ANNEX 2 - PHASE 2 Application for FY25 RFA.docx

American Schools and Hospitals Abroad Initiative Solicitation No.: 7201P125R00001

ANNEX 2 – PHASE 2 TECHNICAL APPLICATION INSTRUCTIONS

TECHNICAL APPLICATION Maximum file size: 100 MB

The Phase 2 Technical Application should be one (1) file that will be uploaded in the Google Form.

· Table of Contents (1 page)

· Management Approach (not to exceed 5 pages)

· Construction/Renovation Approach and/or Commodities Approach (not to exceed 3 pages for environmental capability PLUS

· 4 pages for Commodities only, or

· 6 pages for Construction/Renovation only, or

· 9 pages for an approach with both commodities and Construction/Renovation)

1. Management Approach (not to exceed 5 pages)

In accordance with the instructions in Section E.2.B of this RFA, your response to the merit review criterion of Management Approach needs to include the following:

(a) Operational Approach

(b) Sustainability and OSI Strengthening

(c) Monitoring and Evaluation (M&E) Approach

MONITORING AND EVALUATION (M&E) APPROACH

*For the Monitoring and Evaluation factor, Applicants should note the following:

· All applicants are required to provide a summary of their approach to monitoring and evaluation using ASHA AMELP template and AMELP folder as reference guides. A full AMELP IS NOT required at this stage, however will be required, post-award, if an application is deemed successful.

· All applicants are required to provide at least the following 4 indicators below to monitor their program (in addition to any indicators proposed in Phase 1):

· 2 mandatory ASHA custom indicators:

1. ASHA PD Custom 1: Number of American best practices implemented with the intent to improve organizational performance.

2. ASHA PD Custom 2: Number of individuals made aware of American best practices by partner institutions.

· 1 “F” indicator associated with your project type (Health/Education/Library)

· "F" indicators can be found using this link: https://usaidlearninglab.org/resources/standard-foreign-assistance-indicators-and-usaid-performance-indicator-reference-sheet

· ASHA’s most commonly used “F” indicator can be found in the PIRS section of the AMELP template

· 1 Gender indicator (either F indicator or ASHA's custom gender indicator)

· "F" indicators can be found using this link: https://usaidlearninglab.org/resources/standard-foreign-assistance-indicators-and-usaid-performance-indicator-reference-sheet

· ASHA’s most commonly used “F” indicator can be found in the PIRS section of the AMELP template

· Applicants must use the “Annex 1: Indicator Summary Table” from the ASHA AMELP template found in Annex I and pasted below (add rows as needed) as part of the response to monitoring and evaluation. The table should include, at minimum, both the ASHA PD Custom indicators, 1 "F" indicator and 1 Gender indicator (“F” or ASHA custom indicator).

MANDATORY INDICATOR:

ASHA PD Custom Indicator 1: Number of American best practices implemented with the intent to improve organizational performance

Performance/ Custom

MANDATORY INDICATOR:

ASHA PD Custom Indicator 2: Number of individuals made aware of American best practices by partner institutions

Performance/ Custom

[Example 1] Indicator DR.1.5-1 Number of USG-assisted courts with improved case management systems

[Example 2] Indicator 3.4.1(a) Neonatal mortality rate (number of deaths of infants during the first 28 days of life per 1,000 live births) in childbirth facilities in the southern region of East Tambou.

Improved childbirth outcomes in the southern region of East Tambou.

2. Construction/Renovation and/or Commodities Approach (no more than 4 pages for Commodities only, 6 pages for Construction/Renovation only, or 9 pages for an approach that includes both commodities and construction/renovation, and 3 pages for environmental capability[footnoteRef:1]) [1: If submitting for Commodity Only, 7 pages are allowed. If submitting for Construction/Renovation Only, 9 pages are allowed. If submitting for both Commodity and Construction/Renovation, then 12 pages total are allowed.]

a. Construction/Renovation Only projects have a 9-page limit (6 construction/renovation + 3 environmental)

b. Commodity Only projects have a 7-page limit (4 commodity + 3 environmental)

c. Projects with both Construction/Renovation and Commodities (including Small-Scale Construction) have a 12-page limit (6 construction/renovation + 3 commodity + 3 environmental)

In accordance with the instructions in Section E.2.B of this RFA, your response to the merit review criterion of Commodities Approach and/or Construction/Renovation Approach must use the appropriate headings below:

(a) Construction/Renovation Information, if applicable (6-page limit)

(b) Commodities Information, if applicable (4-page limit if Commodities only, 3-page limit if project has both Construction/Renovation and Commodities, including Small-Scale Construction)

(c) Environmental Capability - see below for instructions (3-page limit)

ENVIRONMENTAL CAPABILITY

Applicants are advised to review guidance for each question as in the ASHA Initial Environmental Examination (IEE).

All of the following questions should be addressed in the Applicant’s Environmental Capability Statement, in no more than 3 pages.

1. Institutional Arrangements: Do you have an A&E firm or internal staffing to complete the IEE and CRM analysis and implementation? (Yes/No) Please explain.

2. Site Selection: Will the project be located in or near sensitive ecosystems and-or hazard prone areas? (Yes/No) If Yes, what are the mitigation or corrective actions? Please explain. Has any cognizant organization (Internal Staff, A&E firm, Host National Ministries) verified these actions are sufficient? (Yes/No) If Yes, who?

3. Toxics: Will toxic materials be involved (e.g., asbestos)? (Yes/No/Not Applicable) If yes, what are they, why are they being proposed, and what are the mitigation measures being taken?

4. Pesticides: Will the project need to address pest control and (if relevant) procure and or use pesticides? (Yes/No) Are any pesticides that are needed already described in the USAID ASHA Construction Pesticide Evaluation and Safe Use Action Plan or PERSUAP[footnoteRef:2]? (Yes/No) Please explain. [2: Refer to the Construction SUAP: https://docs.google.com/document/d/1crwgomYlWdHzigMNOoGkBdedenKZD4OU/edit?usp=drive_link&ouid=109881332094930667533&rtpof=true&sd=true ]

5. Water Supply: Will you have enough future water capacity to meet the needs of your facility with the commodities and/or additional building features requested? (Yes/No) Please explain. How will you protect this water from contamination during construction or waste disposal activities?

6. Solid Waste: Describe your current solid waste disposal practices (whole facility). Will you need to upgrade your disposal and collection system to accommodate this project? (Yes/No) If yes, please describe the changes. Note: Include any temporary spike or surge such as disposal of packing material or construction debris, as well as long-term needs such as from future population.

7. Sanitary Waste: Describe your current sanitary waste disposal practices (whole facility). Will you need to upgrade your disposal and collection system to accommodate this project? (Yes/No) If yes, please describe the changes. Note: Include any temporary spike or use such as from construction workers as well as long-term needs such as from future population.

8. Medical Waste: Describe your current medical waste disposal practices (whole facility). Will you need to upgrade your disposal and collection system to accommodate this project? (Yes/No) If yes, please describe the changes. Note: Include any temporary spike or use as well as long-term needs. If there will be no medical waste at this facility, write “Not Applicable” and move to Question 9.

9. Energy: Describe the current sources of energy. Will the project employ energy efficiency measures and/or non-fossil fuel energy sources (e.g., hydropower, wind, solar panels) to reduce environmental impacts? (Yes/No) Please explain.

10. Climate Risks and Opportunities: What are the environmental impacts of proposed equipment and/or construction, and how have you planned to reduce environmental impacts? How does the commodity or facility resist the effects of climate change? Have these measures been considered or incorporated into the features either by the commodity manufacturer, A&E design, site selection, or by other means? (Yes/No) Please explain.