Appendix B-SOW_TM Specialty Tooling.pdf

RFQ No: 7-B187-Q-00005-00

APPENDIX B - Statement of Work

Specialty Tooling, Materials, and Manufacturing Services

October 6, 2026

1.0 Background

Argonne National Laboratory’s Custom Manufacturing Solutions – Central Shops (CMS-CS) department provides high-precision machining, sheet metal fabrication, and welding services to the scientific research community. To maintain project schedules and precision standards, CMS- CS requires rapid procurement of specialty tooling, hard-to-source raw materials, and specialized external manufacturing services that are not readily accessible through standard Laboratory-wide procurement contracts.

2.0 Objective

Establish a Time-and-Materials (T&M) Purchasing Agreement with a qualified Contractor to provide specialty tooling, raw materials, inventory management, and outside processing services on an as-needed basis at competitive pricing and with expedited turnaround times.

3.0 Scope of Work

The Contractor shall partner with designated CMS-CS points of contact to maintain shop inventory, source difficult-to-find materials, and provide outside manufacturing services.

3.1 Tooling & Inventory Management

• Perform periodic on-site inventory assessments of specialty tooling in the main shop (Building 363) and satellite locations as requested.

• Supply standard and specialty tooling on an as-needed basis, including but not limited to:

o End mills, drills, taps, reamers, and tool cutters o Metric tooling and specialized inserts o Collets, tool holders, and work-holding fixtures o Precision measuring instruments and abrasives

3.2 Raw Material Sourcing

• Source and deliver specialized, non-standard, or hard-to-find grades of raw materials required for scientific research applications.

• Provide competitive pricing and transparent delivery schedules for all material inquiries.

3.3 Outside Processing and Specialized Services

• Provide specialized manufacturing and finishing services, including:

• Tool sharpening and reconditioning

• Precision calibration

• Plating, anodizing, painting, and specialty surface treatments

• Custom/specialty secondary manufacturing

4.0 Tasks and Ordering Procedures

1. Call Records / Service Requests: The Contractor shall respond to requests issued via

"Specific Call Records" by the ANL Technical Representative (Coordinator), Authorized Personnel, or Procurement Representative.

2. Quotation Submission: Following the request, the Contractor shall submit a written quote within two (2) business days (preferably within 24 to 48 hours). Each quote must detail:

• Detailed description of items or scope of work

• Itemized labor, tooling, and material costs consistent with contract pricing

• Estimated completion and delivery lead times

3. Authorization: No work beyond diagnostic or quoting activities shall proceed without written authorization from the Argonne Technical Representative or Authorized Procurement Personnel.

5.0 Deliverables, Timing, Location, and Documentation

5.1 Deliverables

• Written price quotations submitted within required response windows.

• Delivery of requested tooling, materials, and processed components within quoted lead times.

• Standard packing slips and material certifications accompanying all shipments.

5.2 Timing

• Maximum times for Vendor quotations is 48 hours following the initial request and preferably within 24 hours following the initial request. Delivery will occur per the lead time quoted in the Vendor’s quotation.

5.3 Location

• All physical deliverables shall be shipped/delivered to:

Argonne National Laboratory Custom Manufacturing Solutions – Central Shops (CMS-CS) Building 363 9700 S. Cass Avenue Lemont, IL 60439

5.4 Documentation

• Provide standard materials packing slips with all tooling, materials and performed services delivered to Argonne National Laboratory.

6.0 Quality Assurance & Inspection

• Quality Standard: All tooling, materials, and services must meet or exceed standard commercial quality benchmarks.

• Counterfeit Prevention: The Contractor must ensure that all supplied products are authentic and free from off-specification, suspect, or counterfeit parts.

• Inspection & Nonconformance: For outside processing and manufacturing services, the Contractor shall conduct quality inspections prior to delivery, correct any nonconformances, and provide documented inspection/test reports upon request.

7.0 Pricing and Invoicing

7.1 Pricing

• Pricing must strictly adhere to the agreed-upon Appendix C: Price Schedule.

• Any non-scheduled costs or expedited fees must be approved in writing by ANL prior to order placement.

• All negotiated volume or contract discounts must be reflected on the resulting purchase order and invoice.

7.2 Invoicing Procedure

1. Invoices must be billed per individual order or service completed.

2. Review & Approval: Invoices must first be emailed to the initiating Argonne

Technical Representative / Authorized Personnel for review and technical approval.

3. Final Submission: Upon technical approval, invoices shall be submitted directly to Accounts Payable at ap@anl.gov.

4. Invoice Requirements: Each invoice must clearly specify:

o Purchase Order (PO) Number o Date(s) of Service or Order o Detailed Item Description / Scope of Service o Labor Categories and Itemized Unit Quantities (hours, days, or units, as applicable) o Itemized Materials, Tooling, and Outside Service Charges o Total Invoice Amount

8.0 Place and Period of Performance

8.1 Place of Performance: Off-site purchasing, warehousing, sharpening, and outside processing will occur at the Contractor’s facilities or authorized partner locations. On-site inventory stocking and assessments will take place primarily at Building 363 and designated satellite shops across the Argonne campus.

8.2 Period of Performance:

• Base Period: One (1) Year (November 1, 2026 – October 31, 2027)

• Option Periods: Two (2) One-Year Option Periods (exercisable through October 31, 2029)