ANNEX 5 - Application Documents Layout for FY25 RFA.pdf
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- Opportunity number
- 7201P125R00001
- Issued by
-
US Agency for International Development
About this file
This document is Annex 5 of the American Schools and Hospitals Abroad (ASHA) Initiative solicitation, which details the required application documents across multiple phases. The file provides a comprehensive list of submission requirements with specific file size limits and page restrictions.
The application process is divided into Phase 1 Technical Application, Phase 2 Technical Application, and Phase 2 Business (Cost) Application. Key requirements include Google Form submissions for applicant and eligibility information, SAM.gov screenshots, and a Public Diplomacy Criterion Response limited to 3 pages. Phase 2 requires additional technical documents including management approach (5 pages), construction/renovation information (6 pages if applicable), and environmental capability (3 pages). Mandatory attachments include audited financial statements, project manager resumes, and board of directors information for both USO and OSI entities. For construction projects, additional requirements include conceptual drawings (1GB limit), project implementation plans, and land ownership documentation. The business application requires SF-424 forms, certifications, and detailed budget workbooks with separate tabs for summary, detailed, and commodities budgets, along with a budget narrative.
DRAFT Annex 5 - Application Documents Layout
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American Schools and Hospitals Abroad Initiative Solicitation No.: 7201P125R00001
ANNEX 5 – REQUIRED APPLICATION DOCUMENTS
Phase 1 Technical Application
Notes Maximum
File Size Documents
Page Limit
Reference
Google Form - Applicant Info N/A Annex 1
Upload 100 MB Project Photo/Drawing (optional) N/A Annex 1
Google Form - Eligibility Info N/A Annex 1
Upload 10 MB SAM.gov screenshot N/A Annex 1
Upload 100 MB Phase 1 Public Diplomacy Criterion Response 3 Annex 1
Phase 2 Technical Application
Maximum
File Size Documents
Page Limit
Reference
Google Form - Applicant Info N/A Annex 2
Upload 100 MB
Table of Contents 1 Annex 2
Management Approach 5 Annex 2
Commodities Information, if applicable 4▲ Annex 2
Construction/Renovation Information, if applicable 6▲ Annex 2
Environmental Capability 3 Annex 2
Mandatory Attachments
Upload 100 MB M1 – USO Audited Financial Statements N/A Annex 5
Upload 100 MB M2 – OSI Audited Financial Statements N/A Annex 5
Upload 10 MB M3 – USO Project Manager Resume 1 Annex 5
Upload 10 MB M4 – OSI Project Manager Resume 1 Annex 5
Upload 10 MB M5 – USO Board of Directors N/A Annex 5
Upload 10 MB M6 – OSI Board of Directors N/A Annex 5
Mandatory Attachments for Projects with Construction/Renovation
Upload 1 GB MA1 – Conceptual Construction Drawings (limit of 20 files)
N/A Annex 5
Upload 100 MB MA2 – Conceptual Project Implementation N/A Annex 5
Upload 100 MB MA3 – Land Ownership or Lease N/A Annex 5
Upload 10 MB MA4 – Construction Manager N/A Annex 5
Mandatory Attachment for USO/OSI Same Entities
Upload 100 MB MA5 – Proof of Legal Entity Registration for Same N/A Annex 5
American Schools and Hospitals Abroad Initiative Solicitation No.: 7201P125R00001
Maximum
File Size Documents
Page Limit
Reference
Entities (For USOs and OSIs that are the same entity) ▲If the project contains both Commodities and Construction/Renovation, there is a page limit of 6 pages for Construction/Renovation Information plus 3 pages for Commodities Information.
Phase 2 Business (Cost) Application
Maximum
File Size Documents
Page Limit
Reference
Upload 100 MB SF-424 Forms N/A RFA, Sec. D.6.1(b)
Upload 10 MB Certifications and Assurances N/A RFA, Sec. D.6.1(c)
Upload 10 MB Certificate of Compliance, if applicable⬤ N/A RFA, Sec. D.6.1(c)
Upload (One Excel workbook with each document as a separate tab)
100 MB
Summary budget (Excel) N/A
Annex 4 Detailed budget (Excel) N/A
Commodities budget, if applicable (Excel) N/A
Upload 10 MB Budget Narrative (can be a tab in the Excel workbook or a separate file Word doc)
N/A RFA, Sec. D.6.1(d)
⬤ This only applies if your organization's systems have been certified by USAID/Washington's Office of Acquisition and Assistance (M/OAA).
https://www.grants.gov/forms/forms-repository/sf-424-family https://www.usaid.gov/sites/default/files/2022-12/303mav.pdf https://www.usaid.gov/sites/default/files/2022-05/self_certification_guidance.pdf
File details come from the government source that posted it. Updated .