Statement of Work

Coast Guard ANT Coos Bay Front Gate Replacement

CG ANT Coos Bay Boat Basin Rd. Charleston, OR 97420

PART 1 - GENERAL

1 - Scope Of Work

The intent of this Statement of Work (SOW) is to have the contractor remove the existing chain link gate and fencing and replace them with a new 23' opening motorized cantilever gate and fencing. The contractor will provide all labor, materials, services, equipment, and supervision required to complete this project at the U.S. Coast Guard ANT Coos Bay, located at Boat Basin Rd., Charleston, OR 97420, ensuring the installation meets all relevant standards and specifications.

2 - Place of Performance

CG ANT Coos Bay, Boat Basin Rd. Charleston, OR 97420

Contractor Personnel

Contract Manager

• The contractor must provide a contract manager who must be responsible for the performance of the work.

• The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

• The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

Contractor employees

• The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

• Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

• The contractor must not employ any person who is an employee of the U. S.

Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast

Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

Hours of Operation – Projected Date of Completion

• The contractor must perform the tasks as required by the SOW under this contract during the following hours:

• Monday through Friday between 08:00 am and 16:00 pm unless other time is specified.

• Holidays: If applicable.

• Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required above, the contractor must request the same in writing. Submit written request to the Contracting Point of

Contact (POC) a minimum of 24 hours before the requested adjusted work schedule.

If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

Period of Performance

The period of performance shall be 90 days from the issuance of the Notice of Award.

Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice

Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal

Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads.

The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET

PART 2 - DEFINITIONS

General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the

Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

Technical Definitions: Not applicable to contract.

PART 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

General Information

The Government must provide the facilities, equipment, materials, and services listed here:

Government Furnished Equipment:

The following utilities are available for use at no cost by the contractor:

• 120V Power Supply:

Government Furnished Material: None.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in part 3 above as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

PART 5 - SPECIFIC TASKS

The contractor shall remove the existing chain link gate and fencing at CG ANT Coos Bay, Boat Basin Rd., Charleston, OR 97420. The contractor shall install a new motorized cantilever gate measuring 23' in opening and replace the fencing, ensuring compliance with

USCG physical security standards. The new gate system should be fully operational with programmable controls for secure access.

DETAILED TASKS

1. The contractor shall demolish and dispose of approx. 75 feet of existing chain link fencing, posts, and all other fencing material present.

2. Install approx. 75 feet of new chain link fence with barbed wire crown around the

ANT perimeter. Conduct necessary groundwork for securing the fence and remove interferences as necessary.

3. Install one motorized cantilever style vehicle gate with programmable Physical

Access Control System access, with Proximity Card Readers and secure remote opening capability. PACS access should be programmable to limit and control patrons’ accessibility to the facility. A minimum of 20 readers will be supplied and programmed.

4. Install one pedestrian gate with programmable Physical Access Control System access, with Proximity Card Readers.

5. Perform mobilization, including transportation of equipment and materials to the site.

6. Ensure proper disposal of all debris and materials resulting from demolition.

7. Conduct demobilization, including removal of equipment and materials from the site and site clean-up.

OTHER

1. All work shall be performed in a workmanship like manner utilizing OSHA Safety and Health Standards.

2. All installed fencing and gates must comply with the standards set in UFC 4-022-03

Security Fences and Gates.

3. During construction, a temporary, commercial grade chain-link fencing shall be used in areas with demolished or removed fencing. Temporary fencing shall be secured prior to contractor departing the worksite.

4. Fabric: The fence fabric shall be at least nine-gauge zinc or aluminum coated steel wire chain link with mesh openings not larger than two inches per side and a twisted and barbed selvage at top and bottom.

5. Fabric Ties: Only nine-gauge steel ties shall be used. If the ties are coated or plated, the coating or plating shall be electrolytically compatible with the fence fabric to inhibit corrosion.

6. Height: The height for fencing is eight feet. This includes a fabric height of seven feet, plus a top guard.

7. Fencing Posts, Supports, and Hardware: All posts, supports, and hardware for security fencing shall meet the requirements of Federal Specification RR-F-191K/GEN of 14

May 1990, or latest version. All fastening and hinge hardware shall be secured in place by peening or welding to allow proper operation of components, but prevent disassembly of fencing or removal of gates. All posts and structural supports shall be located on the inner side of the fencing. Posts shall be positively secured into the soil to prevent shifting, sagging, or collapse.

8. Reinforcement: Taut reinforcing wires shall be installed and interwoven or affixed with fabric ties along the top and bottom of the fence for stabilization of the fence fabric. Top rails shall not be installed on fencing.

9. Ground Clearance: The bottom of the fence fabric shall be within two inches of firm soil or buried sufficiently in soft soil to compensate for shifting soil.

10. Culverts and Openings: Culverts under or through a fence shall be of 10-inch pipe, or of clusters of such pipe or equivalent. Openings under or through a fence shall be secured with material equal or greater in strength than the overall barrier.

11. Top Guards: A top guard shall be constructed on all perimeter fences. A top guard is an overhang of barbed wire or barbed tape along the top of a fence, facing outward

(away from protected site) and upward at approximately a 45-degree angle. Top guard supporting arms shall be permanently affixed to the top of fence posts to increase the overall height of the fence by at least one foot. Three strands of 12-gauge barbed wire, equally spaced, shall be installed on the supporting arms. The top guard of fencing adjoining gates may rise to a vertical height of 18 inches and extend to the normal 45-degree outward direction. Top guard must be installed in a manner that will not interfere with gate operation.

Additional Requirements for Gate Replacement SOW:

1. Remove existing chain link gate and fencing before installation.

2. Install a 23' opening motorized cantilever gate with integrated fencing.

3. Ensure the motorized gate complies with ANSI/DASMA 102-2018 standards for automated vehicular gates.

4. The motorized gate system should include safety features such as safety sensors and manual override options.

5. The gate and railing shall be constructed to withstand vehicular impact, complying with ASTM F2656-07 standards.

6. Ensure the motorized gate has a security access control system, including keypad and card reader.

7. All electrical wiring and components for the motorized gate must comply with the

National Electrical Code (NEC).

8. The Contractor is responsible for locating and marking all underground utilities (e.g., ground penetrating radar/private locate) prior to excavation. The Contractor shall provide all necessary trenching, conduit, and wiring to tie the new gate motors into the existing electrical panel.

9. The finish on all metal components should be non-corrosive, such as hot-dip galvanizing or powder coating.

10. Provide training for designated personnel on the operation and maintenance of the motorized gate system.

11. Submit detailed schematics and operational manuals for the motorized gate system.

12. Debris will need to be removed from the facilities at the end of every work day.

Interferences:

The contractor shall be responsible for any/all interferences that may be encountered while completing this SOW.

Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. The US Coast Guard reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including OSHA.

Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

PART 6 - TESTING AND ACCEPTANCE

Testing

The contractor shall document and certify operational functionality test.

Acceptance

Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per section 6 "Testing" above.

PART 7 - APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

Publications

OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for

Construction

END