Special Notice Industry Day (Vehicle Crash Barriers) v.4 (07-24-2024).pdf

INDUSTRY DAY

Vehicle Crash Barriers v.4 NAICS Category 811310

Job Corp Site 7/24/24 GPS coordinates:

8.8184937417326, - 77.01392891065167

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THIS IS NOT A SOLICITATION OR REQUEST FOR PROPOSAL

A. Event Details

1) Title of Event: Architect of the Capitol (AOC) Vehicle Crash Barriers – Industry Day

2) Audience: Members of the AOC Office of the Chief Security Officer (OCSO), United

States Capitol Police (USCP), & Industry Reps (prime and subcontractors)

3) When: 10:00 a.m. to 3:00 p.m. EST/EDT; Tuesday, 30 July 2024

4) Where: Please use GPS coordinates: 8.8184937417326, -77.01392891065167 NOTE: These coordinates are for the parking lot where the Industry Day will be held.

Do not use an address which would take you to the Job Corps Entrance.

5) Display Area Dimensions: The spaces are approximately 500 sf. As indicated in Figure 1 below, the dimensions of the four (4) spaces at the North of the lot are approximate 50’ x 10’. The remaining spaces dimensions are approximately 17’ x 29’.

NOTE: Electricity will “not” be provided or available. Vendor must furnish their own generator power.

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Figure 1: Job Corp Parking Lot GPS Coordinates: 8.8184937417326, -77.01392891065167

B. Background: Serving Congress and the Supreme Court, the Architect of the Capitol (AOC) is the builder and steward of the landmark buildings and grounds of Capitol Hill. Our staff preserves and maintains the historic buildings, monuments, art, and inspirational gardens on the Capitol campus.

Recognizing the trust placed in us by Congress and the American people, the AOC team is committed to providing a safe environment and inspiring experiences for all who work and visit the symbol of American democracy.

The AOC is rooted in a tradition of unique craftsmanship and ingenuity. Tracing its beginnings to the laying of the Capitol cornerstone in 1793, the AOC is responsible for the operations and care of more than 18.4 million square feet of facilities, 570 acres of grounds and thousands of works of art. The Capitol campus is home to 30,000 daily occupants and hosts about 5 million visitors annually.

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C. Project Description: The AOC’s Office of the Chief Security Officer’s (OCSO) and the U.S.

Capitol Police's (USCP) physical security concept involves a layered or "tiered" defensive system which consists of both active and passive perimeter barriers and crash gate systems that act as both a deterrent and first line of defense for property and life; delay intruders; and minimize both unauthorized access and property damage during an accidental or intentional crash.

At present the agency employs an American Society for Testing and Materials (ASTM) international performance standard and testing procedure for both active entrance barriers and passive perimeter barriers designated as "vehicle-impact rated barriers," or "anti-ram barriers."

Carrying on this tradition, the agency is now in the market for vehicle crash barriers that:

1. provide K4 (i.e., barriers will stop a 15,000-pound vehicle traveling at 30 MPH), K8 (i.e., barriers will stop a 15,000-pound vehicle traveling at 40 MPH), and K12 (i.e., barriers will stop a 15,000-pound vehicle traveling at 50 MPH) or equivalent crash test certified or engineered solutions;

2. are rapidly deployable with ease of installation and integration in less than 60 minutes;

3. can be temporarily deployed (i.e., a few of these rated vehicle barriers or devices must be deployed 1-24 hours), with the “least” amount of additional infrastructure support and planning as possible (e.g., they can be towed or placed into position by a forklift or crane for temporary security applications);

4. if portable barriers (i.e., relocatable crash barriers), provide superior corrosion protection, flexibility in establishing temporary perimeter protection, and can be ran from a dedicated power source, battery and/or solar powered systems;

5. temporary barriers or devices with superior corrosion protection, that have infrastructure components permanently fixed in the area (i.e., some of these rated vehicle barriers or devices must be deployed and redeployed in a short amount of time) (times can vary;0 and

6. provide rated solutions that offer maximum perimeter protection on to include but not limited to shallow mount bollards, wedge barriers, vertical lift barriers, multi-purpose entry drop-arms and anti-ram crash gates - that may further include, but are not limited to, electrical, hydraulic, mechanical, and structural, blast, fire life-safety, physical and technical security upgrades and other directly related systems.

D. Who should attend? Prime and subcontractor vendors who sell, demonstrate and/or install products that are applicable to various crash gate and barrier systems, and AOC, OCSO, USCP and sister agency representatives that procure the same type products/services.

NOTE: Representatives should be technically savvy, be prepared to demonstrate products, address questions and concerns, and have a firm understanding of the direction of both Industry and AOC and USCP policy.

E. Industry Day Purpose & Goals: As the requirement has not been fully defined, in addition to the objectives below, the purpose of this industry event is to is to: 1) conduct market research

4 | P a g e pursuant to Federal Acquisition Regulation (FAR) Part 10 (Market Research) and AOC Order 34-1 Contracting Manual Para 1.10. Market Research; 2) canvass industry for innovative ideas and approaches for acquiring the products and services enumerated in Section C above; 3) conduct a capability inspection of various vehicle crash barrier products and systems; 4) identify businesses capable of performing the functions described herein; 5) introduce potential offerors to the AOC and USCP – “not” to preselect potential offerors as prescribed by the 48 CFR Subpart 36.3 - Subpart 36.3—Two-Phase Design-Build Selection Procedures alluded to in Version 1 of this notice.

Industry Objectives Government Objectives Meet potential teaming partners Encourage competition Observe/Discover competing firms Communicate AOC/USCP requirements

Obtain list of attendees Ensure synergy between AOC/USCP and industry representatives

Gain a better understanding of the government’s:

• Program mission drivers

• Program success, as viewed by the customer and/or the end user

• Technical requirements

• Acquisition strategy

• Questions and answers

Create a level playing field by providing information such as:

• Scope and requirements

• How the contract will contribute to the program’s mission

• Acquisition approach

• Providing updates to industry on future

AOC developments and acquisitions Interact with government program personnel

Gain a better understanding of recent Industry developments

Demonstrate new and innovative approaches to fulfilling the government’s requirement

Incorporate industry comments into the official solicitation

F. Industry Day Registration Details: Industry Day activities will be held on Tuesday, 30 July

2024 from 10:00 a.m. to 3:00 p.m. EST/EDT. The address where mockups will be erected in the Job Corp parking lot located at GPS coordinates: 8.8184937417326, -77.01392891065167

Please note this is an outdoor event, and presenters should dress accordingly. The site will be available to participating vendors the day of the event from 5:00 a.m. to 10:00 a.m., to allow for installation of vehicle crash system/barrier mockups. All costs associated with installation and removal of mockups will be the responsibility of the participating vendor.

NOTE: Please contact Mr. Phillip Harvey at 202.579.8145 to coordinate your arrivals, and for any questions or concerns regarding your assigned spaces.

Security professionals supporting the Capitol Complex will be onsite starting at 10:00 a.m. on Tuesday, 30 July 2024 to review vehicle crash systems/barriers. Vendors then may start removal of their vehicle crash system/barriers at 3:00 p.m. on Tuesday, 30 July 2024 upon conclusion of the product review. Vendor mockups must be removed from site by 5:00 p.m. on Tuesday, 30

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July 2024.

The mockup area will be in the rear parking area of the U.S. Botanic Garden Production Facility identified in the attached Section A photograph above. Participating vendors will be assigned one

(1) mockup space, 1-18, in the designated parking area. Vendors will set up their mockups on the date and times noted above and may not encroach on other areas adjacent to their assigned spot.

The Contracting Officer Representative (Phillip Harvey) will assign each vendor a space based on availability on a first come, first served basis. Space is limited so vendors are highly recommended to act early.

NOTE: The AOC and USCP require the vendor to provide information supporting the products and ratings (e.g., test data, cut sheets, data sheets, technical specifications, photos, videos, etc.)

no later than Friday, 26 July 2024 at 12:00 noon EST/EDT.

PLEASE TAKE NOTICE: Industry Day attendance is strictly voluntary, and “is not mandatory” to be eligible to bid on the official release of the contract solicitation – tentatively scheduled for November of 2024.

To attend Industry Day, interested businesses must register with the Contracting Officer, Mr.

Devin D. Banks, via email at devin.banks@aoc.gov and the Contracting Officer Representative (COR), Mr. Philip Harvey at philip.harvey@aoc.gov no later than Thursday 25 July, 2024 at 12:00 noon EST/EDT.

A maximum of three (3) individual vendor representatives are authorized to attend per company.

This attendee limitation does not apply to setup or dismantling of mockups, but rather applies only to on-site presentations and Q&A sessions from clients.

Registration requires the following information to be submitted:

• Name of Company

• Company Physical Address

• Number of Attendees

• Name of Individual(s) attending.

• Title of person(s) attending (President, CEO, CFO, Etc.)

• Email Address(es) of person(s) attending

• Valid copy of the attendee(s) identification (i.e., driver license)

Note: Copies must be legible

• Cell Phone Number of at least one individual attending (In case of changes the morning of industry day)

Questions will be permitted throughout the duration of the event; however, all government responses are subject to change before release of an official solicitation. Additional questions pertaining to the industry day event is permitted until Thursday, 24 July 2024 at 12:00 noon EST/EDT at 12:00. No Exceptions.

mailto:devin.banks@aoc.gov mailto:philip.harvey@aoc.gov

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G. Disclaimer: This notice is issued solely, and event attendance, is strictly for government informational and planning purposes, and does not constitute a Request for Proposal (RFP) or a commitment on the part of the Government to release a solicitation for the products or services itemized above in the future.

“NO” bid packages nor solicitation documents associated with this announcement will be accepted. The requested information above in Section F (e.g., test data, cut sheets, photos, videos, etc.) additionally do not constitute a commitment, implied or otherwise, that a funded procurement action is imminent.

There will be “no formal or informal evaluations” of the informational submission packages requested under Section F, nor the requested demonstrations to this notice. Nor will any firm be entitled to remittance of payment(s) from the Government for direct or indirect costs, or resultant charges incurred as a result of any contractor information submission.

Proprietary Information: The Government shall not be liable for, or suffer any consequential damages for, any improperly identified proprietary information. However, any and all proprietary information (if labeled as such) will be safeguarded in accordance with, and pursuant to, the applicable federal laws and regulations.

H. Points of Contact (POC)

Primary Secondary Tertiary

Philip Harvey Contracting Officer Representative (COR) Office of the Chief Security Officer (OCSO) 202.579.8145 philip.harvey@aoc.gov

Devin D. Banks Senior Contracting Specialist (Construction) OCSO Administrative Services Division devin.banks@aoc.gov

Douglas Chiles Chief, Security & Suitability Office of the Chief Security Officer (OCSO) douglas.chiles@aoc.gov

THIS IS NOT A SOLICITATION OR REQUEST FOR PROPOSAL

mailto:philip.harvey@aoc.gov