Special Notice Industry Day (Vehicle Crash Barriers) v.2 SMB.pdf

INDUSTRY DAY

Vehicle Crash Barriers NAICS Category 811310

U.S. Botanic Garden Production Facility 6/25/24 4700 Shepherd Pkwy SW, Washington, DC 20032

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THIS IS NOT A SOLICITATION OR REQUEST FOR PROPOSAL

A. Event Details

Title of Event: Architect of the Capitol (AOC) Vehicle Crash Barriers – Industry Day Audience: Members of the AOC Office of the Chief Security Officer (OCSO), United States Capitol Police (USCP), & Industry Reps When: Tuesday, 30 July 2024 Where: U.S. Botanic Garden Production Facility (Rear Parking Area), 4700 Shepherd Pkwy SW, Washington, DC 20032

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B. Background: Serving Congress and the Supreme Court, the Architect of the Capitol (AOC) is the builder and steward of the landmark buildings and grounds of Capitol Hill. Our staff preserves and maintains the historic buildings, monuments, art, and inspirational gardens on the Capitol campus.

Recognizing the trust placed in us by Congress and the American people, the AOC team is committed to providing a safe environment and inspiring experiences for all who work and visit the symbol of American democracy.

The AOC is rooted in a tradition of unique craftsmanship and ingenuity. Tracing its beginnings to the laying of the Capitol cornerstone in 1793, the AOC is responsible for the operations and care of more than 18.4 million square feet of facilities, 570 acres of grounds and thousands of works of art. The Capitol campus is home to 30,000 daily occupants and hosts about 5 million visitors annually.

C. Project Description: The AOC’s Office of the Chief Security Officer’s (OCSO) and the U.S.

Capitol Police's (USCP) physical security concept involves a layered or "tiered" defensive system which consists of both active and passive perimeter barriers and crash gate systems that act as both a deterrent and first line of defense for property and life; delay intruders; and

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At present the agency employs an American Society for Testing and Materials (ASTM) international performance standard and testing procedure for both active entrance barriers and passive perimeter barriers designated as "vehicle-impact rated barriers," or "anti-ram barriers."

Carrying on this tradition, the agency is now in the market for vehicle crash barriers that:

1. provide K4 (i.e., barriers will stop a 15,000-pound vehicle traveling at 30 MPH), K8 (i.e., barriers will stop a 15,000-pound vehicle traveling at 40 MPH), and K12 (i.e., barriers will stop a 15,000-pound vehicle traveling at 50 MPH) or equivalent crash test certified or engineered solutions;

2. are rapidly deployable with ease of installation and integration in less than 60 minutes;

3. can be temporarily deployed (i.e., a few of these rated vehicle barriers or devices must be deployed 1-24 hours), with the “least” amount of additional infrastructure support and planning as possible (e.g., they can be towed or placed into position by a forklift or crane for temporary security applications);

4. if portable barriers (i.e., relocatable crash barriers), provide superior corrosion protection, flexibility in establishing temporary perimeter protection, and can be ran from a dedicated power source, battery and/or solar powered systems;

5. temporary barriers or devices with superior corrosion protection, that have infrastructure components permanently fixed in the area (i.e., some of these rated vehicle barriers or devices must be deployed and redeployed in a short amount of time) (times can vary;0 and

6. provide rated solutions that offer maximum perimeter protection on to include but not limited to shallow mount bollards, wedge barriers, vertical lift barriers, multi-purpose entry drop-arms and anti-ram crash gates - that may further include, but are not limited to, electrical, hydraulic, mechanical, and structural, blast, fire life-safety, physical and technical security upgrades and other directly related systems.

D. Who should attend? Prime and subcontractor vendors who sell, demonstrate and/or install products that are applicable to various crash gate and barrier systems, and AOC, OCSO and USCP representatives.

NOTE: Representatives should be technically savvy, be prepared to demonstrate products, address questions and concerns, and have a firm understanding of the direction of both Industry and AOC and USCP policy.

E. Industry Day Purpose & Goals In addition to the objectives below, the purpose of this Pre-solicitation Industry Day is to introduce potential offerors to the AOC and USCP; conduct a capability inspection of various vehicle crash barrier products and systems; and select potential offerors to participate in the official solicitation (to be released in the near future).

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Industry Objectives Government Objectives Meet potential teaming partners Encourage competition Observe/Discover competing firms Communicate AOC/USCP requirements

Obtain list of attendees Ensure synergy between AOC/USCP and industry representatives

Gain a better understanding of the government’s:

• Program mission drivers

• Program success, as viewed by the customer and/or the end user

• Technical requirements

• Acquisition strategy

• Questions and answers

Create a level playing field by providing information such as:

• Scope and requirements

• How the contract will contribute to the program’s mission

• Acquisition approach

• Providing updates to industry on future

AOC developments and acquisitions Interact with government program personnel

Gain a better understanding of recent Industry developments

Demonstrate new and innovative approaches to fulfilling the government’s requirement

Incorporate industry comments into the official solicitation

F. Industry Day Registration Details: The Industry Day will be held on Tuesday, 30 July 2024 from 10:00 a.m. to 3:00 p.m. EST/EDT. The address where mockups will be erected is U.S.

Botanic Garden Production Facility (Rear Parking Area), 4700 Shepherd Pkwy SW, Washington, DC 20032.

Please note, this is an outdoor location and presenters shall dress accordingly. The site will be available to participating vendors the day of the event from 5:00 a.m. to 10:00 a.m., to allow for installation of vehicle crash system/barrier mockups. All costs associated with installation and removal of mockups will be the responsibility of the participating vendor.

Security professionals supporting the Capitol Complex will be onsite starting at 10:00 a.m. on Tuesday, 30 July 2024 to review vehicle crash systems/barriers. Vendors then may start removal of their vehicle crash system/barriers at 3:00 p.m. on Tuesday, 30 July 2024 upon conclusion of the product review. Vendor mockups must be removed from site by 5:00 p.m. on Tuesday, 30 July 2024.

The mockup area will be in the rear parking area of the U.S. Botanic Garden Production Facility identified in the attached photograph above. Participating vendors will be assigned one (1) mockup space, 1-18, in the designated parking area. Vendors will setup their mockups on the date and times noted above and may not encroach on other areas adjacent to their assigned spot.

The Contracting Officer will assign each vendor a space based on availability on a first come, first serve basis.

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NOTE: The AOC and USCP require the vendor to provide information supporting the products and ratings (e.g., test data, cut sheets, data sheets, technical specifications, photos, videos, etc.)

no later than Friday, 26 July, 2024 at 12:00 noon EST/EDT.

PLEASE TAKE NOTICE: Industry Day attendance “is not mandatory” to be eligible to bid on the officially released contract solicitation.

To attend the Industry Day, interested businesses shall register with the Contracting Officer, Devin D. Banks, via email at devin.banks@aoc.gov and Architect, Philip Harvey at philip.harvey@aoc.gov no later than Thursday 18 July, 2024 at 12:00 noon EST/EDT.

A maximum of three (3) individual vendor representatives are authorized to attend per company.

This attendee limitation does not apply to setup or dismantling of mockups, but rather applies only to on-site presentations and Q&A sessions from clients.

Registration requires the following information to be submitted:

• Name of Company

• Company Physical Address

• Number of Attendees

• Name of Individual(s) attending.

• Title of person(s) attending (President, CEO, CFO, Etc.)

• Email Address(es) of person(s) attending

• Valid copy of the attendee(s) identification (i.e., driver license)

Note: Copies must be legible

• Cell Phone Number of at least one individual attending (In case of changes the morning of industry day)

Questions will be permitted throughout the duration of the event; however, all government responses are subject to change before release of an official solicitation. Additional questions pertaining to the industry day event is permitted until Thursday, 18 July 2024 at 12:00 noon EST/EDT at 12:00 noon ET. No Exceptions.

G. Disclaimer: The purpose of this Industry Day event (as outlined in FAR 15.201(c) (7)) is to: 1) conduct market research pursuant to Federal Acquisition Regulation (FAR) Part 10 (Market Research) and AOC Order 34-1 Contracting Manual Para 1.10. Market Research; 2) canvass industry for innovative ideas and approaches for acquiring the services; and 3) identify businesses capable of performing the functions described herein.

This notice is issued solely, and Industry Day attendance, is for informational and planning purposes, and does not constitute a Request for Proposal (RFP) or a commitment on the part of the Government to release a solicitation for the products or services itemized above in the future.

mailto:devin.banks@aoc.gov mailto:philip.harvey@aoc.gov

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Please note, attendance is strictly voluntary, and “is not mandatory” to be eligible to bid on the officially released contract solicitation.

“NO” bid package nor solicitation documents associated with this announcement will be excepted. The requested information above (e.g., test data, cut sheets, photos, videos, etc.)

additionally do not constitute a commitment, implied or otherwise, that a funded procurement action is imminent.

Feedback and/or evaluations will be provided regarding informational submission packages and demonstrations to attendees via use of the Appendix 1 in response to this notice. Nor will any firm be entitled to remittance of payment(s) from the Government for direct or indirect costs, or resultant charges incurred as a result of any contractor information submission.

Proprietary Information: The Government shall not be liable for, or suffer any consequential damages for any improperly identified proprietary information. However, any and all proprietary information (if labeled as such) will be safeguarded in accordance with, and pursuant to, the applicable federal laws and regulations.

H. Points of Contact (POC)

Primary Secondary Tertiary

Devin D. Banks Senior Contracting Specialist (Construction) OCSO Administrative Services Division devin.banks@aoc.gov

Philip Harvey Architect (Project Reviewer) Office of the Chief Security Officer (OCSO) philip.harvey@aoc.gov

Douglas Chiles Chief, Security & Suitability Office of the Chief Security Officer (OCSO) douglas.chiles@aoc.gov

THIS IS NOT A SOLICITATION OR REQUEST FOR PROPOSAL

mailto:philip.harvey@aoc.gov

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APPENDIX 1 INDUSTRY DAY DEMO EVALUATION SHEET

Vehicle Crash System/Barrier Industry Day

30 JULY 2024

Date:_______________________________________

Vendor Name: _______________________________

Product Name: _______________________________

Rater Name: _________________________________Agency/Organization: ________________

Evaluate the vendor’s crash rated vehicle barrier product for the criteria specified below. Provide a score for each evaluation criteria based on a scale of 1 to 5 - 1 being the worst and 5 being the best.

Circle the assigned rating:

Ease of Installation – The product is portable and easily installed to meet time requirements.

1 2 3 4 5

Comments: ____________________________________________________________________

Construction – The product is constructed to be sturdy and prevent tampering..

1 2 3 4 5

Comments: ____________________________________________________________________

Formidableness – The product meets crash rating criteria. It serves as a visual deterrent.

1 2 3 4 5

Comments: ____________________________________________________________________

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Adaptability – The product can adjust to changes in grade, terrain, or other ground conditions.

1 2 3 4 5

Aesthetic: - The product provides protection without seriously impacting the historical significance of the Capitol Complex.

1 2 3 4 5

Maintenance: - The product has minimal maintenance requirements to keep operational and maintain initial rating. Replacement parts are readily available.

1 2 3 4 5

Durability: - The product can withstand sever weather, wind, and long-term use without major work or maintenance.

1 2 3 4 5

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Ability to Secure: - The product’s weight or securement methods prohibit unauthorized relocation.

1 2 3 4 5

Comments: ____________________________________________________________________

Total Possible Points – 40 pts

Total Score ________________