APPENDIX A BID OPENING RULES.pdf
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- Attached to
- 1130-26-R-IFBD-00018
- Solicitation number
- 3160007652
- Issued by
- Mississippi
About this file
This document is an Appendix A detailing Bid Opening Rules for the Public, issued by the Office of Purchasing, Travel and Fleet Management. The bid opening is scheduled for November 24, 2025, at 9:00 a.m., with an evaluation process running from November 24-25, 2025. The distribution of the apparent award is set for November 26, 2025, with an effective contract date of December 1, 2025.
The document outlines specific rules for maintaining a professional and respectful environment during the bid opening, including guidelines for conduct, restrictions on disruptions, and procedures for raising questions or concerns. Key rules include refraining from interrupting bid readings, submitting questions in writing by the Evaluation Review Deadline, and potential removal for disruptive behavior. Vendors must sign an acknowledgement form agreeing to comply with these conduct expectations, which emphasizes the importance of maintaining a courteous and professional atmosphere throughout the bidding process.
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Text version
Appendix A Bid Opening Rules
Bid Opening Rules for the Public
The Office of Purchasing, Travel and Fleet Management welcomes all vendors and members of the public to attend the bid opening. To ensure a fair, respectful, and orderly process for all participants, the following rules will apply:
1. Respectful Conduct:
A courteous and professional atmosphere must be maintained at all times. Attendees are expected to treat DFA staff and fellow vendors with respect.
2. No Disruptions:
Bids will be read aloud in their entirety. Please refrain from interrupting, commenting, or engaging in any form of verbal communication during the reading of bids.
3. Questions and Clarifications:
If you believe a bid was read incorrectly, please wait until all bids have been read before raising the concern.
All other questions or concerns must be submitted in writing no later than the
Evaluation Review Deadline, which is listed below.
4. Disruptive Behavior:
Disruptions or disrespectful behavior, including verbal outbursts or inappropriate comments, may result in immediate removal from the bid opening. Repeated or serious disruptions may result in exclusion from future bid openings.
We appreciate your cooperation in upholding the integrity and professionalism of the bid process.
Bid Review Schedule
• Bid Opening Meeting: November 24, 2025; 9:00 a.m.
• Evaluation Process: November 24, 2025 – November 25, 2025
• Distribution of Apparent Award: November 26, 2025
• Effective Date: December 1, 2025
Acknowledgement and Signature
By signing below, the vendor acknowledges receipt of these rules and agrees to comply with the conduct expectations outlined above during the public bid opening.
Vendor Name: ___________________________________________
Authorized Representative (Print): ___________________________
Title: ___________________________________________
Signature: ________________________________________
Date: ____________________________________________
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