Annex C current inventory HQ.xlsx

This is a current equipment inventory spreadsheet for Defense Commissary Agency (DeCA) Vogelweh Headquarters in Germany, organized by equipment type and maintenance requirements. The inventory contains 64 line items across multiple categories including structural elements (ceilings, flooring, roofing, walls, doors/windows), electrical systems (distribution panels, lighting, exit lights), HVAC systems (heating, ventilation, split and multisplit air conditioning units), fire safety equipment (extinguishers), refrigeration units (ice maker), and miscellaneous facility equipment (water heaters, safes, locking systems, kitchen units). Key details include manufacturer names, model numbers, serial numbers, year purchased, physical locations within the facility (identified by sublocation codes 2779 and 2780), and preventive maintenance (PM) intervals measured in calendar weeks ranging from 0 to 26 weeks.

The inventory directly supports the HQ Maintenance Services solicitation (HQC01026QE022), a pre-solicitation for non-personal services to provide Preventive Maintenance (PM), Unscheduled Maintenance (UM), and Emergency Maintenance (EM) for the facility. The contractor must maintain a 100% initial equipment and refrigerant inventory updated semi-annually, manage all work through the Service Order Management System (SOMS), and provide 24/7/365 emergency response with a 3-hour on-site requirement. The inventory identifies specific equipment requiring refrigeration system management—including four multisplit and three split unit air conditioning systems—with strict tracking requirements for units containing 3kg or more of refrigerant gas and mandatory annual leak reporting by January 30th. The scope encompasses all qualified labor, management, materials, and specialized tools to ensure continuous, safe, and compliant facility operations under EU Directive 2019/771 standards with 2-year legal guarantees.