projects to ensure Maine implementation will not experience delays, describe research and development resources for gaming features and services, detail economic impact and employment within Maine, and submit corporate financial information including liquidity, profitability, efficiency, and leverage ratios demonstrating financial sustainability.
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Other files
| File | Type | Posted |
|---|---|---|
| Rider D Liquidated Damages.pdf | ||
| Appendix T - BIDDER RESPONSE FORM.xlsx | XLSX spreadsheet | |
| Appendix E - TECHNICAL ASSESSMENT FORM.xlsx | XLSX spreadsheet | |
| RFP 202512163 Lottery Gaming System and Instant Ticket Printing_Final.pdf |
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Corporate Capability
| Title | Bidder Requirement | Bidder Response |
| The Bidder is required to demonstrate corporate experience, technical capability, and financial means to support the Contract. |
| Corporate Background Review | The Bidder shall provide: | |
| a. | Name and address of the business entity making the Proposal. | |
| b. | Type of business entity (e.g., corporation, partnership, etc.). | |
| c. | Place of incorporation, or other form of organization, if applicable. | |
| d. | Name and location of major offices, plants, and other facilities that relate to performance under the terms of this RFP. | |
| e. | Name, address, and function of substantial subcontractors, associated companies, or consultants that will be involved in any phase of this project. |
Gaming Systems Experience Any Bidder submitting a Proposal must have one (1) or more current NASPL clients to whom it has supplied a Lottery Gaming System, including central systems, Retailer terminals, Retailer network, and operations services. The System must support both instant and draw games.
Bidder Expectation: To expand on the list and contacts provided for Eligibility (Part IV, Section I, 3), the Bidder must describe, in detail, their current and historical experience with lottery gaming systems; that is, descriptions and references for all gaming industry engagements of comparable complexity and sensitivity that have been conducted by the Bidder over the past five (5) years.
Each experience statement shall include the following details:
| a. | Name of lottery or gaming enterprise(s). |
| b. | Estimated contract value. |
| c. | Number of terminals delivered to the customer. |
| d. | The term of the contract, including effective dates. |
| e. | Reason for contract end if the contract is no longer in effect. |
| f. | Types of services directly provided by the Bidder under the contract and whether the Bidder was a prime Vendor or subcontractor. |
The descriptions must include names, titles, addresses, and telephone numbers that may be contacted to verify qualifying experience. If the experience is provided by a teaming partner or a substantial subcontractor that will provide a major part of the products and services, then experience information for that entity must be included.
| Contract Performance | The Awarded Bidder must be a business in good standing with its customers and the business community. The Bidder shall state whether any of the following have occurred: |
| Terminations | During the last five (5) years, the Bidder has had a contract terminated for default or cause. If so, the Bidder shall submit full details including the other party's name, address, and telephone number. |
| Suspensions | During the last five (5) years, the Bidder, a subsidiary or intermediate company, a parent company or holding company was the subject of any order, judgment, or decree of any federal or state authority barring, suspending, or otherwise limiting the right of the Bidder to engage in any business, practice, or activity, or if trading in the stock of the company has ever been suspended, with date(s) and explanation(s). |
| Liquidated Damages | The Bidder shall list incidents of liquidated damages for the past ten (10) years where such resulted in an assessment by any jurisdiction of fifty thousand dollars ($50,000) or greater in a twelve-month period. The format shall indicate the jurisdiction, date, amount, and brief description (e.g., late delivery of software, central system downtime, untimely terminal service, or unauthorized facilities access). An event is reportable even if the Bidder has provided in-kind services or other considerations rather than damage payments. |
Pending Bidder Workload The Awarded Bidder must be able to implement Maine without schedule delays and quality problems that may be caused by other project commitments.
Bidder Expectation: The Bidder must provide a timeline of other lottery project commitments that may be concurrent with the implementation for Maine. The Bidder must provide evidence that it would be possible to conduct any such multiple implementations without schedule and quality delays for the Maine Lottery due to resource overload.
| Manufacturing Capabilities for Terminals | The capacity to provide the gaming terminals is critical to the project. (In the event of removal or reduction of an imposed tariff or fee, the vendor shall notify the MSLC within (60) days and reduce the MSLC’s cost accordingly. If due to a tariff or fee impacting the availability or cost of proposed goods, vendors are encouraged to consider alternate suppliers or sourcing strategies that will provide comparable or better performance. Any requests for price adjustments due to newly imposed or increased tariffs or any unforeseen fees following contract execution or a subsequent purchase order issued under the contract must be submitted in writing to MSLC. Such requests will be evaluated on a case-by-case basis and will require documentation that includes the item impacted and a detailed cost breakdown. Approval of any price adjustments is at the sole discretion of the MSLC and contingent upon written authorization by the MSLC and budget availability. Any substantial changes (e.g. price, quantity, delivery, etc.) to the originally issued purchase order may result in the cancellation of the purchase order at the sole discretion of the MSLC). |
| Readiness for Manufacture and Delivery | All proposed items that are required to be operational on day one of the contract start date must be ready for manufacture and delivery at proposal submission time. The Lottery acknowledges and accepts that items that are not due on day one of the contract start date and that are subject to cooperative development and further negotiations with the Lottery may not be ready for manufacture and delivery at Proposal time. |
| Manufacturing Plans | The Bidder shall describe its resources, capability, capacity, and plans for producing (through current inventory, manufacturing, purchasing, or modification) the terminals proposed to meet the requirements of the RFP. The availability of additional plants and secondary sources must be addressed. |
| Manufacturing Quality | The Bidder's Proposal must address manufacturing quality practices, and whether the Bidder is certified under the ISO 9000 series or other recognized quality practices standards. Such practices and certification are desirable. |
| Software Development and Support Capabilities | Capacity to provide the software and systems support is critical to the project. |
| Software Development Plans | The Bidder shall describe its staff skill levels, headcounts, and locations pertinent to developing and maintaining software for the Maine Lottery Contract. |
| Software Quality | The Bidder's Proposal must address software engineering quality practices, and whether the Bidder is certified under the ISO 9000 series, SEI CMMI, NASPL Quality Standards, or other recognized quality practices standards. Such practices and certification are desirable. |
| Security Management Capabilities | The Bidder must demonstrate a capacity to develop and implement a comprehensive plan for maintaining effective security controls and practices that are critical to ensuring the integrity of Lottery operations. |
| Security Management Approach | The Bidder shall describe its corporate organization and tools pertinent to managing all aspects of information security pertaining to Gaming System development and operations. |
| Security Standards | The Bidder must address security standards and practices, and whether the Bidder’s gaming solutions and practices are compliant with ISO 27002, COBIT, or other recognized information security, control, and audit standards. Such practices and certification are desirable. |
| Project Management Capabilities | Capacity to conduct the implementation and additional evolutionary System changes is critical to the project. |
| Project Management Approach | The Bidder shall describe its corporate organization and tools pertinent to managing a large project for the Maine Contract. |
| Project Management Quality | The Bidder's Proposal must address project management quality practices, and whether the Bidder’s project staff is certified under the Project Management Institute PMP program or other recognized project management practices standards. Such practices and certification are desirable. |
Research and Development Program The success of the Lottery depends on the availability of new products, gaming features, and services. The Bidder must be capable of supporting the Lottery in this mission.
The Bidder shall describe its resources, capability, capacity and plans for maintaining a research and development effort in such areas as gaming concept design/development, Retailer terminal design, telecommunications, Retailer network planning, and sales data mining.
Economic Impact with the State of Maine For the purposes of this RFP, the term “economic impact” shall be defined as any activity that is directly performed by or related to the Bidder and has a direct and positive impact on the Maine economy and public revenues within the State of Maine. Examples may include, but are not limited to, employment of Maine residents, subcontracting/partnering with a Maine business, payment of State and Local taxes (such as corporate, sales, or property taxes), and the payment of State licensing fees for the Bidder’s business operations.
The Bidder shall include no more than one page of typed text describing the Bidder’s current, recent, or projected economic impact with the State of Maine, as defined above. The Bidder may include all details and information that it finds to be most relevant for this section.
Corporate Financial Information
| Measure | Calculation | Bidder Response | Additional Information (if needed) | |
| Liquidity Ratios | ||||
| Operating Cash Flow | Operating Cash Flow/Current Liabilities | |||
| Current Ratio | Current Assets/Current Liabilities | |||
| Working Capital | Current Assets-Current Liabilities | |||
| Quick Ratio | Quick Assets/Current Liabilities | |||
| Receivables Turnover Ratio | Sales/Average Accounts Receivables | |||
| Days Payable Outstanding | AP x 365/Cost of Goods Sold | |||
| Profitability Ratios | ||||
| Gross Profit Margin | Sales-Direct Costs/Sales | |||
| Return on Sales | EBIT/Sales | |||
| Net Profit Margin | Net Income/Sales | |||
| Sales Growth Rate | Current Sales-Prior Period Sales/Prior Period Sales | |||
| Top Sales Clients | Individual Sales/Total Sales | |||
| Market Share | Company Sales/Total Lottery Industry Sales | |||
| Fixed Asset Turnover Ratio | Sales/Average Fixed Assets | |||
| Return on Equity | Net Income/Shareholders Equity | |||
| Return on Assets | Net Income/Assets | |||
| SG&A Ratio | SG&A/Sales | |||
| Coverage Ratio | EBIT/Interest Expense | |||
| Efficiency Ratios | ||||
| Accounts Receivables Turnover | Sales/Avg Accounts Receivable Balance | |||
| Valuation | ||||
| Earnings Per Share | Net Income/Average Shares Outstanding | |||
| Price to Earnings | Current Stock Price/EPS | |||
| Leverage | ||||
| Debt to Equity | Total Liabilities/Shareholders Equity | |||
| Debt to Asset Ratio | Total Liabilities/Total Assets |
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