Annual_Safety_Inspection_of_Aerial_Lift_Apparatus_&_Ground_Ladders_(Addendum_#1_Revision).pdf

CITY OF TUCSON

REQUEST FOR PROPOSAL

226053

ANNUAL SAFETY INSPECTION OF AERIAL LIFT APPARATUS &

GROUND LADDERS

Due Date: Thursday, October 20, 2022

City of Tucson

255 W Alameda St

Tucson, AZ 85701

Procurement portal https://secure.procurenow.com/portal/tucson-az

Public Portal https://secure.procurenow.com/portal/tucson-az/projects/19328

PUBLISH DATE: September 21, 2022 https://secure.procurenow.com/portal/%7Bproject.government.code%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D

CITY OF TUCSON REQUEST FOR PROPOSAL NO. 226053

BUSINESS SERVICES DEPARTMENT Page 2 of 44 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Ladd Lyons

255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4113

Attachments:

A - OFFER AND ACCEPTANCE

F - 226053 City of Tucson Lift Device Inventory List

BUSINESS SERVICES DEPARTMENT Page 3 of 44

A. NOTICE

A.1. CITY OF TUCSON

NOTICE OF REQUEST FOR PROPOSAL NO 226053

TITLE: Annual Safety Inspection of Aerial Lift Apparatus & Ground Ladders

SUBMITTAL DUE DATE: Thursday, October 20, 2022 AT 2:00 P.M. LOCAL AZ TIME

PRE-SUBMITTAL CONFERENCE DATE: Monday, September 26, 2022

TIME: 10:00 am LOCAL AZ TIME

LOCATION: TEAMS MEETING Click here to join the meeting

QUESTIONS SHALL BE DIRECTED TO: Ladd Lyons

(520) 837-4113 ladd.lyons@tucsonaz.gov

Posted Date: Wednesday, September 21, 2022

Competitive sealed offers for the material or service specified in this solicitation must be submitted through the City’s online bidding system. No late submitted offer will be accepted or considered.

Reponses submitted in physical form or by facsimile or email will not be considered. Offerors are cautioned to commence the submittal process sufficiently ahead of time to allow for unanticipated delays resulting from things like a slow internet connection, internet outage, difficulty uploading large documents, differing system requirements, etc.

Questions about this solicitation must be addressed to the responsible Contract Officer listed herein.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjI5OTA2NTEtNTE5Yy00ZDQxLTkxZjQtODliNmU0M2U1NmQ0%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22f1bbce9c-2eb2-4c80-b35f-94c94cf35b93%22%7d

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B. INTRODUCTION

B.1. Summary

The City of Tucson, herein referred to as the “City”, intends to establish an annual requirements contract for non-destructive safety inspections of forklifts, mobile truck mounted cranes, overhead lifting equipment, aerial ladders/platforms and ground ladders.

There are two groups:

Group A is for all City Departments

Group B is specifically for the Tucson Fire Department (TFD).

There are different testing criteria and qualifications necessary for each Group. The City intends to award by Group. Offerors may submit on Group A only, Group B only, or both.

B.2. Background

The person(s) performing the equipment inspections shall present their qualifications to the using Department prior to the start of any work.

Inspections are to be performed annually throughout the term of the Contract, in accordance with a schedule determined by the using departments. If a scheduled inspector is unable to make a scheduled inspection, the Contractor shall be responsible for providing an alternate inspector for the scheduled inspection.

The City periodically retires some units from service, and acquires others. Contractor agrees that if and when the City adds new equipment, the new equipment will be inspected, within a reasonable agreed upon time frame, at a cost equivalent to the charge for the most nearly comparable unit listed herein.

Additionally, TFD may require visual and non-destructive testing in accordance with the most recent copy of the NFPA Standard that covers third party testing for aerial devices and ground ladders when major repairs or welding have been performed, following the use of an aerial device or ground ladders during operating conditions of excessive stress or load, or if the aerial device or ground ladder has exceeded the manufacturers’ operating parameters.

Departments will make every effort possible to complete out of service repairs while the Contractor is on site. However, if re-inspection is necessary, the Contractor agrees to complete those re-inspections, within a mutually agreed upon time frame, at a mutually agreed upon rate.

The Contractor shall follow all City and Departmental safety rules. This shall include the use of hardhats while any lifting device is out of its storage cradle.

B.3. Contact Information

Ladd Lyons Contract Officer Email: ladd.lyons@tucsonaz.gov Phone: (520) 837-4113 mailto:ladd.lyons@tucsonaz.gov tel:(520)837-4113

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Department:

Fire Department

B.4. Timeline

BUSINESS SERVICES DEPARTMENT Page 6 of 44

Release Project Date September 21, 2022

Pre-Proposal Meeting (Non- Mandatory)

September 26, 2022, 10:00am

TEAMS MEETING

Proposal Submission Deadline October 20, 2022, 2:00pm

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C. SCOPE OF WORK

C.1. Group A: All City Departments

GENERAL

Contractor shall perform and carry out in a satisfactory manner the tests detailed below, as applicable, on the City’s designated forklifts, elevating platforms, ladder trucks, aerial buckets, ground ladders and material hoisting devices. Contractor shall perform these tests on each of the units listed on the Price Page.

An inspector employed by a testing organization shall perform all tests. The inspector shall have a minimum of three years of experience in the field of inspection, and be familiar the United States Department of Labor (OSHA) Safety and Health Standards 29 CFR PART 1910.179 (Overhead and gantry cranes) and PART 1910.180 (Crawler locomotive and truck cranes). An inspector shall have mechanical and hydraulic experience with such aerial equipment and is trained and accredited in non-destructive examination (radiography, dye penetrant, magnetic particle, ultrasonics) as required for the specific equipment involved, according to ASNT-TC-1A or update. The person(s) performing all testing shall be certified as an ASNT Level II NDT. Proof of certification shall be required prior to testing.

All inspections will be done between the hours of 6:00 a.m. (7:00 a.m. in winter months) and 5:00 p.m., Monday through Friday with a Saturday option, on City of Tucson premises, at the locations designated as per a pre-arranged schedule. The Contractor will furnish a recommended Operator Inspection Check List for weekly or monthly visual checks on each unit.

Those items of equipment passing all tests will have a certification affixed to the unit. Certification will include the date of inspection, agency or company responsible for the inspection, and the name of the inspector. The service will include any re-inspection requirement of Certification after corrective action has been undertaken.

All tests will meet ANSI / ASME, mobile crane B30a 1995 and Federal OSHA regulations and all equipment listed will be installed and certified to these standards.

C.2. TESTS

A. STABILITY/STRUCTURAL TEST:

Contractor shall ensure that all elevating platforms are certified “stable”, and capable of sustaining a load of 150% of the rated capacity. During the term of this Contract, Contractor shall check the arm and outrigger hydraulic cylinders for drift and properly operating holding valves.

B. WELD INSPECTION

Contractor shall visually examine (with the assistance of non-destructive methods of magnetic particle, penetrant, and/or ultrasonic inspection) each accessible weld. This shall include all boom assemblies.

C. VISUAL EXAMINATION

Contractor shall make a complete visual inspection of the entire device to assure the unit’s structural integrity is in compliance with such regulations as OSHA, ANSI, SAE, ASTM and the manufacturer so as to make the inspection complete. Inspected items shall include, but are not limited to, frame, BUSINESS SERVICES DEPARTMENT Page 8 of 44 mainframe, outriggers, hydraulic cylinder attachments, turntable boom, platform, leveling system, and general condition (reports, etc.).

D. OPERATIONAL TEST

After satisfactorily completing the visual examination, Contractor shall perform an operational test to determine if the hydraulic system, safety system, and all structural mechanisms are performing in a normal manner.

E. PIN INSPECTION

Contractor shall inspect (ultrasonically) each accessible solid pin to detect possible flaws, such as cracks, while the pin is in place.

F. ROTATIONAL GEAR BEARING ASSEMBLY

Contractor shall verify proper lubrication in bearing assembly and check the rotational gear bearing assembly for abnormal variance (bearing movement), this shall be done using a “dial indicator” to check for movement within the rotating bearing assemblies. Readings shall be taken with boom fully extended and in 3 places, 90 degrees apart. All three readings shall be recorded on the inspection sheet. Turret mounting bolts shall be checked for proper torque using a properly calibrated, contractor supplied, torque wrench.

G. DIELECTRIC TEST

Contractor shall conduct a dielectric test on the insulated buckets only subjecting the insulating portion of the unit to the requirements of ANSI 92.2-1990. Any such hydraulic hoses or cables that extend the entire length of the insulated arm will also be tested. A leakage in excess of one (1) milliamp will be brought to the using Departments attention.

H. ACOUSTIC EMISSION TEST

Contractor shall perform acoustic emission testing along the fiberglass portion of the boom, to test for fiberglass breakage. Contractor shall thoroughly investigate and report on any abnormality discovered.

I. LOAD TEST

Contractor shall check the equipment for drift and properly operating holding valves shall be rated while the equipment is under a load of 110% of the rated capacity for truck mounted mobile cranes and overhead cranes. Aerial lifts will be tested under a load of 150% of the rated capacity.

J. VISUAL AND OPERATIONAL INSPECTION

Contractor shall make a complete visual and operational inspection of the entire mobile truck mounted crane, overhead crane and aerial lifting device to assure the unit’s structural integrity and compliance with all applicable federal, state, and manufacturer’s recommendations and regulations. Included are such items as wire rope, outriggers, turret, pedestal, mainframe, lifting arm, baskets, sheaves, hooks, blocks, decals, pin boss area, operator controls, etc.

C.3. TESTING CERTIFICATION

The Contractor shall attach a compliance certification to the equipment being inspected and provide a certification of compliance upon successful completion of testing by email in .pdf format to the responsible Department, as listed on the City of Tucson Lift Device Inventory List (Attachment F) and, BUSINESS SERVICES DEPARTMENT Page 9 of 44 for equipment with vehicle id numbers, certification of compliance will also be submitted to the Fleet control Supervisor at Fleet Services. The Contractor will be provided a copy of Attachment F that lists all inspections to be performed. Contractor shall use it to note additional inspections not list by the City.

C.4. BILLING

The Contractor shall provide detailed billing, listing equipment description, vehicle ID number (if applicable), equipment serial number (non-vehicle equipment) and date of inspection. Invoices will be separated by responsible department as indicated on the City of Tucson Lift Device Inventory List (Attachment F).

C.5. Group B: Tucson Fire Department only

GENERAL

INSPECTIONS FOR AERIAL DEVICES

Fire Apparatus equipped with an aerial device shall be visually and non-destructive tested in accordance with the guidelines specified in the most recent publication of NFPA 1911; Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus. If NFPA 1911 has been replaced at the time of inspection, the Contractor shall use the most recent NFPA publication specific to the testing of aerial devices. An Acoustic Emissions inspection shall be conducted (in conjunction with the horizontal maximum elevation load tests) in accordance with ASTM E569, Standard for Acoustic Emission Monitoring of Structures During Controlled Stimulation and ASTM E650, Standard Guide for Mounting Piezoelectric Acoustic emission sensors. No exceptions will be permitted.

The City requires a third-party inspector, therefore Offerors shall not represent nor be a manufacturer or repairer of aerial equipment.

Offeror shall comply with the American Society for Testing and Material Standards ASTM E543 Standard Practice for Agencies Performing Nondestructive Testing and shall meet the requirements of the most current ISO/IEC 17020 standards, General Criteria for the Operation of Various Types of Bodies Performing Inspections.

C.6. INSPECTION PERSONNEL:

Personnel performing aerial non-destructive testing shall be certified as a Level II NDT Technician in the test methods used as specified in ASNT CP-189, Standard for Qualification and Certification of Nondestructive Testing Personnel. Inspection personnel shall have attended formal training from the aerial manufacturer for the model of device being inspected and tested. The Contractor shall comply with ASTM E543, Standard Practice for Evaluating Agencies that Perform Non-Destructive Testing.

Prior to starting any testing, the Contractor shall provide proof of their technician’s compliance with ASTM E543 and ASNT Level II NDT (CP-189) certifications in test method employed and verification of formal training classes attended. No exceptions will be permitted.

The City will provide a qualified aerial truck operator to assist during the inspection and testing process.

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C.7. LADDER/PLATFORM SPECIFICATIONS:

The Contractor shall possess copies of the aerial manufacturer’s most recent specifications for the ladder or platform being tested prior to and during testing. No exceptions will be permitted.

C.8. SCHEDULING:

TFD will provide the Contractor with a list of aerial devices to be inspected and tested. The Contractor and TFD will mutually schedule an acceptable time frame and date for testing and inspection that shall commence minimally within 90 days of the Contractor receiving the list. TFD requires that ground ladder testing be performed in conjunction with aerial ladder testing to prevent unnecessary out of service time for its apparatus and crews.

C.9. TESTING:

All tests, procedures and inspections required in the most current publication of NFPA 1911; Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus, and all applicable manufacturer recommendations specified for aerial inspection shall be performed without exception. Prior to beginning any testing, the Contractor shall provide a copy of their testing process and criteria for TFD’s review and acceptance.

All discrepancies noted during the aerial inspection shall be tagged or marked to indicate the location of where the problem exists. The method of tagging and marking must be submitted and approved by TFD at the beginning of each project. Additionally, the inspector shall take digital photographs of any discrepancies found and submit them to the Emergency Vehicle Fleet Superintendent by e-mail for review and repair.

If an aerial device should have minor defects and not be repaired before the inspector leaves the project area, TFD shall make the necessary repairs and notify the testing company of the completion of the repairs in writing. No re-inspection charges shall be deemed necessary.

Minor discrepancies found during the inspection and testing process will be repaired by TFD Emergency Vehicle Technicians when detected. The inspector will verify completion of the repairs and remove the discrepancies noted from the inspection report. No re-inspection charges will apply providing the inspector is performing scheduled inspections on other TFD aerials or ground ladders.

If an aerial device should have a major defect(s), the load test shall not be conducted until repairs are made and the repair work is inspected and found to be acceptable by the testing company. Charges for re-inspection shall be for the actual time spent at TFD conducting the required tests and any travel related expenses as described herein.

C.10. TESTING CERTIFICATION:

The Contractor shall provide a certification of compliance upon successful completion of testing by email in pdf format format to the Emergency Vehicle Fleet Superintendent.

Before the final test results and certifications are submitted to TFD, they shall be reviewed and approved by a licensed professional engineer that is employed by, and directly involved with the aerial certification program at the Contractor’s company.

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The examination and test report provided to TFD shall specify the point of inspection and the results of such examination and tests. The test report as required by NFPA 1911 shall minimally include:

• Torque verification of mounting bolts shall be recorded by bolt size, grade, and torque.

• When NDT is performed, the test record will indicate the NDT method used in each area of inspection.

• The following minimum measurements must be performed and recorded in the test record; bearing clearances, backlash, cylinder drift, relief pressures, ladder section twist, hardness readings, base rail thickness, and any other applicable measurement.

• No exceptions will be permitted.

C.11. INSPECTIONS FOR GROUND LADDER TESTING

Ground ladders shall be tested in accordance with the guidelines specified in the most recent publication of NFPA 1932; Standard on Use, Maintenance, and Service Testing of In-service Fire Department Ground Ladders. If NFPA 1932 has been replaced at the time of inspection, the Contractor shall use the most recent NFPA publication specific to ground ladder testing.

A. INSPECTION PERSONNEL

Contractor personnel performing ground ladder testing shall be fully trained in all aspects of ground ladder testing, including hardness testing. Contractor shall provide proof of testing official’s qualifications prior to beginning inspections.

B. TESTING SPECIFICATIONS

Vendor shall possess hardness testing specifications for ladders being tested.

C.12. SCHEDULING:

TFD will provide the Contractor with a list of ground ladders and the amount of feet to be inspected and tested. The Contractor and TFD will mutually schedule an acceptable time frame and date for testing and inspection that shall commence minimally within 90 days of the Contractor receiving notice. TFD requires that ground ladder testing be performed in conjunction with aerial ladder testing to prevent unnecessary out of service time for its apparatus and crews.

C.13. GROUND LADDER TESTING:

All tests and inspections required of various in-service ground ladder types listed under NFPA 1932;

Standard on Use, Maintenance, and Service Testing of In-service Fire Department Ground Ladders, shall be performed without exception. Prior to beginning any testing, the Contractor shall provide a copy of their testing process and criteria for TFD’s review and acceptance.

Minor discrepancies found during the inspection and testing process will be repaired by TFD Fire Equipment Specialists when detected. The inspector will verify completion of the repairs and remove the discrepancies noted from the inspection report. No re-inspection charges will apply providing the inspector is performing scheduled inspections on other TFD aerials or ground ladders.

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C.14. TEST RESULTS:

Upon successful completion of the testing, the Contractor shall issue a Certificate of Ground Ladder Examination and Testing by email in pdf format format to the Emergency Vehicle Fleet Superintendent for each ground ladder tested that minimally includes:

• Test results

• Ladder manufacturer

• Contractor ID number

• TFD ground ladder ID number

• Ladder assignment

• Ladder length

• Ladder construction

• Ladder type

C.15. HEAT SENSORS

As part of the ground ladder testing process, the Contractor shall replace any damaged or outdated heat sensor labels. TFD will provide the heat sensors that require replacement.

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D. INSTRUCTIONS TO OFFERORS

D.1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION

For purposes of this solicitation and any subsequent contract, the following terms have the meanings set forth below:

City: The City of Tucson, Arizona

Contract: The legal agreement(s) executed between City and the Successful Offeror(s). The Contract will be deemed to include all the conditions and requirements set forth in this solicitation and any Amendments to the solicitation, all the Special Terms and Conditions and Standard Terms and Conditions, and all the terms of the Offer submitted by Offeror as finally negotiated and accepted by the City.

Contractor/Consultant: A Successful Offeror that enters into a Contract with the City.

Contract Representative: The City employee or employees who have been designated to act as the City contact for this solicitation process and who are responsible for monitoring and overseeing the Contractor's performance under the Contract.

Business Services Director: The contracting authority for the City, authorized to sign contracts and amendments thereto on behalf of the City.

May: Indicates something that is not mandatory but permissible.

May not: The indicated party is prohibited from taking the action.

Must: The action or condition is required.

Offer: Any proposal, statement of qualifications, bid, or other submission provided by an Offeror in response to this Solicitation.

Offeror: Each individual or entity that submits an Offer in response to this solicitation.

Successful Offeror: An Offeror who received a Notice of Award or a Notice of Intent to Award from the City.

Will: The indicated party is promising to take the action or abide by the condition.

D.2. PRE-SUBMITTAL MEETING

A Pre-Submittal Meeting will be held at the date and time stated on the cover page of this solicitation, if such a date and time is provided. Attendance at this meeting is not mandatory, but written minutes and/or notes regarding the meeting will NOT be provided, so attendance is encouraged. The purpose of this meeting will be to clarify the contents of this solicitation in order to prevent any misunderstanding of the City's position.

D.3. INQUIRIES

Any questions about this solicitation or the proposed Contract must be presented at the Pre-Submittal Meeting, if there is one (see above), or submitted in writing, via email, or through the online bidding system, to the Contract Officer by the Question Submission Deadline. The email must refer to the

BUSINESS SERVICES DEPARTMENT Page 14 of 44 solicitation number and the paragraph number of the provision that the question concerns. The Contract Officer may respond by email or may, if they deem it appropriate, address the question in a solicitation Amendment. Offeror may not rely on oral interpretations or clarifications about the solicitation; only questions answered in an email by the Contract Officer or posted as a formal solicitation Amendment will be binding.

D.4. ADDENDUM OF SOLICITATION

Solicitation Addenda will be posted on the City’s link to the online bidding website. Offeror is responsible for checking the webpage regularly for new solicitation addenda and must acknowledge each addendum to this solicitation in its submittal. Please note that vendors who have registered with the Business Services Department at https://secure.procurenow.com/portal/tucson-az and follow the City of Tucson will receive email notifications of solicitation addenda.

D.5. UNDERSTANDING SCOPE OF WORK

Before submitting an Offer to this solicitation, Offeror must familiarize itself with the Scope of Work, laws, regulations, physical conditions, and other factors affecting the obligations – including the expense and difficulty of fulfilling those obligations – that Offeror will have under the Contract if awarded to Offeror. No adjustment to the financial or other terms of the Contract will be justified by Offeror’s failure to fully understand or appreciate the Contract requirements or other factors affecting Contract performance.

D.6. PREPARATION OF OFFER

A. Form and Organization. If Offer forms are included in this Solicitation, Offeror’s Submittal must be on those forms. Supporting documentation must be arranged in a manner that follows and clearly refers to corresponding sections of the solicitation. Offeror may copy the submittal forms in order to complete them electronically but may not alter or rearrange them or change any paragraph designations.

B. Confidential Information. Any information in its submittal that Offeror wishes to be treated as confidential must be clearly marked “CONFIDENTIAL.”

C. Offer Contents. Offeror’s submittal must contain responses to all sections of this solicitation, any Offer forms provided must be completed and any requested supporting documentation must be attached.

D. Signatures. Offeror must include in their submittal signed copies of the Offer and Acceptance page. Any cover letter accompanying the proposal documents must be signed. Offeror must initial each erasure, interlineation or other modification in the submittal. The person signing and initialing on behalf of Offeror must be a person authorized to legally bind Offeror.

E. Prices. Where a unit price is provided it will govern over any erroneous extension of the price.

F. Time Periods. Periods of time, stated as a number of days, will be calendar days unless specifically stated otherwise.

G. Accuracy. Mistakes in preparation of its submittal confers on Offeror no right to modify or withdraw its submittal after the Submittal Deadline.

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H. Cost of Preparation. The City will not reimburse Offeror for the cost of developing, presenting, submitting or providing any response to this solicitation.

I. Subcontractors. Offeror must, in their submittal, list any subcontractors that it will utilize in the performance of the Contract if they are awarded the Contract and must describe their qualifications in detail.

J. Incomplete Information. Failure to include all requested information may have a negative impact on the evaluation of Offeror’s submittal.

D.7. PAYMENT DISCOUNTS

Payment discount periods shall be computed from the date of receipt of the material/service or correct invoice, whichever is later, to the date City’s payment warrant is mailed. Unless freight and other charges are itemized, any discount provided shall be taken on full amount of invoice. Payment discounts of twenty-one calendar days or more shall be deducted from the proposed price in determining the price points. However, the City shall be entitled to take advantage of any payment discount offered by a vendor provided payment is made within the discount period. The payment discount shall apply to all purchases and to all payment methods.

D.8. TAXES

The City is exempt from federal excise tax, including the federal transportation tax, but is not exempt from any other taxes, including state and local sales and excise taxes.

D.9. EXCEPTIONS TO CONTRACT PROVISIONS

By submitting an offer in response to this solicitation, Offeror is offering to enter into the Contract with the City. If Offeror wishes to modify any Contract terms and conditions, Offeror must, in its Offer, clearly identify the changes it is requesting. No requested modification will be deemed accepted by the City unless and until the City’s Business Services Director or their designee expressly accepts it in writing.

D.10. PUBLIC RECORD

Any documents submitted by Offeror in response to this solicitation will become the property of the City.

Except as set forth below with respect to Confidential Information, the Submittal will be deemed to be a public record available for review by the public after the award notification.

D.11. CONFIDENTIAL INFORMATION

The City is obligated to abide by the Arizona Public Records Law, A.R.S. §§ 39-101 through 39-161. If Offeror believes that any portion of its Offer, specification, protest or correspondence contains information that is confidential and subject to being withheld from disclosure in the event that the City receives a public records request to which the record is responsive, Offeror must, when the record is submitted, provide the Contract Officer written notification of that fact. The records or portions of records that Offeror wishes to be treated as confidential must also be clearly marked “CONFIDENTIAL” on their face. Pricing will not be treated as confidential.

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If the City, after award notification, receives a public-records request the scope of which includes a document submitted by Offeror and marked "CONFIDENTIAL", the Contract Officer will make a written determination regarding whether the document will be provided to the requestor. If the Contract Officer determines that the document should be released, City will notify Offeror in writing. Unless Offeror, within 10 days after the date of that notice, obtains and provides to City an order from a court of competent jurisdiction prohibiting the City from releasing the documents, the City may release the documents without any liability to Offeror.

D.12. WHEN AND HOW TO SUBMIT OFFERS

In order to be considered, Offeror must, no later than the Offer Submittal Deadline, submit its Offer electronically through the City’s online bidding system. Submittal instructions and online bidding system can be found at the following link: https://www.tucsonprocurement.com/

NOTE: THE ENTIRE OFFER MUST BE IN "“SUBMITTED"” STATUS IN THE CITY’S ONLINE

BIDDING SYSTEM IN ORDER TO BE CONSIDERED. RESPONSES THAT HAVE BEEN CREATED

IN THE SYSTEM, BUT THAT ARE NOT IN "“SUBMITTED"” STATUS BY THE OFFER SUBMITTAL

DEADLINE WILL NOT BE CONSIDERED.

D.13. CERTIFICATION OF NONCOLLUSION; CONFLICTS OF INTEREST

Offeror will not communicate, orally or in writing, with any member of the Mayor and Council, or with any City staff outside the Procurement Division of the Business Services Department, regarding this Solicitation. By submitting an Offer, Offeror warrants that:

A. Preparation and submission of the submittal did not involve collusion or other anti-competitive practices.

B. Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with this solicitation.

C. No person has been employed or retained to solicit or secure a Contract under this solicitation upon a promise of a commission, percentage, brokerage, or contingent fee.

D. No employee of the City involved in this Solicitation process, or any family member of such an employee, has any substantial financial interest in Offeror’s firm. No member of the City of Tucson Mayor and Council who has, or whose family member has, any substantial financial interest in Offeror’s firm will participate in any action taken by the Mayor and Council with respect to this Contract. The terms “relative” and “substantial interest” have the meanings assigned in A.R.S. § 38-502

The City may disqualify Offeror from further participation in the solicitation process if the City determines that any City employee or official involved in this Solicitation process has an actual or apparent conflict of interest or if Offeror has engaged in any collusion or anti-competitive practices.

https://www.tucsonprocurement.com/

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D.14. WITHDRAWAL OF OFFER; BINDING OFFER

By submitting an Offer in response to this Solicitation, Offeror is offering to enter into the Contract with the City. Offeror may withdraw a submitted Offer at any time prior to the Offer Submittal Deadline.

Telephonic or oral withdrawals are not effective.

Offeror cannot withdraw an Offer that is in “submitted” status as of the Offer Submittal Deadline unless the Director of the Business Services Department consents in writing to the withdrawal. The Offer will be irrevocable for 90 days after the Offer Submittal Deadline.

D.15. DISCUSSIONS

The City may, at its discretion, conduct discussions with Offeror for the purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in Offeror’s submittal in order to clarify the offer and assure full understanding of, and responsiveness to, solicitation requirements.

D.16. VENDOR REGISTRATION; BUSINESS LICENSE

In order to be eligible for award of a Contract, Offeror must:

A. Register with the City’s Business Services Department. Registration can be completed at https://secure.procurenow.com/portal/tucson-az.

B. Obtain a City of Tucson Business License or a written determination from the City's Business License Section that a license is not required. Application for a City Business License can be completed at http://www.tucsonaz.gov/etax. For questions contact the City's Business License Section at (520) 791- 4566 or email at tax-license@tucsonaz.gov

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E. OFFER EVALUATION AND CONTRACT AWARD

E.1. PROPOSAL EVALUATION CRITERIA – (listed in relative order of importance)

A. Qualifications & Experience

B. Price Proposal

C. Method of Approach

E.2. INTERVIEWS

The City may interview some or all of the offerors at any point during the evaluation process. If interviews are conducted, information provided during the interview process will be taken into consideration in the evaluation process. The City will not reimburse the Offeror for any costs Offeror incurs during its participation in the interview process.

E.3. ADDITIONAL INVESTIGATIONS

The City may undertake any additional investigations it deems appropriate to evaluate the competence and financial stability of any offeror.

E.4. OTHER INFORMATION

Information that evaluation committee members have about an offeror beyond what is provided in the offeror’s Offer may be taken into consideration during the evaluation process.

E.5. PRICE

A. Tax Offset Policy. If applicable under Section 28-18(6) or Section 28-17(7)(d) of the Tucson Procurement Code, the City will include the amount of all business privilege taxes other than the City’s in evaluating the pricing component of each Offer.

B. Payment Discounts. Any discounts offered by Offeror for payments made within 21 calendar days or more will be deducted from the proposed price in evaluating an offeror’s pricing.

However, the City may take advantage of any early- or timely-payment discounts offered by a vendor. Any proposed payment discount will apply to all purchases and to all payment methods

E.6. CITY’S RIGHT TO WAIVE DEFECTS OR REJECT OFFERS

Notwithstanding any other provision of this solicitation, the City may:

A. Waive any immaterial defect or informality; or

B. Reject any or all submittals, or portions thereof; or

C. Reissue the solicitation.

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E.7. CONTRACT NEGOTIATIONS

At the City’s discretion, it may negotiate with one or more responsible offerors to agree upon the final conditions, terms and price of the Contract. In doing so, the City will treat offerors fairly and will not disclose to any offeror information from responses submitted by other offerors. Exclusive or concurrent negotiations do not constitute a contract award and do not confer any rights to the offerors participating in such negotiations. In the event the City deems that negotiations are not progressing, the City may formally terminate these negotiations and may enter into concurrent or exclusive negotiations with the next most qualified firm(s).

E.8. AWARD OF CONTRACT

A Contract is created when, and only when, it is formally awarded, which occurs when the Business Services Director and the City Attorney sign the Offer and Acceptance page of the Successful Offeror’s submittal. When a Contract is awarded, the City will send the Contractor a Notice of Award.

The City may first issue a Notice of Intent to Award to the Successful Offeror(s). Offeror, if it receives a Notice of Intent to Award from the City, must sign and file with the City, within five (5) days after receipt of the Notice, all documents necessary for execution of the Contract. A Notice of Intent to Award does not create a contract. Only a subsequent formal award, as described above, creates a Contract.

E.9. MULTIPLE AWARDS

The City, at its sole discretion, may award multiple Contracts.

E.10. SOLICITATION RESULTS

After the City issues a Notice of Award, the City will post the name(s) of the Successful Offeror(s) on the Business Services Department’s Internet site at https://secure.procurenow.com/portal/tucson-az.

E.11. PROTESTS

Any interested party, may, in accordance with Article IX of the Tucson Procurement Code, protest either this solicitation or the award of a Contract under this solicitation. A protest based on alleged improprieties in this solicitation must be filed no later than five (5) working days before the Proposal Submittal Deadline. A protest of a proposed or actual award must be filed no later than ten (10) calendar days after the City issues a Notice of Intent to Award or, if no Notice of Intent to Award is issued, after the City issues a Notice of Award.

A protest must be made in writing and filed with the Contract Officer. It must include:

A. The name, address, and telephone number of the protestant;

B. The signature of the protestant or its representative;

C. The solicitation or Contract number;

D. A detailed statement of the legal and factual grounds for the protest along with copies of all relevant documents; and

E. The form of relief requested.

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F. EVALUATION PHASES

No. Evaluation Criteria Scoring Method Weight (Points)

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1. Qualifications and Experience

Offerors only responding to Group-A should respond to the Group-A criteria only, offers only responding to Group-B should respond to the Group-B criteria only, and offers responding to both Group A and B should respond to both Group A and B criteria.

Group-A

A. Submit a company biography

B. List the person(s) performing the equipment inspections, detail their qualifications and provide resumes. Provide copies of all applicable certifications.

Specifically, demonstrate a minimum of three years of experience in the field of inspection, and familiarity with the United States Department of Labor (OSHA) Safety and Health Standards 29 CFR PART

1910.179 (Overhead and gantry cranes) and PART 1910.180 (Crawler locomotive and truck cranes). Show mechanical and hydraulic experience with such aerial equipment and training and accreditation in non-destructive examination (radiography, dye penetrant, magnetic particle, ultrasonics) as required for the specific equipment involved, according to ASNT-TC-1A or update. Provide copies of ASNT Level II NDT certifications.

C. Provide references of similar organizations, including time period in which testing was completed, types of equipment tested, tests performed and contact name and information.

Group-B

A. Submit a company biography

B. Provide a detailed description of how inspectors are certified in visual, operational and non-destructive testing of aerial lift equipment and ground ladders and by whom. Detail how often inspectors are re-certified and by whom. Provide information on any supplemental training inspectors receive within their specialty.

Include copies of ASTM E543 and Level II NDT Technician certifications.

N/A N/A

BUSINESS SERVICES DEPARTMENT Page 22 of 44

C. Describe any training inspectors receive including training received from aerial manufacturers.

D. Provide resumes of potential inspectors that will perform work under this contract. Resumes should include their experience and educational background, and if they have an Emergency Vehicle Technician (EVT) Certification in Aerial Fire Apparatus, or any additional EVT Certifications.

Include proof of ground ladder testers qualifications.

E. Provide information on the number of years the Offeror has been performing aerial and ground ladder testing. A minimum of 25 years of fire department equipment safety testing is required based on TFD’s apparatus life cycle. Confirm the Offerors ability to test equipment that is potentially 25 years old.

F. Is the Offeror a member of the NFPA 1911 or 1932 committee?

G. Does the Offeror perform aerial and ground ladder inspections for aerial manufactures? If so, which manufacturers?

H. Provide certification that Offeror is a nationally recognized testing laboratory recognized by OSHA in accordance with the OSHA regulations set forth at 29 Code of Federal Regulations, Section 1910.7, Appendix A, OSHA Recognition Process for Nationally Recognized Testing Laboratories.

I. Submit a list of a minimum of ten fire departments that the Offeror has tested similar aerial devices as the aerial devices listed by TFD. Include a list of a minimum of four aerial apparatus manufacturers that the Contractor is currently performing aerial testing on a regular basis.

2. Price Proposal Provide price proposal as requested on the Price Page attached herein.

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3. Method of Approach

Offerors only responding to Group-A should respond to the Group-A criteria only, offers only responding to Group-B should respond to the Group-B criteria only, and offers responding to both Group A and B should respond to both Group A and B criteria.

Group-A

A. Provide a detailed, step by step, written description of testing procedures including what the inspector is evaluating and what pass/fail criteria is used at each step of the inspection.

B. All testing exceptions and deviations to the scope of work shall be noted.

C. Provide a sample inspection report.

Group-B

A. Provide a detailed, step by step, written description of the testing process and procedures for aerial and ground ladder inspections, including what the inspector is evaluating and what pass/fail criteria is used at each step of the inspection. Each step must reference applicable criteria required by NFPA 1911 and NFPA 1932.

B. All testing exceptions and deviations to the scope of work shall be noted. The absence of exceptions and/or deviations shall be interpreted as total compliance to the most current published version of NFPA 1911 and NFPA 1932.

C. Provide a sample inspection report for aerial and ground ladder inspections.

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G. PRICING

GROUP A

Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, materials, printing, travel and mileage, postage, etc. The City intends to award by Group but reserves the right to award by Group or Total, however it deems to be in the best interest of the City, and therefore multiple awards may be made. In order to be considered for award, offeror must submit pricing for each item in the Group (A or B or Both). In case of a discrepancy between a Unit

Price and the Total, the unit price shall govern.

Device Description Quantity Unit of Measure

Unit Cost Total

Auto Crane Various Weights 155 Each

R.O. Stinger Crane

150-2 1 Each

National Crane 446/547B/337 3 Each

Forklifts Various Makes/Sizes 21 Each

Overhead/Chain Fall

Various Makes/Sizes 8 Each

Coffing Jib EC-2012-1, 1 Ton 1 Each

Ingersoll Rand Jib

RML500KIC,1000 Lbs. 1 Each

Ingersoll Rand Overhead

MLK1000K, 1 Ton/ML1000KZC,1 Ton

2 Each

Ruger HP2A 4000 Lbs. 1 Each

Chain&Hook Misc. sized lifting chains (3/16, 1/4, 5/16, 3/8)

20 Each

Ladders General Ladder Inspection Misc.

Extension and Step Ladders

20 Each

Bakersfield Drill Rig

3 Each

Smeal Crane 3TSXRBCWPP 1 Each

Cyclone Drill Rig

1 Each

Bucyrus Erie Drill Rig

1 Each

BUSINESS SERVICES DEPARTMENT Page 25 of 44

Device Description Quantity Unit of Measure

Unit Cost Total

Bobcat Loader/Forklift

1 Each

Donkee Lift 1 Each

Tire Truck Venturo 3 Each

10T Crane (Utility Body)

DOC-37-Derrick 1 Each

16T Wreck (Holmes)

600 1 Each

20T Wreck (Holmes)

850 1 Each

Broderson IC701A 2 Each

Altec (Auger) D890BC 1 Each

Reach-All HD5060/OC41/AP36MH 3 Each

Aerial Lift Trucks

35-41 foot 7 Each

1T Liftgates Various 11 Each

2.5T Liftgate 1 Each

1T Flatbed w/Crane

1 Each

Altec (Aerial) 1 Each

Box Truck 1 Each

1T Liftgate Crane

1 Each

ACCO Wright 10T

2 Each

Building Mounted Cranes

Various 3 Each

Tow Chains Various 10 Each

Motorized Platforms

Various 3 Each

BUSINESS SERVICES DEPARTMENT Page 26 of 44

Device Description Quantity Unit of

Unit Cost Total

5 Bench Hoists (Mower Room)

1 Each

Coffing Arm Hoist

1 Each

Ballymore Lift 55-10-20 2 Each

Tank Hoist 1 Each

Eagle Liftgate 1000 lb.

1 Each

Maxon Liftgate 1000 lb.

3 Each

Overhead Crane

Nitchi/Coffing 3 ton 2 Each

Lifting Chains 5 Each

Manlift Genie 4 Each

Platform Lift 25’ Snorkel 1 Each

Boom Lift 60’ JLG 1 Each

Chain Hoist CM Loadstar 1 Each

Miscellaneous floor jacks and smaller lifting devices

20 Each

TOTAL

GROUP B

Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, materials, printing, travel and mileage, postage, etc. The City intends to award by Group but reserves the right to award by Group or Total, however it deems to be in the best interest of the City, and therefore multiple awards may be made. In order to be considered for award, offeror must submit pricing for each item in the Group (A or B or Both). In case of a discrepancy between a Unit

Price and the Total, the unit price shall govern.

Unit Year Manufacturer Model Description Quantity Unit of Measure

Unit Cost Total

108705 2006 Pierce DASH 105' AERIAL LADDER 1 Each

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Unit Year Manufacturer Model Description Quantity Unit of

Unit Cost Total

108706 2006 Pierce DASH 105' AERIAL LADDER 1 Each

108707 2006 Pierce DASH 105' AERIAL LADDER 1 Each

108716 2007 Pierce DASH 105' AERIAL LADDER 1 Each

108717 2007 Pierce DASH 105' AERIAL LADDER 1 Each

108738 2019 Pierce IMPEL 107 AERIAL LADDER

QUINT

1 Each

108739 2019 Pierce IMPEL 107 AERIAL LADDER

QUINT

1 Each

108740 2019 Pierce VELOCITY 100' AERIAL PLATFORM

QUINT

1 Each

108745 2020 Pierce VELOCITY 105' AERIAL LADDER 1 Each

108746 2020 Pierce VELOCITY 105' AERIAL LADDER 1 Each

108774 2000 Pierce DASH 75' AERIAL LADDER 1 Each

108789 2004 Pierce DASH 100' AERIAL PLATFORM

QUINT

1 Each

N/A Ground Ladders 5,200 Feet

TOTAL

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H. SPECIAL TERMS AND CONDITIONS

H.1. COOPERATIVE PURCHASING

Contractor will, when requested, provide goods and services at the same prices and under the same terms and conditions as set forth in this Contract to any public or nonprofit agency that, at the time of request, has a Cooperative Purchasing Agreement with the City or participates in the Strategic Alliance for Volume Expenditures (SAVE) cooperative. See http://www.tucsonprocurement.com/coop_partners.aspx and click on “Cooperatives” for a list of agencies that have Cooperative Purchasing Agreements with the City; see http://www.mesaaz.gov/home/showdocument?id=23638 for a list of agencies participating in SAVE.

These lists are subject to change. Contractor may, however, charge an agency that is outside the Tucson Metropolitan Area for additional out-of-pocket expenses that will be incurred by Contractor in providing goods and services to the agency (i.e., freight charges, travel related expenses, etc.).

Each participating agency that orders goods or services under this Contract as provided above is solely responsible for paying Contractor for those goods and services. The City is not responsible for any disputes arising out of transactions made by others.

H.2. CONFLICTS OF INTEREST

An Offeror responding to this solicitation acknowledges that, to the best of its knowledge, information and belief, no person has been employed or retained to solicit or secure a Contract that may be awarded pursuant to this solicitation upon a promise of a commission, percentage, brokerage, or contingent fee, and that no member of the City of Tucson Mayor and Council or any employee of the City has any financial interest in Offeror’s firm. In addition, all communications regarding this solicitation shall be directed to the Business Services Department. Interested Offerors shall refrain from engaging in any communication (written or verbal) regarding this solicitation or the matters involving this solicitation or TCC operations with any other City staff, Mayor & Council or staff of Mayor & Council.

The City reserves the right to disqualify an Offeror from further participation in the solicitation process in the event the City determines that Offeror has an actual or apparent conflict of interest with the purposes of this solicitation, or has violated this Conflict of Interest.

Upon a finding by the City that gratuities in the form of entertainment, gifts or inducements were offered or given by Offeror, or any agent or representative of Offeror, to any officer or employee of the City, including the Mayor and Council and their staff, for the purpose of securing a Contract that may be awarded pursuant to this solicitation, or securing favorable treatment with respect to the awarding, amending, or making of any determination with respect to the performance of a Contract that may be awarded under this solicitation, the City, may, by one (1) calendar day provide written notice to Offeror, terminate the right of Offeror to proceed under this solicitation; provided that the existence of the facts upon which the City made such finding shall be an issue and may be litigated in an Arizona court of competent jurisdiction.

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H.3. LIVING WAGE REQUIREMENTS

Contractor will comply with all applicable provisions of the City’s Living Wage Ordinance (Article XIV of the Tucson Procurement Code). Contractor will, upon request, affirm in writing that Contractor is in compliance and will provide City with information and documentation demonstrating that compliance.

The City’s Living Wage ordinance can be…