Appendix B-SOW_Bldg Maintenance.pdf

RFQ No. 6-B187-Q-00269-00

APPENDIX B - Statement of Work

Building Maintenance Mechanical & Electrical Contracting

Services

June 11, 2026

1.0 Background

The Building Maintenance Department has need of a contractor to provide commercial mechanical, electrical, and repair services. These services are to be considered general operational and maintenance activities.

Maintenance activities are further defined as tasks and work performed to preserve, repair, and replace (in-kind or equivalent) equipment or elements to ensure proper function, operation, capacity, safety, and appearance of assets, buildings, utility systems, components, and structures. Maintenance includes activities necessary to keep an asset functioning as designed during the operations and life of an asset. Maintenance also includes the activities needed to sustain an asset at the current capability and performance levels.

These services are to be commercial in nature and intended solely for the maintenance & repair of existing ANL building systems. They are not considered construction services, nor are they to involve any repurpose, remodeling, or modification of facilities.

No work shall involve new construction, expansion, or modification of facilities or systems beyond their original design & function.

2.0 Purpose

The objective is to create a contract for a contractor to provide mechanical, electrical, and repair commercial services on an as needed basis. The contractor shall furnish all labor, materials, and equipment (except materials or equipment that may be specified to be furnished by Argonne National Laboratory) necessary to perform all work described in the specifications and scope of work.

3.0 Scope of Services

The vendor shall be a full-service mechanical & electrical contractor with demonstrated in-house capabilities in HVAC, plumbing, electrical, pipefitting, and instrumentation. All core capabilities described in this section shall be performed exclusively by the vendor’s in-house personnel. Subcontracting of any services outlined in this section will not be permitted. This work will be performed on a per call/job basis. These services are to include repairs and replacements as needed to existing buildings systems across the ANL campus such as the following:

• HVAC equipment, duct work, steam systems, filter systems, piping, pumps, stacks, tanks, chillers, valves, controls, testing and balancing etc.

• Plumbing equipment including domestic and lab water systems, canal/cooling tower systems, sanitary systems, piping, valves, fixtures, and controls

• Electrical equipment such as lighting interior/exterior, transformers, distribution systems, controls, panels, disconnects, switches, breakers, low voltage wiring and connections etc.

• Examples of work from these categories

• Replace fan blade on air handler unit

• Replace isolation valves

• Replace a failed or obsolete load center with a new equivalent load center

• Repair mechanical piping in-building

• Replace control valves on HVAC equipment

➢ The vendor shall specify in their technical proposal which core capabilities from this Scope of Services section will be performed by their in-house personnel, thereby eliminating the need to subcontract these core services

4.0 Subcontracted Services Coordination

• The vendor shall be responsible for coordinating and facilitating subcontracted electrical OEM service calls when necessary to allow for quick OEM support on our low-voltage in-building electrical distribution systems. The main brands needed would be Schneider Electric/Square D, Eaton, and Siemens.

• The vendor shall coordinate commercial HVAC air balancing, vibration analysis, and sheet metal services as needed to support their HVAC work.

5.0 Scope Limitations

Work under this contract is strictly limited to maintenance services for existing systems.

Permitted work includes only those activities necessary to preserve, repair, troubleshoot, service, test, adjust, calibrate, or restore existing equipment and systems to their original intended function and substantially the same operating capacity.

“Equivalent replacement” means replacement of an existing component with a commercially available component of substantially the same form, fit, function, and capacity, used solely to restore the system to its existing intended operation without increasing capacity, changing configuration, changing service area, or changing the building or system use.

This contract shall NOT be used for:

• New construction

• Facility additions or expansion

• Renovation, remodeling, modernization, or repurposing of spaces

• Reconfiguration of systems

• Utility extensions

• Installation of new building systems

• Capacity increases

• System upgrades beyond original function

• Permanent redesign or relocation of systems

6.0 Task Order/Work Authorization

• All work must be authorized in writing by ANL via a task order, service request, or work authorization.

• The vendor shall provide cost estimates of work at no additional cost to the lab.

• Before authorizing work, the ANL Technical Representative will review each request to confirm it is within the maintenance scope and not Davis-Bacon covered.

• If requested work is determined to be outside the scope or potentially Davis-Bacon covered, it will not be performed under this contract.

• Each authorization shall include:

• Scope

• Building Location

• Maintenance Foreman of area

➢ The vendor shall include in their technical proposal a description of the response process that Argonne can expect when requesting work under this contract. This shall detail anticipated response times, personnel that will be quoting work, as well as the expected turnaround time for submitting a proposal and work plan.

7.0 Performance Standards

Perform in accordance with:

• Manufacturer recommendations

• Applicable codes and standards

• Industry best practices

• ANL procedures

• ANL safety requirements

8.0 Requirements

All site visitors representing vendor must be US citizens with acceptable forms of identification (Real ID, Passport).

Training Requirements (as necessary depending on task)

• Annual Argonne Contractor Safety Orientation (CSO) Training

• NFPA 70E Training o Current & within the last three years o Full day NFPA 70E Training must have been completed originally, but refresher type training is acceptable to maintain the 3-year requirement o Vendor must provide their own arc flash PPE. All PPE will be subject to ANL inspection before use

• Lock-out Tag-out Training (Current & within last 3 years)

• Building Specific Training (example nuclear facility required training, GERT, and be willing to apply for ANL issued dosimeter if required to access nuclear facility)

• OSHA 10 or 30 Training

• Fall Protection (Current & within last 3 years)

• Confined Space Entry

• Scaffold Competent Person

Must have experience in crane inspections, lift plan development, and approval including critical lifts on the ANL site. This individual (or approved delegate) must be on site anytime work is being performed under this contract.

➢ The vendor shall include in their technical proposal the qualifications and training of their field personnel designated to perform work under this Scope of Work. This information may encompass details of local union training, certifications, and any relevant credentials or licenses.

9.0 Documentation

Service tickets, reports, findings, test results, balancing reports, return‑to‑service verification, OEM documentation, and maintenance records.

10.0 Place of Performance

Argonne National Laboratory, Lemont, IL, 60439.

Exact location to be determined under each service call.

11.0 Period of Performance

Base Year: July 2026, through June 2027

Option Year One (1): July 2027, through June 2028

Option Year Two (2): July 2028, through June 2029

12.0 Argonne Technical Representative Responsibilities

Coordinate site access with necessary gate passes

Coordinate scheduling, building access and Building Maintenance support with proper staff i.e. (Foremen, Building Mangers, Facilities, and Engineers).

Provide Argonne Contractor Safety Orientation training materials

The technical representative listed on this contract will be responsible for verifying that all work done on this contract falls within the DBNC (Davis-Bacon non-covered) exemption outlined in the background section of this SOW document.