Appendix B-2b Solicitation & Participation Form.pdf

This is a Contractor Information Data Form (mandatory submission form) from the City of Philadelphia designed for primes and all subcontractors participating in city contract opportunities. The form is used to collect detailed information about contractor qualifications, ownership demographics, certification status, and financial capacity for the Water Revenue Bureau's Basis2 billing system implementation project. Respondents must submit proposals by October 13, 2026 at 5:00 PM, with a mandatory pre-proposal meeting scheduled for September 22, 2026 at 12:00 PM via Microsoft Teams. Written questions are due September 29, 2026 at 5:00 PM. The initial contract term is twelve months, expiring February 29, 2028, with the City holding the option to extend for up to four additional successive one-year terms at its sole discretion. Project commencement is targeted for March 1, 2027, with a Notice of Intent to Contract anticipated on October 27, 2026. The scope involves business analyst consulting services under NAICS 541511 (Custom Computer Programming Services) to support technical assistance for the Basis2 billing system implementation.

The contract requires proposals on a fixed-price basis with costs detailed by labor category, hourly rates, and deliverables; time-and-materials and cost-plus arrangements are prohibited. Although no specific SBE or LBE participation goals are established for this project (noted as "No Goal - MC"), respondents must still exercise best and good faith efforts to include SBE and LBE participation. Local Business Entity certification is a positive evaluation factor under Mayor's Executive Order No. 04-12. Contractors must demonstrate financial and technical qualifications including references from at least three comparable government projects, resumes of key personnel, and audited or unaudited financial statements. Required insurance includes General Liability, Professional Liability, and Cyber Liability of $1,000,000 each per occurrence; Workers Compensation at statutory limits; and Automobile Liability of $1,000,000. Additional IT Standards compliance is mandatory, including WCAG 2.1 AA web accessibility, AES-256 encryption at rest, TLS 1.3 in transit, multi-factor authentication, annual SOC 2 Type II audits, and cyber insurance of minimum $2,000,000 per claim. Contractors must comply with Philadelphia tax obligations and equal benefits ordinance requirements for service contracts exceeding $250,000.