Amendment+2.pdf

STATE OF NORTH DAKOTA

DEPARTMENT OF TRANSPORTATION

608 EAST BOULEVARD AVENUE

BISMARCK, ND 58505-0700

SOLICITATION AMENDMENT 2

October 15, 2024

Solicitation Number: 680-77-24-050-02 Title: Over-Height Vehicle Detection System Deadline for Receipt of Proposals: 10/28/2024; 2:00 PM Central Solicitation Issued: 09/27/2024

RFP Section 1.4 established a Deadline for Submission of Questions and Requests for Clarification. The responses, including any necessary amendments, are as follows:

Question 1: Can we assume, based on information from the Notice of Intent to Make a Non- Competitive Purchase (NOI), that the responsibility for design, planning, and construction, along with the associated costs for these items, would be with SRF Consulting Group and are unnecessary for the bidder to include in the project scope and cost proposal?

Response 1: SRF is responsible for planning and designing the system. Construction will be done by a contractor chosen by the bid process.

Question 2: Is the scope of this RFP the same as the solicitation for the Notice of Intent to Make a Non-Competitive Purchase (NOI).

Response 2: The NOI may not have been clear that the parts of the system would be installed by the design project such as the poles, DMS, sign bridge and electrical. With the current RFP, we are asking for the sensors and system software that would run the system. The other infrastructure components are being supplied by the design project.

Question 3: Is it possible to receive the prior advertised notice?

Response 3: The NOI that was previously issued is attached for reference and respondents are requested to respond to what is provided in the RFP document and amendments associated with the RFP.

THE PROPOSAL DUE DATE SCHEDULED FOR OCTOBER 21, 2024, AT 2:00 P.M. HAS

BEEN RESCHEDULED.

THE NEW PROPOSAL RESPONSE DUE DATE AND TIME ARE AS FOLLOWS:

OCTOBER 28, 2024, AT 2:00 P.M. CT

Bidders are instructed to acknowledge receipt of and compliance with this amendment by signing below and returning the Solicitation Amendment Acknowledgement page with your solicitation response.

Questions regarding this amendment must be submitted in writing to the Procurement Officer.

Vanessa Brosten Procurement Officer E-mail: vbrosten@nd.gov Telephone: 701-328-4466 TTY Users call: 7-1-1

By my signature below, I hereby acknowledge receipt of and compliance with this amendment.

COMPANY NAME

SIGNATURE

PRINTED NAME

TITLE

DATE

STATE OF NORTH DAKOTA

NORTH DAKOTA DEPARTMENT OF TRANSPORATION

608 EAST BOULEVARD AVENUE

BISMARCK, ND 58505

NOTICE OF INTENT TO MAKE A

NONCOMPETITIVE PURCHASE

April 10, 2024

The State of North Dakota intends to make a purchase for which we believe there is no competition. The purpose of this notice is to determine if other sources are available and whether the procurement method is appropriate.

Vendors are permitted to submit bids or proposals for equivalent commodities or services in response to this notice. A party interested in providing these commodities or services is instructed to submit a written response to the Procurement Officer by the response deadline.

PURCHASING AGENCY: North Dakota Department of Transportation

PURCHASE DESCRIPTION:

The State intends to make a noncompetitive purchase.

The NDDOT will be installing two lidar based over-height systems to detect and warn drivers of a low bridge near the 16th St crossing on US 2 in Minot. The two over-height detectors will communicate with a DMS to notify drivers when over height to exit US 2 prior to the 16th St bridge.

A lidar based 3D vehicle measurement system will be installed on I-29 NB near RP 23. This system will alert drivers if they are over width, height, or length. The measurement devices must be positioned over each lane of travel. This system will communicate with a DMS to notify drivers to pull into the weigh station ahead for further inspection if needed. This system will also integrate with our permit system to quickly verify the driver has the correct permit or is in compliance with that permit.

These systems will be installed during the 2025 construction season. The systems will be installed as a part of project FTP-AID-9-999(354) which will include the installation of a mounting structure, poles and DMS to complete the system.

INTENDED SOURCE:

HyPoint Solutions 1041 N Dupont Hwy, #1016 Dover, DE 19901

PRICE:

System Cost: $425,000 (Software, Support and System Maintenance included in price for first year)

• Project initiation and investigation o Onsite pre-deployment meetings o Review installations locations o Final technical review o Final review of DMS specifications o Finalize installation schedule o Includes all travel and expenses

• Vehicle Height Warning System and Deployment o Measures vehicle height in real time at posted speeds o Camera takes a picture of over height vehicle and license plate is sent to DMS to warn driver o All occurrences are recorded, logged and accessible through a web-based portal o 2 systems to be deployed on both lanes of travel

• 3D Vehicle Measurement System Configuration and Deployment o Measure vehicle height, width, and length in real time at posted speeds o Take a picture of the vehicle and license plate o A picture of the over-dimensional vehicle and license plate is sent to a DMS to instruct driver to enter the next weigh station ramp for permit compliance verification.

Optional Yearly Renewal Price:

• Annual renewal for software, support and system maintenance for 3D vehicle measurement system: $25,000

• Annual renewal for software, support and system maintenance for double vehicle height warning covering both travel ways: $35,000

JUSTIFICATION:

The Department has utilized dual beam infrared detectors in the past. These devices provided many false detections due to cold weather, birds, and load types. These false detections reduce the effectiveness of these systems when alerting drivers that they are over height.

Lidar based detection eliminates or greatly reduces these false positives due to the parameters mentioned above. From our research, HyPoint Solutions is the only vendor that has a lidar solution that can provide us a full 3D model of a vehicle at highway speeds. In addition to the vehicle details the system can verify permit compliance with current state systems.

QUESTIONS

A vendor may contact the Procurement Officer to discuss whether its proposed solution meets the requirements. Submit any questions or requests for clarification to the Procurement Officer as soon as possible and before the response deadline.

Vanessa Brosten Procurement Officer E-mail: vbrosten@nd.gov Telephone: 701-328-4466 TTY Users call: 7-1-1

RESPONSE FORMAT:

Vendors interested in submitting a response to this notice must provide the following information for consideration:

• Company Information: Provide the name of the firm, address, and website, if available.

• Contact Information: Provide the name of a contact person, telephone number, and email address.

• Specifications: Vendors are instructed to examine the Purchase Description included in this notice. When preparing your response to this notice, provide a point-by-point response to each of the described requirements. Provide detailed specifications demonstrating that the offered solution meets or exceeds the requirements stated in this notice. Provide any available documents and links to information available on the vendor’s website.

• Value-Added: Vendors may provide information about value-added features, functionality, alternatives, and additionally available components or services that are not specifically identified in the purchase description within the notice.

• Cost: Provide detailed cost information, including any applicable shipping and handling.

Responses may include pricing for any offered value-added options.

RESPONSE DEADLINE

April 17, 2024 at 5:00 PM CT