ANNEX 5 - Application Documents Layout for FY24 RFA.pdf
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- Opportunity number
- 7201P124R00001
- Issued by
-
US Agency for International Development
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This document is the ANNEX 5 - Application Documents Layout for the FY24 Request for Application (RFA) for the American Schools and Hospitals Abroad (ASHA) Initiative. It outlines the required application documents and page limits for the two-phase application process.
For Phase 1, the required documents include a Google Form with applicant and eligibility information, a photo/drawing, and a response to the public diplomacy criterion, all with file size limits. For Phase 2, the required documents include a Google Form, table of contents, management approach, commodities and construction/renovation information (if applicable), environmental capability, and mandatory attachments such as financial statements, project manager resumes, and board of directors. Additional mandatory attachments are required for projects with construction/renovation. The Phase 2 Business (Cost) Application requires standard federal forms, certifications, a summary budget, detailed budget, commodities budget (if applicable), and a budget narrative. The related federal grant opportunity is the American Schools and Hospitals Abroad Program Worldwide, a cooperative agreement or grant opportunity from the U.S. Agency for International Development under the Foreign Assistance to American Schools and Hospitals Abroad (ASHA) program.
Annex 5 - Application Documents Layout
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American Schools and Hospitals Abroad Initiative Solicitation No.: 7201P124R00001
ANNEX 5 – REQUIRED APPLICATION DOCUMENTS
Phase 1 Technical Application
Notes Maximum File Size
Documents Page Limit
Reference
Google Form - Applicant Info N/A Annex 1
Upload 100 MB Project Photo/Drawing (optional) N/A Annex 1
Google Form - Eligibility Info N/A Annex 1
Upload 10 MB SAM.gov screenshot N/A Annex 1
Upload 100 MB Phase 1 Public Diplomacy Criterion Response 3 Annex 1
Phase 2 Technical Application
Notes Maximum File Size
Documents Page Limit
Reference
Google Form - Applicant Info N/A Annex 2
Upload 100 MB
Table of Contents 1 Annex 2
Management Approach 5 Annex 2
Commodities Information, if applicable 4▲ Annex 2
Construction/Renovation Information, if applicable 6▲ Annex 2
Environmental Capability 3 Annex 2
Mandatory Attachments
Upload 100 MB M1 – USO Audited Financial Statements N/A Annex 5
Upload 100 MB M2 – OSI Audited Financial Statements N/A Annex 5
Upload 10 MB M3 – USO Project Manager Resume 1 Annex 5
Upload 10 MB M4 – OSI Project Manager Resume 1 Annex 5
Upload 10 MB M5 – USO Board of Directors N/A Annex 5
Upload 10 MB M6 – OSI Board of Directors N/A Annex 5
Mandatory Attachments for Projects with Construction/Renovation
Upload 1 GB MA1 – Conceptual Construction Drawings (limit of 20 files)
N/A Annex 5
Upload 100 MB MA2 – Conceptual Project Implementation N/A Annex 5
Upload 100 MB MA3 – Land Ownership or Lease N/A Annex 5
Upload 10 MB MA4 – Construction Manager N/A Annex 5
Mandatory Attachment for USO/OSI Same Entities
Upload 100 MB MA5 – Proof of Legal Entity Registration for Same Entities (For USOs and OSIs that are the same entity)
N/A Annex 5
▲If the project contains both Commodities and Construction/Renovation, there is a page limit of 6 pages for Construction/Renovation Information plus 3 pages for Commodities Information.
American Schools and Hospitals Abroad Initiative Solicitation No.: 7201P124R00001
Phase 2 Business (Cost) Application
Notes Maximum File Size
Documents Page Limit
Reference
Upload 100 MB SF-424 Forms N/A RFA, Sec. D.6.1(b)
Upload 10 MB Certifications and Assurances N/A RFA, Sec. D.6.1(c)
Upload 10 MB Certificate of Compliance, if applicable⬤ N/A RFA, Sec. D.6.1(c)
Upload (One Excel workbook with each document as a separate tab)
100 MB
Summary budget (Excel) N/A
Annex 4Detailed budget (Excel) N/A
Commodities budget, if applicable (Excel) N/A
Upload 10 MB Budget Narrative (can be a tab in the Excel workbook or a separate file Word doc)
N/A RFA, Sec. D.6.1(d)
⬤This only applies if your organization's systems have been certified by USAID/Washington's Office of Acquisition and Assistance (M/OAA).
https://www.grants.gov/forms/forms-repository/sf-424-family https://www.usaid.gov/sites/default/files/2022-12/303mav.pdf https://www.usaid.gov/sites/default/files/2022-05/self_certification_guidance.pdf
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