Answers - 81DMV-S2678.xls

XLS spreadsheet 55 KB Posted Mar 14, 2024

Attached to: License Plate Equipment
Solicitation number: 81DMV-S2678
Issued by: Churchill County, Nevada

About this file

Written by GovTribe AI · Aug 5, 2024

This document contains question and answer information related to a Request for Proposal (RFP) issued by the Nevada Department of Motor Vehicles (NV DMV) for license plate equipment. The RFP seeks proposals from qualified vendors to provide an equipment lease for the application, manufacturing, and production of digital, embossed, and blind embossed license plates, as well as support services. The contract term is anticipated to begin on May 1, 2025 and run through April 30, 2029, with two (2) - two (2) year renewal options. Vendors must meet specific prequalification criteria for both conventional and digitally imaged license plates. Proposals are due by 2:00 pm on May 2, 2024, and this opportunity is open to all vendors with no mention of set-asides or incumbent contractors.

The RFP does not specify the funding source or contract budget amounts. It also does not include details on pricing terms, payment schedules, or other commercial terms. However, the State reserves the right to incorporate optional services for registration decal printing and insertion into the contract at any time during the term.

View the file

Other files

File	Type	Posted
Insurance Schedule - RFP~1.pdf	PDF	Mar 14, 2024
Letter of Intent to Award - Irwin Hodson Group.pdf	PDF	Mar 14, 2024
Passenger plate specs.png	PNG image	Mar 14, 2024
Standard Form Contract - DMV Language.pdf	PDF	Mar 14, 2024
Reference Questionnaire 2023-04-13.docx	DOCX document	Mar 14, 2024
Equipment Needs.pdf	PDF	Mar 14, 2024
Terms and Conditions for Goods 2023-04-14.pdf	PDF	Mar 14, 2024
Attachments for Signatures 2023-04-13.pdf	PDF	Mar 14, 2024
Stacked Manual Plate Dies~1.pdf	PDF	Mar 14, 2024
Quote Instructions.pdf	PDF	Mar 14, 2024
81DMV-S2678 - License Plate Equipment.docx	DOCX document	Mar 14, 2024
Terms and Conditions for Services 2023-04-13.pdf	PDF	Mar 14, 2024
Cost Schedule - 81DMV-S2678 - Equipment.xls	XLS spreadsheet	Mar 14, 2024
MC Plate specs.PNG	PNG image	Mar 14, 2024
Answers - round 2 - S2678.xls	XLS spreadsheet	Mar 14, 2024

Show all 15

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Bid Q&A for Export Report

Bid Q&A
QUESTION_NBR	CREATED_BY	QUESTION_SUBJECT	QUESTION_TEXT	ANSWER_TEXT
1	IRWINHODSON	RFP 81DMV- S2678 Document Section 2.2	Section 2.2 (page 2) ? This section indicates that ?The awarded vendor as a result of RFP 81DMV-S2678 and RFP 81DMV-S2681 agree to work together to ensure a successful project plan for NV DMV?. Please confirm that the sheeting manufacturer will be responsible for providing the warranty on the reflective sheeting and any consumables they supply that are used on the Vendor?s equipment.	Yes
2	IRWINHODSON	RFP Section 2.3	Section 2.3 (page 2) ? The RFP gives an anticipated initial contract period of ?May 1, 2025, to April 30, 2029, with two (2) ? two (2) year renewal options subject to Board of Examiners approval.? For a total of 8 years, and section 1.4.24. of Nevada?s standard Terms and Conditions for Services states that ?Prices offered by a vendor in a proposal are an irrevocable offer for the term of the contract and any contract extensions?. So that RFP respondents do not have to address this issue as an exception, and/or build significant premiums into pricing, will the State please add language that would allow for regular/periodic review of pricing with adjustments being possible upon proof of rising costs (such as raw materials, transportation, labor, utilities etc.).	This requirement shall be reviewed during contract negotiations with awarded vendor.
3	IRWINHODSON	RFP Section 3.1.2	Section 3.1.2 (page 2) ? Please confirm that the thickness (caliper) of the aluminum will be remain at 0.027? which is the industry norm.	Yes, Nevada will continue to use 0.027 aluminum substrate.
4	IRWINHODSON	RFP Document Section 3.2	Section 3.2 (page 2) ? Please confirm that all digitally imaged license plates are to have the alpha-numeric message embossed.	Nevada would like to keep the option of producing a flat license plate that is not Print to Emboss.
5	IRWINHODSON	RFP Document section 3.2.1	Section 3.2.1 (page 2) ? Please confirm that the sheeting vendor is responsible for providing the ?thermal transfer ribbons or other? for the printer and foils for dry roll coat units for this contract.	Yes, the sheeting vendor is required to provide thermal transfer ribbons and dry roll coat foil.
6	IRWINHODSON	RFP Document Section 3.3.1	Section 3.3.1 (page 2) ? This section indicates ??with the capability of producing flat NV specialty plates?. Please confirm that all Nevada license plates are to have the alpha-numeric message embossed, regardless of whether the plates are digitally imaged or produced conventionally.	Nevada would like to keep the option of producing a flat license plate that is not Print to Emboss.
7	IRWINHODSON	RFP Document Section 3.3.2. B.	3.3.2 B. (page 3) ? The scope of work for this section reads ? ?Embossers must have the ability to rim the plates and indent the decal window.? Please confirm that this should read ? Blanking dies both 12? and 7? must have the ability to rim the plates and indent the decal window.?	Yes
8	IRWINHODSON	RFP Document Section 3.3.3	Section 3.3.3 (page 3) ? Please provide details of required integration with State systems.	DMV currently submits a text file to the License Plate Factory. The Factory currently returns a text file to the DMV. Upon DMV's modernization the transmission of data will be re-evaluated at that time.
9	IRWINHODSON	RFP Document Section 3.3.3	Section 3.3.3 (page 3) ? Please provide minimum specifications around what software is to be supplied by the vendor to handle DMV plate orders, inventory, shipping, manufacturing, and digital design/printing	The department is open to suggestions to ensure efficiency.
10	IRWINHODSON	RFP Document section 3.3.3	Section 3.3.3 (page 3) ? Does ?inventory? refer to raw materials used to manufacture the license plates, or finished plates stored in inventory at the facility, or both?	This does not refer to the raw materials but does refer to the finished plates stored in inventory at the facility.
11	IRWINHODSON	RFP Document section 3.3.4. E.	Section 3.3.4. E (page 3) ? Please confirm that the price for additional dies in new configurations will be negotiated with the successful vendor if/when required	This can be negotiated during contract negotiation and re-negotiated at contract extension.
12	IRWINHODSON	RFP Document section 3.3.5	Section 3.3.5 (page 3) - Please confirm that the volumes indicated are single plates and not ?pairs?.	Singles
13	IRWINHODSON	RFP Document section 3.4.2. A.	Section 3.4.2. A. (page 4) ? Requires that the vendor ?Show evidence of successful manufacture and application of reflective sheeting, thermal transfer ribbons and protective clear over laminate as part of a totally integrated license plate system.? This limits potential vendors to those that manufacture reflective sheeting, overlaminate and roll coat inks, will the State please modify the language so that the vendor does not have to be a manufacturer of these materials but rather can show evidence of successfully using these materials to make license plates that meet the specifications in the RFP?	The department is open to suggestions to ensure efficiency. However, we would like to see evidence that our current materials can be processed.
14	IRWINHODSON	RFP Document Section 3.4.2. F.	Section 3.4.2.F (page 4) ? ?Currently aligning with AAMVA?s best practices?? AAMVA?s License Plate Standard focuses on best practices for license plate design, and as such, the State would need to submit its own plates to AAMVA through its License Plate Verification Program (LPVP) for their analysis on whether the plates meet AAMVA?s best practices. Please confirm that lab test data for the license plate reflective sheeting which is available from the sheeting manufacturer would need to be supplied by the successful vendor for RFP 81DMV S2681 for Reflective sheeting.	Agreed, this information should come from the sheeting contractor.
15	IRWINHODSON	RFP Document section 3.4.2. K.	Section 3.4.2.K (page 4) ? Please provide more information regarding the desired future integrations between Salesforce and Mulesoft. What is the desired outcome?	At this time, this is currently unknown as we are not at LPF phase of the modernization project. This will be evaluated when that time arrives. The desired outcome would be future integration into Salesforce via Mulesoft.
16	IRWINHODSON	RFP Document section 3.5.1.A	Section 3.5.1.A (page 4) ? Please confirm that the option to buy the equipment would occur at the end of the contract (including all renewals, i.e. at the end of eight years).	The department would like to have the purchase option at the end of the first 4 year contract and again at each possible contract extension.
17	IRWINHODSON	RFP Document section 3.5.1.	Section 3.5.1 (page 4) ? Please confirm that NV DMV would be responsible for any damage done to the equipment that is not normal wear and tear.	The NV DMV will not be responsible for any damage to equipment outside of normal wear and tear, unless state personnel completes unauthorized work not sanctioned by the vendor to equipment. An investigation will be conducted and if damage is determined to be the fault of the department, the department may be liable for some or all of the damages outside of the warranty.
18	IRWINHODSON	RFP Document section 3.5.3. D.	Section 3.5.3. D (page 4) - The quantity of blanking Dies requested in Section ?3.3.2 A? would not be sufficient to allow for a sharpened die to be in the factory at all times.	Currently the need for two 12" and one 7" shoe is all the department needs. If the 7" shoe needs to be sharpened, it could be reviewed when necessary. Upon awarded contract it is expected all shoes (12"and 7") will be sharp.
19	IRWINHODSON	RFP Document section 3.5.3. A.	Section 3.5.3. A. requires the following ?The application and registry control equipment must be installed, tested and operational by May 1, 2025.? ? What is the deadline for having the rest of the production equipment in place and the plant functioning and producing license plates?	May 1, 2025.
20	IRWINHODSON	RFP Document section 4.	Section 4 (page 4) ? If the RFP is including ?Registration decal print and insertion into license plates please advise as to how this will be scored in the evaluation process, or alternatively, if it will not be scored, please confirm.	Section 4 will not impact the scoring process one way or the other in selecting awarded vendor. The department would like to reserve the option to incorporate one or all of section 4 into the contract at any time initiated with a purchase order signed by both parties.
21	IRWINHODSON	RFP Document section 4.	Section 4 (page 4) ? What is meant by ?one or all of Section 4?? How can only one option listed in Section 4 be implemented as they are all tied together?	When and if the department chooses to implement section 4., our registration process may or may not have evolved through our transformation process. Beyond transformation their is the possibility of registration and decals current structure may change and there is possibility of Statute changes.
22	IRWINHODSON	RFP Document section 4.1.3.	Section 4.1.3 (page 5) ? Please provide background and configuration for the NV DMV?s current computer and network infrastructure so that a determination can be made as to the effort/cost to integrate with the DVM?s system.	The factory will need a server and three (3) computers to support shop floor/internal factory operations. One (1) PC will be located in the shipping area and the other two (2) in the DLP print room. In the DLP room, one (1) computer will be for design and one (1) computer to be used for the DLP printing operation. These will be maintained by the awarded vendor. The shop floor control system will need to interact with State PC's located in the office for multiple operations. The Department is also open to recommendations that may deviate from the existing structure.	T
23	IRWINHODSON	RFP Document section 4.1.4.	Section 4.1.4 (page 5) ? Please advise as to what ?ELDT? plates are and quantities?	ELDT should have been EDRS plates. This will be updated. EDRS is Electronic Dealer Report of Sale. This would allow individuals that purchased a vehicle through a NV dealer and registering on line have new license plates and registration fulfilment process completed and mailed at the same time. The average EDRS would be approx.. 14,000 - 20,000 per month. The quantity is subject to change.
24	IRWINHODSON	RFP Document section 4.1.4.	Section 4.1.4 (page 5) ? This section seems to contradict the timing as to when the decals and forms shall be printed. Section 4.1.2 indicates ?at the time of sale? and section 4.1.4 indicates ?at time of the license plate printing?. Please clarify. Are these two separate instances with printing in separate locations.	This could be at two different times. Once Plate on Demand is functional, this could be an EDRS plate and registration or an in office/on-line license plate and registration transaction completed.
25	IRWINHODSON	RFP Document section 4.1.6	Section 4.1.6 (page 5) ? Please confirm that all printing registration functions will take place within the DMV?s license plate factory.	No, not all registration fulfillment will take place at the License Plate Factory i.e. duplicate registration or renewals.
26	IRWINHODSON	RFP Document section 4.1.7.	Section 4.1.7 (page 5) ? Please provide samples of all current registration forms and stickers contemplated under this RFP.	This can be revisited with the selected vendor and provide specifications if this section is initiated with a signed purchase order.
27	IRWINHODSON	RFP Document section 4.1.7,	Section 4.1.7 (page 5) ? Please provide estimated annual volumes of all current registration forms and stickers contemplated under this RFP.	This would be (EDRS) approx.. 7,000 - 10,000 per month. Direct Shipment 40-60 thousand per month.
28	IRWINHODSON	RFP Document section 4.1.7,	Section 4.1.7 (page 5) ? Is this RFP contemplating only printing registrations that are matched with license plates, or is there a component of printing registrations-only, i.e. without plate matching, that would then be mailed to NV motorists?	For this SOW this is only registrations that will be mailed with plates.
29	IRWINHODSON	RFP Document section 4.	Section 4: Will this section be scored for both cost and non cost criteria as part of the overall evaluation?	Section 4. would be evaluated as its own module from whole RFP and is not the over arching determination for this RFP. It will allow the department to move forward in the future using a Purchase order and not having to initiate an RFP for a registration and decal mailing process for registrations mailed with license plates.
30	IRWINHODSON	RFP Document section 4.1.7,	Section 4: Does the pricing for this section apply to the overall pricing of the bid on the cost side where it may or may not be used?	The cost of this section needs to be separate from the rest of the equipment RFP. As stated under section 4. 'Please bid this separately of the main License Plate Factory equipment contract on the Cost Sheet under Other Pricing Options.'
31	IRWINHODSON	Equipment Needs PDF	Section ? Equipment Needs PDF ? indicates ?Packing (include packing materials, shrink wrap, envelopes, and boxes)?. If the State requires plates to be shrink-wrapped, should all RFP responses include a shrink-wrap machine and heat tunnel? This equipment is not currently listed in the RFP.	The Department is open to suggestions/solutions.
32	IRWINHODSON	Equipment Needs PDF	Equipment Needs PDF ? Indicates ?Packing (include packing materials, shrink wrap, envelopes, and boxes). If packing materials are required to be provided by the vendor, please provide a list and specifications of all packaging materials required to be supplied by the vendor under this project, as these are not mentioned elsewhere in the RFP	The Department is open to suggestions/solutions.

Current operations has the vendor suppling consumables.

33	IRWINHODSON	RFP Document - blanking and embossing compatibility	Please confirm that the successful vendor?s blanking line die and alphanumeric embossers must work in tandem with each other.	Confirmed.
34	IRWINHODSON	RFP Document Evaluation section	Evaluation Section ? The weighting in the evaluation process for cost is only 10%. If one bidder bids 20 million dollars and another bidder bids 30 million dollars, this creates a 10 million dollar difference between bids, but per the formula, this only results in a difference of five points between the low and high bidder. Please confirm that more weighting will be added to the cost evaluation.	Per section 9., the cost evaluation is 10% as stated in the RFP posted to all vendors. The RFP will be evaluated at all factors in section 9.
35	IRWINHODSON	Section 4.1.7. A.	Are there any other forms needed other than registration forms for vehicle and trailers? (county, tag line, month/day)	Not at this time.
36	IRWINHODSON	Section 4.1.7. A.	Do the passenger and trailer decals use the same colors?	Yes, each expiration year is a different color and then rotated.
37	IRWINHODSON	Section 4.1.7. H.	What are the specifications for the three sticker colors used?	Current specifications of license plate registration decals is 1 1/2" wide x 1" high. Motorcycle decals are the same.
38	IRWINHODSON	Section 4.1.7. M.	What is the NVDMV preferred method to transfer the order data?	Vendor shall receive the electronic data through a Secure File Transfer Protocol (SFTP) process.
39	IRWINHODSON	Section 4.1.8.	Is the vendor responsible for making the service available to the public or just processing an order from the NVBMV?	The awarded vendor is not responsible for providing services to the public.

File details come from the government source that posted it. Updated Aug 5, 2024.