ANNEX 3 - PHASE 2 Business App Budget Template for FY25 RFA.xlsx
XLSX spreadsheet 289 KB Posted
- Opportunity number
- 7201P125R00001
- Issued by
-
US Agency for International Development
About this file
This is a budget template spreadsheet for Phase 2 of the USAID American Schools and Hospitals Abroad (ASHA) Initiative FY25 RFA (Solicitation No. 7201P124R00001). The template contains multiple tabs including a Summary Budget, Detailed Budget, Commodity Table, and Pipeline Budget (for modification applications only). The budget categories are organized into five main sections: Professional A&E Services, Construction, Renovation, Durable Commodities, and Program Support.
The template requires applicants to detail both USAID funds (prime and sub-recipient) and leveraged funds, with separate breakdowns for construction areas, renovations, commodities, and program support costs like audit and branding. Additional worksheets are included for sub-recipient budgets, detailed construction/renovation line items, and commodity specifications. The template is designed to capture both new funding requests and, for modification applications, existing base award expenditures and pipeline funds. All monetary fields are blank, as this is a template for applicants to complete.
DRAFT Annex 3 - Phase 2 Business Application
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Text version
Summary Budget
SUMMARY BUDGET
| Cost Categories | USAID Funds | Total USAID Funds | |
| (Prime + Sub) | Total Leveraged Funds | Total Cost |
(USAID + Leveraged Funds)
| Prime | Sub | ||||
| A: Professional A&E Services | $0 | $0 | $0 | $0 | $0 |
| B: Construction | $0 | $0 | $0 | $0 | $0 |
| C: Renovation | $0 | $0 | $0 | $0 | $0 |
| D. Durable Commodities | $0 | $0 | $0 | $0 | $0 |
| E. Program Support | $0 | $0 | $0 | $0 | $0 |
| TOTAL ESTIMATED AMOUNT | $0 | $0 | $0 | $0 | $0 |
American Schools and Hospitals Abroad Initiative Solicitation No.: 7201P124R00001
&P
Detailed Budget
| DETAILED BUDGET | ||||||||||||
| USAID Request | ||||||||||||
| Cost Category Items | Unit Description | Unit Cost | Units | |||||||||
| Yr 1 | Total Cost | |||||||||||
| Yr 1 | Units | |||||||||||
| Yr 2 | Total Cost | |||||||||||
| Yr 2 | Add years as needed | Total Cost | Prime (USO) | Sub (OSI) | Sub | |||||||
| (Add as needed) | TOTAL USAID Request | |||||||||||
| (Prime + Subs) | TOTAL Funding from other Sources (Leverage) | |||||||||||
| A: Professional A&E Services | ||||||||||||
| Construction Drawings | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Environmental plan | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| B: Construction | ||||||||||||
| Area 1 - Construction | ||||||||||||
| Construction 1 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Construction 2 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Construction 3 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| Area 1 - Finishing | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Finishing 1 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Finishing 2 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Finishing 3 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| C: Renovation | ||||||||||||
| Area 2 - Renovation | ||||||||||||
| Renovation 1 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Renovation 2 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Renovation 3 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| Area 2 - Finishing | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Finishing 1 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Finishing 2 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Finishing 3 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| D. Durable Commodities | ||||||||||||
| Area 1 - Commodities | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Area 2 - Commodities | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| E. Program Support | ||||||||||||
| Audit costs | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Branding and Marking costs | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| M&E costs | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| TOTAL ESTIMATED AMOUNT | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
American Schools and Hospitals Abroad Initiative Solicitation No.: 7201P124R00001
Commodity Table
| DURABLE COMMODITIES | ||||||||||||
| USAID Request | ||||||||||||
| Description of Categories | Units Description | Unit Cost | Units | |||||||||
| Yr 1 | Total Cost | |||||||||||
| Yr 1 | Units | |||||||||||
| Yr 2 | Total Cost | |||||||||||
| Yr 2 | Add years as needed | Total Cost | Prime (USO) | Sub (OSI) | Sub | |||||||
| (Add as needed) | TOTAL USAID Request | |||||||||||
| (Prime + Subs) | TOTAL Funding from other Sources (Leverage) | |||||||||||
| D. Durable Commodities | ||||||||||||
| Area 1 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Commodity 1 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Commodity 2 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Commodity 3 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Area 2 | ||||||||||||
| Commodity 1 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Commodity 2 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| Commodity 3 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| TOTAL | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
American Schools and Hospitals Abroad Initiative Solicitation No.: 7201P124R00001
Pipeline (for Mod Apps only)
| DETAILED BUDGET | |
| PIPELINE BUDGET |
(USAID FUNDS ONLY)
Description of Categories Total Award Amount Approved in Base Award Actual Expenditures to Date as of mm/dd/yyyy Accrued Expenditures as of mm/dd/yyyy Unexpended Balance as of mm/dd/yyyy New Funds Requested as of mm/dd/yyyy Total Award Funds for Entire Period of Performance mm/dd/yyyy - mm/dd/yyyy
| A: Professional A&E Services |
| Construction Drawings |
| Environmental plan |
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| B: Construction | ||||||
| Area 1 - Construction | ||||||
| Construction 1 | ||||||
| Construction 2 | ||||||
| Construction 3 |
| Area 1 - Finishing |
| Finishing 1 |
| Finishing 2 |
| Finishing 3 |
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| C: Renovation | ||||||
| Area 2 - Renovation | ||||||
| Renovation 1 | ||||||
| Renovation 2 | ||||||
| Renovation 3 |
| Area 2 - Finishing |
| Finishing 1 |
| Finishing 2 |
| Finishing 3 |
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| D. Durable Commodities | ||||||
| Area 1 - Commodity | ||||||
| Commodity 1 | ||||||
| Commodity 2 | ||||||
| Commodity 3 |
| Area 2 - Commodity |
| Commodity 1 |
| Commodity 2 |
| Commodity 3 |
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| E. Program Support | ||||||
| Audit costs | ||||||
| Branding and Marking costs |
| Subtotal | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
| TOTAL | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 |
American Schools and Hospitals Abroad Initiative Solicitation No.: 7201P124R00001
Instructions
| Tab | Applies to | Instructions |
| Summary Budget | All applicants | Addresses new requested funds only |
| "Total USAID Funds" (column D) should be "Prime" funds (column B) plus "Sub" funds (column C). | ||
| "Total Cost" (column F) should be "Total USAID Funds" (column D) plus "Total Leveraged Funds" (column E). | ||
| "Total Estimated Amount" (row 10) should be the sum of the amounts in the Cost Categories (rows 5-9). | ||
| Detailed Budget | All applicants | Addresses new requested funds only |
| Column A: List items under each appropriate category. | ||
| Total Cost for each year should equal the unit cost multiplied by the quantity of units each year, e.g., column C multiplied by column D equals column E. | ||
| If project includes construction/renovation, feel free to add "Units" and "Total Cost" columns for Year 3 and Year 4. | ||
| "Total USAID Request" (column M) should be the sum of the amounts in the USAID Request columns (J-L). | ||
| Cost Category "Durable Commodities" may list either general costs, e.g., medical supplies, or it can be an exact copy of the Commodity Table. | ||
| Commodity Table | Projects that include Commodities | Addresses new requested funds only |
| Total Cost for each year should equal the unit cost multiplied by the quantity of units each year, e.g., column C multiplied by column D equals column E. | ||
| Pipeline (for Mod Apps only) | Only applicants applying for a modification | Addresses both base award funds and new requested funds |
| Column B: The budget that was approved in the base award. If you have had any modifications that revised the budget, please insert the most recently approved budget. | ||
| Column C: List all actual expenditures that have occurred using the base award's funds. | ||
| Column D: List all accrued expenditures that have occurred using the base award's funds. Accrued expenditures are goods and services you've received but not paid out yet. | ||
| Column E: List the funds that remain of the approved base budget once you subtract the actual and accrued expenditures. | ||
| Column F: This column should match the total USAID funds (column M) in the Detailed Budget tab. | ||
| Column G: This is a total of the base award funds (column B) plus the new requested funds (column F). |
Other tables
| OSI - SUB RECIPIENT 1 | ||||||
| Description of Category | Units | Quantity | Unit Cost | Total Cost | USAID Request | Funding from other Sources |
| A: Professional A&E Services | ||||||
| - Construction Drawings | ||||||
| - Enviromental plan | ||||||
| - Other | ||||||
| Subtotal | ||||||
| B: Construction | ||||||
| - Area 1 - Construction | ||||||
| - Area 1 - finishing | ||||||
| - Other | ||||||
| Subtotal | ||||||
| C: Renovation | ||||||
| - Area 2 - Construction | ||||||
| - Area 2 - finishing | ||||||
| - Other | ||||||
| Subtotal | ||||||
| D. Durable Commodities | ||||||
| - Commodity 1 | ||||||
| - Commodity 2 | ||||||
| - Other | ||||||
| Subtotal | ||||||
| E. Program Support | ||||||
| - Audit costs | ||||||
| - Branding and Marking costs | ||||||
| - Other | ||||||
| Subtotal | ||||||
| F. Second Tier Sub-Recipient | ||||||
| - List Second Tier Sub-Recipient 1 | ||||||
| - List Second Tier Sub-Recipient 2 | ||||||
| Total |
| SUB RECIPIENT 2 | ||||||
| Description of Category | Units | Quantity | Unit Cost | Total Cost | USAID Request | Funding from other Sources |
| A: Professional A&E Services | ||||||
| - Construction Drawings | ||||||
| - Enviromental plan | ||||||
| - Other | ||||||
| Subtotal | ||||||
| B: Construction | ||||||
| - Area 1 - Construction | ||||||
| - Area 1 - finishing | ||||||
| - Other | ||||||
| Subtotal | ||||||
| C: Renovation | ||||||
| - Area 2 - Construction | ||||||
| - Area 2 - finishing | ||||||
| - Other | ||||||
| Subtotal | ||||||
| D. Durable Commodities | ||||||
| - Commodity 1 | ||||||
| - Commodity 2 | ||||||
| - Other | ||||||
| Subtotal | ||||||
| E. Program Support | ||||||
| - Audit costs | ||||||
| - Branding and Marking costs | ||||||
| - Other | ||||||
| Subtotal | ||||||
| F. Second Tier Sub-Recipient | ||||||
| - List Second Tier Sub-Recipient 1 | ||||||
| - List Second Tier Sub-Recipient 2 | ||||||
| Total |
| CONSTRUCTION | ||||||
| Description of Commodity | Units | Quantity | Unit Cost | Total Cost | USAID Request | Funding from other Sources |
| B: Construction | ||||||
| Area 1 | ||||||
| - Construction 1 | ||||||
| - Construction 2 | ||||||
| - Construction 3 | ||||||
| - Construction 4 | ||||||
| - Construction 5 | ||||||
| Subtotal | ||||||
| Area 2 | ||||||
| - Construction 6 | ||||||
| - Construction 7 | ||||||
| - Construction 8 | ||||||
| - Construction 9 | ||||||
| - Construction 10 | ||||||
| - Construction 11 | ||||||
| Subtotal | ||||||
| Total |
| RENOVATION | ||||||
| Description of Commodity | Units | Quantity | Unit Cost | Total Cost | USAID Request | Funding from other Sources |
| C: Renovation | ||||||
| Area 1 | ||||||
| - Renovation 1 | ||||||
| - Renovation 2 | ||||||
| - Renovation 3 | ||||||
| - Renovation 4 | ||||||
| - Renovation 5 | ||||||
| Subtotal | ||||||
| Area 2 | ||||||
| - Renovation 6 | ||||||
| - Renovation 7 | ||||||
| - Renovation 8 | ||||||
| - Renovation 9 | ||||||
| - Renovation 10 | ||||||
| - Renovation 11 | ||||||
| Subtotal | ||||||
| Total |
| DURABLE COMMODITIES | ||||||
| Description of Commodity | Units | Quantity | Unit Cost | Total Cost | USAID Request | Funding from other Sources |
| D. Durable Commodities | ||||||
| Area 1 | ||||||
| - Commodity 1 | ||||||
| - Commodity 2 | ||||||
| - Commodity 3 | ||||||
| - Commodity 4 | ||||||
| - Commodity 5 | ||||||
| Subtotal | ||||||
| Area 2 | ||||||
| - Commodity 6 | ||||||
| - Commodity 7 | ||||||
| - Commodity 8 | ||||||
| - Commodity 9 | ||||||
| - Commodity 10 | ||||||
| - Commodity 11 | ||||||
| - Other | ||||||
| Subtotal | ||||||
| Total |
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