A02.J.1 Statement of Work - Rayburn Gun Range Filter.pdf

Statement of Work – Rayburn Gun Range Air Filter Replacement

Gun Range Air Filter Replacement for the Rayburn House Office Building Capitol Police Firing Range.

Statement of Work (SOW)

Architect of the Capitol (AOC)

House Office Buildings

04/15/2024

Amendment 01 05/13/2024 i

CONTENTS

C.1 PROJECT TITLE

C.2 BACKGROUND

C.3 SCOPE OF WORK

C.4 APPLICABLE POLICIES AND STANDARDS

C.5 TASKS

C.5.1 Task 1 Firing Range Exhaust Fan:

C.5.2 Task 2 Fresh Air Make-Up (MUA-1):

C.5.3 Task 3 Air Handler Unit 2 C.5.4 Task 4 Optional Tasks C.5.5 Wipe Down Tasks

C.6 DELIVERABLES AND DELIVERY SCHEDULE

C.6.1 Kick-Off Meeting C.6.2 Transition-In Plan C.6.3 Project Management Plan C.6.4 After Action Status Report C.6.5 Monthly Status Report C.6.6 Government Furnished Equipment / Property (GFE/GFP) Inventory Report C.6.7 Transition-Out Plan C.6.8 Instructions for Delivery of Deliverables

C.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP)...7

C.8 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

C.9 CONTRACT TYPE

C.10 PERIOD OF PERFORMANCE

C.11 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

C.12 TELEWORK

C.13 OTHER DIRECT COSTS (ODC)

C.14 TRAVEL

C.15 KEY PERSONNEL

C.15.1 Program Manager C.15.2 Installers

C.16 SUBSTITUTION OF KEY PERSONNEL

C.17 PERSONAL SERVICES

C.18 INVOICING

C.19 SECURITY

C.20 SAFETY

C.21 ENERGY EFFICIENCY / COMPLIANCE

C.22 SUSTAINABILITY

C.23 POINTS OF CONTACT

C.24 ACRONYMS

C.1 PROJECT TITLE

Gun Range Air Filter Replacement for the Rayburn House Office Building (RHOB) Capitol Police Firing Range.

C.2 BACKGROUND

Established as a permanent office in 1876, the Architect is provided permanent authority for the care and maintenance of the United States Capitol based on Section 1811 of Title 2 of the United States Code. The Architect is responsible for the maintenance, operation, development and preservation of 18.4 million square feet of buildings and more than 570 acres of land throughout Capitol Hill. This includes the U.S. Capitol, House and Senate office buildings, the U.S. Capitol Visitor Center, the Library of Congress, the Supreme Court of the United States, the U.S. Botanic Garden, the Capitol Power Plant, and other facilities. The Architect also provides professional expertise with regard to the preservation of architectural and artistic elements entrusted to his care and provides recommendations concerning design, construction and maintenance of the facilities and grounds.

Architect of the Capitol (AOC) will contract with a lead certified contractor to replace existing filters within the Rayburn House Office Building (RHOB) Capitol Police Firing Range with new filters as specified. Regular filter replacement is a maintenance requirement for facility air handling units (AHU;s) and exhausts within the House Office Building.

C.3 SCOPE OF WORK

The contractor will coordinate with the Contracting Officer’s Representative (COR). The contractor will provide both the replacement filters and the lead certified workers that will perform the service. The new replacement filters will be as specified below. The workers will remove dirty pre-filters, HEPA filters, and final filters which will then be sealed in environmental lead disposal containers (provided by AOC) and left in the mechanical room for disposal by AOC.

The proposed contract will provide for six (6) stand-by filter changes per year. These six (6) stand-by filter changes will occur on an as needed basis and when requested by the AOC. The COR will make requests for a filter change. Stand-by filter changes will include the replacement of pre-filters, HEPA filters, and high efficiency filters. When requested, the contractor must commence work within 24 hours of the authorization to proceed issued by the COR, unless a later start work date is authorized by AOC

C.4 APPLICABLE POLICIES AND STANDARDS

• AOC Order 4-16, Privacy Policy

• AOC Order 7-4, IT Security

• AOC Order 42-2, Operations Security Guidance

• 29 CFR 1910.1025, Lead

The contractor shall not deviate from any of the above documents without express written approval from the contracting officer.

C.5 TASKS

There are three units included in this scope of work: the Firing Range Exhaust Fan, Fresh Air Make-Up (MUA-1), and Air Handler Unit 2. Each unit requires filters be changed on a specific and routine schedule, which is as follows in Table 1:

Table 1 – Summary of Tasks

Firing Range Exhaust Fan Fresh Air Make-Up (MUA-1) Air Handler Unit 2

Weekly Changes

Pre-Filters

Poly Media Rolls

Monthly Changes

HEPA Filters

Monthly Changes

Pre-Filters

High Efficiency Filters

Monthly Changes

Pre-Filters

High Efficiency Filters

The contractor will furnish and install new HEPA filters, furnish and install new pre-filters, and furnish and install new high efficiency filters. Before commencing any work, the contractor will do a walkthrough of the RHOB Capitol Police Firing Range and confirm that all current filters will be replaced with filters as specified below.

The required make, model, manufacturer, quantity, and amount of changes are listed below.

These specifications are necessary for all filters.

C.5.1 Task 1 Firing Range Exhaust Fan:

Pre-Filter

(1) Replacement per week

Qty (8) 24 x 24 x 2 MERV-10 pleated.

Qty (6) 12 x 24 x 2 MERV-10 pleated.

Roll Media

(1) Replacement per week

Qty (1) 65"x90' AC125 poly media

HEPA Filters

(1) Replacement per month

Qty (8) 24 x 24 x 11 ½, High capacity, 99.97%, Qty (6) 12 x 24 x 11 ½, High Capacity, 99.97%, C.5.2 Task 2 Fresh Air Make-Up (MUA-1):

Pre-Filter

(1) Replacement per month

Qty (4) PP40–12 x 24 x 2 MERV-10 pleated.

Qty (4) PP40–20 x 24 x 2 MERV-10 pleated.

Qty (6) PP40–24 x 24 x 2 MERV-10 pleated.

High Efficiency Filter

(1) Replacement per month

Qty (4) 12 x 24 x 12 AAF#333.013.003 MERV-14 Vari-Cell

Qty (4) 20 x 24 x 12 AAF#333.013.002 MERV-14 Vari-Cell

Qty (6) 24 x 24 x 12 AAF#333.013.001 MERV-14 Vari-Cell

C.5.3 Task 3 Air Handler Unit 2

Pre-Filter

(1) Replacement per month

Qty (2) PP40–12 x 24 x 2 MERV-10 pleated.

Qty (3) PP40–20 x 24 x 2 MERV-10 pleated.

High Efficiency Filter

(1) Replacement per month

Qty (2) 12 x 24 x 12 AAF#333.013.003 MERV-14 Vari-Cell

Qty (3) 20 x 24 x 12 AAF#333.013.002 MERV-14 Vari-Cell

C.5.4 Task 4 Optional Tasks

Scheduled Cleanings: Four (4) times per year for each unit

C.5.4.1 Firing Range Exhaust Fan

C.5.4.2 Fresh Air Make-Up (MUA-1)

C.5.4.3 Air Handler Unit #2

C.5.4.4 Stand-By Filter Change Outs

C.5.5 Wipe Down Tasks

C.5.5.1 Exhaust Fan-2, Filter changed monthly. Every time the filters are changed on this unit, the entire inside of the unit is cleaned /wiped down, so this would be monthly.

C.5.5.2 Exhaust Fan-1 Every time the filters are changed on this unit, the entire inside of the unit is cleaned /wiped down, so this would be monthly.

C.5.5.3 AHU-1, Every time the filters are changed on this unit, the entire inside of the unit is cleaned /wiped down, so this would be monthly.

C.5.5.4 AHU-2, Every time the filters are changed on this unit, the entire inside of the unit is cleaned /wiped down, so this would be monthly.

C.5.5.5 AHU-1, AHU-2, Exhaust-1 Mechanical Rooms., Entire mechanical room cleaned, and the outside of the units wiped down, Done on a monthly schedule.

C.5.5.6 Contractor put on Tyvek suits when entering AHU-1 and AHU-2. Note, Contractor already put on mask, rubber gloves and Tyvek suit for Exhaust Fan 1. Note-Repeat from Exhaust Fan-1 for Exhaust Fan-2.

C.5.5.7 Wipe down the Filter Rack Assembly with each time the HEPA filters are changed (monthly).

C.6 DELIVERABLES AND DELIVERY SCHEDULE

C.6.1 Kick-Off Meeting

The contractor shall present a kick-off meeting within seven (7) days after contract award. The presentation shall include an overview of the project team, scope of work, deliverables, transition activities, communication approach, initial risks, and next steps.

C.6.2 Transition-In Plan

The contractor shall be responsible for the transition of all technical activities identified in this requirement. The contractor shall submit a final Transition-in Plan within 14 days after contract award reflecting all necessary activities to facilitate the transition of services to the contractor and expected completion dates of those activities. All activities must be completed within 30 days after the kickoff meeting. The following technical activities must be included as part of the Transition-in Plan:

• Transfer of current project activities;

• Workplace logistics and staffing plan;

• Coordination of knowledge transfer sessions with the incumbent contractor; and

• Anticipated Entry of Duty (EOD) dates for all contractor staff.

The Transition-in Plan shall be approved by the COR and describe the contractor’s process for transitioning from the incumbent with no disruption in operational services.

C.6.3 Project Management Plan

The contractor shall submit a Project Management Plan 30 days after award that outlines the project execution and project control approach, roles, responsibilities, cost, schedule, and scope. The plan shall be used to facilitate key decision points, milestones, and communication among key stakeholders.

C.6.4 After Action Status Report.

A detailed report of work completed should be turned in to HOB Building Engineer within 24 hours of replacing filters. The after action status report shall include:

• Accomplishments - Description of work accomplished; and

• Quality Assurance - Compliance to Quality Assurance tasks.

C.6.5 Monthly Status Report

The contractor shall prepare a monthly status report. The intended audience includes senior management and executive leadership from the Government and from the contractor.

Monthly status reports are due by the 5th day of each month for actions that occurred during the previous month. The contractor shall include historical information for trending purposes, and include the following elements:

• Scope Change – Deviations from Planned tasks

• Open Issues – Issues and risks summary including remediation plan

C.6.6 Government Furnished Equipment / Property (GFE/GFP) Inventory Report

Upon request by the COR, the contractor shall provide an inventory report of all GFE/GFP within two (2) days. The report shall include asset tag information, serial number, assigned resource, primary office location, the date issued, and a description of the asset, or as specified by the COR.

C.6.7 Transition-Out Plan

The contractor shall be responsible for the transition-out of all technical activities identified in this requirement during the final, awarded period of performance. The contractor shall submit the Transition-Out Plan three (3) months prior to the completion of the period of performance.

The contractor’s Transition-Out Plan shall be approved by the COR. The contractor shall complete the transition by the end of the period of performance. The following technical activities shall be included as part of the Transition-Out Plan in Table 2:

• Inventory and orderly transfer of all GFE/GFP, software, and licenses; and

• Submit all contract deliverables to date, including designs, documents, briefings, reports, spreadsheets, and source code.

The contractor shall fully support the transition of all contract requirements to the successor to ensure no disruption in operational services.

Table 2 - Deliverables and Delivery Schedule

Deliverable/Description Type Delivery Method(s) Delivery Date/Frequency

Kick-Off Meeting Briefing MS PowerPoint 7 days after contract award

Transition-In Plan Document MS Word 14 days after contract award

Project Management Plan Document MS Word 30 days after contract award

After Action Status Report Report MS Word Within 24 hours of replacing filters

Deliverable/Description Type Delivery Method(s) Delivery Date/Frequency

Monthly Status Report Report MS Word By the 5th day of the month for status of previous month

Government Furnished Equipment / Property (GFE/GFP) Inventory Report

Report MS Excel 2 days after initial request

Transition-Out Plan Document MS Word 3 months prior to end of contract Period of Performance (PoP)

C.6.8 Instructions for Delivery of Deliverables

The contractor shall provide all deliverables via electronic methods, unless directed by the COR to provide hard copies, for review, approval, and appropriate action. Electronic copies shall be delivered via email attachment to the CO and COR as appropriate. The electronic copies shall be compatible with Microsoft Office 2010 or other applications as appropriate and mutually agreed to by the parties. Once created, deliverables and work products are considered the property of the Federal Government.

The deliverables shall be considered final upon receiving Government approval. The Government shall provide written notification of acceptance or rejection of all deliverables within two days of receipt. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection. Deliverables must be approved by the CO and COR to be considered “accepted.”

Deliverables shall be deemed acceptable if the document adequately covers all required topics, meets general quality measures, and is professionally prepared in terms of accuracy, clarity, format, and timeliness. Quality measures, as set forth below, shall be applied to each work product received from the contractor.

• Accuracy: Documents shall be accurate in presentation, content, and style;

• Clarity: Documents shall be clear and concise;

• Format: Documents shall be transmitted via mutually agreed upon media; and

• Timeliness: Documents shall be submitted on or before scheduled due date.

C.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP)

The contractor shall develop a comprehensive program of inspections and monitoring actions, to include a Quality Control Plan (QCP), which is the driving force behind service quality. The

QCP, in conjunction with the QASP, is intended to verify that the contractor’s quality control program is working and provides the measures needed to lead the contractor to project success. Once the quality control program is approved by the Government, careful application of the process and standards presented in the QASP will ensure a robust quality assurance program. The contractor shall provide a draft QCP as part of their proposal with a final QCP submitted to the Government in accordance with the deliverable schedule The contractor shall report surveillance metrics weekly and/or monthly in accordance with the guidance outlined in the PWS. In addition, an updated QCP shall be submitted at the beginning of each optional period of performance.

C.8 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

The government will provide the contractor with the necessary bags and containers for old filters.

C.9 CONTRACT TYPE

The contract type for this requirement is anticipated to be a Firm-Fixed Price (FFP). This is a firm-fixed-price contract that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. The contractor is full responsibility for all costs and resulting profit or loss.

C.10 PERIOD OF PERFORMANCE

The period of performance of this requirement is anticipated to be for five years from date of award to include, a 12-month base period, four 12-month option periods, and a 1-month transition-out period. This requirement will also include an option to extend services up to six months if necessary in accordance with FAR 52.217-8.

C.11 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

Work under this requirement shall be performed at the RHOB Capitol Police Firing Range, G1 Level. Hours of operation are to be determined by Capitol Police and could fluctuate from early morning to late afternoon. There is a possibility of changing filters during non-peak hours. Any work to be done outside of normal work hours must be coordinated with AOC. Overtime or compensation time shall not be performed unless specifically authorized in writing by the contracting officer.

C.12 TELEWORK

Telework is not authorized, the contractor shall report to their work location as normal.

C.13 OTHER DIRECT COSTS (ODC)

Other direct costs such as training, etc. are not authorized under this requirement.

C.14 TRAVEL

Travel is not authorized under this requirement. No costs for transportation, lodging, meals or incidental expenses incurred by the contractor are authorized nor shall the contractor be reimbursed for travel under this requirement.

C.15 KEY PERSONNEL

C.15.1 Program Manager

The Program Manager shall have overall responsibility of the contract activities to include planning, organizing, directing, controlling, staffing and reporting status, deliverables and schedules to the government. The PM shall be a full-time corporate employee of the prime contractor within three (3) months after contract award.

Required Skills/Experience:

• Technically competent with Project Management; and

• Experience defining all project activities and milestones required to meet objectives and deliverables, properly sequencing tasks and estimating effort with project team members doing the work, determining the critical path, and leveling the project schedule.

C.15.2 Installers

The Installers need to be full time employees that are able to pass AOC suitability for ID issuance. They must also be certified in Lead Filter removal and installation. The contractor shall take necessary steps to ensure the individuals selected to work under this contract are lead certified, professionally and personally reliable, of reputable backgrounds, sound characters, and possess the experience necessary to perform duties as specified in this contract

C.16 SUBSTITUTION OF KEY PERSONNEL

Contractors shall follow guidance outlined in AOC52.211-1 and AOC52.211-2 for the substitution of key personnel.

C.17 PERSONAL SERVICES

This is not a personal services contract.

C.18 INVOICING

The contractor shall follow the invoicing instructions outlined in clause AOC52.232-1 when submitting invoices. The AOC will approve or reject an invoice within 30 days.

C.19 SECURITY

All contractor employees shall submit an E-Verify form and a United States Capitol Police background check form (CP-491) prior to the performance of work. Contractor employees shall also complete a contractor badging request form. All contractors working on site shall be required to always wear an identification badge. On site work may be interrupted because of Congressional events or U. S. Capitol Police requirements. All work to be performed is subject to government interruptions. Workers must also wear company uniforms with a logo and name.

The AOC does not follow certain exceptions as described in the E-Verify federal contractor rule.

Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

C.20 SAFETY

The contractor shall comply with all AOC safety policies and shall require all employees to wear appropriate clothing apparel for the assigned tasks. No sandals or any style of open toe shoes shall be allowed for any position that requires lifting of 5lbs or greater as this would pose a risk of injury. All Safety procedures in changing out filters, including lead certification and handling, must always be followed. The contractor shall be responsible for ensuring all the workers are lead certified. The vendor is to provide Lead Certification documentation for all on-site employees. The contractor will provide their own necessary personal protective equipment and safety gear. All personnel must be trained in universal precautions, follow all safety procedures, and be able to communicate fluently in English.

C.21 ENERGY EFFICIENCY / COMPLIANCE

It is the job of the lead certified contractor to ensure AHUs are running efficiently in the RHOB by changing filters regularly.

C.22 SUSTAINABILITY

The contractor must ensure compliance with applicable environmental regulations. When dirty, pleated and HEPA air filters are to be removed and sealed in an environmental lead disposal container (provided by AOC) for disposal by AOC.

C.23 POINTS OF CONTACT

Contracting Officer

TBD at time of award

Contracting Specialist

TBD at time of award

Contracting Officer Representative

TBD at time of award

Contractor Representative

TBD at time of award

C.24 ACRONYMS

CO Contracting Officer

COR Contracting Officer’s Representative

POC Point of Contact

POP Period of Performance

PM Project Manager

PWS Performance Work Statement

GFE/GFP Government Furnished Equipment/Property

END of Statement of Work