App 3 Non-Compliance.pdf

This is a Non-Compliance Notice template issued by the South Carolina Department of Transportation (SCDOT) to notify contractors of items or deliverables that fail to meet contract specifications. The notice serves as the formal notification mechanism for identifying non-compliant work or products and communicating the associated financial penalties to be applied. Contractors receiving this notice are afforded three business days from receipt to submit a written response disputing the non-compliance determination and the assessed deduction. The notice requires identification of the specific contract number, purchase order number, tier classification, item description, applicable specification, and the amount of the non-refundable deduction to be assessed against the contractor's invoice.

The non-refundable deduction represents the financial consequence for non-compliance and will be automatically deducted from the contractor's invoice without reimbursement. The notice template is distributed to the contractor, with copies provided to the SCDOT Director of Procurement, Director of Maintenance, and the District Engineering Administrator for tracking and record-keeping purposes. This standardized notification process ensures consistent documentation of non-compliance issues and provides contractors with a formal dispute resolution opportunity within the specified three-business-day window.