Appendix-8a-Participant Housing Search Tracking Tool.docx

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Attached to
HOUSING SEARCH ENTITIES 5/22
Solicitation number
BD-23-1071-MFP-MF00-89001
Issued by
Massachusetts

About this file

Written by GovTribe AI ·

This document is a state contract opportunity from the Massachusetts Rehabilitation Commission (MRC) to create a pool of qualified Housing Search Entities (HSEs) to perform housing search tasks for adults with disabilities and elders served by various MRC programs, including the Money Follows the Person (MFP-Demo) Demonstration grant, the Acquired Brain Injury (ABI) and Moving Forward Plan (MFP) Home and Community Based Services (HCBS) Waivers, and other MRC state-funded programs. The housing search tasks to be performed by the HSEs are outlined in detail beginning on page 9 of the document. The state is seeking responses from interested parties, but the document does not specify a due date or award date for this opportunity.

The document does not provide specifics on pricing terms, set asides, incumbents, funding requirements or amounts, or other salient commercial details. It appears to be a general solicitation to establish a pool of qualified HSE service providers to assist the MRC with its various housing programs for adults with disabilities and elders in the state of Massachusetts.

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CONTACT INFORMATION

Participant: Click or tap here to enter text. DOB: Click or tap here to enter text.

Community or Facility Name and Admission Date: Click or tap here to enter text.

Provider Contact Information:Click or tap here to enter text. Cell: Click or tap here to enter text.

Case Manager Contact Information:Click or tap here to enter text. Cell: Click or tap here to enter text.

Preferred Geographical area:Click or tap here to enter text.

Accessibility Needs: Click or tap here to enter text.

Appendix 8

PARTICIPANT HOUSING SEARCH TRACKING TOOL

CORE DOCUMENTS AND HOUSING BARRIERS

Document
Notes
☐ Birth Certificate
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☐ Marriage Certificate
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☐ Social Security Card
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☐ Proof of Income
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☐ Proof of Assets
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☐ Photo ID
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☐ Social Security Awards Letter
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☐ Veteran Documentation
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Housing Barriers
Notes
☐ Previous Housing History
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☐ Evictions
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☐ Criminal Background
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☐ Credit History
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☐ Landlord References
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☐ No Income
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☐ Other
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Contact Notes regrading Core Documents and Housing Barriers.

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MOBILE VOUCHER PROGRAMS

LHAND Special Purpose Housing Choice Voucher Alternative Housing Voucher Program (AHVP) Massachusetts Housing Choice Voucher Centralized Waiting List

LHAND Special Purpose Housing Choice Voucher: Federal mobile voucher program through Lynn Housing Authority.

Participant must apply by 61st birthday and must be in an institution when they receive the voucher. If participant receives SSI/SSDI they get a preference as working family. Three documents are needed and must be sent all together.

1. Application-must check off NED 2; Located right above the person name

2. Referral form NED Two-completed by Waiver or the TA-HSE provider. Leave lines 2 and 3 blank. Filled out by Jennifer Howell.

3. HUD 92206.

Send completed application package to Jennifer Howell at jennifer.m.howell@mass.gov Do not send to the LHAND or Lynn Housign Authority

Contact Waiver Case Manager for needed documents.

Participant Qualifies: YES: ☐ NO: ☐ Why Not: 62 YO Date Application submitted: Click or tap here to enter text.

Tracking Number/ID: Click or tap here to enter text.

LHAND Special Purpose Housing Choice Voucher Tracking Notes: include any contacts and their numbers

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Alternative Housing Voucher Program (AHVP): The Alternative Housing Voucher Program (AHVP) provides state funded rental assistance mobile vouchers to low income, non-elderly persons with disabilities age 60 and younger. The voucher provides a subsidy that can be used to rent a private market apartment anywhere in Massachusetts. The apartment must meet certain standards. AHVP Participants receive one-bedroom vouchers (except for an appropriate reasonable accommodation). For more information on the Alternative Housing Voucher Program you can visit: Alternative Housing Voucher Program (AHVP) | Mass.gov

Application is completed through a CHAMP online application. See CHAMP Section.

Participant Qualifies: YES: ☐ NO ☐ Why No:

Date applied through CHAMP: Click or tap here to enter text.

Alternative Housing Voucher Program (AHVP) Tracking Notes: include any contacts and their numbers

Date: Click or tap here to enter text.
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Massachusetts Housing Choice Voucher Centralized Waiting List: The Massachusetts Section 8 Centralized Waiting List is a partnership of 103 Public Housing Authorities (PHAs) within the Commonwealth of Massachusetts which streamlines the application process for a Federal Mobile Section 8 Voucher. If you receive a voucher in Massachusetts, you can use it anywhere.

Applicants submit one application to the centralized waiting list system, operated by Affordable Housing. The application is automatically added to the waiting list for all 103 participating PHAs (Public Housign Authorities). Each participating PHA selects participants to their Section 8 Voucher program off of the centralized waiting list in accordance with their local policy.

To start the application process, follow this link: https://www.affordablehousing.com/masscwl On the left-hand side are two links.

One to start an application and one to update an application. If starting an application an online/email account must be set up

Once in the site there is a section to update applications and scroll down further and a complete list of participating housing authorities.

Followed by a section with frequently asked questions including updating changes to application.

Call 866-466-7328 if further questions.

Best practice to check participant’s account at least quarterly as the website post requests for information, documents to account. Failure to respond may result in removal from wait lists.

Most Mass Public Housign Authorities are linked to this site. The site shows which PHA’s have open wait lists. Can apply directly to these PHA’s from this site.

Participant Qualifies: YES: ☐ NO: ☐ Why Not: Click or tap here to enter text.

Online account/Emails/ID/Password: Click or tap here to enter text.

Massachusetts Housing Choice Voucher Centralized Waiting List Tracking Notes:

Date
Housing Authority applied too, Updates, Contact information and numbers.
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PROPERTY BASED SUBSIDY

CHAMP (Common Housing Application for Massachusetts Public-Housing) Section 811 Supportive Housing for Persons with Disabilities Community Based Housing (CBH)

CHAMP (Common Housing Application for Massachusetts Public-Housing) State-aided public housing.

Participant applies for CHAMP through an online application process. Check off all preferred local housing authorities the participant is interested in.

The AVHP voucher application is completed through CHAMP.

For more information and online application see: Home - CHAMP (state.ma.us)

Good practice to upload the participant’s core documents to CHAMP.

Good practice to check the website of each housing authority a participant is interested in. Many housing authorities have apartments which require separate applications.

Help for New and Returning Applicants – Creating an account in CHAMP trouble shooting: download (mass.gov)

Participant Qualifies: Yes:☐ No: ☐ Why Not:

Date Online Application Submitted: Click or tap here to enter text.

Date Core Documents uploaded: Click or tap here to enter text.

Participant online account set up: Yes: ☐ No: ☐ Tracking ID: Click or tap here to enter text.

CHAMP Tracking

Housing Authority Choices: list in order of preference
Type of Housing:

Disabled/accessible/elderly/ family/emergency Follow Up/Contact Notes: include any contacts and phone numbers

AVHP Voucher applied for Yes:☐ or No:☐

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811 Supportive Housing for Person with Disabilities

811 Supportive Housing for Persons with Disabilities: Federal Program for very low and extremely low-income adults with disabilities. The program provides rental assistance to housing providers through project-based rental units.

The applicant must apply by 61st birthday.

Participants can also apply for MRVP and HCVP vouchers. Note these vouchers are specific to the 811 programs. Participants still should to apply to the MRVP and HCVP voucher sections found below.

The participant completes one application along with other required paperwork. Participant checks off choice of properties/Voucher.

Completed 811 paperwork is submitted to regional admins for review. Upon acceptance of a complete application it is forwarded to EHS/Jennifer Howell for final review and placement on wait lists.

For more information and needed documents click: HUD 811 Project Rental Assistance program for MassHealth members | Mass.gov

Please note this site does not have the most recent 811 Referral form. Contact Diane Rosenbeck diane.rosenbeck@mass.gov for the current 811 Referral form and other documents.

Participant Qualifies: YES: ☐ NO: ☐ Why Not: Click or tap here to enter text.

Date Completed Application Submitted: Click or tap here to enter text.

811 Program Tracking

List Top choices for property
Date
Notes: include any contacts and their numbers
1) MRVP: Massachusetts Rental Voucher Program
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2) HCVP: Housing Choice Voucher Program
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Community Based Housing (CBH)

Community Based Housing (CBH): The Community Based Housing program provides funding for the development of integrated housing for people with disabilities, including elders, with priority for individuals who are in institutions, nursing facilities or at risk of institutionalization

All units receiving CBH assistance must be occupied by Persons Certified Eligible by the Massachusetts Rehabilitation Commission (MRC) with incomes no greater than 80% of the area median income. The CBH certification form must be sent with the application.

In order to be eligible for CBH, a person must have a physical or mental impairment of a permanent or long and continuous duration that substantially limits one or more major life activities. The physical or mental impairment must be medically demonstrable by acceptable clinical and laboratory diagnostic techniques.

More information can be found at Community Based Housing (CBH) | Mass.gov

Notices for new property vacancies are sent out by Jennifer M Howell of EHHS jennifer.m.howel@mass.gov

Notices contain instructions, deadlines, list of needed documents and application. Completed applications are sent directly to the property.

Track any applied to CBH properties applied to below.

Name and address of Property
Date applied
Notes
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TENANT BASED VOUCHER AND PROPERTY BASED SUBSIDY

Under the Section 8 tenant-based voucher program, you may select an apartment of your choice. When you move out of the apartment, you can transfer the rental assistance to another apartment of your choice.

Under the Section 8 project-based voucher program, the rental assistance is tied to specific apartments. It is not a mobile subsidy that can be taken with you from place to place.

MRVP: Massachusetts Rental Voucher Program HCVP: Housing Choice Voucher Program

Massachusetts Rental Voucher Program (MRVP)

Massachusetts Rental Voucher Program (MRVP): Provides both mobile vouchers and property-based subsidy to low income individuals and families.

Mobile voucher is assigned to the person and is valid for any housing unit that meets the standards of the state sanitary code and appropriate rent level.

Project Based vouchers are assigned to a specific housing unit or development. The owner rents these units to a program eligible tenant.

Eight (8) regional non-profit housing agencies and 112 local housing authorities administer the MRVP throughout the Commonwealth

Note: Not all agencies administer both the Mobile and Project Based programs.

Contact the housing agency and or authority in the area in participant wish to reside to check on the status of the agency/authority wait list: open or closed. Ask about both the mobile voucher and property-based subsidy openings.

Applications may be made where wait lists are open.

The MRVP application is available here: download (mass.gov) The link below has general information, the list of administering agencies/housing authorities, application in other languages, and income limits etc.

Massachusetts Rental Voucher Program (MRVP) | Mass.gov Hint: click on the service locator tab. Find the town the applicant is interested in and click.

Participant Qualifies: YES: ☐ NO: ☐ Why Not: Click or tap here to enter text.

Massachusetts Rental Voucher Program (MRVP) Tracking

Housing Agency/Authority Address & phone number
Housing/Authority Agency Wait List Open/Closed
Date Applied/Tracking Number
Notes/Follow up – include any contacts and their numbers

Note what voucher/s applied for.

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Open: ☐ Closed:☐
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Mobile: ☐ Project Based:☐

Date: Click or tap here to enter text.

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Section 8 Housing Choice Voucher Program (HCVP):

Section 8 Housing Choice Voucher Program (HCVP): Provides federally funded mobile vouchers and project-based vouchers.

Mobile voucher: Eligibility is based on the family's total gross income. Individual has 120 days to locate their own rental housing. Can be located anywhere in the country, or they can elect to remain in their current unit provided it meets program requirements.

Department of Housing and Community Development (DHCD) contracts with eight regional housing agencies to administer the Section 8 HCVP mobile vouchers. These are listed below. Submit completed application to any or all the regional agencies.

A hard copy of the DHCD pre application can be downloaded at: DHCD-Mass-Pre-Application

Submit completed pre application to all regional agencies based on the town(s) in which the applicant wishes to reside.

For applications in other languages follow this link: Rental Assistance Applications & Documentation | Mass.gov

Project-based subsidy. Eligibility is based on the family's total gross income.

The eight regional administering agencies have their own list of HCVP properties. These require a separate application and list available properties.

Follow the web link in the regional housing agency section below for regional agencies property application.

Good practice to call and make sure there are no new properties and that applications are being accepted

The link below has the list of administering agencies, application information and income limits etc.

DHCD Resource Locator (hedfuel.azurewebsites.net) Hint: Enter the name of the town person wants to reside in in the Community space.

Participant Qualifies: YES: ☐ NO: ☐ Why Not: Click or tap here to enter text.

Section 8 Housing Choice Voucher Program (HCVP) Tracking Sheet

Housing Agency Address & phone number
Housing/Authority Agency Wait List Open/Closed
Date Applied/Tracking Number
Notes/Follow up – include any contacts and their numbers

Berkshire Housing Development Corp.

1 Fenn Street, 3rd Fl.

Pittsfield, MA 01201

(413) 499-4887 Pre-Application for DHCD’s Section 8 Rental Assistance Program (mass.gov)

Yes: ☐ No: ☐
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Mobile: ☐ Project Based:☐

Date: Click or tap here to enter text.

Community Teamwork, Inc.

155 Merrimack Street, Lowell, MA 01852

(978) 459-0551 Pre-Application for DHCD’s Section 8 Rental Assistance Program (mass.gov)

Yes: ☐ No: ☐
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Mobile: ☐ Project Based:☐

Date: Click or tap here to enter text.

Housing Assistance Corporation 460 West Main Street.

Hyannis, MA 02601

(508) 771-5400 Pre-Application for DHCD’s Section 8 Rental Assistance Program (mass.gov)

Yes: ☐ No: ☐
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Mobile: ☐ Project Based:☐

Date: Click or tap here to enter text.

Way Finders (f/k/a HAP) 1780 Main Street.

Springfield, MA 01103

(413) 233-1500 Pre-Application for DHCD’s Section 8 Rental Assistance Program (mass.gov)

Yes: ☐ No: ☐
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Mobile: ☐ Project Based:☐

Date: Click or tap here to enter text.

Metro Housing | Boston (f/k/a Metropolitan Boston Housing Partnership), 1411 Tremont Street Boston, MA 02120

(617) 859-0400 Pre-Application for DHCD’s Section 8 Rental Assistance Program (mass.gov)

Yes: ☐ No: ☐
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Mobile: ☐ Project Based:☐

Date: Click or tap here to enter text.

RCAP Solutions, Inc.

191 May Street Worcester, MA 01602

(800) 488-1969 Pre-Application for DHCD’s Section 8 Rental Assistance Program (mass.gov)

Yes: ☐ No: ☐
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Mobile: ☐ Project Based:☐

Date: Click or tap here to enter text.

South Middlesex Opportunity Council 7 Bishop Street Framingham, MA 01702

(508) 620-2335 Pre-Application for DHCD’s Section 8 Rental Assistance Program (mass.gov)

Yes: ☐ No: ☐
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Mobile: ☐ Project Based:☐

Date: Click or tap here to enter text.

NeighborWorks Housing Solutions (f/k/a South Shore Housing) 169 Summer Street Kingston, MA 02364

(781) 422-4200 Pre-Application for DHCD’s Section 8 Rental Assistance Program (mass.gov)

Yes: ☐ No: ☐
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Mobile: ☐ Project Based:☐

Date: Click or tap here to enter text.

MassHousing, MassNavigator MassHousing Mass Navigator

MassHousing Web Search

The MassHousing web site: MassHousing - Home Page lists affordable housing options from private and or nonprofit developer/buildings. The are several subsides available such as MassHousing Financed, Workforce Housing, and Project-based Section 8 Subsidies. Each property lists the number of apartments with details such as elderly, family and accessible.

Search each town/city the participant is interested in at: Renters (masshousing.com) Enter the town and any parameters. For example, on bedroom accessible unit. If a town has any properties, they’ll be listed. Review the details of each property. Before calling a property for more information or to see if applications are being accepted check The Housign Navigator site discussed below.

Complete the common pre-application form for the preferred properties accepting applications. See link for the online application, instructions, and application in other languages is: Common Pre-Application for Affordable Rental Housing (masshousing.com) Mail a copy of the application to each property the participant is interested in.

Important to follow up with the property management once the pre-application is accepted. Many properties require additional information/documentation.

Good practice to use MassHousing to develop a master list of all available subsidized properties in a participants preferred towns. Then use the Housing Navigator site (see below) to check properties for propertied details as well for open wait lists.

Participant Qualifies: YES: ☐ NO: ☐ Why Not: Click or tap here to enter text.

MassHousing Tracking Log:

Name of Property/Address
Property Management Contact Information
Property Accepting Applications: Yes/No
Date Application Submitted
Notes – include any contacts and their numbers/tracking information/wait list number
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The Housing Navigator Massachusetts, Inc.

Homepage - Housing Navigator (housingnavigatorma.org) Housing Navigator Massachusetts, Inc. is a new 501(c)(3) nonprofit agency. They work with property owners from all over the state to provide a database of income-restricted rentals. Some property owners verify their information ensuring accurate information. These listing have a “Verified” sign on the listing. Verified listing provide property descriptions, age and income requirements, links to applications, etc. The information on verified sites also note if the property has an open wait list for applications.

Follow the web link above to explore the site.

To begin a housings search, use this link: Find affordable home rentals in Massachusetts with Housing Navigator MA Enter a location in the find housings drop down box.

Scroll further done this page and find a link to upcoming lotteries as well as current 1st come 1st served openings.

Note not all project based private properties are listed on this list. To develop a master list for a participant, use the MassHousing site discussed above.

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The Housing Navigator Massachusetts Tracking

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Region Specific Housign Resources DIAL - Disabled Individual Adult Living: Barnstable County CSI Support and Development: Metro Boston primary 62+

DIAL - Disabled Individual Adult Living

DIAL: Disabled Individual Adult Living is operated by The Falmouth Housing Authority. HOME | falmouthhousing This program has 80 mobile housing vouchers for disabled adults. Applicants must be 18 years of age or older and disabled. The vouchers are for studio and one-bedroom units only. Eligible applicants receive a voucher and may locate their own rental for an allotted sum in Barnstable County only.

Participants pay between 30 & 40% of their gross income toward rent and utilities. This program is limited to one person or a disabled couple (receiving SSI, SSDI, or submitting a completed “Medical Certification Form”) only. Income cannot exceed $30,200 for one and $34,500 for a couple).

See Falmouth Housign Waiting lists for more information: WAITING LIST | falmouthhousing DIAL currently is accepting applications for the wait list. Falmouth Housing Authority Online Application (pha-web.com)

DIAL - Disabled Individual Adult Living Tracking Sheet

Name of Property
Property Management Contact Information
Property Accepting Applications: Yes/No
Date Application Submitted
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CSI Support and Development

CSI Support & Development Services is a resident/member-controlled organization that utilizes a cooperative management system and engages its resident membership in decision-making at every level of its operations. Primary designed for ages 62 and up. The stared * properties below have limited number of accessible apartments for under 62.

Massachusetts - CSI

Property Address
Information Link
Property Details
Date/Notes

Constitution Co-op Apartments 42 Park St, Charlestown, MA 02129

Constitution Co-op - CSI *
120-unit affordable senior community designed for resident members aged 62+. In addition, there are a limited number of mobility impaired units for those that qualify over the age of 18.
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Admiral’s Tower Co-op 150 Captains Row, Chelsea, MA 02150

Admiral’s Tower Co-op - CSI *
Admiral’s Tower Co-op is a 6-story, 100-unit affordable senior community designed for resident members aged 62+. In addition, there are a limited number of mobility impaired units for those that qualify over the age of 18.
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Everett Villa Co-op 66 Main St, Everett, MA 02149

Everett Villa Co-op - CSI
This Cooperative community opened in 2000 with 78 units on six floors for those aged 62+ that income qualify.
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Franklin Park Villa Co-op 131 Morton St, Jamaica Plain, MA 02130

Franklin Park Villa Co-op - CSI
This 3-story, 62-unit senior cooperative offers the freedom and enjoyment that comes with independent living for those aged 62 and older.
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Friendly Garden Co-op 235 Revere St, Revere, MA 02151

Friendly Garden Co-op - CSI *
Friendly Garden Co-op is a 7-story, 107-unit senior community designed for resident members aged 62+. In addition, there are a limited number of mobility impaired units available to those who qualify over the age of 18.
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Blue Ledge Co-op 15 Blue Ledge Dr, Roslindale, MA 02131

Blue Ledge Co-op - CSI
This 80-unit development opened in 1995 and is on a site that is the highest point in the City of Boston. Designed for resident members aged 62+
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Castle Cove Co-op 225 W 2nd St, South Boston, MA 02127

Castle Cove Co-op - CSI
This 5-story community with 65 apartments is located on the corners of D and West Second Streets in South Boston. This is a 62+ community living cooperative.
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General Tracking Tool

General Tracking List: Use this section for tracking/listing of other properties and resources such as private landlords not listed elsewhere, housing authority properties requiring a separate applications and housing searches with mobile vouchers.

General Tracking Sheet

Name of Property
Property Management Contact Information
Property Accepting Applications: Yes/No
Date Application Submitted
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File details come from the government source that posted it. Updated .