APP B Questionnaire Baggage Dec 2021.xlsx

XLSX spreadsheet 33 KB Posted Dec 23, 2021

Attached to: Draft Request for Quote -Department of Homeland Security Strategic Sourcing Contract for X-Ray Baggage/Packages, X-Ray Large Parcel, X-Ray Pallet.
Solicitation number: 70B03C22Q00000014
Issued by: Department of Homeland Security Customs and Border Protection

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5-2-2022 Vendor Questions.xlsx	XLSX spreadsheet	May 2, 2022
SOW_DHS Strategic Sourcing_X-Ray Systems v.9_09Oct2021 (1).docx	DOCX document	Dec 23, 2021
APP A Questionnaire Baggage Dec 2021.1.xlsx	XLSX spreadsheet	Dec 23, 2021
APP C Questionnaire Baggage Dec 2021.xlsx	XLSX spreadsheet	Dec 23, 2021
SOW_Appendix A_DHS SS_ (All DHS Components) X-Ray Baggage Requirements_27OCT2021.xlsx	XLSX spreadsheet	Dec 23, 2021
SOW_Appendix E_DHS SS_(DHS Components) Service Requirements_X-Ray systems_10192021.docx	DOCX document	Dec 23, 2021
SOW_Appendix C_DHS SS_ (All DHS Components) X-Ray Pallet Requirements_27OCT2021.xlsx	XLSX spreadsheet	Dec 23, 2021
SOW_Appendix B_DHS SS_ (All DHS Components) X-Ray Large Parcel Requirements_27OCT2021.xlsx	XLSX spreadsheet	Dec 23, 2021
Estimate.docx	DOCX document	Dec 23, 2021
SOW_Appendix D_DHS SS_(USCBP) Service Requirements_ NII X-Ray systems_27OCT2021.docx	DOCX document	Dec 23, 2021
Draft RFQ 70B03C22Q00000014.docx	DOCX document	Dec 23, 2021

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RESULTS

Req. #

Capability Matrix DHS SS: X-Ray Baggage Lg. Md. Sm. - Requirements

Critical 'Must Have' Requirements

Can Offeror Provide?

Yes/No

If Yes, Offeror Model(s) #

Offeror Response (Yes/No)

Offeror Comments (If any)

Govt comments

End User Feedback: Total (20)

Priority: HIGH- MEDIUM-LOW- N/A

CBP / Los Angeles FO

CBP/ Hidalgo

CBP/ Dallas

CBP/ Houston Air

USSS & USCIS

CBP / Detroit FO

CBP / San Juan FO

CBP/ANC

CBP/DEN

CBP/RNO

CBP/FAT

CBP/SMF

CBP/SLC

CBP/TUCSON FO

CBP/Orlando

CBP/Miami Trade 2 (Miami IA)

CBP/AP Seattle

CBP/Seattle FO

CBP/Baltimore

System Detection

1.1

Shall utilize X-Ray technology to provide real-time images of baggage / parcels that are continuously conveyed through the system/enclosure.

N/A

1.2

Shall be able to detect contraband to include, but not limited to, weapons, plastic explosives, illegal drugs, agricultural products, currency, and weapons of mass destruction secreted inside large/ bulky size parcels.

N/A

Imaging

2.1

DV Capabilities

Shall have dual-view capability to show objects from different perspectives. Accommodate automated threat recognition algorithm currently under development or multiplexing capability to separate viewing and threat analysis. (Applicable to systems equipped with DV capabilities)

N/A

2.2

DV Capabilities

Shall be capable of imaging top, side, or other views simultaneously to provide a complete perspective of complex baggage, packages and parcels. These images shall have the ability to be superimposed on one monitor without operator intervention. (Applicable to systems equipped with DV capabilities)

N/A

2.3

DV Capabilities

Shall be able to discriminate organic from inorganic objects. (Applicable to systems equipped with DV capabilities)

N/A

2.4

DV Capabilities

Shall be able to discriminate variable densities within objects. (Applicable to systems equipped with DV capabilities)

N/A

2.5

Shall be capable of automatic image archiving/retrieval capability (25,000 images) and archiving into the system’s threat library.

N/A

2.6

System image format shall be Nonproprietary such as Joint Photographic Expert Group (JPEG) or Bit Map (.bmp), allowing saving with discrete file names.

N/A

2.7

Shall be able to enhance brightness (variable brightness).

N/A

2.8

Systems imaging shall be equipped with inspection tools to provide image clarity.

N/A

2.9.

Shall be equipped with software enhancement capability for automated threat recognition to a bio-threat image library.

N/A

Operational

3.1

Able to operate 24 hours per day 7 days per week, 365 days per year. The Inherent System Availability shall be a minimum of 99.00% based on the model: Ai = MTBF / MTBF + MTTR. Where: Ai= Inherebnt Availability; MTBF= Mean Time Between Failures; MTTR= Mean Time To Repair (time duration from noticification of repair activity until the system is returned to service ready status). Ai =99.00% MTBF> 1000 hours. MTTR includes time to start / warm up system before operational in all environments

HIGH

3.2

Shall be capable of continuous operation of 24/7/365.

N/A

3.3

When applicable, system Side X-Ray Generator shall be removable, the full equipment shall be no greater than 59” wide with the side generator removed to facilitate equipment delivery.

N/A

3.4

Shall be equipped with mounted casters for relocations by means of pushing or pulling (relocatable system).

Environment

HIGH

4.1

Able to operate within a wide range of temperature and humidity conditions.

The system shall operate under environmental conditions without deteriorating performance. The system shall be able to operate in ambient temperatures ranging from 20°F to 115°F.

N/A

4.2

Able to withstand storage in extreme temperatures without delaying boot up time to resume operations.

The system shall be able to store at ambient temperatures ranging from -4°F to 122°F and Relative humidity levels ranging from 5% to 95% (noncondensing).

Imaging Performance

N/A

5.1

Comply with ASTM F792-08 standards. (Standard Practice for Evaluating the Imaging Performance of Security X-Ray Systems) or equivalent.

LOW

Health and Safety

6.1

The system shall comply with the 21 CFR § 1020.40 - Cabinet x-ray systems.

N/A

6.2

All systems shall have an operator presence sensor (preferred) or foot mat, which will halt system operations if the operator is not present at the operator station. For continuous operation, the presence sensor should be configurable to be overridden at the administrative level.

HIGH

6.3

Shall be equipped with three (3) Emergency stop switches (at each tunnel opening and on operator’s workstation). E-Stop buttons shall be on X-Ray operator's side. To prevent accidental activation by the travelers.

HIGH

6.4

To prevent potential injuries and damages, all systems shall have an exit conveyor safety roller assembly meeting up with peripherals (e.g., roller table or baggage slide) or existing CBP infrastructure (e.g., a steel inspection table or ball table); a trip tray shall not be used.

N/A

Power

N/A

7.1

System Power Requirements shall not exceed 115 VAC, 60Hz, 20 Amps max (including angled input belt).

Connectivity

N/A

8.1

Shall be capable of connecting to a local area network (LAN) to allow for future enhancements and shall comply with CBP standards (DHS 4300 A policy) for network connectivity, with the ability to disable when not in use.

Computer Station

N/A

9.1

Computer shall be equipped with on-screen color enhancements to illustrate specific materials based on density.

9.2

Shall be equipped with the latest version of Windows 10-64bit Operating Systems.

N/A

9.3

Shall have dual monitors, horizontal and vertical views measuring ≥ 21" and < 32" with USB expansion ports with touch screen function and High Definition.

N/A

9.4

Shall be capable of automatic image archiving/retrieval capability (25,000 images) and archiving into the system’s threat library.

HIGH

X-Ray Large Parcel Systems (Capabilities and overall dimensions per DHS Components)

X-Ray Large Parcel Systems

N/A

10.1

Type 1: Seeking Large Parcel systems with Dual View capabilities overall dimensions- (CBP Requirements)

10.1.1

Length x Width x Height

Length x Width x Height ≤ 168” Long x 63” Wide x 87” High

N/A

10.1.2

Weight

Weight ≤ 4,100 lbs.

N/A

10.1.3

Tunnel Apperture

Tunnel Apperture > 39.4” Wide x 39.4” High with accessible panel on the side to retrieve items that fall or become trapped inside the tunnel.

N/A

10.1.4

Conveyor Belt Load

Conveyor Belt Load ≥ 360 lbs.

N/A

10.1.5.

Conveyor Belt Height

Conveyor Belt Height ≤ 14" measured from the floor

HIGH

10.1.6

High Resolution and Penetration Requirements

System shall be capable of a target resolution up to 38 AWG and steel penetration up to 35 mm.

N/A

10.1.7

X-Ray Large Parcel with Dual View Capabilities

X-Ray Large Parcel system (Req.10.1.1, 10.1.2, 10.1.3, 10.1.4, 10.1.5 and 10.1.6) shall have Dual View Image (See Req. ID# 2.1, 2.2, 2.3 and 2.4)

N/A

10.2

Type II: Seeking Large Parcel Single View systems with overall dimmentions (USCIS & USSS Requirements)

10.2.1

Length x Width x Height

Length x Width x Height ≤ 142” Long x 51” Wide x 77” High

N/A

10.2.2

Weight

Weight ≤ 2,050 lbs.

N/A

10.2.3

Tunnel Apperture

Tunnel Apperture > 39.4” Wide x 39.4” High

LOW

10.2.4

Conveyor Belt Load

Conveyor Belt Load ≥ 440 lbs.

N/A

10.2.5

Conveyor Belt Height

Conveyor Belt Height ≤ 30.5" measured from the floor

10.2.6

High Resolution and High Penetration Requirements

X-Ray Large Parcel Single View system (Req. 10.2.1, 10.2.2., 10.2.3, 10.2.4 and 10.2.5) shall be capable of a target resolution penetrationup to 38 AWG and steel penetration up to 37mm.

N/A

Conveyor Belt

N/A

11.1

Conveyor belt shall have heavy duty roller bearings and motor.

Conveyor Belt Speed:shall be capable of ≥ 0.2 m/sec of contiuous movement and shall provide the user the ability to alternate between forward and reverse modes.

11.2

Shall be equipped with a continuous mode (forward and reverse).

N/A

11.3

Shall have two (2) imager counter that indicates system usage / total numbers of scanned items. One for the life span of the system that cannot be changed and one that can be changed/cleared hourly for hourly tracking purpose.

N/A

Design Requirements

N/A

12.1

Small Scale gamma ray interference

System shall not interfere with radiation portal monitor gamma-ray detection operations. Any shielding structures must be part of the unit cost and not interfere with safe transit of the area. System operation shall not increase the background gamma-ray dose rate at 10 ft. in all directions from the outer sides of the system by more than 1.0 µR/hr. This includes scanning a continuous stream of packages ranging in size from the system minimum to the system maximum. The non-interference requirement will be verified by CBP with an operational Radiation Portal Monitor (RPM) at the Site Acceptance Test (SAT).

N/A

12.2

Have imaging system technology that does not rely on radioactive isotopes.

System is based on X-Ray Dual View technology.

12.3

Have acceptable dose rates levels for public safety and cabinet x-ray systems.

Dose rates are less than 0.5 µR/hour at 2 inches from the cabinet surface (shall fully comply with all current and any new applicable federal health and safety regulations, including 21 CFR 1020.40; 49 CFR 1544.211 (e) 3; and CFR, Title 29, Section 1910 (2012).

N/A

12.4

Have safety features (interlocks (access panel and operational), indicators and controls, auto termination, and labeling) as required by 21 CFR 1020.40 and 10 CFR 20.1601 and 1602 and safety panels.

Meets 21 CFR 1020.40 and 10 CFR 20.1601 and 1602 regulation requirements. Safety Interlocks cannot be disabled or overridden by an operator for any reason. "Emergency Stop” switches/buttons at each tunnel opening and on operator’s workstation. Safety panels to safeguard passengers from hazards, such as moving parts, pinch points, and potential radiation.

N/A

12.6

Have proper information formatting.

Is N.25 compliant (Version1.5.0.6 and the ICD v4) and be compatible with the CBP Device Table described in the CBP Interface Control Document dated January 10, 2010

12.7

Have an operator’s station accompanying each scanning system.

Each operator station includes a desk, chair, required computer with a Windows 10 or greater Operating System, two (2) high-resolution monitors with adjustable viewing angles, keyboard, mouse, imaging software. Confirgured with seatting or stand up positions operations at no cost to the Government.

N/A

Software & Training:

N/A

13.1

Software universal across all platforms.

N/A

13.2

Training program universal across all platforms.

HIGH

Lifecycle and Sustainment Support

14.1

Warranty Services:

Contractor shall provide one (1) year of warranty services for each deployed, installed and accepted system. Warranty services period of performance shall start upon each system acceptance date. Contractor shall provide five (5) years of warranty services for each deployed, installed and accepted system. Warranty services period of performance shall start upon each system acceptance date.

N/A

Compliance - Acceptability - Testing

N/A

15.1

First Article Test:

Required First Article Testing Support Required Factory Testing Support.

N/A

15.2

Factory Test:

Contractor is required to provide support to Factory Testing.

N/A

15.3

Site Acceptance Test (SAT):

Contractor is required to provide support to Site Acceptance Testing in conjunction with the delevery and installation. Non-interference requirement will be verified by CBP with an operational Radiation Portal Monitor (RPM) during SAT functionality test.

15.3.1

System shall have a minimum 36 AWG wire resolution (ASTM F-792-08) verified during SAT functionality test.

15.4

Compliance:

Contractor shall provide documentation to demonstrate compliance to all DHS and CBP regulations with Proposals.

N/A

15.4.1

System shall comply with CBP Information Systems Security Policies and Procedures Handbook, HB 1400-05D (Latest Revision).

N/A

15.4.2

System shall comply with DHS Sensitive Systems Policy Directive 4300A, v13.1 or Latest Version.

15.4.3

DHS Sensitive Systems Handbook DHS 4300A, v12.0 or Latest Version.

MEDIUM

User Interface

16.1

Auditory and visual alarms shall clearly and unambiguously be understood to the user as the triggering condition, which produces the alarm.

Detector alarms must be designed in compliance with the criteria in ANSI/ISA 18.2 (Management of Alarm Systems for the Process Industries).

N/A

16.2

Alarms shall be capable of being reset after activation.

There shall be a manual reset of all alarms

N/A

16.3

When several different audio signals are to be used to alert an operator to different types of conditions (threat detection, type of material detected, fault detection), discriminable differences in intensity, pitch, beats and harmonics, or temporal patterns shall be provided.

Audible alarms shall be distinguishable one from another.

N/A

16.4

The frequency range of auditory alarms shall be such that the user will reliably hear the alarm.

The frequency range of audible alarms shall be between 500 and 3,000 Hz.

N/A

16.5

Audio signals shall be loud enough to be heard and understood through ambient noise and user garments (e.g., parka hood, NBC protective hood, hearing protective devices) covering the ears of the listener. Audio warning signals should not be of such intensity as to cause discomfort. Levels should not exceed 185 dB at the ear of the listener.

The frequency range of auditory alarm intensity levels shall not exceed 80dB at the ear of the listener.

N/A

16.6

Elements of the user interface include controls, controllers, displays, graphical user interface (GUI) display elements, keyboard, selection control device (mouse, light pen, touch screen), control-display arrangements, displayed information, visual and auditory alarms, labels and markings, procedures, workflows, color codes, display size, provisions for user interaction with automation, decision aids, on-line help, memory aids, accessibility features for maintenance access, equipment design for maintainability, and connectors.

The elements of the user interface shall be designed for usability and minimization of human errors and accidents for users for all operating and environmental conditions by ensuring that the design complies with the HSI design standards in MIL-STD-1472H.

N/A

16.7

User interface arrangements (e.g., display screen and control/display arrangement, and format) shall provide the user with a common look and feel across applications, and elements of the user interface shall be standardized to optimize user performance.

User errors in performing mission critical tasks shall not exceed 1%.

N/A

16.8

The System shall be operable with minimal training.

Time to train should be performance based rather than based on a time criterion. Training shall be terminated when a trainee meets 100% of learning objectives.

N/A

16.9

The user shall effectively, consistently, and safely perform the mission critical tasks

Shall be able to perform the mission critical tasks by users in the range of the 5th percentile female to the 95th percentile male.

16.10.

The System shall be able to maintain detection sensitivity with a minimum of false alarms when exposed to background changes that occur during use.

False alarms shall be reduced through design of the sensor.

N/A

16.11

All external controls, displays, and adjustments shall be identified with identification labels as to function.

Control labeling shall be easy to read under all expected illumination conditions.

N/A

16.12

Controls shall be operable in all environmental conditions.

Controls activation shall not be impacted by the user wearing gloves.

N/A

16.13

Brightness of displays shall be controllable by the user.

The System shall provide a User Interface where the display is dimmable to zero screen light emission, and the operator is always aware that absence of a visual signal on the display is due to that fact that the display has been dimmed to zero rather than display failure.

LOW

16.14

Display icons shall be immediately recognizable by the user community.

If icon meaning depends on user memory, are not immediately recognizable, it shall be accompanied by a label.

MEDIUM

16.15

Where appropriate, the amount of textual information displayed shall be minimized to limit the amount of reading required by the user.

Reading text shall not place a workload burden on the user.

N/A

Peripherals:

LOW

17.1

Roller Tables

Roller tables shall have the same width measurement of the conveyor belt of the X-Ray Lf. Parcel systems as described for both DV and SV configurations. The roller tables shall be available in varying lengths 1.5-meter, 1.0 meter and 0.5 meter. The rollers shall be capable of sliding soft-sided baggage over the surface area with minimal effort. Roller tables assist the transfer of baggage/parcels exiting the X-Ray system’s conveyor belt onto secondary inspection stations. Roller tables shall be free standing and capable of being secured to the floor, to the X-Ray system, as well as to other roller tables, if applicable. The roller table shall extend across the entire frame width. Roller tables shall have removable guarding characteristics to prevent parcels from slipping off to the sides. The rollers shall be capable of sliding soft-sided baggage over the surface area with minimal effort. The roller table’s height shall be the same height indicated for both DV and SV configurations ( Req. #10.1.1 and 10.2.1) with fixed feet (no casters) measured from floor to roller top. The rollers’ spacing shall not exceed one inch. The roller table maximum load weight capacity shall be ≥ pounds for all lengths. The roller table shall last the life of the X-Ray system.

N/A

17.2

Safety Panels

Safety panels shall be strong enough to support travelers that lean against to gain levearage in other to place or retrieve their items from the system. The safety panels are approximately 2 feet and 4 feet in length and shall reach from floor (no more than 3 inches above floor level) to at least 48" tall and shall be able to be combined and secured together for extended lengths as required by location installation. Safety Panels shall be affixed to the system securely on both ends of each panel and shall not require attachment to the floor. Safety panels shall be capable of being secured to port infrastructure on installations without a roller table or gravity slide. The safety panels/dividers shall be made of durable materials to last the life of the X-Ray System.

LOW

17.3

Anccillary conveyor equipment (as needed).

When applicable, if the conveyor system is located near ground-level and accompanied with roller or motorized conveyors the same width of the large parcel scanner's conveyor belt at the entrance and exit of the system and able to slide soft-sided items.

MEDIUM

17.4

Additonal Workstation

Additonal workstation shall be available as an option to provided as ancillary work space.

N/A

File details come from the government source that posted it. Updated Dec 23, 2021.