Appendix 2 Price Form Instructions.pdf
PDF 260 KB Posted
- Attached to
- APPAREL ITEMS for MCE
- Solicitation number
- BPM054580
- Issued by
- Howard County, Somerset County, Washington County, Maryland
About this file
This is a Price Form Instructions document issued by the Maryland Department of Public Safety and Correctional Services, Maryland Correctional Enterprises (MCE), effective July 2024, in connection with a solicitation for various apparel items to be delivered to three MCE facilities in Maryland: the Sew Shop in Jessup, the Textiles Shop in Westover, and RCI Graphics in Hagerstown. The document provides mandatory formatting and completion requirements for bidders submitting pricing responses and emphasizes that failure to adhere to these instructions may result in bids being deemed non-responsive or proposals being rejected.
Bidders must submit all unit and extended prices in dollars and cents with clear decimal points, complete every editable field on the price form without alterations, and ensure all calculations are rounded to the nearest cent. All prices must be fully loaded to include labor, profit, overhead, general operating costs, administrative expenses, and any other costs necessary to perform the work, with no additional compensation available beyond the submitted price form. Unit prices must be actual prices per unit with no contingencies or conditions, any goods or services provided at no cost must be entered as $0.00, and sample amounts used for calculations are typically estimates for evaluation purposes only with no guaranteed minimum or maximum units. Any corrections must be initialed and dated, and all pricing entries must be calculated correctly and accurately by the bidder, as incorrect entries or inaccurate calculations will be treated in accordance with COMAR 21.05.02.12 regulations and may result in bid rejection.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit-2.-Sample-Contract.pdf | ||
| Addendum #1.pdf | ||
| Appendix 1 Abbreviations & Definitions.pdf | ||
| Addendum #2.pdf | ||
| BPM054580 Q&A.pdf | ||
| BPM054580 IFB_Amended #3.pdf | ||
| Addendum #3.pdf | ||
| Attachment B - Price Form, Amended#2.xlsx | XLSX spreadsheet |
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Text version
Appendix 2. Price Form Instructions Effective Date: July 2024
Appendix 2. Price Form Instructions
Each Bidder/Offeror shall submit its response via the Price Form in accordance with the instructions specified herein. Do not alter the Price Form; otherwise, the Bid may be determined to be not responsive or the Proposal may be determined to be not reasonably susceptible of being selected for award. If the Price Form contains a signature box, it must be signed and dated by an individual who is authorized to bind the Bidder/Offeror to the prices entered on the Price Form.
Follow these instructions carefully when completing your Price Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB/RFP and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this IFB/RFP which are proposed to be provided at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every editable field in the Price Form shall be completed. Any changes or corrections made to the Price Form by the Bidder/Offeror prior to submission due date shall be initialed and dated, if required, or submitted as a new Price Form through eMMA. Partial or incomplete Bids/Proposals will be rejected unless otherwise stated in the solicitation.
F) Except as instructed on the Price Form, nothing shall be entered on or attached to the Price Form that proposes conditions or contingencies on the prices. Conditions may render the Bid not responsive or the Proposal not reasonably susceptible for being selected for award.
G) It is imperative that the prices included on the Price Form have been entered correctly and calculated accurately by the Bidder/Offeror and that the respective total prices agree with the entries on the Price Form. Any incorrect entries or inaccurate calculations by the Bidder/Offeror will be treated as provided in COMAR 21.05.02.12 and may cause the Bid/Proposal to be rejected.
H) All pricing, including labor rates, entered in the Price Form must be fully loaded prices that include all costs/expenses associated with the provision of services required by the IFB/RFP. Examples may include all labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor.
J) Unless indicated elsewhere in the IFB/RFP, sample amounts used for calculations on the Price Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB/RFP, a minimum or maximum number of units or usage in the performance of the Contract is not guaranteed.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive or the Proposal being determined not reasonably susceptible of being selected for award.
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